Committee of the Whole

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Committee of the Whole Mayor Rod Shaigec Council Member AnnLisa Jensen Council Member Jackie McCuaig Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member John McNab Council Member Tracey Melnyk Tuesday, November 6, 2018 9:00 AM Council Chambers CALL TO ORDER Committee Chair Tracey Melnyk called the meeting to order at 9:00 a.m. Present: 7 - Mayor Rod Shaigec, Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands, Council Member John McNab and Council Member Tracey Melnyk Administration: Michael Heck, Chief Administrative Officer Arlan Delisle, County Solicitor, Legal Services - (in-part) Laura Swain, General Manager, Corporate Services Tracy Kibblewhite, General Manager, Chief Financial Office - (in-part) Dave Cross, General Manager, Agriculture, Community & Protective Services Sarah Mate, Director, Community Services - (in-part) Marc Ficht, Director, Assessment & Revenue Services - (in-part) Jenn O'Brien, Supervisor, Customer Service - (in-part) Stacey Corbett, Manager, Geographic Information Systems Services - (in-part) Christine Beveridge, Manager, Legislative Services Lois Tyerman, Legislative Officer, Legislative Services (Recording Secretary) ADOPTION OF AGENDA A motion was made by Committee Member Darrell Hollands that the November 6, 2018 Committee of the Whole meeting agenda be adopted, as presented. The motion carried unanimously. ADOPTION OF MINUTES MIN 18-025 Unadopted Committee of the Whole October 16, 2018 Meeting Minutes Proposed Motion That the Committee of the Whole meeting minutes of October 16, 2018 be adopted, as presented. Parkland County Page 1 Printed on 12/12/2018 Committee of the Whole Meeting Minutes November 6, 2018 A motion was made by Committee Member Phyllis Kobasiuk that the Committee of the Whole meeting minutes of October 16, 2018 be adopted, as presented. The motion carried unanimously. NEW BUSINESS General Manager, Corporate Services RFD 18-248 One Parkland Service Excellence Project Update Purpose To update Committee of the Whole on the One Parkland Service Excellence Project, as presented. Jenn O'Brien, Supervisor, Customer Services, presented the One Parkland Service Excellence Update. DELEGATIONS App 18-099 Public Input - 9:15 a.m. (10 mins.) Committee Chair Tracey Melnyk asked the gallery if there were any issues that the public wishes to bring to the attention of Parkland County. No one came forward. COMMUNICATIONS COM 18-063 Federation of Canadian Municipalities Update No items were discussed by the Committee Members. COM 18-064 Rural Municipalities of Alberta Contact Newsletter Mayor Shaigec noted that the Rural Municipalities of Alberta will be seeking strategic input at the upcoming fall convention. DELEGATIONS App 18-068 Appointment - 9:30 a.m. Cohesive Communities Amy Quintal, President of the Board for Cohesive Communities Melody Willier, Vice-President of the Board for Cohesive Communities Amy Quintal, President of the Board for Cohesive Communities and Melody Willier, Vice-President of the Board for Cohesive Communities presented the Cohesive Communities presentation. NEW BUSINESS Parkland County Page 2 Printed on 12/12/2018 Committee of the Whole Meeting Minutes November 6, 2018 General Manager, Corporate Services RFD 18-246 Open Data Update Purpose To update Committee of the Whole on the status of the Open Data Portal. Stacey Corbett, Manager, Geographic Information Systems Services, presented the Open Data Update. RECESS Committee Chair Tracey Melnyk recessed the meeting at 10:04 a.m. and reconvened the meeting at 10:16 a.m. IN-CAMERA SESSION RFD 18-250 In-Camera Session Proposed Motion That the Committee of the Whole convene In-Camera pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Sections 24, 21 and 25 of the Freedom of Information and Protection of Privacy Act. A motion was made by Committee Member John McNab that the Committee of the Whole convene In-Camera at 10:16 a.m. pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Sections 24, 21 and 25 of the Freedom of Information and Protection of Privacy Act. The motion carried unanimously. Present: 7 - Mayor Rod Shaigec, Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands, Council Member John McNab and Council Member Tracey Melnyk Administration: Michael Heck, Chief Administrative Officer - (Administrative Advice) Laura Swain, General Manager, Corporate Services - (Administrative Liason) Tracy Kibblewhite, General Manager, Chief Financial Officer - (Financial Advisor) Dave Cross, General Manager, Agriculture, Community & Protective Services - (Community Services Advice) Marc Ficht, Director, Assessment & Revenue Services - (Financial Advice) Christine Beveridge, Manager, Legislative Services - (Parliamentarian) Lois Tyerman, Legislative Officer, Legislative Services - (Recording Secretary) Parkland County Page 3 Printed on 12/12/2018 Committee of the Whole Meeting Minutes November 6, 2018 PRE 18-029 Land Matter - Meridian Foundation FOIP Section 24 - Advice from Officials FOIP Section 25 - Harmful to economic interests of a public body PRE 18-030 Annexation Protocols FOIP Section 21 - Harmful to Intergovernmental Relations FOIP Section 24 - Advice from Officials RFD 18-252 Regular Committee of the Whole Meeting Session Proposed Motion That the Committee of the Whole revert to regular meeting session. A motion was made by Committee Member AnnLisa Jensen that the Committee of the Whole revert to regular session at 11:12 a.m. The motion carried unanimously. NEXT MEETING CLOSE OF MEETING Committee Chair Tracey Melnyk adjourned the meeting at 11:13 a.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 4 Printed on 12/12/2018