Committee of the Whole

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Governance and Priorities Committee Mayor Rod Shaigec Council Member AnnLisa Jensen Council Member Jackie McCuaig Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member John McNab Council Member Tracey Melnyk Tuesday, April 7, 2015 9:00 AM Council Chambers CALL TO ORDER Committee Chair AnnLisa Jensen called the meeting to order at 9:00 a.m. Present: 7 - Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member John McNab, Mayor Rod Shaigec, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands and Council Member Tracey Melnyk Administration: Rob McGowan, Interim Chief Administrative Officer Ken Van Buul, General Manager, Community Services Doug Tymchyshyn, Manager, Legislative & Administrative Services Rod Fraser, Manager, Public Works Department (in-part) Mark Cardinal, Manager, Agricultural Services Department (in-part) Carson Mills, Communications Assistant Helene Sommer, Administrative Assistant, Legislative & Administrative Services (Recording Secretary) ADOPTION OF AGENDA A motion was made by Council Member Tracey Melynyk that the April 7, 2015 Governance and Priorities Committee Agenda be adopted, as presented. The motion carried unanimously. ADOPTION OF MINUTES MIN 15-007 Adoption of the February 17, 2015 unadopted regular Governance and Priorities Committee meeting minutes. Proposed Motion(s) That the February 17, 2015 Governance and Priorities Committee meeting minutes be adopted, as presented. Parkland County Page 1 Printed on 5/19/2015 Governance and Priorities Meeting Minutes April 7, 2015 Committee A motion was made by Council Member Jackie McCuaig that the minutes from February 17, 2015 Governance and Priorities Committee meeting be adopted, as presented. The motion carried unanimously. SCHEDULED MATTERS App 15-021 APPOINTMENT - 9:05AM (5 min) Awards of Excellence - Mr. Wayne Duke The Committee congratulated Wayne Duke on his Award of Excellence. OLD BUSINESS POL 15-007 Sale of Properties Policy AD 003 Proposed Motion(s) That the Committee recommend that Council rescind Sale of Properties Policy AD 003 to allow it to be reclassified as Administrative Directive A-AD03. A motion was made by Council Member John McNab that Council rescind Sale of Properties Policy AD 003 to allow it to be reclassified as Administrative Directive A-AD03. The motion carried unanimously. NEW BUSINESS Legislative Matters RFD 15-055 Subdivision and Development Appeal Board Bylaw No. 2015-15 Proposed Motion That the Committee recommend that Council: 1. provide three readings to Subdivision and Development Appeal Board Bylaw No. 2015-15. 2. change existing Subdivision and Development Appeal Board alternate members appointments to full member appointments. A motion was made by Council Member Jackie McCuaig that the Governance and Priorities Committee recommend to Council that Subdivision and Appeal Board Bylaw No. 2015-15 receive three readings. The motion carried unanimously. A motion was made by Mayor Rod Shaigec that the Governance and Priorities Committee recommend to Council that the existing Subdivision and Development Appeal Board alternate member appointments be changed to full member appointments. The motion carried unanimously. SCHEDULED MATTERS App 15-023 Public Input - 9:15 a.m. (10 mins.) Parkland County Page 2 Printed on 5/19/2015 Governance and Priorities Meeting Minutes April 7, 2015 Committee Committee Chair AnnLisa Jensen asked the gallery if there were any issues that the public wishes to bring to the attention of Parkland County. No one came forward. Corporate Services Matters There were no Corporate Services matters presented at this meeting. Infrastructure Services Matters RFD 15-056 Heavy Duty Shop Renovations Proposed Motion That the Governance and Priorities Committee receive the report on the Heavy Duty Shop Renovations Project as information and that Administration be directed to include the cost of Option 1 in the 2015 Spring Budget Adjustments. A motion was made by Council Member Darrell Hollands that Governance and Priorities Committee receive the report on the Heavy Duty Shop Renovation Project as information and that Administration be directed to include the cost of Option 1 in the 2015 Spring Budget Adjustments, as presented. The motion carried unanimously. Community Services Matters RFD 15-053 Town of Stony Plain Community Centre Funding Proposed Motion That Governance and Priorities Committee direct Administration to include a contribution of $1,500,000 to the Town of Stony Plain for the construction of the Community Centre; and that funding be provided in the 2016 budget with funding allocated from MSI Capital. A motion was made by Council Member Darrell Hollands that Governance and Priorities Committee direct Administration to include a contribution of up to $1,500,000 to the Town of Stony Plain for the construction of the Community Center; and the funding be provided in the 2016 budget with funding allocated from MSI Capital, as presented. The motion carried unanimously. Development Services Matters There were no Development Services matters presented at this meeting. COMMUNICATIONS COM 15-015 AAMDC Contact Newsletter Parkland County Page 3 Printed on 5/19/2015 Governance and Priorities Meeting Minutes April 7, 2015 Committee Proposed Motion(s) That the AAMDC Contact Newsletter Website be received for information, as presented. A motion was made by Phyllis Kobasiuk that the March 27, 2015 and April 1, 2015 AAMDC Contact Newsletters be accepted for information, as presented. The motion carried unanimously. COM 15-014 Committee Reports Proposed Motion That the Committee Reports be received for information, as presented. A motion was made by Phyllis Kobasiuk that the Committee Reports be accepted for information as follows: Council Member Phyllis Kobasiuk attended the Spruce Grove and District Chamber of Commerce luncheon. Council Member Darrell Hollands attended the Tri Municipal Trade Show. Council Member AnnLisa Jensen attended the Heritage Agricultural Society Board of Directors, Tri Municipal Trade Show, Devonian Botanic Gardens Sector Planning, River Valley Alliance, and Inter-Municipal Collaboration Committee. IN-CAMERA SESSION There were no In-Camera items presented at this meeting. . BUSINESS ARISING FROM IN-CAMERA SESSION NEXT MEETING The next meeting is scheduled for May 5, 2015 at 9:00 a.m. CLOSE OF MEETING Committee Chair AnnLisa Jensen adjourned the meeting at 10:15 a.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 4 Printed on 5/19/2015