Governance and Priorities Committee

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Governance and Priorities Committee Mayor Allan Gamble Council Member Sally Kucher Johnson Council Member Kristina Kowalski Council Member Phyllis Kobasiuk Council Member Natalie Birnie Council Member Rob Wiedeman Council Member Allan Hoefsloot Tuesday, November 15, 2022 9:00 AM Council Chambers CALL TO ORDER/TERRITORIAL LAND ACKNOWLEDGEMENT Committee Chairperson Kucher-Johnson called the meeting to order at 9:00 a.m. On behalf of the Committee, Chairperson Kucher-Johnson offered the following Treaty 6 lands acknowledgement: We acknowledge that our meeting today convenes on the lands of Treaty 6, which is the traditional home of Cree, Dene Saulteaux, Blackfoot, Nakota Sioux Nations and members of the Metis Nation of Alberta, Inuit and all First Nations sharing this land for generations. We recognize the long history and contributions of Indigenous peoples who have cared for this land from time immemorial to the present. We acknowledge that we are all Treaty people, bound to one another by the spirit and intent of Treaty as long as the sun shines, the grass grows and the river flows. Present: 5 - Council Member Sally Kucher-Johnson, Council Member Kristina Kowalski, Council Member Phyllis Kobasiuk, Council Member Rob Wiedeman and Council Member Allan Hoefsloot Absent: 2 - Mayor Allan Gamble and Council Member Natalie Birnie Administration: Laura Swain, Chief Administrative Officer Dave Cross, General Manager, Agriculture, Community & Protective Services Jeff Dyck, Chief Financial Officer/General Manager, Corporate & Shared Services Suzanne Merrills, Interim Director, Community Services - in-part Larissa Lindmark, Corporate Planning & Intergovernmental Advisor - in-part Disha Joshi, Manager, Financial Reporting & Operations - in-part Trent Tompkins, Director, Road Maintenance & Drainage - in-part Tyler Tymchyshyn, Manager, Road Maintenance - in-part Jody Hancock, Director, Engineering Services - in-part Amanda Soetaert, Project Engineer - in-part Parkland County Page 1 Printed on 12/6/2022 Governance and Priorities Meeting Minutes November 15, 2022 Committee Geoff Heritage, Director, Enforcement Services - in-part Karen Kormos, Manager, Development Planning & Safety Codes - in-part Simon Yackulic, Manager, Communications - in-part Sharlene McLean, Chief Information Officer - in-part John Statham, Business Solutions Manager - in-part Barb Williams, Manager, Legislative Services Lois Tyerman, Legislative Officer ADOPTION OF AGENDA A motion was made by Committee Member Hoefsloot that the November 15, 2022 Governance and Priorities Committee meeting agenda be adopted, as presented. The motion carried unanimously. ADOPTION OF MINUTES MIN 22-039 Adoption of November 1, 2022 Governance and Priorities Committee Meeting Minutes Proposed Motion That the November 1, 2022 Governance and Priorities Committee Meeting Minutes be adopted, as presented. A motion was made by Committee Member Kobasiuk that the November 1, 2022 Governance and Priorities Committee meeting minutes be adopted, as presented. The motion carried unanimously. DELEGATIONS App 22-100 Public Input - 9:05 a.m. (15 mins.) Committee Chairperson Kucher-Johnson asked the gallery if there were any issues that the public wishes to bring to the attention of Parkland County. Peter Nolting, Parkland County resident, came forward to express concerns regarding an unsightly property located adjacent to his property. Mayor Gamble joined the meeting at 9:17 a.m. Present: 6 - Mayor Allan Gamble, Council Member Sally Kucher-Johnson, Council Member Kristina Kowalski, Council Member Phyllis Kobasiuk, Council Member Rob Wiedeman and Council Member Allan Hoefsloot Absent: 1 - Council Member Natalie Birnie NEW BUSINESS Chief Financial Officer Parkland County Page 2 Printed on 12/6/2022 Governance and Priorities Meeting Minutes November 15, 2022 Committee RFD 22-288 2022 Q3 Corporate and Financial Update Proposed Motion That the Corporate and Financial update be received for information, as presented. Administration presented the 2022 Q3 Corporate and Financial update. Comments and discussion were deferred to later in this meeting, to allow for the scheduled 9:30 a.m. delegation appointment. DELEGATIONS App 22-103 9:30 a.m. Appointment - Skydancer Indigenous Cultural Society Dianne Meili, President, Skydancer Indigenous Cultural Society Proposed Motion That the Committee receive the Skydancer Indigenous Cultural Society presentation for information, as presented. Dianne Meili, President, and Alexis Wright, Board Member presented the Skydancer Indigenous Cultural Society presentation. A motion was made by Committee Member Kowalski that the Committee receive the Skydancer Indigenous Cultural Society presentation for information, as presented. The motion carried unanimously. RECESS Committee Chairperson Kucher-Johnson recessed the meeting at 10:05 a.m., and reconvened the meeting at 10:16 a.m. NEW BUSINESS Chief Financial Officer RFD 22-288 2022 Q3 Corporate and Financial Update Proposed Motion That the Corporate and Financial update be received for information, as presented. Administration concluded the 2022 Q3 Corporate and Financial