Governance and Priorities Committee

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Governance and Priorities Committee Mayor Allan Gamble Council Member Sally Kucher Johnson Council Member Kristina Kowalski Council Member Phyllis Kobasiuk Deputy Mayor Natalie Birnie Council Member Rob Wiedeman Council Member Allan Hoefsloot Tuesday, December 6, 2022 9:00 AM Council Chambers CALL TO ORDER/TERRITORIAL LAND ACKNOWLEDGEMENT Committee Chairperson Birnie called the meeting to order at 9:00 a.m. On behalf of the Committee, Chairperson Birnie offered the following Treaty 6 lands acknowledgement: We acknowledge that our meeting today convenes on the lands of Treaty 6, which is the traditional home of Cree, Dene Saulteaux, Blackfoot, Nakota Sioux Nations and members of the Metis Nation of Alberta, Inuit and all First Nations sharing this land for generations. We recognize the long history and contributions of Indigenous peoples who have cared for this land from time immemorial to the present. We acknowledge that we are all Treaty people, bound to one another by the spirit and intent of Treaty “as long as the sun shines, the grass grows and the river flows”. Present: 5 - Mayor Allan Gamble, Council Member Sally Kucher-Johnson, Council Member Phyllis Kobasiuk, Council Member Natalie Birnie and Council Member Allan Hoefsloot Absent: 2 - Council Member Kristina Kowalski and Council Member Rob Wiedeman Committee Member Kowalski and Committee Member Hoefsloot attended this meeting in-part. Administration: Laura Swain, Chief Administrative Officer Dave Cross, General Manager, Agriculture, Community & Protective Services Rob McGowan, General Manager, Operations Services Jeff Dyck, General Manager, Corporate & Shared Services and Chief Financial Officer Robynn Holstein, Manager, Economic Diversification (In-part) Parkland County Page 1 Printed on 2/8/2023 Governance and Priorities Meeting Minutes December 6, 2022 Committee Joel Wilson, Business Development Officer, Economic Diversification (In-part) Alexandra Chhada, Economic Diversification Coordinator, Economic Diversification (In-part) Suzanne Merrills, Interim Director, Parks, Recreation & Culture (In-part) Barb Williams, Manager, Legislative Services Odessa Bartel, Legislative Officer, Legislative Services (Recording Secretary) ADOPTION OF AGENDA A motion was made by Committee Member Kucher-Johnson that the December 6, 2022 Governance and Priorities Committee meeting agenda be adopted, as presented. The motion carried unanimously. ADOPTION OF MINUTES MIN 22-044 Adoption of November 15, 2022 Governance and Priorities Committee Meeting Minutes Proposed Motion That the November 15, 2022 Governance and Priorities Committee Meeting Minutes be adopted, as presented. A motion was made by Committee Member Mayor Gamble that the November 15, 2022 Governance and Priorities Committee meeting minutes be adopted, as presented. The motion carried unanimously. DELEGATIONS App 22-104 Public Input - 9:05 a.m. (15 mins.) Committee Chairperson Birnie asked the gallery if there were any issues that the public wished to bring to the attention of Parkland County. Tim Kers attended to speak to his family's traditional "Chipmas Day" on December 12, 2022. NEW BUSINESS Chief Administrative Officer RFD 22-299 Film Commission Update Proposed Motion That the Film Commission Update be received for information, as presented. Joel Wilson, Robynn Holstein, and Alexandra Chhada presented the Film Commission update. Parkland County Page 2 Printed on 2/8/2023 Governance and Priorities Meeting Minutes December 6, 2022 Committee A motion was made by Committee Member Kobasiuk that the Film Commission update be received for information, as presented. The motion carried unanimously. DELEGATIONS App 22-105 9:30 a.m. Appointment - Agricultural Service Board Annual Update Susan Schafers, Chairperson, Agricultural Service Board Proposed Motion That the Agricultural Service Board Annual update be received for information, as presented. Susan Schafers and Ben Jespersen presented the Agricultural Services Board Annual update. Committee Member Kowalski joined the meeting at 9:47 a.m. Present: 6 - Mayor Allan Gamble, Council Member Sally Kucher-Johnson, Council Member Kristina Kowalski, Council Member Phyllis Kobasiuk, Council Member Natalie Birnie and Council Member Allan Hoefsloot Absent: 1 - Council Member Rob Wiedeman App 22-105 9:30 a.m. Appointment - Agricultural Service Board Annual Update Susan Schafers, Chairperson, Agricultural Service Board Proposed Motion That the Agricultural Service Board Annual update be received for