Committee of the Whole

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Committee of the Whole Mayor Rod Shaigec Council Member AnnLisa Jensen Council Member Jackie McCuaig Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member John McNab Council Member Tracey Melnyk Tuesday, September 6, 2016 9:00 AM Council Chambers CALL TO ORDER Committee Chair AnnLisa Jensen called the meeting to order at 9:01 a.m. Present: 6 - Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member Phyllis Kobasiuk, Council Member John McNab, Mayor Rod Shaigec and Council Member Tracey Melnyk Absent: 1 - Council Member Darrell Hollands Administration: Michael Heck, Chief Administrative Officer Dave Cross, Interim General Manager, Community Services Ken Van Buul, Interim General Manager, Corporate Services Peter Vana, General Manager, Development Services Tracy Kibblewhite, Chief Financial Officer (in-part) Sarah Mate, Communications Coordinator Doug Tymchyshyn, Supervisor, Legislative & Administrative Services Arlan Delisle, County Solicitor/Manager, Legal & Legislative Services Sheryl Cammidge, Recording Secretary Present: 6 - Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member John McNab, Mayor Rod Shaigec, Council Member Phyllis Kobasiuk and Council Member Tracey Melnyk Absent: 1 - Council Member Darrell Hollands ADOPTION OF AGENDA A motion was made by Committee Member Phyllis Kobasiuk that the agenda be adopted as presented. The motion carried unanimously. ADOPTION OF MINUTES Unadopted Committee of the Whole July 5, 2016 Minutes Parkland County Page 1 Printed on 9/30/2016 Committee of the Whole Meeting Minutes September 6, 2016 Proposed Motion The Committee of the Whole meeting minutes of July 5, 2016 be adopted, as presented. A motion was made by Committee Member Jackie McCuaig that the minutes of the July 5, 2016 Committee of the Whole be adopted as presented. The motion carried unanimously. NEW BUSINESS Chief Administrative Officer Wendel Heights Road Surfacing Petition Report Proposed Motion The Wendel Heights road surfacing petition report be received for information. A motion was made by Committee Member Phyllis Kobasiuk that the Wendel Heights road surfacing petition report be received for information. The motion carried unanimously. Chief Financial Officer Parkland County Restricted Surplus Review - Terms of Reference Proposed Motion The Parkland County Restricted Surplus Review Terms of Reference be received for information. A motion was made by Committee Member Jackie McCuaig that the Parkland County Restricted Surplus Review Terms of Reference be received for information. The motion carried unanimously. General Manager, Community Services Wabamun Lake Ad Hoc Committee Terms of Reference Proposed Motion The Wabamun Lake Ad Hoc Committee Terms of Reference be approved as presented. A motion was made by Committee Member Tracey Melnyk that the Wabamun Lake Ad Hoc Committee Terms of Reference be approved as presented. The motion carried unanimously. Tracy Kibblewhite left the meeting at 9:22 a.m. General Manager, Corporate Services Parkland County Page 2 Printed on 9/30/2016 Committee of the Whole Meeting Minutes September 6, 2016 Local Authorities Election Act Discussion Guide Response Proposed Motion Administration be directed to submit the Local Authorities Election Act Discussion Guide responses to Alberta Municipal Affairs as presented. A motion was made by Committee Member John McNab that Administration be directed to submit the Local Authorities Election Act Discussion Guide responses to Alberta Municipal Affairs as presented. The motion carried unanimously. Code of Conduct Regulation Discussion Guide Response Proposed Motion Administration be directed to submit the Code of Conduct Discussion Guide responses to Alberta Municipal Affairs as presented. A motion was made by Committee Member Phyllis Kobasiuk that Administration be directed to submit the Code of Conduct Discussion Guide responses to Alberta Municipal Affairs as presented. The motion carried unanimously. Public Participation Regulation Discussion Guide Response Proposed Motion Administration be directed to submit the Public Participation Discussion Guide responses to Alberta Municipal Affairs as presented. A motion was made by Mayor Rod Shaigec that Administration be directed to submit the Public Participation Discussion Guide responses to Alberta Municipal Affairs as presented. The motion carried unanimously. Corporate Services - Division Update Proposed Motion The Corporate Services Division presentation be received for information. A motion was made by Committee Member Tracey Melnyk that the Corporate Services Division presentation be received for information. The motion carried unanimously. Committee Chair AnnLisa Jensen recessed the meeting at 10:10 a.m. and reconvened the meeting at 10:22 a.m. General Manager, Development Services Highvale End Land Use Area Structure Plan Update Proposed Motion The Highvale End Land Use Area Structure Plan (Bylaw 2016-12) update be received for information. Parkland County Page 3 Printed on 9/30/2016 Committee of the Whole Meeting Minutes September 6, 2016 A motion was made by Committee Member John McNab that the Highvale End Land Use Area Structure Plan (Bylaw 2016-12) update be received for information. The motion carried unanimously. Municipal Development Plan - June 2016 Update Proposed Motion The Municipal Development Plan update be received for information. A motion was made by Committee Member Jackie McCuaig that the Municipal Development Plan update be received for information. The motion carried unanimously. Wabamun Sub-Watershed Land Use Plan Update Proposed Motion The Wabamun Sub-Watershed Land Use Plan update be received for information. A motion was made by Mayor Rod Shaigec that the Wabamun Sub-Watershed Land Use Plan update be received for information. The motion carried unanimously. Accessory Building Securities Proposed Motion 1. The Accessory Building Securities report be received for information. 2. Administration be directed to present amendments to Land Use Bylaw 20-2009 that remove the requirement for securities associated with accessory buildings and allow minor buildings on vacant parcels subject to specific regulations and criteria for Council consideration. Craig Thomas, Supervisor, Development Planning presented the Accessory Building Securities presentation. A motion was made by Committee Member John McNab that the Accessory Building Securities report be received for information and that Administration be directed to present amendments to Land Use Bylaw 20-2009 to remove the requirement for securities associated with accessory buildings and allow minor buildings on vacant parcels subject to specific regulations and criteria for Council consideration. The motion carried unanimously. Planning and Development Services Update Presentation Proposed Motion The Planning and Development Services presentation be received for information. Carol Bergum, Manager, Planning & Development Services presented the Planning & Development Services Update. A motion was made by Mayor Rod Shaigect that the Planning & Development Services Update be received for information. This motion carried unanimously. Parkland County Page 4 Printed on 9/30/2016 Committee of the Whole Meeting Minutes September 6, 2016 Capital Region Growth Plan Update Proposed Motion The Capital Region Growth Plan update be received for information. A motion was made by Mayor Rod Shaigec that the Capital Region Growth Plan update be received for information. The motion carried unanimously. COMMUNICATIONS AAMDC Contact Newsletter Proposed Motion The AAMDC Contact Newsletter be received for information. A motion was made by Committee Member Jackie McCuaig that the AAMDC Contact Newsletters be received for information. The motion carried unanimously. Federation of Canadian Municipalities (FCM) Update Proposed Motion The Federal of Canadian Municipalities (FCM) update be received for information. A motion was made by Committee Member Phyllis Kobasiuk that the Federation of Canadian Municipalities be received for information. The motion carried unanimously. NEXT MEETING The next Committee of the Whole meeting is scheduled for September 20, 2016 at 9:00 a.m. CLOSE OF MEETING Committee Chair AnnLisa Jensen closed the meeting at 11:37 a.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 5 Printed on 9/30/2016