update presentation. A motion was made by Committee Member Wiedeman that the Corporate and Financial update be received for information, as presented. The motion carried unanimously. General Manager, Agriculture, Community and Protective Services Parkland County Page 3 Printed on 12/6/2022 Governance and Priorities Meeting Minutes November 15, 2022 Committee RFD 22-279 Communications Update Proposed Motion That the Communications Update be received for information, as presented. Administration presented the Communications update. A motion was made by Mayor Gamble that the Communications update be received for information, as presented. The motion carried unanimously. General Manager, Corporate & Shared Services RFD 22-255 Information Services Update Proposed Motion That the Information Services Update be received for information, as presented. Administration presented the Information Services update. A motion was made by Committee Member Kobasiuk that the Information Services update be received for information, as presented. The motion carried unanimously. RFD 22-284 Parkland County 2022-2023 Corporate Plan Proposed Motion That the Parkland County 2022-2023 Corporate Plan be received for information, as presented. Administration presented the Parkland County 2022-2023 Corporate Plan. A motion was made by Mayor Gamble that the Parkland County 2022-2023 Corporate Plan be received for information, as presented. The motion carried unanimously. General Manager, Operations Services RFD 22-273 Revised Snow Removal Policy C-PW18 Proposed Motion That revised Snow Removal Policy C-PW18 be received for information, as presented. Administration presented revised Snow Removal Policy C-PW18. A motion was made by Committee Member Hoefsloot that revised Snow Removal Policy C-PW18 be received for information, as presented. The motion carried unanimously. RFD 22-290 Snow and Road Maintenance Update Proposed Motion Parkland County Page 4 Printed on 12/6/2022 Governance and Priorities Meeting Minutes November 15, 2022 Committee That the Snow and Road Maintenance update be received for information, as presented. Administration presented the Snow and Road Maintenance update. A motion was made by Committee Member Kowalski that the Snow and Road Maintenance update be received for information, as presented. The motion carried unanimously. RFD 22-287 Entwistle Water Reservoir and Pumphouse Level of Service Proposed Motion That the Entwistle Water Reservoir and Pumphouse Level of Service report be received for information, as presented. Administration presented the Entwistle Water Reservoir and Pumphouse Level of Service report. A motion was made by Committee Member Wiedeman that the Entwistle Water Reservoir and Pumphouse Level of Service report be received for information, as presented. The motion carried unanimously. COMMUNICATIONS COM 22-114 Rural Municipalities of Alberta Contact Newsletter Proposed Motion That the Rural Municipalities of Alberta Contact Newsletter be received for information, as presented. A motion was made by Committee Member Kobasiuk that the Rural Municipalities of Alberta Contact Newsletter be received for information, as presented. The motion carried unanimously. COM 22-115 Federation of Canadian Municipalities Update Proposed Motion That the Federation of Canadian Municipalities Update be received for information, as presented. A motion was made by Committee Member Kowalski that the Federation of Canadian Municipalities Update be received for information, as presented. The motion carried unanimously. CLOSED SESSION RFD 22-285 Closed Session Proposed Motion That the Committee convene in closed session pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Sections 17 and 24 of the Freedom of Information and Protection of Privacy Act. Parkland County Page 5 Printed on 12/6/2022 Governance and Priorities Meeting Minutes November 15, 2022 Committee A motion was made by Committee Member Wiedeman that the Committee convene in closed session pursuant to Section 197 of the Municipal Government Act to meet in private at 12:36 p.m. to discuss matters protected from disclosure by Sections 17 and 24 of the Freedom of Information and Protection of Privacy Act. The motion carried unanimously. Present: 6 - Mayor Allan Gamble, Council Member Sally Kucher-Johnson, Council Member Kristina Kowalski, Council Member Phyllis Kobasiuk, Council Member Rob Wiedeman and Council Member Allan Hoefsloot Absent: 1 - Council Member Natalie Birnie PRE 22-040 Planning and Development Update FOIP Section 17 - Harmful to personal privacy FOIP Section 24 - Advice from officials RFD 22-286 Regular Session Proposed Motion That the Committee revert to regular meeting session. A motion was made by Mayor Gamble that the Committee revert to regular meeting session at 12:53 p.m. The motion carried unanimously. NEXT MEETING The next Governance & Priorities Committee meeting is scheduled for December 6, 2022 at 9:00 a.m. CLOSE OF MEETING Committee Chairperson Kucher-Johnson closed the meeting at 12:53 p.m. Parkland County Page 6 Printed on 12/6/2022 Governance and Priorities Meeting Minutes November 15, 2022 Committee _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 7 Printed on 12/6/2022