Governance and Priorities Committee

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Governance and Priorities Committee Mayor Allan Gamble Council Member Sally Kucher Johnson Council Member Kristina Kowalski Council Member Phyllis Kobasiuk Deputy Mayor Natalie Birnie Council Member Rob Wiedeman Council Member Allan Hoefsloot Tuesday, January 17, 2023 9:00 AM Council Chambers Vision Parkland County: gifted by nature, inspired by innovation, powerfully connected, and home to opportunity. CALL TO ORDER/TERRITORIAL LAND ACKNOWLEDGEMENT Committee Chairperson Birnie called the meeting to order at 9:00 a.m. On behalf of the Committee, Chairperson Birnie offered the following Treaty 6 lands acknowledgement: We acknowledge that our meeting today convenes on the lands of Treaty 6, which is the traditional home of Cree, Dene Saulteaux, Blackfoot, Nakota Sioux Nations and members of the Metis Nation of Alberta, Inuit and all First Nations sharing this land for generations. We recognize the long history and contributions of Indigenous peoples who have cared for this land from time immemorial to the present. We acknowledge that we are all Treaty people, bound to one another by the spirit and intent of Treaty “as long as the sun shines, the grass grows and the river flows”. Committee Member Kowalski and Committee Member Hoefsloot attended the meeting virtually. Present: 6 - Mayor Allan Gamble, Council Member Sally Kucher-Johnson, Council Member Kristina Kowalski, Council Member Natalie Birnie, Council Member Rob Wiedeman and Council Member Allan Hoefsloot Absent: 1 - Council Member Phyllis Kobasiuk Parkland County Page 1 Printed on 2/8/2023 Governance and Priorities Meeting Minutes January 17, 2023 Committee Administration: Laura Swain, Chief Administrative Officer Dave Cross, General Manager, Agriculture, Community & Protective Services Rob McGowan, General Manager, Operations Services Jeff Dyck, General Manager, Corporate & Shared Services and Chief Financial Officer Marc Ficht, Director Strategic Initiatives (In-part) Robynn Holstein, Manager, Economic Diversification (In-part) Nancy Domijan, Director, Planning & Development Services (In-part) Larissa Lindmark, Corporate Planning & Intergovernmental Advisor, Strategic Services (In-part) Ebenezer Adjei, Manager, Financial Planning & Analysis (In-part) Suzanne Merrills, Interim Director, Parks, Recreation & Culture (In-part) Barb Williams, Manager, Legislative Services Odessa Bartel, Legislative Officer, Legislative Services (Recording Secretary) ADOPTION OF AGENDA A motion was made by Committee Member Wiedeman that the January 17, 2023 Governance and Priorities Committee meeting agenda be adopted, as presented. The motion carried unanimously. ADOPTION OF MINUTES MIN 23-002 Adoption of December 6, 2022 Governance and Priorities Committee Meeting Minutes Proposed Motion That the December 6, 2022 Governance and Priorities Committee Meeting Minutes be adopted, as presented. A motion was made by Committee Member Kowalski that the December 6, 2022 Governance and Priorities Committee meeting minutes be adopted, as presented. The motion carried unanimously. A motion was made by Committee Member Kowalski that her attendance at the December 6, 2022 Governance and Priorities Committee meeting be reflected on page 1 as well. The motion carried unanimously. DELEGATIONS App 23-004 Public Input - 9:05 a.m. (15 mins.) Committee Chairperson Birnie asked the gallery if there were any issues that the public wished to bring to the attention of Parkland County. No one came forward. Parkland County Page 2 Printed on 2/8/2023 Governance and Priorities Meeting Minutes January 17, 2023 Committee App 23-005 9:30 a.m. Appointment: Major Bylaw Review - Public Engagement Plan Ian McCormack, Strategic Steps Proposed Motion That the Major Bylaw Review Update be received for information, as presented. Ian McCormack presented the Major Bylaw Review - Public Engagement Plan presentation. A motion was made by Committee Member Hoefsloot that the Major Bylaw Review Update be received for information, as presented. The motion carried unanimously. NEW BUSINESS Mayor and Council Member Matters RFD 22-325 Truth and Reconciliation Calls to Action Update Proposed Motion That the Truth and Reconciliation Calls to Action Update be received for information, as presented. Laura Swain presented the Truth and Reconciliation Calls to Action Update. A motion was made by Committee Member Mayor Gamble that the Truth and Reconciliation Calls to Action update be received for information, as presented. The motion carried unanimously. RECESS Chairperson Birnie recessed the meeting at 9:45 a.m., and reconvened the meeting at 10:05 a.m. Mayor and Council Member Matters RFD 23-013 Rural Municipalities of Alberta (RMA) Resolution: Enhanced Support for Receiving Municipalities in Dissolutions Proposed Motion That the Rural Municipalities of Alberta (RMA) Resolution: Enhanced Support for Receiving Municipalities in Dissolutions be received for information, as presented. Laura Swain presented the Rural Municipalities of Alberta (RMA) Resolution: Enhanced Support for Receiving