Committee of the Whole

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Governance and Priorities Committee Mayor Rod Shaigec Council Member AnnLisa Jensen Council Member Jackie McCuaig Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member John McNab Council Member Tracey Melnyk Tuesday, April 1, 2014 9:00 AM Council Chambers CALL TO ORDER Committee Chair Kobasiuk called the meeting to order at 9:00 a.m. Present: 7 - Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member John McNab, Mayor Rod Shaigec, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands and Council Member Tracey Melnyk Administration: Pat Vincent, Chief Administrative Officer Peter Vana, General Manager, Development Services Ken Van Buul, General Manager, Community Services Doug Tymchyshyn, Manager, Legislative & Administrative Services Jackie Ostashek, Manager, Communications & Strategic Planning Services Gabriel Clark, Environmental Management Coordinator (in-part) Amy Mitchell, Administrative Assistant, Legislative & Administrative Services (Recording Secretary) ADOPTION OF AGENDA A motion was made by Council Member Darrell Hollands that the agenda be adopted with the addition of item A.1 Committee Terms of Reference. The motion carried unanimously. ADOPTION OF MINUTES MIN 14-009 Adoption of the March 4th, 2014 Governance and Priorities Committee Meeting Minutes Proposed Motion That the Governance and Priorities Committee meeting minutes of March 4th, 2014 be adopted, as presented. Parkland County Page 1 Printed on 5/8/2014 Governance and Priorities Meeting Minutes April 1, 2014 Committee A motion was made by Council Member Tracey Melnyk that the Governance and Priorities Committee meeting minutes of March 4, 2014 be adopted, as presented. The motion carried unanimously. SCHEDULED MATTERS App 14-008 Public Input: 9:15 a.m. - 10 mins Chair Kobasiuk asked the gallery if there were any issues that the public wishes to bring to the attention of Parkland County. No one came forward. OLD BUSINESS RFD 14-053 Preparing Parkland County's Organization for the Future (Organizational Review) Proposed Motion(s) That the Committee refer the "Preparing Parkland County's Organization for the Future" report (Organizational Review) to Council for adoption and implementation. A motion was made by Mayor Rod Shaigec that the Governance and Priorities Committee refer the "Preparing Parkland County's Organization for the Future" report to Council for adoption and implementation and to direct administration to prepare a Terms of Reference in preparation for a Request for Proposal on a study of the Information Systems, Information Management and Geographic Information Systems for review and approval at the April 22, 2014 regular Council meeting. The motion carried unanimously. NEW BUSINESS Legislative Matters RFD 14-058 Committee Terms of Reference Proposed Motion(s) A motion was made by Mayor Rod Shaigec that administration review and revise the Terms of References for all the Advisory Committees to ensure consistency and alignment with Council's strategic plan and bring forward to regular Council meeting for approval. The motion carried unanimously. Corporate Services Matters There were no Corporate Services matters presented at this meeting. Infrastructure Services Matters There were no Infrastructure Services matters presented at this meeting. Parkland County Page 2 Printed on 5/8/2014 Governance and Priorities Meeting Minutes April 1, 2014 Committee Community Services Matters There were no Community Services matters presented at this meeting. Development Services Matters RFD 14-016 Integrated Community Sustainability Planning - Proposed Framework Proposed Motion(s) That the Governance and Priorities Committee approve the proposed framework for updating Parkland County's Integrated Community Sustainability Plan in conjunction with the Municipal Development Plan in 2014-15. A motion was made by Council Member John McNab that the Governance and Priorities Committee approve the proposed framework for updating Parkland County's Integrated Community Sustainability Plan in conjunction with the Municipal Development Plan in 2014-2015, as presented. The motion carried unanimously. SCHEDULED MATTERS App 14-025 Appointment: 9:30 a.m.- 30 minutes River Valley Alliance - Presentation Barry Anderson, Executive Director and Chris Sheard, Chair Proposed Motion(s) That the Governance and Priorities Committee accept the presentation by River Valley Alliance for information, as presented. A motion was made by Council Member AnnLisa Jensen that the River Valley Alliance presentation be received as information, as presented. The motion carried unanimously. Recess Committee Chair Kobasiuk recessed the meeting at 9:50 a.m. and reconvened the meeting at 10:02 a.m. SCHEDULED MATTERS App 14-014 Appointment (10 a.m - 15 minutes.) Acheson Business Association Roger Ward - Chair Jim Wooley - Executive Director Cathy Dool - Treasurer Parkland County Page 3 Printed on 5/8/2014 Governance and Priorities Meeting Minutes April 1, 2014 Committee Proposed Motion(s) That the Committee accept the presentation by the Acheson Business Association for information, as presented. . A motion was made by Council Member Jackie McCuaig that the Acheson Business Association presentation be received as information, as presented and recommend the information be referred to the Economic Development Tourism Advisory Committee for review. The motion carried unanimously. COMMUNICATIONS COM 14-029 AAMDC Contact Newsletter Proposed Motion That the AAMDC Contact Newsletter be received for information, as presented. A motion was made by Council Member Jackie McCuaig that there were no AAMDC Contact Newsletter to be received as information. The motion carried unanimously. COM 14-027 Committee Reports Proposed Motion That the Committee Reports be received for information, as presented. A motion was made by Mayor Rod Shaigec that the following Committee Reports be received for information, as presented: 1. Councillor Jensen attended the Sturgeon River Water Shed Partnership, 2. Councillor McCuaig attended the Alberta Senior Housing Association conference, 3. Mayor Shaigec reported on Community Stakeholder Engagement session, 4. Councillor Melnyk reported on Seniors Conference for Evergreen Foundation, 5. Councillor Kobasiuk attended Neighbourlink Parkland, Friends of Library Fundraiser, RCMP Anti-Bullying Program, Water Commission The motion carried unanimously. IN-CAMERA SESSION A motion was made by Council Member Darrell Hollands that Council go into In-Camera session at 10:32 a.m.. The motion carried unanimously. App 14-023 Appointment: 11:00 a.m.- 15 minutes Athabasca Transmission Presentation Ed Toupin, Municipal Relations Manager AltaLink Management Proposed Motion(s) That the Governance & Priorities Committee move to In-Camera session. Parkland County Page 4 Printed on 5/8/2014 Governance and Priorities Meeting Minutes April 1, 2014 Committee A motion was made by Mayor Rod Shaigec that Council go into regular Council meeting session at 10:59 a.m.. The motion carried unanimously. BUSINESS ARISING FROM IN-CAMERA SESSION A motion was made by Council Member Darrell Hollands that the Committee received the information, as presented. The motion carried unanimously. NEXT MEETING The next Governance and Priorities Committee meeting is scheduled for Tuesday, May 6th, 2014 at 9:00 a.m. ADJOURNMENT Committee Chair Kobasiuk adjourned the meeting at 11:00 a.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 5 Printed on 5/8/2014