Governance and Priorities Committee

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Governance and Priorities Committee Mayor Allan Gamble Deputy Mayor Rob Wiedeman Council Member Kristina Kowalski Council Member Sally Kucher-Johnson Council Member Phyllis Kobasiuk Council Member Natalie Birnie Council Member Allan Hoefsloot Tuesday, June 6, 2023 9:00 AM Council Chambers CALL TO ORDER/TERRITORIAL LAND ACKNOWLEDGEMENT Committee Chairperson Wiedeman called the meeting to order at 9:00 a.m. On behalf of the Committee, Chairperson Wiedeman offered the following Treaty 6 lands acknowledgement: We recognize that we are on Treaty 6 territory, the traditional lands of the Cree, Saulteaux, Blackfoot, Dene and Nakota Sioux Nations. We acknowledge all the First Nations, Metis and Inuit, and also all of the farmers and residents of Parkland County who have helped make the County what it is today. Present: 7 - Mayor Allan Gamble, Council Member Sally Kucher-Johnson, Council Member Kristina Kowalski, Council Member Phyllis Kobasiuk, Council Member Natalie Birnie, Council Member Rob Wiedeman and Council Member Allan Hoefsloot Administration: Laura Swain, Chief Administrative Officer Dave Cross, General Manager, Agriculture, Community & Protective Services Rob McGowan, General Manager, Operations Services Jeff Dyck, General Manager, Corporate & Shared Services and Chief Financial Officer Jody Hancock, Director, Engineering Services (In-part) Lauren Aebig, Director, Strategic Services (In-part) Trent Tompkins, Director, Road Maintenance & Drainage (In-part) Neil Jamieson, Director, Public Works (In-part) Disha Joshi, Manager, Financial Reporting & Operations, Chief Financial Office (In-part) Sydney Gordon, Transit & Engineering Project Technologist, Engineering Services (In-part) Natasha De Sandi, Senior Planner, Long Range Planning, Planning & Development Services (In-part) Derek MacDonald, Long Range Planner, Planning and Development Services (In-part) Lois Tyerman, Legislative Officer, Legislative Services Parkland County Page 1 Printed on 6/21/2023 Governance and Priorities Meeting Minutes June 6, 2023 Committee Odessa Bartel, Acting Manager, Legislative Services (Recording Secretary) ADOPTION OF AGENDA Committee Member Wiedeman added Item - Celebrating Success. A motion was made by Committee Member Wiedeman that the June 6, 2023 Governance and Priorities Committee meeting agenda be adopted, as amended. The motion carried unanimously. ADOPTION OF MINUTES MIN 23-022 Adoption of May 16, 2023 Governance and Priorities Committee Meeting Minutes Proposed Motion That the May 16, 2023 Governance and Priorities Committee Meeting Minutes be adopted, as presented. A motion was made by Committee Member Kobasiuk that the May 16, 2023 Governance and Priorities Committee meeting minutes be adopted, as presented. The motion carried unanimously. CELEBRATING SUCCESS The Governance and Priorities Committee joined Committee Member Councillor Hoefsloot in celebrating the full re-opening of the Gainford Hotel. The Governance and Priorities Committee wishes to recognize the commitment by the Gainford Hotel owners and Parkland County's Planning and Development department to achieve this positive outcome. DELEGATIONS App 23-053 9:05 a.m. Public Input (15 mins.) Committee Chairperson Wiedeman asked the gallery if there were any issues that the public wished to bring to the attention of Parkland County. Parkland County resident Peter Nolting attended to speak to his concerns regarding a property neighboring his. Natasha Stenzel-Bourbeau of Wish You Were Here Eco Village Inc. attended to speak to Council regarding her experience with Parkland County's permit process. App 23-038 9:30 a.m. Appointment - Municipal Development Plan Project Update Matt Knapik, O2, Associate, Urban Designer Shawn Small, O2, Associate, Planner Parkland County Page 2 Printed on 6/21/2023 Governance and Priorities Meeting Minutes June 6, 2023 Committee Sarah Lumley, O2, Planner Nicholas Kuhl, O2, Planner Proposed Motion That the Municipal Development Plan Update - Public Engagement Plan be received for information, as presented. Natasha De Sandi, Derek MacDonald, Sarah Lumley and Shawn Small presented the Municipal Development Plan Project update. A motion was made by Committee Member Kowalski that the Committee approve the presentation today from the MDP Plan Project Update Team. The motion carried unanimously. RECESS Chairperson Wiedeman recessed the meeting at 10:10 a.m. and reconvened the meeting at 10:27 a.m. DELEGATIONS App 23-049 10:30 a.m. Appointment - Major Bylaw Review - What We Heard Report Ian McCormick - Strategic Steps Lauren McGougan, Strategic Steps Proposed Motion That the Major Bylaw Review - What We Heard Report be received for information, as presented. Ian McCormick presented the Major Bylaw Review - What We Heard Report be received for information, as presentation. A motion was made by Committee Member Birnie that the Major Bylaw Review - What We Heard Report be received for information, as presented. The motion carried unanimously. NEW BUSINESS General Manager, Corporate & Shared Services RFD 23-171 2023 Q1 Corporate and Financial Update Proposed Motion That the Corporate and Financial update be received for information, as presented. Lauren Aebig and Disha Joshi presented the 2023 Q1 Corporate and Financial update. Parkland County Page 3 Printed on 6/21/2023 Governance and Priorities Meeting Minutes June 6, 2023 Committee A motion was made by Committee Member Kowalski that the that the Corporate and Financial update be received for information, as presented. The motion carried unanimously. General Manager, Operations Services RFD 23-163 2023 