information, as presented. A motion was made by Committee Member Hoefsloot that the Agricultural Service Board Annual update be received for information, as presented. The motion carried unanimously. NEW BUSINESS Chief Administrative Officer RFD 22-298 Economic Diversification Committee 2022-2023 Work Plan Proposed Motion That the 2022-2023 Economic Diversification Committee Work Plan be received for information, as presented. Joel Wilson, Robynn Holstein, and Alexandra Chhada presented the 2022-2023 Economic Diversification Committee Work Plan presentation. Parkland County Page 3 Printed on 2/8/2023 Governance and Priorities Meeting Minutes December 6, 2022 Committee A motion was made by Committee Member Kucher-Johnson that the 2022-2023 Economic Diversification Committee Work Plan be received for information, as presented. The motion carried unanimously. DELEGATIONS APP 22-180 10:00 a.m. - Appointment - Family and Community Support Services (FCSS) Update Sarah Nipshank, FCSS Coordinator, Parkland County Tammy Woroschuk, Manager of FCSS for the City of Spruce Grove Wendy Robinson, FCSS Supervisor, Yellowhead County Lisa Gilchrist, GM Community and Social Development for the Town of Stony Plain Lola Strand, Community Services Manager for Town of Drayton Valley Proposed Motion That the Family and Community Support Services presentation be received for information, as presented. Suzanne Merrils, Sarah Nipshank, Tammy Woroschuk, Wendy Robinson, Lisa Gilchrist, and Lola Strand presented the Family and Community Support Services presentation. Committee Member Hoefsloot left the meeting at 10.53 a.m. Present: 5 - Mayor Allan Gamble, Council Member Sally Kucher-Johnson, Council Member Kristina Kowalski, Council Member Phyllis Kobasiuk and Council Member Natalie Birnie Absent: 2 - Council Member Rob Wiedeman and Council Member Allan Hoefsloot APP 22-180 10:00 a.m. - Appointment - Family and Community Support Services (FCSS) Update Sarah Nipshank, FCSS Coordinator, Parkland County Tammy Woroschuk, Manager of FCSS for the City of Spruce Grove Wendy Robinson, FCSS Supervisor, Yellowhead County Lisa Gilchrist, GM Community and Social Development for the Town of Stony Plain Lola Strand, Community Services Manager for Town of Drayton Valley Proposed Motion That the Family and Community Support Services presentation be received for information, as presented. A motion was made by Committee Member Kowalski that the Family and Community Support Services presentation be received for information, as presented. Parkland County Page 4 Printed on 2/8/2023 Governance and Priorities Meeting Minutes December 6, 2022 Committee The motion carried unanimously. RECESS Chairperson Birnie recessed the meeting at 10:55 a.m., and reconvened the meeting at 11:12 p.m. Present: 6 - Mayor Allan Gamble, Council Member Sally Kucher-Johnson, Council Member Kristina Kowalski, Council Member Phyllis Kobasiuk, Council Member Natalie Birnie and Council Member Allan Hoefsloot Absent: 1 - Council Member Rob Wiedeman DELEGATIONS App 22-102 11:00 a.m. Appointment - RCMP Update Commanding Officer Alberta RCMP - C. M. (Curtis) Zablocki, M.O.M., Deputy Commissioner Parkland Detachment - Insp Kevin McGillivray, OIC Evansburg - Cpl Brandon Tobin Drayton Valley - Cpl Brian Notheisz Proposed Motion That the RCMP update be received for information, as presented. Commanding Officer Alberta RCMP - C. M. (Curtis) Zablocki, M.O.M., Deputy Commissioner, Insp Kevin McGillivray, OIC, Cpl Brandon Tobin, and Cpl Brian Notheisz presented the RCMP update. A motion was made by Committee Member Mayor Gamble that the RCMP update be received for information, as presented. The motion carried unanimously. NEW BUSINESS General Manager, Agriculture, Community and Protective Services RFD 22-307 Not For Profit Organization Grant Funding Program Policy C-RP14 Proposed Motion That the revised Not For Profit Organization Grant Funding Program Policy C-RP14 be received for information, as presented. Suzanne Merrills presented the revised Not For Profit Organization Grant Funding Program Policy C-RP14. Committee Chairperson deferred discussion of this item until after the recess. RECESS Parkland County Page 5 Printed on 2/8/2023 Governance and Priorities Meeting Minutes December 6, 2022 Committee Chairperson Birnie recessed the meeting at 12:07 p.m., and reconvened the meeting at 1:02 p.m. NEW BUSINESS Chief Financial Officer RFD 22-302 Administrative Updates to Elected Official Remuneration Policy Proposed Motion That the draft updated Elected Official Remuneration Policy C-AD22 be received for information, as