Committee of the Whole

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Governance and Priorities Committee Mayor Rod Shaigec Council Member AnnLisa Jensen Council Member Jackie McCuaig Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member John McNab Council Member Tracey Melnyk Tuesday, January 21, 2014 9:00 AM Council Chambers CALL TO ORDER Committee Chair Hollands called the meeting to order at 9:00 a.m. Present: 6 - Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member John McNab, Mayor Rod Shaigec, Council Member Darrell Hollands and Council Member Tracey Melnyk Absent: 1 - Council Member Phyllis Kobasiuk Administration: Pat Vincent, Chief Administrative Officer Peter Vana, General Manager, Development Services Ken Van Buul, General Manager, Community Services Tracy Kibblewhite, General Manager, Corporate Services Doug Tymchyshyn, Manager, Legislative & Administrative Services Jackie Ostashek, Manager, Communications & Strategic Planning Services Paul Hanlan, Manager, Planning & Development Services (in part) Dave Cross, Manager, Community & Protective Services (in part) Lenny Richer, Supervisor, Community Services (in part) Lois Saumer, Administrative Assistant to the General Managers (Recording Secretary) ADOPTION OF AGENDA A motion was made by Council Member Jackie McCuaig that the agenda be adopted as presented. The motion carried unanimously. ADOPTION OF MINUTES MIN 14-002 Adoption of the December 17, 2013 Governance and Priorities Committee Meeting Minutes Proposed Motion That the Governance and Priorities Committee meeting minutes of December 17, 2013 be adopted, as presented. Parkland County Page 1 Printed on 2/19/2014 Governance and Priorities Meeting Minutes January 21, 2014 Committee A motion was made by Council Member Tracey Melnyk that meeting minutes of December 17, 2013 be adopted, as presented. The motion carried unanimously. SCHEDULED MATTERS App 14-004 January 2014 Featured Business of the Month presentation, 9:05 a.m. Tera-Byte, Steve Keyser, CEO The Committee congratulated Steve Keyser of Tera-Byte on receipt of the January 2014 Business of the Month award. Corporate Services Matters RFD 14-004 2014 Municipal Census Proposed Motion(s) That the Governance and Priorities Committee recommend to Council the cancellation of the 2014 municipal census and the adjustment be brought forward through the 2014 Spring Budget Adjustments. A motion was made by Council Member John McNab that the Governance and Priorities Committee recommend to Council the cancellation of the 2014 municipal census and the adjustment be brought forward through the 2014 Spring Budget Adjustments. The motion carried unanimously. Community Services Matters RFD 14-003 Entwistle & Evansburg Recreation and Parks Facilities Strategic Plan - Implementation Plan Proposed Motion(s) That Governance and Priorities Committee receive the Entwistle & Evansburg Recreation and Parks Facilities Strategic Plan - Implementation Plan for information and further direct Administration to proceed with the strategies as presented. A motion was made by Council Member Tracey Melnyk that the Governance and Priorities Committee receive the Entwistle & Evansburg Recreation and Parks Facilities Strategic Plan - Implementation Plan for information and further direct Administration to proceed with the strategies as presented. The motion carried unanimously. SCHEDULED MATTERS App 14-003 Public Input (9:15 a.m. - 10 mins.) Parkland County Page 2 Printed on 2/19/2014 Governance and Priorities Meeting Minutes January 21, 2014 Committee Two residents came forward with questions and concerns regarding Campsite Road. Administration advised the residents on the status of the Campsite Road capital road project. OLD BUSINESS NEW BUSINESS Legislative Matters There were no Legislative items presented at this meeting. Infrastructure Services Matters There were no Infrastructure Services items presented at this meeting. Development Services Matters There were no Development Services items presented at this meeting. COMMUNICATIONS COM 14-005 AAMDC Contact Newsletter Proposed Motion That the AAMDC Newsletter of January 15, 2014 be received for information, as presented. A motion was made by Council Member AnnLisa Jensen that the AAMDC Newsletter of January 15, 2014 be received for information, as presented. The motion carried unanimously. COM 14-004 Committee Reports Proposed Motion That the Committee Reports be received for information, as presented. A motion was made by Council Member John McNab that the following Committee Reports be received for information: 1. Committee Member Tracey Melnyk reported on the Alberta Association of Municipal Districts and Counties (AAMDC) Pembina Zone Meeting and the Parkland Library Board, 2. Committee Member John McNab reported on the Wabamun Watershed Management Council meeting, 3. Committee Member AnnLisa Jensen reported on the orientation of the new TransAlta Tri-Leisure board members and the Environmental Advisory Committee. 4. Committee Member Jackie McCuaig reported on the Theatre Advisory Parkland County Page 3 Printed on 2/19/2014 Governance and Priorities Meeting Minutes January 21, 2014 Committee Committee and Acheson Transit Implementation Committee 5. Committee Chair Hollands reported on the Holborn Rural Crime Watch Annual Meeting. The motion carried unanimously. IN-CAMERA SESSION RFD 14-008 Legal/Land Matter Proposed Motion(s) That the Governance & Priorities Committee move to In-Camera session. A motion was made by Mayor Rod Shaigec that the Governance & Priorities Committee move to In-Camera session. The motion carried unanimously. A motion was made by Council Member Tracey Melnyk that the Committee return to open session. The motion carried unanimously. BUSINESS ARISING FROM IN-CAMERA SESSION A motion was made by Council Member John McNab that the Committee accept the report that provided an update on the damages that occurred on the municipal reserve at Jackfish Lake and that Administration proceed on the basis of the legal opinion and recommendations by the municipal solicitor in the matter. The motion carried unanimously. NEXT MEETING The next Governance and Priorities Committee meeting is scheduled for Tuesday, February 4, 2014 at 9:00 a.m. ADJOURNMENT Committee Chair Hollands adjourned the meeting at 10:29 a.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 4 Printed on 2/19/2014