Committee of the Whole

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Committee of the Whole Mayor Rod Shaigec Council Member AnnLisa Jensen Council Member Jackie McCuaig Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member John McNab Council Member Tracey Melnyk Tuesday, October 1, 2019 9:00 AM Council Chambers CALL TO ORDER Committee Chair Darrell Hollands called the meeting to order at 9:00 a.m. Present: 7 - Mayor Rod Shaigec, Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands, Council Member John McNab and Council Member Tracey Melnyk Administration: Michael Heck, Chief Administrative Officer - (in-part) Arlan Delisle, County Solicitor, Legal Services - (in-part) Laura Swain, General Manager, Corporate Services - (in-part) Tracy Kibblewhite, General Manager, Chief Financial Officer - (in-part) Ken Van Buul, General Manager, Strategic Initiatives Rob McGowan, General Manager, Operations Services - (in-part) Sarah Mate, Director, Community Services Lauren Aebig, Manager, Strategic Planning and Intergovernmental Affairs - (in-part) Larissa Lindmark, Corporate Planning and Intergovernmental Affairs - (in-part) Stefan vandenBerg, Construction Manager, Strategic Initiatives - (in-part) Marc Ficht, Director, Assessment & Revenue Services - (in-part) Leslie Chivers, Program Manager, Strategic Initiatives - (in-part) Jenn O'Brien, Supervisor, Customer Service - (in-part) Barb Williams, Manager, Legislative Services Lois Tyerman, Legislative Officer, Legislative Services (Recording Secretary) ADOPTION OF AGENDA A motion was made by Committee Member Tracey Melnyk that the October 1, 2019 Committee of the Whole agenda be adopted, as amended with the following deletion: Item 9.3 - Closed Session - Legal Update The motion carried unanimously. Parkland County Page 1 Printed on 11/13/2019 Committee of the Whole Meeting Minutes October 1, 2019 CONSENT AGENDA A motion was made by Committee Member Phyllis Kobasiuk that the Committee of the Whole consent to approve the following agenda items without debate: Item Number: 4.1 Adoption of the September 3, 2019 Committee of the Whole Meeting Minutes That the September 3, 2019 Committee of the Whole Meeting Minutes be approved, as presented. Item Number: 8.1 Rural Municipalities of Alberta Contact Newsletter That the Rural Municipalities of Alberta Contact Newsletter be received for information, as presented. Item Number: 8.2 Federation of Canadian Municipalities Update That the Federation of Canadian Municipalities update be received for information, as presented. The motion carried unanimously. NEW BUSINESS General Manager, Corporate Services RFD 19-191 Q2 2019 Corporate Update Proposed Motion That the Corporate Update be received for information, as presented. A motion was made by Committee Member Jackie McCuaig that the Corporate update be received for information, as presented. The motion carried unanimously. DELEGATIONS App 19-062 Public Input - 9:15 a.m. (10 mins.) Committee Chair Darrell Hollands asked the gallery if there were any issues that the public wishes to bring to the attention of Parkland County. No one came forward. Parkland County Page 2 Printed on 11/13/2019 Committee of the Whole Meeting Minutes October 1, 2019 NEW BUSINESS General Manager, Strategic Initiatives PRE 19-049 Capital Project Update Proposed Motion That the Capital Project Update be received for information, as presented. A motion was made by Committee Member AnnLisa Jensen that the Capital Project update be received for information, as presented. The motion carried unanimously. General Manager, Corporate Services RFD 19-189 One Parkland Service Excellence Strategy Update Proposed Motion That the One Parkland Service Excellence project update be received for information, as presented. A motion was made by Committee Member Phyllis Kobasiuk that the One Parkland Service Excellence project update be received for information, as presented. The motion carried unanimously. RECESS Committee Chair Darrell Hollands recessed the meeting at 10:06 a.m., and reconvened the meeting at 10:12, with all Committee Members present. General Manager, Strategic Initiatives RFD 19-190 Grants Update Proposed Motion That the Grants Update be received for information, as presented. A motion was made by Committee Member John McNab that the Grants update be received for information, as presented. The motion carried unanimously. RFD 19-193 Project UNITE Update Proposed Motion That the Project UNITE update be received for information, as presented. A motion was made by Committee Member Jackie McCuaig that the Project UNITE update be received for information, as presented. The motion carried unanimously. Parkland County Page 3 Printed on 11/13/2019 Committee of the Whole Meeting Minutes October 1, 2019 CLOSED SESSION Present: 7 - Mayor Rod Shaigec, Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands, Council Member John McNab and Council Member Tracey Melnyk Present: Alan Thom, Associate Partner, Advisory Services, Ernst & Young - (Presenter - Advisory) Administration: Michael Heck, Chief Administrative Officer - (Administrative Liaison) Laura Swain, General Manager, Corporate Services - (Corporate Advisor) Tracy Kibblewhite, General Manager, Chief Financial Officer - (Financial Advisor) Ken Van Buul, General Manager, Strategic Initiatives - (Strategic Advisor) Rob McGowan, General Manager, Operations Services - (Operations Advisor) Sarah Mate, Director, Community Services - (Communications Advisor) Jody Hancock, Director, Engineering Services - (Infrastructure Advisor) Keith Bobey, Manager, Engineering Projects - (Infrastructure Advisor) Larissa Lindmark, Corporate Planning and Intergovernmental Affairs - (Corporate Advisor) Barb Williams, Manager, Legislative Services - (Parliamentarian) Lois Tyerman, Legislative Officer, Legislative Services - (Recording Secretary) RFD 19-194 Closed Session Proposed Motion That the Committee of the Whole convene in closed session pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Section 23 of the Freedom of Information and Protection of Privacy Act. A motion was made by Mayor Rod Shaigec that the Committee of the Whole convene in closed session at 10:29 a.m. pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Section 23 of the Freedom of Information and Protection of Privacy Act. The motion carried unanimously. PRE 19-047 10:00 a.m. Appointment - EY Presentation Regional Transit Services Commission FOIP Section 21 - Harmful to intergovernmental relations FOIP Section 24 - Advice from officials RFD 19-195 Regular Committee of the Whole Meeting Session Proposed Motion Parkland County Page 4 Printed on 11/13/2019 Committee of the Whole Meeting Minutes October 1, 2019 That the Committee of the Whole revert to regular Committee of the Whole meeting session. A motion was made by Committee Member Jackie McCuaig that the Committee of the Whole revert to regualr Committee of the Whole meeting session at 11:14 a.m. BUSINESS ARISING FROM CLOSED SESSION NEXT MEETING The next Committee of the Whole meeting is scheduled on October 15, 2019 at 9:00 a.m. CLOSE OF MEETING Committee Chair Darrell Hollands adjourned the meeting at 11:15 a.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 5 Printed on 11/13/2019