Committee of the Whole

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Governance and Priorities Committee Mayor Rod Shaigec Council Member AnnLisa Jensen Council Member Jackie McCuaig Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member John McNab Council Member Tracey Melnyk Tuesday, February 17, 2015 9:00 AM Council Chambers CALL TO ORDER Committee Chair Jackie McCuaig called the meeting to order at 9:00 a.m. Present: 5 - Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member John McNab, Council Member Darrell Hollands and Council Member Tracey Melnyk Absent: 2 - Mayor Rod Shaigec and Council Member Phyllis Kobasiuk Administration: Rob McGowan, Interim CAO Peter Vana, General Manager, Development Services (in part) Ken Van Buul, General Manager, Community Services Tracy Kibblewhite, General Manager, Corporate Services Jim Phelan, Fire Chief (in part) Shawn McKerry, Deputy Fire Chief (in part) Doug Tymchyshyn, Manager, Legislative & Administrative Services Carson Mills, Communications Assistant Darlene Bezeau, Municipal Intern Amy Mitchell, Administrative Assistant, Legislative & Administrative Services (Recording Secretary) Helene Sommer, Administrative Assistant, Legislative & Administrative Services (Recording Secretary) ADOPTION OF AGENDA A motion was made by Council Member Darrell Hollands that the agenda be adopted, as presented. The motion carried unanimously. ADOPTION OF MINUTES MIN 15-004 Adoption of the February 3, 2015 regular Governance and Priorities Committee meeting minutes Proposed Motion Parkland County Page 1 Printed on 5/19/2015 Governance and Priorities Meeting Minutes February 17, 2015 Committee That the February 3, 2015 regular Governance and Priorities Committee meeting minutes be adopted, as presented. A motion was made by Council Member Tracey Melnyk that the the Governance and Priorities Committee meeting minutes of February 3, 2015 be adopted, with the amendment of adding Council Members attendance to the minutes. The motion carried unanimously. Legislative Matters POL 15-001 Sale of Properties Policy AD 003 Proposed Motion(s) That the Committee recommend that Council rescind Sale of Properties Policy AD 003 to allow it to be reclassified as Administrative Directive A-AD03. A motion was made by Council Member Darrell Hollands that the Sale of Properties Policy AD 003 be tabled until the April 7, 2015 Governance and Priorities Committee meeting. The motion carried unanimously. SCHEDULED MATTERS App 15-013 Public Input - 9:15 a.m. (10 mins.) Committee Chair Jackie McCuaig asked the gallery if there were any issues that the public wishes to bring to the attention of Parkland County. No one came forward. Legislative Matters RFD 15-029 Legal Action Commenced by the County Policy AD 007 Proposed Motion The Governance and Priorities Committee recommend that Council rescind Policy AD 007 - Legal Action Commenced By the County. A motion was made by Council Member Tracey Melnyk that the Policy AD 007 Legal Action Commenced by the County be recommended for approval by Council. The motion carried unanimously. BL 14-047 Meeting Procedures Bylaw No. 2015-06 Proposed Motion The Governance and Priorities Committee recommend that Council give three readings to the Meeting Procedures Bylaw No. 2015-06. A motion was made by Council Member AnnLisa Jensen that the Meeting Procedures Bylaw No. 2015-06 recommended for approval by Council. The motion carried unanimously. OLD BUSINESS There were no Old Business matters presented at this meeting. Parkland County Page 2 Printed on 5/19/2015 Governance and Priorities Meeting Minutes February 17, 2015 Committee NEW BUSINESS Corporate Services Matters RFD 15-017 2014 Draft Year End Financial Report and Final Restricted Surplus and Allowance Transfers Proposed Motions 1. That the Governance and Priorities Committee recommend that Council approve the transfer of $2,832,710 to Restricted Surplus as per Attachment 1 and the increase to the Allowance for Uncollectible Accounts in the amount of $10,800 as per Attachment 1. 2. That the Governance and Priorities Committee accept the Draft 2014 Year End Financial Reports for information. A motion was made by Council Member Darrell Hollands that Council recommend approval the transfer of $2,832,710 to Restricted Surplus as per Attachement 1 and the increase to the Allowance for Uncollectable Accounts in the amount of $10,800 as per Attachment 1. The motion carried unanimously. A motion was made by Council Member AnnLisa Jensen that the Governance and Priorities Committee accept the draft 2014 Year End Financial Reports accepted for information, as presented. The motion carried unanimously. SCHEDULED MATTERS App 15-014 Appointment - 9:30 a.m. (30 minutes) Fire Services Presentation Proposed Motion That the Fire Services Presentation be received by the Governance and Priorities Committee as information. A motion was made by Council Member John McNab that the Fire Services presentation be accepted for information, as presented. The motion carried unanimously. Infrastructure Services Matters There were no Infrastructure Services matters presented at this meeting. Community Services Matters There were no Community Services matters presented at this meeting. Development Services Matters There were no Development Services matters presented at this meeting. Parkland County Page 3 Printed on 5/19/2015 Governance and Priorities Meeting Minutes February 17, 2015 Committee COMMUNICATIONS COM 15-007 AAMDC Contact Newsletter Proposed Motion That the AAMDC Contact Newsletter be received for information, as presented. A motion was made by Council Member Darrell Hollands that the February 5, 2015 AAMDC Newsletter be accepted for information, as presented. The motion carried unanimously. COM 15-008 Committee Reports Proposed Motion That the Committee Reports be received for information, as presented. A motion was made by Council Member John McNab that the Committee Reports be accepted for information, as follows: Council Member Darrell Hollands attended the Farewell for Debra Larsen, GM at Tri-Leisure Centre. Council Member AnnLisa Jensen attended the Annual Sustainable Community Conference. The motion carried unanimously. IN-CAMERA SESSION There were no In-Camera items presented at this meeting. NEXT MEETING The next meeting is scheduled for Tuesday, April 7, 2015 at 9:00 a.m. ADJOURNMENT Committee Chair Jackie McCuaig adjourned the meeting at 10:34 a.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 4 Printed on 5/19/2015