presented. Laura Swain presented the draft updated of the Elected Official Remuneration Policy C-AD22. A motion was made by Committee Member Kucher-Johnson that the draft updated Elected Official Remuneration Policy C-AD22 be received for information, as presented. The motion carried unanimously. General Manager, Agriculture, Community and Protective Services RFD 22-307 Not For Profit Organization Grant Funding Program Policy C-RP14 Proposed Motion That the revised Not For Profit Organization Grant Funding Program Policy C-RP14 be received for information, as presented. The Governance and Priorities Committee resumed discussion of this item. A motion was made by Committee Member Hoefsloot that the revised Not For Profit Organization Grant Funding Program Policy C-RP14 be received for information, as presented. The motion carried unanimously. OLD BUSINESS RFD 22-317 Municipal Dissolution Report Proposed Motion That the Municipal Dissolution Report presentation be received for information, as presented. Jeff Dyck presented the Municipal Dissolution Report. A motion was made by Committee Member Kobasiuk that the Municipal Dissolution Report presentation be received for information, as presented. Parkland County Page 6 Printed on 2/8/2023 Governance and Priorities Meeting Minutes December 6, 2022 Committee The motion carried unanimously. NEW BUSINESS Chief Financial Officer RFD 22-308 Revised Restricted Surplus Policy C-FI05 Proposed Motion That revised Restricted Surplus Policy C-FI05 be received for information, as presented. Jeff Dyck presented the revised Restricted Surplus Policy C-FI05 presentation. A motion was made by Committee Member Hoefsloot that revised Restricted Surplus Policy C-FI05 be received for information, as presented. The motion carried unanimously. Mayor and Council Member Matters NM 22-015 Notice of Motion - Proposed Wabamun Business Incubator Take notice that at a regular meeting of Council on January 10, 2023, Councillor Wiedeman will move that administration be directed to research and provide a plan to use the Hamlet of Wabamun's administration building as a business incubator, with the intention for drawing new business in the Hamlet of Wabamun and Parkland County. NM 22-016 Notice of Motion - Motorized and Unmotorized Recreation Park Take notice that at a regular meeting of Council on January 10, 2023, Councillor Wiedeman will move that administration be directed to explore the feasibility of starting a motorized and unmotorized recreation park on TransAlta Lands. COMMUNICATIONS COM 22-120 Rural Municipalities of Alberta Contact Newsletter Proposed Motion That the Rural Municipalities of Alberta Contact Newsletter be received for information, as presented. A motion was made by Committee Member Kucher-Johnson that the Rural Municipalities of Alberta Contact Newsletter be received for information, as presented. Parkland County Page 7 Printed on 2/8/2023 Governance and Priorities Meeting Minutes December 6, 2022 Committee The motion carried unanimously. COM 22-121 Federation of Canadian Municipalities Update Proposed Motion That the Federation of Canadian Municipalities Update be received for information, as presented. A motion was made by Chairperson Birnie that the Federation of Canadian Municipalities update be received for information, as presented. The motion carried unanimously. CLOSED SESSION RFD 22-296 Closed Session Proposed Motion That the Committee convene in closed session pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Sections 17 and 24 of the Freedom of Information and Protection of Privacy Act. A motion was made by Committee Member Kobasiuk that the Committee convene in closed session at 2:17 p.m. pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Sections 17 and 24 of the Freedom of Information and Protection of Privacy Act. The motion carried unanimously. PRE 22-041 Planning and Development Update FOIP Section 17 - Harmful to personal privacy FOIP Section 24 - Advice from officials RFD 22-295 Regular Session Proposed Motion That the Committee revert to regular meeting session. A motion was made by Committee Member Kowalski that the Committee revert to regular meeting session at 2:57 p.m. The motion carried unanimously. NEXT MEETING The next Governance and Priorities Committee meeting is scheduled for January 17, 2023 at 9:00 a.m. CLOSE OF MEETING Chairperson Birnie closed the meeting at 2:58 p.m. Parkland County Page 8 Printed on 2/8/2023 Governance and Priorities Meeting Minutes December 6, 2022 Committee _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 9 Printed on 2/8/2023