Transit Update Proposed Motion That the Governance and Priorities Committee receive the 2023 Transit Report and the 2023 Transit Update presentation as information, as presented. Sydney Gordon and Jody Hancock presented the 2023 Transit update. A motion was made by Committee Member Birnie that the Governance and Priorities Committee receive the 2023 Transit Report and the 2023 Transit Update presentation as information, as presented. The motion carried unanimously. DELEGATIONS App 23-048 11:30 a.m. Appointment - RCMP Update Insp Kevin McGillivray, OIC, Parkland County detachment Sgt Ian Gillan, Parkland County detachment S/Sgt Troy Raddatz, Drayton Valley detachment Sgt Ryan Hoetmer, Drayton Valley detachment Proposed Motion That the RCMP update be received for information, as presented. Insp Kevin McGillivray, OIC, Parkland County detachment, Sgt Ian Gillan, Parkland County detachment, S/Sgt Troy Raddatz, Drayton Valley detachment, and Sgt Ryan Hoetmer, Drayton Valley detachment presented the RCMP Update. Committee Member Kowalski left the meeting at 11:48 a.m. and returned to the meeting at 11:49 a.m. Committee Member Birnie left the meeting at 11:48 a.m. and returned to the meeting at 11:52 a.m. A motion was made by Committee Member Hoefsloot that the RCMP update be received for information, as presented. The motion carried unanimously. Parkland County Page 4 Printed on 6/21/2023 Governance and Priorities Meeting Minutes June 6, 2023 Committee RECESS Chairperson Wiedeman recessed the meeting at 12:28 p.m. and reconvened the meeting at 1:30 p.m. NEW BUSINESS General Manager, Operations Services RFD 23-174 Parkland County Proposed Wastewater Transfer Station Fees & Charges 2024 Proposed Motion That Council support an increase to $11.50/m3 for wastewater disposal at both the Villeneuve and Stony Plain wastewater transfer stations for 2024. Neil Jamieson presented the Parkland County Proposed Wastewater Transfer Station Fees & Charges 2024 presentation. A motion was made by Committee Member Kobasiuk that Council support an increase to $11.50/m3 for wastewater disposal at both the Villeneuve and Stony Plain wastewater transfer stations for 2024. The motion was defeated. For: 3- Mayor Gamble, Council Member Kowalski and Council Member Birnie Against: 4- Council Member Kucher-Johnson, Council Member Kobasiuk, Council Member Wiedeman and Council Member Hoefsloot RFD 23-183 Road Maintenance and Drainage Update Proposed Motion That the Road Maintenance and Drainage update be received for information, as presented. Trent Tompkins presented the Road Maintenance and Drainage presentation. A motion was made by Committee Member Kucher-Johnson that the Road Maintenance and Drainage update be received for information, as presented. The motion carried unanimously. Committee Member Hoefsloot left the meeting at 2:41 p.m. Present: 6 - Mayor Allan Gamble, Council Member Sally Kucher-Johnson, Council Member Kristina Kowalski, Council Member Phyllis Kobasiuk, Council Member Natalie Birnie and Council Member Rob Wiedeman Absent: 1 - Council Member Allan Hoefsloot Parkland County Page 5 Printed on 6/21/2023 Governance and Priorities Meeting Minutes June 6, 2023 Committee COMMUNICATIONS COM 23-065 Rural Municipalities of Alberta Contact Newsletter Proposed Motion That the Rural Municipalities of Alberta Contact Newsletter be received for information, as presented. A motion was made by Committee Member Kowalski that the Rural Municipalities of Alberta Contact Newsletter be received for information, as presented. The motion carried unanimously. COM 23-066 Federation of Canadian Municipalities Update Proposed Motion That the Federation of Canadian Municipalities Update be received for information, as presented. A motion was made by Committee Member Kobasiuk that the Federation of Canadian Municipalities update be received for information, as presented. The motion carried unanimously. CLOSED SESSION RFD 23-169 Closed Session Proposed Motion That the Committee convene in closed session pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Sections 16, 17 and 24 of the Freedom of Information and Protection of Privacy Act. A motion was made by Committee Member Birnie that the Committee convene in closed session at 2:43 p.m.pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Sections 17, 19 and 24 of the Freedom of Information and Protection of Privacy Act. The motion carried unanimously. Chairperson Wiedeman recessed the meeting at 2:44 p.m., and reconvened the meeting in closed session at 2:48 p.m. with all members of the Committee present. Parkland County Page 6 Printed on 6/21/2023 Governance and Priorities Meeting Minutes June 6, 2023 Committee Present: 7 - Mayor Allan Gamble, Council Member Sally Kucher-Johnson, Council Member Kristina Kowalski, Council Member Phyllis Kobasiuk, Council Member Natalie Birnie, Council Member Rob Wiedeman and Council Member Allan Hoefsloot CLOSED SESSION PRE 23-042 Planning and Development Update FOIP Section 17 - Harmful to personal privacy FOIP Section 24 - Advice from officials PRE 23-043 Broadband Update FOIP Section 16 - Harmful to interests of a third party FOIP Section 24 - Advice from officials RFD 23-170 Regular Session Proposed Motion That the Committee revert to regular meeting session. A motion was made by Committee Member Wiedeman that the Committee revert to regular meeting session at 3:37 p.m. The motion carried unanimously. NEXT MEETING The next Governance and Priorities Committee meeting is scheduled for June 20, 2023 at 9:00 a.m. CLOSE OF MEETING Committee Chairperson Wiedeman closed the meeting at 3:38 p.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 7 Printed on 6/21/2023