Committee of the Whole

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Committee of the Whole Mayor Rod Shaigec Council Member AnnLisa Jensen Council Member Jackie McCuaig Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member John McNab Council Member Tracey Melnyk Tuesday, June 2, 2020 9:00 AM Council Chambers CALL TO ORDER Committee Chairperson Jackie McCuaig called the meeting to order at 9:01 a.m. Present: 6 - Mayor Rod Shaigec, Council Member Jackie McCuaig, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands, Council Member John McNab and Council Member Tracey Melnyk Absent: 1 - Council Member AnnLisa Jensen Administration: Michael Heck, Chief Administrative Officer Laura Swain, General Manager, Corporate & Shared Services Dave Cross, General Manager, Agriculture, Community & Protective Services Rob McGowan, General Manager, Operations Services Jeff Dyck, Interim Chief Financial Officer Marc Ficht, Director, Strategic Initiatives Robert Brassard, IT Project Management Contractor, Strategic Initiatives Jody Hancock, Director, Engineering Services Amanda Soetaert, Project Engineer, Engineering Services Lauren Aebig, Director, Strategic Services Francine Pitcher, Manager, Budget and Financial Reporting Ebenezer Adjei, Manager, Finance - Capital Leo Girard, Director, Public Works Michelle Leslie, Manager, Waste & Waste Water Services Barb Williams, Manager, Legislative Services Lois Tyerman, Legislative Officer, Legislative Services (Recording Secretary) ADOPTION OF AGENDA A motion was made by Committee Member Darrell Hollands that the June 2, 2020 Committee of the Whole meeting agenda be adopted, as presented. The motion carried unanimously. Parkland County Page 1 Printed on 6/17/2020 Committee of the Whole Meeting Minutes June 2, 2020 CONSENT AGENDA A motion was made by Committee Member Tracey Melnyk that the Committee of the Whole consent to approve the following agenda items, without debate: Item 4.1 - Adoption of the May 5, 2020 Committee of the Whole meeting minutes. 1. That the May 5, 2020 Committee of the Whole Meeting Minutes be adopted, as presented. 2. That the Committee of the Whole approve authorization of electronic signature for the May 5, 2020 Committee of the Whole meeting minutes in accordance with Section 213 of the Municipal Government Act. Item 8.2 - Federation of Canadian Municipalities Update That the Federation of Canadian Municipalities Update be received for information, as presented. The motion carried unanimously. NEW BUSINESS Chief Administrative Officer RFD 20-088 Project UNITE Update Proposed Motion That the Project UNITE update be received for information, as presented. Administration presented a portion of the Project UNITE update. The item was deferred to later in this meeting to allow for the scheduled 9:15 a.m. Public input session. DELEGATIONS App 20-023 Public Input - 9:15 a.m. (10 mins.) Committee Chair Jackie McCuaig asked the virtual meeting gallery if there were any issues that the public wishes to bring to the attention of Parkland County. Committee Member Phyllis Kobasiuk read a letter from Division 3 resident Rachelle Kimball that outlined concerns related to drainage and diversion of water onto her lands located along RR 273. Parkland County Page 2 Printed on 6/17/2020 Committee of the Whole Meeting Minutes June 2, 2020 NEW BUSINESS Chief Administrative Officer RFD 20-088 Project UNITE Update Proposed Motion That the Project UNITE update be received for information, as presented. Administration resumed the Project UNITE update presentation. A motion was made by Mayor Rod Shaigec that the Project UNITE update be received for information, as presented. The motion carried unanimously. DELEGATIONS App 20-022 9:30 a.m. Appointment - Parkland County Library Board Kathy Gardiner, Manager Cheryl Budzinski, Treasurer Sarah Leteta, Board Chair Proposed Motions 1. That the Parkland County Library Board presentation be received for information, as presented. 2. That the Committee of the Whole direct Administration to work with the Parkland County Library Board to submit a budget request for Council's consideration as part of the 2021 budget process. Kathy Gardiner, Manager , Cheryl Budzinski, Treasurer and Sarah Leteta, Board Chair, presented the Parkland County Library Board presentation. A motion was made by Committee Member John McNab that the Parkland County Library Board presentation be received for information, as presented. The motion carried unanimously. A motion was made by Committee Member Phyllis Kobasiuk that the Committee of the Whole direct Administration to work with the Parkland County Library Board to submit a budget request for Council's consideration as part of the 2021 budget process. The motion carried unanimously. App 20-025 10:00 a.m. Appointment - Transportation Master Plan Ryan Betker, Branch Manager Proposed Motions 1. That the Transportation Master Plan Update be received for information, as presented. 