Committee of the Whole

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Committee of the Whole Mayor Rod Shaigec Council Member AnnLisa Jensen Council Member Jackie McCuaig Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member John McNab Council Member Tracey Melnyk Tuesday, September 20, 2016 9:00 AM Council Chambers CALL TO ORDER Committee Chair John McNab called the meeting to order at 9:01 a.m. Present: 7 - Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member John McNab, Mayor Rod Shaigec, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands and Council Member Tracey Melnyk Administration: Michael Heck, Chief Administrative Officer Laura Swain, Corporate Business Planner Dave Cross, Interim General Manager, Community Services Ken Van Buul, Interim General Manager, Corporate Services Peter Vana, General Manager, Development Services Carol Bergum, Manager, Planning & Development Services (in part) Craig Thomas, Supervisor, Development Planning (in part) Krista Quesnel, Supervisor, Community Sustainability (in part) Darren Haarsma, ALUS Coordinator (in part) Barb Scully, Connected Communities Coordinator (in part) Rob McGowan, General Manager, Infrastructure Services (in part) Jody Hancock, Manager, Engineering Services (in part) Arlan Delisle, County Solicitor (in part) Doug Tymchyshyn, Supervisor, Legislative & Administrative Services Sheryl Cammidge, Recording Secretary ADOPTION OF AGENDA A motion was made by Committee Member Tracey Melnyk that the September 20, 2016 Committee of the Whole agenda be adopted, as presented. The motion carried unanimously. ADOPTION OF MINUTES MIN 16-031 Unadopted Committee of the Whole September 6, 2016 Minutes Parkland County Page 1 Printed on 10/6/2016 Committee of the Whole Meeting Minutes September 20, 2016 Proposed Motion The Committee of the Whole meeting minutes of September 6, 2016 be adopted, as presented. A motion was made by Committee Member Jackie MCuaig that the Committee of the Whole meeting minutes of September 6, 2016 be adopted, as presented. The motion carried unanimously. NEW BUSINESS General Manager, Community Services RFD 16-185 Wildlife Rehabilitation Society of Edmonton - Request for Funding Proposed Motion The Committee of the Whole direct administration to include $30,000 in funding for the Wildlife Rehabilitation Society of Edmonton in the 2017 Budget. A motion was made by Committee Member Phyllis Kobasiuk that this funding request be referred to Administration for inclusion in the not for profit organization grant funding applications. The motion carried by the following votes: For: 4- Council Member Jensen, Council Member McCuaig, Council Member Kobasiuk and Council Member Melnyk Against: 3- Council Member McNab, Mayor Shaigec and Council Member Hollands DELEGATIONS App 16-042 Appointment: 9:15 a.m. Horizon Stage Theatre Advisory Board (Brandi Wurtz, Theatre Manager, Arlaine Monaghan, Board Member and Jeff Nixon, Board Member) Proposed Motion The 2015-2016 Horizon Stage Season In Review be received for information, as presented. Arlaine Monaghan, Board Member, Jeff Nixon, Board Member and Brandi Wurtz, Theatre Manager presented the 2015-2016 Horizon Stage Season in Review. A motion was made by Committee Member Jackie McCuaig that the 2015-2016 Horizon Stage Season in Review be received for information, as presented. The motion carried unanimously. App 16-043 Appointment: 9:30 a.m. Stony Plain / Spruce Grove / Enoch RCMP Detachment (Inspector Rob Hill) Proposed Motion Parkland County Page 2 Printed on 10/6/2016 Committee of the Whole Meeting Minutes September 20, 2016 The RCMP update be received for information, as presented. Inspector Rob Hill of the Spruce Grove / Stony Plain / Enoch RCMP Detachment provided the RCMP update. A motion was made by Committee Member Darrell Hollands that the RCMP udpate be received for information, as presented. The motion carried unanimously. App 16-046 Appointment: 9:45 a.m. Wetland Inventory and Historical Loss Assessment (Shari Clare and Faye Wyatt, Fiera Biological Consulting) Proposed Motion The Wetland Inventory and Historical Loss Assessment presentation be received for information, as presented. Darren Haarsma, ALUS Coordinator, Krista Quesnel, Supervisor, Community Sustainability and Shari Clare of Fiera Biological Consulting presented the Wetland Inventory and Historical Loss Assessment presentation. A motion was made by Committee Member AnnLisa Jensen that the Wetland Inventory and Historical Loss Assessment presentation be received for information, as presented. The motion carried unanimously. Committee Chair John McNab recessed the meeting at 10:44 a.m. and reconvened the meeting at 10:50 a.m. General Manager, Infrastructure Services RFD 16-193 Parkland County Waste Transfer Station - Thursday Hours of Operation Proposed Motion That the Committee approves the proposed Parkland County Waste Transfer Station hours of operation to be from 8:00 a.m. to 7:45 p.m. A motion was made by Committee Member Phyllis Kobasiuk that the Parkland County Waste Transfer Station hours of operation on Thursday be from 8:00 a.m. to 7:45 p.m. The motion carried unanimously. RFD 16-194 Access Road to YWCA and Rail Crossing Improvement - Fallis Proposed Motions 1) Administration be directed to complete the preliminary design of a new access road to the YWCA within the Hamlet of Fallis. 2) Administration be directed to pursue upgrades at the CN Rail crossing within the Hamlet of Fallis. 3) That the Committee of the Whole recommend Council approve $125,000 of funding from Future Transportation Restricted Surplus to complete the preliminary design work for the proposed Fallis roadway construction and at-grade rail crossing improvements. Parkland County Page 3 Printed on 10/6/2016 Committee of the Whole Meeting Minutes September 20, 2016 1. A motion was made by Committee Member Tracey Melnyk that Administration be directed to complete the preliminary design of a new access road to the YWCA within the Hamlet of Fallis. The motion carried unanimously. 