Municipalities in Dissolutions presentation. Parkland County Page 3 Printed on 2/8/2023 Governance and Priorities Meeting Minutes January 17, 2023 Committee A motion was made by Committee Member Kucher-Johnson that the Rural Municipalities of Alberta (RMA) Resolution: Enhanced Support for Receiving Municipalities in Dissolutions presentation be received for information, as presented. The motion carried unanimously. Chief Financial Officer RFD 22-309 Emerging Capital Projects Update Proposed Motion That the Emerging Capital Projects Update be received for information, as presented. Ebenezer Adjei and Larissa Lindmark presented the Emerging Capital Projects Update presentation. A motion was made by Committee Member Kowalski that the Emerging Capital Projects update be received for information, as presented. The motion carried unanimously. General Manager, Agriculture, Community and Protective Services RFD 23-011 Community Partnerships Financial Support Summary Proposed Motion That the Community Partnership Financial Support Summary presentation be received for information, as presented. Suzanne Merrills presented the Community Partnerships Financial Support Summary presentation. A motion was made by Committee Member Mayor Gamble that the Community Partnerships Financial Support Summary presentation be received for information, as presented. The motion carried unanimously. General Manager, Corporate & Shared Services RFD 23-005 Routine Release of County Records Administrative Directive A-SP02 Proposed Motion That the overview of the Routine Release of County Records Directive A-SP02 be received for information, as presented. Laura Swain presented the Routine Release of County Records Administrative Directive A-SP02 presentation. Parkland County Page 4 Printed on 2/8/2023 Governance and Priorities Meeting Minutes January 17, 2023 Committee A motion was made by Committee Member Hoefsloot that the overview of the Routine Release of County Records Directive A-SP02 be received for information, as presented. The motion carried unanimously. COMMUNICATIONS COM 23-005 Rural Municipalities of Alberta Contact Newsletter Proposed Motion That the Rural Municipalities of Alberta Contact Newsletter be received for information, as presented. A motion was made by Committee Member Wiedeman that the Rural Municipalities of Alberta Contact Newsletter be received for information, as presented. The motion carried unanimously. COM 23-006 Federation of Canadian Municipalities Update Proposed Motion That the Federation of Canadian Municipalities Update be received for information, as presented. A motion was made by Committee Member Kucher-Johnson that the Federation of Canadian Municipalities update be received for information, as presented. The motion carried unanimously. CLOSED SESSION RFD 23-004 Closed Session Proposed Motion That the Committee convene in closed session pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Sections 17 and 24 of the Freedom of Information and Protection of Privacy Act. A motion was made by Committee Member Kowalski that the Committee convene in closed session at 10:55 a.m. pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Sections 17 and 24 of the Freedom of Information and Protection of Privacy Act. The motion carried unanimously. Parkland County Page 5 Printed on 2/8/2023 Governance and Priorities Meeting Minutes January 17, 2023 Committee RECESS Chairperson Birnie recessed the meeting at 10:55 a.m., and reconvened the meeting at 11:00 a.m. CLOSED SESSION PRE 23-001 Planning and Development Update FOIP Section 17 - Harmful to personal privacy FOIP Section 24 - Advice from officials Committee Chairperson Birnie left the meeting at 11:53 a.m. Mayor Gamble assumed the role of the Committee Chairperson. Present: 5 - Mayor Allan Gamble, Council Member Sally Kucher-Johnson, Council Member Kristina Kowalski, Council Member Rob Wiedeman and Council Member Allan Hoefsloot Absent: 2 - Council Member Phyllis Kobasiuk and Council Member Natalie Birnie PRE 23-002 Economic Diversification Update FOIP Section 24 - Advice from officials Committee Member Hoefsloot left the meeting at 12:14 p.m. Present: 4 - Mayor Allan Gamble, Council Member Sally Kucher-Johnson, Council Member Kristina Kowalski and Council Member Rob Wiedeman Absent: 3 - Council Member Phyllis Kobasiuk, Council Member Natalie Birnie and Council Member Allan Hoefsloot RFD 23-003 Regular Session Proposed Motion That the Committee revert to regular meeting session. A motion was made by Committee Member Kucher-Johnson that the Committee revert to regular meeting session at 12:16 p.m. The motion carried unanimously. For: 4- Mayor Gamble, Council Member Kucher-Johnson, Council Member Kowalski and Council Member Wiedeman NEXT MEETING The next Governance and Priorities Committee meeting is scheduled for February 7, 2023 at 9:00 a.m. Parkland County Page 6 Printed on 2/8/2023 Governance and Priorities Meeting Minutes January 17, 2023 Committee CLOSE OF MEETING Committee Chairperson Mayor Gamble closed the meeting at 12:18 p.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 7 Printed on 2/8/2023