Committee of the Whole

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Governance and Priorities Committee Mayor Rod Shaigec Council Member AnnLisa Jensen Council Member Jackie McCuaig Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member John McNab Council Member Tracey Melnyk Tuesday, February 4, 2014 9:00 AM Council Chambers CALL TO ORDER Committee Chair Kobasiuk called the meeting to order at 9 a.m. Present: 7 - Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member John McNab, Mayor Rod Shaigec, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands and Council Member Tracey Melnyk Administration: Pat Vincent, Chief Administrative Officer Rob McGowan, General Manager, Infrastructure Services Peter Vana, General Manager, Development Services Ken Van Buul, General Manager, Community Services Tracy Kibblewhite, General Manager, Corporate Services Doug Tymchyshyn, Manager, Legislative & Administrative Services Jackie Ostashek, Manager, Communications & Strategic Planning Services Daryl Phillips, Manager, Public Works (in part) Dave Cross, Manager, Community & Protective Services (in part) Peter Morris, Supervisor, Enforcement Services (in part) Geoff Heritage, Supervisor, Operations (in part) Mark Elwood, Community Peace Officer 1 (in part) Martin Frigo, Senior Planner - Long Range Planning (in part) Lois Saumer, Administrative Assistant to the General Managers (Recording Secretary) ADOPTION OF AGENDA A motion was made by Council Member Tracey Melnyk that the agenda be adopted with the addition of item C.2 Local Road Bridge Program. The motion carried unanimously. ADOPTION OF MINUTES MIN 14-004 Adoption of the January 21, 2014 Governance and Priorities Committee Meeting Minutes Parkland County Page 1 Printed on 3/24/2014 Governance and Priorities Meeting Minutes February 4, 2014 Committee Proposed Motion That the Governance and Priorities Committee meeting minutes of January 21, 2014 be adopted, as presented. A motion was made by Council Member AnnLisa Jensen that the Governance and Priorities Committee meeting minutes of January 21, 2014 be adopted, as presented. The motion carried unanimously. SCHEDULED MATTERS App 14-006 February 2014 Featured Business of the Month presentation, 9:05 a.m. Westvac Industrial Ltd. Shane Vermeulen, Sales Representative The Committee congratulated Westvac Industries and representative, Shane Vermeulen, on receipt of the February Business of the Month award. App 14-007 Public Input (9:15 a.m. - 10 mins.) Chair Kobasiuk asked the gallery if there were any issues that the public wishes to bring to the attention of Parkland County. No one came forward. OLD BUSINESS There were no Old Business items presented at this meeting. NEW BUSINESS Legislative Matters There were no Legislative matters presented at this meeting. Corporate Services Matters RFD 14-011 Strategic Plan Quarterly Progress Report Q3 and Q4 2013 Proposed Motion(s) That Governance and Priorities Committee receive the Strategic Plan Quarterly Progress Report Q3 and Q4 2013 as information. A motion was made by Council Member John McNab that Governance and Priorities Committee receive the Strategic Plan Quarterly Progress Report Q3 and Q4 2013 as information. The motion carried unanimously. Infrastructure Services Matters Parkland County Page 2 Printed on 3/24/2014 Governance and Priorities Meeting Minutes February 4, 2014 Committee RFD 14-012 Road Maintenance Services - Additional Resources Proposed Motion That Governance and Priorities Committee recommend to Council the attached "Road Maintenance Resources" report be approved as presented. The Committee received a handout on Tax Impact of Road Maintenance Resources Increase. A motion was made by Council Member Darrell Hollands that Governance and Priorities Committee recommend to Council the attached "Road Maintenance Resources" report be approved as presented. The motion carried unanimously. RFD 14-020 Local Road Bridge Program Proposed Motion(s) That the Governance and Priorities Committee accept the Local Road Bridge Program Survey administrative report as information. A motion was made by Council Member Jackie McCuaig that Governance and Priorities Committee accept the Local Road Bridge Program Survey administrative report as information. The motion carried unanimously. RECESS Committee Chair Kobasiuk recessed the meeting at 10:35 a.m. and reconvened the meeting at 10:46 a.m. Community Services Matters POL 14-003 County Policy C-RP03 (Community