Committee of the Whole

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Committee of the Whole Mayor Rod Shaigec Council Member AnnLisa Jensen Council Member Jackie McCuaig Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member John McNab Council Member Tracey Melnyk Tuesday, October 16, 2018 9:00 AM Council Chambers CALL TO ORDER Committee Chair Jackie McCuaig called the meeting to order at 9:00 a.m. Present: 4 - Mayor Rod Shaigec, Council Member Jackie McCuaig, Council Member John McNab and Council Member Tracey Melnyk Absent: 3 - Council Member AnnLisa Jensen, Council Member Phyllis Kobasiuk and Council Member Darrell Hollands Administration: Michael Heck, Chief Administrative Officer Dave Cross, General Manager, Community Services Ken Van Buul, General Manager, Corporate Services Rob McGowan, General Manager, Infrastructure Services Laura Swain, Director, Strategic Planning & Intergovernmental Affairs Jeff Dyck, Director, Financial Planning & Treasury (in part) Marc Ficht, Director, Assessment & Revenue Services (in part) Martin Frigo, Manager, Long Range Policy Planning (in part) Rachelle Trovato, Planner (in part) Arlan Delisle, Director, Legal Services (in-part) Christine Beveridge, Manager, Legislative Services Sheryl Cammidge, Recording Secretary ADOPTION OF AGENDA A motion was made by Committee Member Tracey Melnyk that the agenda be adopted as presented. The motion carried unanimously. ADOPTION OF MINUTES MIN 18-025 Unadopted Committee of the Whole October 16, 2018 Meeting Minutes Proposed Motion That the Committee of the Whole meeting minutes of October 16, 2018 be adopted, as presented. Parkland County Page 1 Printed on 11/8/2018 Committee of the Whole Meeting Minutes October 16, 2018 A motion was made by Committee Member John McNab that the minutes of the October 2, 2018 Committee of the Whole meeting be adopted, as presented. The motion carried unanimously. NEW BUSINESS Chief Financial Officer RFD 18-235 Long Term Capital Plan Project Update Tim Duhamel of BLOOM Centre for Municipal Education presented the Long Term Capital Plan Project Update. Jeff Dyck, Director, Financial Planning & Treasury presented the Major Capital Projects Update. RFD 18-228 Regulated Industrial Property Assessment Marc Ficht, Director, Assessment & Revenue Services presented the Regulated Industrial Property Assessment. RFD 18-220 TransAlta Tax Appeal Update 2018 Marc Ficht, Director, Assessment and Revenue Services presented the TransAlta Tax Appeal Update. DELEGATIONS App 18-065 Public Input - 9:15 a.m. (10 mins.) Committee Chair Jackie McCuaig asked the gallery if there were any issues that the public wishes to bring to the attention of Parkland County. No one came forward. NEW BUSINESS General Manager, Corporate Services RFD 18-227 Information Technology Update - Enterprise Architecture Plan Ken Van Buul, General Manager Corporate Services, Marc Ficht, Director, Assessment & Revenue Services and Robert Brassard, Contractor presented the Information Technology Update-Enterprise Architecture Plan. DELEGATIONS App 18-066 Appointment - 10:00 a.m. Tri-Leisure Centre Annual Budget Kathy Sadek - Financial Supervisor/Acting General Manager Kathy Sadek, Financial Supervisor/Acting General Manager and Greg Dooley, Board Chair from the TransAlta Tri-Leisure Centre presented the draft 2019 Parkland County Page 2 Printed on 11/8/2018 Committee of the Whole Meeting Minutes October 16, 2018 Budget for the Tri-Leisure Centre. NEW BUSINESS General Manager, Development Services RFD 18-225 Draft Parkland County and Village of Spring Lake Intermunicipal Development Plan Martin Frigo, Manager, Long Range Policy Planning and Rachelle Trovato, Planner presented the draft Parkland County and Village of Spring Lake Intermunicipal Development Plan. Chief Administrative Officer RFD 18-168 Municipal Government Act Update Christine Beveridge, Manager, Legislative Services presented the Municipal Government Act update. COMMUNICATIONS COM 18-064 Rural Municipalities of Alberta Contact Newsletter No items were discussed by the Committee Members. COM 18-063 Federation of Canadian Municipalities Update No items were discussed by the Committee Members. IN-CAMERA SESSION RFD 18-230 In-Camera Session Proposed Motion That the Committee of the Whole convene In-Camera pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Sections 24, 25 and 27 of the Freedom of Information and Protection of Privacy Act. A motion was made by Committee Member Tracey Melnyk that the Committee of the Whole convene In-Camera at 10:51 a.m. pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Sections 24, 25 and 27 of the Freedom of Information and Protection of Privacy Act. The motion carried unanimously. Present: 4 - Mayor Rod Shaigec, Council Member Jackie McCuaig, Council Member John McNab and Council Member Tracey Melnyk Parkland County Page 3 Printed on 11/8/2018 Committee of the Whole Meeting Minutes October 16, 2018 Absent: 3 - Council Member AnnLisa Jensen, Council Member Phyllis Kobasiuk and Council Member Darrell Hollands Administration: Michael Heck, Chief Administrative Officer Arlan Delisle, Director, Legal Services (in-part) Dave Cross, General Manager, Community Services Ken Van Buul, General Manager, Corporate Services Rob McGowan, General Manager, Infrastructure Services Laura Swain, Director, Strategic Planning & Intergovernmental Affairs Marc Ficht, Director, Assessment & Revenue Services Jeff Dyck, Director, Financial Planning & Treasury Christine Beveridge, Manager, Legislative Services Sheryl Cammidge, Recording Secretary FOIP Section 24 - Advice from officials FOIP Section 25 - Harmful to economic interests of a public body FOIP Section 27 - Legal privilege RFD 18-234 Regular Committee of the Whole Meeting Session Proposed Motion That the Committee of the Whole revert to regular session. A motion was made by Committee Member John McNab that the Committee of the Whole revert to regular session at 11:07 a.m. The motion carried unanimously. NEXT MEETING The next Committee of the Whole meeting is scheduled for November 6, 2018 at 9:00 a.m. CLOSE OF MEETING Committee Chair Jackie McCuaig adjourned the meeting at 11:08 a.m. _________________________________ Committee Chair __________________________________ Parkland County Page 4 Printed on 11/8/2018 Committee of the Whole Meeting Minutes October 16, 2018 Recording Secretary Parkland County Page 5 Printed on 11/8/2018