2. A motion was made by Committee Member Jackie McCuaig that Administration be directed to pursue upgrades at the CN Rail crossing within the Hamlet of Fallis. The motion carried unanimously. 3. A motion was made by Committee Member Phyllis Kobasiuk that the Committee of the Whole recommend Council approve $125,000 of funding from Future Transportation Restricted Surplus to complete the preliminary design work for the proposed Fallis roadway construction and at-grade rail crossing improvements. The motion carried unanimously. RFD 16-203 Major Infrastructure Projects Update Proposed Motion The Major Infrastructure Projects Update be received for information, as presented. A motion was made by Mayor Rod Shaigec that the Major Infrastructure Projects Update be received for information, as presented. The motion carried unanimously. Chief Administrative Officer RFD 16-190 Strategic Plan Update Proposed Motion The Strategic Plan Update be received for information, as presented. A motion was made by Committee Member Phyllis Kobasiuk that the Strategic Plan Update be received for information, as presented. The motion carried unanimously. RFD 16-197 Overview of Report to Community/Residents Proposed Motion The Report to Community/Residents be received for information, as presented. A motion was made by Committee Member Jackie McCuaig that the Report to Community/Residents be received for information, as presented. The motion carried unanimously. IN-CAMERA SESSION RFD 16-187 In-Camera Session Proposed Motion The Committee of the Whole meet In-Camera under provision of Section 197 of the Municipal Government Act to discuss matters protected from disclosure by Sections 16, 21 and 24 of the Freedom of Information and Parkland County Page 4 Printed on 10/6/2016 Committee of the Whole Meeting Minutes September 20, 2016 Protection of Privacy Act. A motion was made by Mayor Rod Shaigec that the Committee of the Whole meet in-camera at 11:56 a.m. The motion carried unanimously. PRE 16-065 In-Camera Appointment - 11:00 am FOIP Section 16 FOIP Section 21 FOIP Section 24 RFD 16-188 Regular Committee of the Whole Session Proposed Motion The Committee of the Whole revert to regular session. A motion was made by Committee Member Jackie McCuaig that the Committee of the Whole go into regular meeting session at 12:14 p.m. Committee Chair John McNab recessed the meeting at 12:15 .m. and reconvened the meeting at 12:21 p.m. General Manager, Development Services RFD 16-169 Land Use Bylaw Review Proposed Motions 1. The Land Use Bylaw review report be received for information, as presented. 2. Administration be directed to initiate and execute a project to review and update Parkland County Land Use Bylaw 20-2009, as presented. 1. A motion was made by Committee Member Jackie McCuaig that the Land Use Bylaw review report be received for information, as presented. The motion carried unanimously. 2. A motion was made by Committee Member Phylliss Kobasiuk that Administration be directed to initiate and execute a project to review and update Land Use Bylaw 20-2009, as presented. The motion carried unanimously. RFD 16-192 Smart Parkland Update Proposed Motion The Smart Parkland presentation be received for information, as presented. A motion was made by Committee Member Tracey Melnyk that the Smart Parkland presentation be received for information, as presented. The motion carried unanimously. RFD 16-196 Interactive Guide to Waterfront Living Update Parkland County Page 5 Printed on 10/6/2016 Committee of the Whole Meeting Minutes September 20, 2016 Proposed Motion The Interactive Guide to Waterfront Living update be received for information, as presented. A motion was made by Committee Member AnnLisa Jensen that the Interactive Guide to Waterfront Living update be received for information, as presented. The motion carried unanimously. RFD 16-200 North Saskatchewan Watershed Alliance (NSWA) Funding Request Proposed Motion Administration be directed to include the North Saskatchewan Watershed Alliance request for funding in the amount of $15,044.50, a request of $0.50 per capita, in the 2017 budget. A motion was made by Mayor Rod Shaigec that Administration be directed to include the North Saskatchewan Watershed Alliance request for funding in the amount of $15,284.00, a request of $0.50 per capita, in the 2017 budget. The motion carried unanimously. RFD 16-198 Development Services - Division Update Proposed Motion The Development Services Division update be received for information, as presented. A motion was made by Committee Member Phyllis Kobasiuk that the Development Services Division update be received for information, as presented. The motion carried unanimously. COMMUNICATIONS COM 16-056 AAMDC Member Bulletin Proposed Motion The AAMDC Member Bulletin be received for information, as presented. This Communication was accepted for information COM 16-057 Federation of Canadian Municipalities Update Proposed Motion The Federation of Canadian Municipalities update be received for information, as presented. This Communication was accepted for information BUSINESS ARISING FROM IN-CAMERA SESSION NEXT MEETING The next Committee of the Whole meeting is scheduled for October 4, 2016 at 9:00 a.m. Parkland County Page 6 Printed on 10/6/2016 Committee of the Whole Meeting Minutes September 20, 2016 CLOSE OF MEETING Committee Chair John McNab adjourned the meeting at 1:21 p.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 7 Printed on 10/6/2016