Association Grant Funding) Proposed Motion That Governance and Priorities Committee recommend to Council the approval of the revisions to County Policy C-RP03 (Community Association Grant Funding) as presented. A motion was made by Council Member Jackie McCuaig that Governance and Priorities Committee recommend to Council the approval of the revisions to County Policy C-RP03 (Community Association Grant Funding) as presented. The motion carried unanimously. Development Services Matters POL 14-005 Storm Water Management Facility Naturalization Policy C-PD08 Proposed Motion That Governance and Priority Committee recommend approval of the draft Storm Water Management Facility Naturalization Policy C-PD08 to Council. A motion was made by Mayor Rod Shaigec that Governance and Priority Committee recommend approval of the draft Storm Water Management Facility Naturalization Policy C-PD08 to Council. The motion carried unanimously. Parkland County Page 3 Printed on 3/24/2014 Governance and Priorities Meeting Minutes February 4, 2014 Committee RFD 14-013 Direction on proceeding with the Draft Acheson Industrial Area Structure Plan and Municipal Development Plan amendments. Proposed Motion: That Governance and Priorities Committee direct Administration to proceed with Option 2 as presented in the attached report. A motion was made by Council Member Tracey Melnyk that Governance and Priorities Committee direct Administration to proceed with Option 2 as presented in the attached report. The motion carried unanimously. RFD 14-015 Partners for Climate Protection - Completion of Step 1 Proposed Motion(s) That Governance and Priorities Committee accept the report on attaining Milestone 1 of the Partners for Climate Protection Program as information. A motion was made by Council Member AnnLisa Jensen that Governance and Priorities Committee accept the report on attaining Milestone 1 of the Partners for Climate Protection Program as information. The motion carried unanimously. COMMUNICATIONS COM 14-008 Community Patrol Officer Initiative - Officer Mark Elwood Proposed Motion(s) That Governance and Priorities Committee receive the Community Patrol Officer Initiative Report as information. A motion was made by Council Member Darrell Hollands that Governance and Priorities Committee receive the Community Patrol Officer Initiative Report as information. The motion carried unanimously. COM 14-009 AAMDC Contact Newsletter Proposed Motion That the AAMDC Newsletter of January 22 and January 29, 2014 be received for information, as presented. CAO Vincent noted in the January 29th edition that Alberta Transportation is in the process of developing a 50-year Transportation Strategy. Councillor Hollands commented on the Rural Futures article in the January 22nd edition. Councillor Melnyk made note of the public input sessions of the Municipal Government Act review and requested that Parkland County promote this information to our residents. A motion was made by Council Member John McNab that the AAMDC Parkland County Page 4 Printed on 3/24/2014 Governance and Priorities Meeting Minutes February 4, 2014 Committee Newsletter of January 22 and January 29, 2014 be received for information, as presented. The motion carried unanimously. COM 14-010 Committee Reports Proposed Motion That the Committee Reports be received for information, as presented. A motion was made by Council Member Jackie McCuaig that the following Committee Reports be received for information, as presented: 1. Mayor Shaigec commented on staff member Carol Birrell's retirement, 2. Councillor McNab attended Seed Cleaning Association meeting and Farm Tech, 3. Councillor Melnyk attended Developer's Forum, 4. Councillor Jensen attended Farm Tech, Tri-Leisure Board, River Valley Alliance, Devonian Gardens/ Prospector's Point Trail Link public meeting and Heritage Agriculture Society Board, 5. Councillor McCuaig attend Developer Forum, Farm Tech and Meridian Foundation, 6. Councillor Hollands attended Provincial Agriculture Service Board conference, 7. Chair Kobasiuk attendedTri Leisure Board, Farm Tech and North Saskatchewan Watershed. The motion carried unanimously. IN-CAMERA SESSION There were no In Camera items presented at this meeting. NEXT MEETING The next meeting is scheduled for Tuesday, February 18th, 2014 at 9:00 a.m. ADJOURNMENT Committee Chair Kobasiuk adjourned the meeting at 12:04 p.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 5 Printed on 3/24/2014