2. That the Committee of the Whole support the three pillars of the direction: a. Establish an integrated transportation network b. Supporting County and regional integration Parkland County Page 3 Printed on 6/17/2020 Committee of the Whole Meeting Minutes June 2, 2020 c. Coordinate and encourage alternative transportation Ryan Betker, Branch Manager, McElhanney, presented the Parkland County Transportation Master Plan. A motion was made by Committee Member Darrell Hollands that the Transportation Master Plan Update be received for information, as presented. The motion carried unanimously. A motion was made by Committee Member Tracey Melnyk that the Committee of the Whole support the three pillars of direction, as follows: a. Establish an integrated transportation network b. Supporting County and regional integration c. Coordinate and encourage alternative transportation The motion carried unanimously. App 20-026 10:45 a.m. Appointment - River Valley Alliance Brent Collingwood, Executive Director Proposed Motion That the River Valley Alliance presentation be received for information, as presented. Brent Collingwood, Executive Director presented the River Valley Alliance presentation. A motion was made by Mayor Rod Shaigec that the River Valley Alliance presentation be received for information, as presented. The motion carried unanimously. NEW BUSINESS General Manager, Agriculture, Community and Protective Services RFD 20-079 Alternative Land Use Services (ALUS) Partnership Advisory Committee (PAC) - Terms of Reference Proposed Motion That the Alternative Land Use Services Partnership Advisory Committee Terms of Reference Report be accepted for information, as presented. Administration presented the Alternative Land Use Services Partnership Advisory Committee Terms of Reference Report to the Committee of the Whole. A motion was made by Committee Member John McNab that the Alternative Land Use Services Partnership Advisory Committee Terms of Reference Report be accepted for information, as presented. The motion carried unanimously. Parkland County Page 4 Printed on 6/17/2020 Committee of the Whole Meeting Minutes June 2, 2020 General Manager, Corporate & Shared Services RFD 20-087 Edmonton Metropolitan Region Board (EMRB) Update Proposed Motion That the Edmonton Metropolitan Region Board Update be received for information, as presented. Administration presented an EMRB update to the Committee of the Whole. A motion was made by Committee Member Phyllis Kobasiuk that the Edmonton Metropolitan Region Board Update be received for information, as presented. The motion carried unanimously. RFD 20-089 2020 Q1 Corporate Update Proposed Motion That the Corporate Update be received for information, as presented. Administration presented a Q1 Corporate update to the Committee of the Whole. A motion was made by Committee Member Darrell Hollands that the Corporate Update be received for information, as presented. The motion carried unanimously. Committee Chair Jackie McCuaig was disconnected from the virtual meeting at 12:08 p.m. Mayor Rod Shaigec took the Chair. Present: 5 - Mayor Rod Shaigec, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands, Council Member John McNab and Council Member Tracey Melnyk Absent: 2 - Council Member AnnLisa Jensen and Council Member Jackie McCuaig RFD 20-092 March 31, 2020 Financial Statements Proposed Motion That the March 31, 2020 Financial Statements be received as information, as presented. Administration presented the March 31, 2020 Financial Statements to the Committee of the Whole. A motion was made by Committee Member Tracey Melnyk that the March 31, 2020 Financial Statements be received as information, as presented. The motion carried unanimously. Parkland County Page 5 Printed on 6/17/2020 Committee of the Whole Meeting Minutes June 2, 2020 Committee Chair Jackie McCuaig returned to the virtual meeting at 12:20 p.m., and resumed the Chair. Present: 6 - Mayor Rod Shaigec, Council Member Jackie McCuaig, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands, Council Member John McNab and Council Member Tracey Melnyk Absent: 1 - Council Member AnnLisa Jensen General Manager, Operations Services RFD 20-090 Proposed Wastewater Bylaw 2020-08 Proposed Motions 1. That proposed Wastewater Bylaw 2020-08 be received for information, as presented. 2. That Administration be directed to present proposed Wastewater Bylaw 2020-08 at the scheduled June 23, 2020 Council meeting. A motion was made by Mayor Rod Shaigec that proposed Wastewater Bylaw 2020-08 be received for information, as presented. The motion carried unanimously. A motion was made by Committee Member John McNab that Administration be directed to present proposed Wastewater Bylaw 2020-08 at the scheduled June 23, 2020 Council meeting. The motion carried unanimously. COMMUNICATIONS COM 20-035 Rural Municipalities of Alberta Contact Newsletter Proposed Motion That the Rural Municipalities of Alberta Contact Newsletter be received for information, as presented. A motion was made by Committee Member that the Rural Municipalities of Alberta Contact Newsletter be received for information, as presented. The motion carried unanimously. NEXT MEETING The next Committee of the Whole meeting is scheduled for June 16, 2020 at 9:00 a.m. Parkland County Page 6 Printed on 6/17/2020 Committee of the Whole Meeting Minutes June 2, 2020 CLOSE OF MEETING Committee Chair Jackie McCuaig closed the meeting at 12:38 p.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 7 Printed on 6/17/2020