Committee of the Whole

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Committee of the Whole Mayor Rod Shaigec Council Member AnnLisa Jensen Council Member Jackie McCuaig Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member John McNab Council Member Tracey Melnyk Tuesday, May 5, 2020 9:00 AM Council Chambers CALL TO ORDER Committee Chair Jackie McCuaig called the virtual Committee of the Whole meeting to order at 9:03 a.m. Present: 7 - Mayor Rod Shaigec, Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands, Council Member John McNab and Council Member Tracey Melnyk Administration: Michael Heck, Chief Administrative Officer Laura Swain, General Manager, Corporate & Shared Services Dave Cross, General Manager, Agriculture, Community & Protective Services Tom Watts, Director, Human Resources Tony Savage, Safety Manager, Employee Services Marc Ficht, Director, Strategic Initiatives Robert Brassard, IT Project Management Contractor Chad Moore, Deputy Fire Chief Kevin Yanch, Application Support Analyst, Information Services (in-part) Barb Williams, Manager, Legislative Services Lois Tyerman, Legislative Officer, Legislative Services (Recording Secretary) ADOPTION OF AGENDA A motion was made by Committee Member Darrell Hollands that the May 5, 2020 Committee of the Whole meeting agenda be adopted, as presented. The motion carried unanimously. Parkland County Page 1 Printed on 6/2/2020 Committee of the Whole Meeting Minutes May 5, 2020 CONSENT AGENDA A motion was made by Committee Member Phyllis Kobasiuk that the Committee of the Whole consent to approve the following agenda items, without debate: Item 4.1 Adoption of the April 21, 2020 Committee of the Whole Meeting Minutes 1. That the April 21, 2020 Committee of the Whole Meeting Minutes be adopted, as presented. 2. That the Committee of the Whole approve authorization of electronic signature for the April 21, 2020 Committee of the Whole meeting minutes in accordance with Section 213 of the Municipal Government Act. Item 8.1 Rural Municipalities of Alberta Contact Newsletter That the Rural Municipalities of Alberta Contact Newsletter be received for information, as presented. Item 8.2 Federation of Canadian Municipalities Update That the Federation of Canadian Municipalities update be received for information, as presented. The motion carried unanimously. Chief Administrative Officer RFD 20-066 Safety Awards Overview Proposed Motion That the Safety Awards Overview be received for information, as presented. Administration presented the Safety Awards update. The item was deferred to later in this meeting to allow for the scheduled 9:15 a.m. Public Input session. DELEGATIONS App 20-014 Public Input - 9:15 a.m. (10 mins.) Committee Chair Jackie McCuaig asked the virtual gallery if there were any issues that the public wishes to bring to the attention of Parkland County. No one came forward. Parkland County Page 2 Printed on 6/2/2020 Committee of the Whole Meeting Minutes May 5, 2020 Chief Administrative Officer RFD 20-066 Safety Awards Overview Proposed Motion That the Safety Awards Overview be received for information, as presented. Administration resumed the Safety Awards overview. A motion was made by Mayor Rod Shaigec that the Safety Awards Overview be received for information, as presented. The motion carried unanimously. DELEGATIONS App 20-016 9:25 a.m. Appointment - COVID-19 Update Mike Heck, Chief Administrative Officer Brian Cornforth, Fire Chief Proposed Motion That the Committee of the Whole receive the COVID-19 Update for information, as presented. Brian Cornforth, Fire Chief presented the COVID-19 update. A motion was made by Committee Member Tracey Melnyk that the COVID-19 update be received for information, as presented. The motion carried unanimously. RECESS Committee Chair Jackie McCuaig recessed the meeting at 9:45 a.m., and reconvened the meeting at 9:46 a.m. DELEGATIONS RFD 20-068 9:45 a.m. Appointment - Enoch Cree Nation Memorandum of Understanding Chief William Morin, Enoch Cree Nation Jody Donald, Chief of Staff, Enoch Cree Nation Ron Minks, Chief Operations Officer, Enoch Cree Nation Proposed Motion That the Enoch Cree Nation Memorandum of Understanding be received for information, as presented. Chief William Morin, Enoch Cree Nation presented the Enoch Cree Nation Memorandum of Understanding presentation. Members of the Enoch Cree Nation presented support for the Memorandum of Understanding, as presented. A motion was made by Committee Member AnnLisa Jensen that the Enoch Cree Nation Memorandum of Understanding be received for information, as presented. The motion carried unanimously. Parkland County Page 3 Printed on 6/2/2020 Committee of the Whole Meeting Minutes May 5, 2020 Chief Administrative Officer RFD 20-067 Fire Permit Portal Update Proposed Motion That the Fire Portal update be received for information, as presented. A motion was made by Committee Member John McNab that the Fire Permit Portal update be received for information, as presented. The motion carried unanimously. General Manager, Corporate & Shared Services POL 20-007 Council Policies Overview Proposed Motion That the Council Policies Overview be received for information, as presented. A motion was made by Committee Member Darrell Hollands that the Council Policies overview be received for information, as presented. The motion carried unanimously. RFD 20-065 Truth and Reconciliation Calls to Action Next Steps Proposed Motion That the Truth and Reconciliation Calls to Action Subcommittee Next Steps be received for information. Administration presented the Truth and Reconciliation Calls to Action next steps. The item was deferred to later in this meeting to allow for the scheduled 10:30 a.m. appointment. DELEGATIONS App 20-019 10:30 a.m. Appointment - Meridian Housing Foundation Board Composition Terms of Reference Nolan Crouse Proposed Motion That the Meridian Housing Foundation Board Composition Terms of Reference be received for information, as presented. Nolan Crouse presented the Meridian Housing Foundation Board Composition Terms of Reference. A motion was made by Committee Member Phyllis Kobasiuk that the Meridian Housing Foundation Board Composition Terms of Reference be received for information, as presented. The motion carried unanimously. Parkland County Page 4 Printed on 6/2/2020 Committee of the Whole Meeting Minutes May 5, 2020 NEW BUSINESS General Manager, Corporate & Shared Services POL 20-007 Council Policies Overview Proposed Motion That the Council Policies Overview be received for information, as presented. Administration provided clarification to the Elected Official Remuneration Policy C-AD22. RFD 20-065 Truth and Reconciliation Calls to Action Next Steps Proposed Motion That the Truth and Reconciliation Calls to Action Subcommittee Next Steps be received for information. Administration resumed the Truth and Reconciliation Calls to Action next steps presentation. A motion was made by Committee Member AnnLisa Jensen that the Truth and Reconciliation Calls to Action next steps be received for information, as presented. The motion carried unanimously. NEXT MEETING The next Committee of the Whole meeting is scheduled for June 2, 2020 at 9:00 a.m. CLOSE OF MEETING Committee Chair Jackie McCuaig adjourned the meeting at 11:21 a.m. Parkland County Page 5 Printed on 6/2/2020