Governance and Priorities Committee

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Governance and Priorities Committee Mayor Allan Gamble Deputy Mayor Allan Hoefsloot Council Member Kristina Kowalski Council Member Sally Kucher-Johnson Council Member Phyllis Kobasiuk Council Member Natalie Birnie Council Member Rob Wiedeman Tuesday, June 20, 2023 9:00 AM Council Chambers CALL TO ORDER/TERRITORIAL LAND ACKNOWLEDGEMENT Committee Chairperson Wiedeman called the meeting to order at 9:02 a.m. On behalf of the Committee, Chairperson Wiedeman offered the following Treaty 6 lands acknowledgement: We acknowledge that we are on Treaty 6 lands today, we also acknowledge the efforts of our previous ancestors and farmers that farm the land before us and made Parkland County the success that it is. Present: 7 - Mayor Allan Gamble, Council Member Sally Kucher-Johnson, Council Member Kristina Kowalski, Council Member Phyllis Kobasiuk, Council Member Natalie Birnie, Council Member Rob Wiedeman and Council Member Allan Hoefsloot Administration: Laura Swain, Chief Administrative Officer Dave Cross, General Manager, Agriculture, Community & Protective Services Rob McGowan, General Manager, Operations Services Jeff Dyck, General Manager, Corporate & Shared Services and Chief Financial Officer Simon Yackulic, Manager, Communications (In-part) Keith Bobey, Manager, Engineering Projects, Engineering Services (In-part) Melanie Markiwsky, Project Engineer, Engineering Services (In-part) Krista Quesnel, Director, Agricultural Services (In-part) Jody Hancock, Director, Engineering Services (In-part) Matthew Good, Manager, Land Development Engineering, Engineering Services (In-part) Nancy Domijan, Director, Planning & Development Services (In-part) Michelle Kirchmayer, Director, Assessment, Tax & Financial Systems, Chief Financial Office (In-part) Abe Van Dorp, Interim Chief Information Officer, Information Services (In-part) Lois Tyerman, Corporate Planning and Intergovernmental Advisor, Strategic Services Odessa Bartel, Acting Manager, Legislative Services (Recording Secretary) Parkland County Page 1 Printed on 7/4/2023 Governance and Priorities Meeting Minutes June 20, 2023 Committee ADOPTION OF AGENDA Administration added item - Celebrating Successes-Recognizing Parkland County Staff in Response to Local Emergencies. A motion was made by Committee Member Kowalski that the June 20, 2023 Governance and Priorities Committee meeting agenda be adopted, as amended. The motion carried unanimously. ADOPTION OF MINUTES MIN 23-024 Adoption of June 6, 2023 Governance and Priorities Committee Meeting Minutes Proposed Motion That the June 6, 2023 Governance and Priorities Committee Meeting Minutes be adopted, as presented. A motion was made by Committee Member Kucher-Johnson that the June 6, 2023 Governance and Priorities Committee meeting minutes be adopted, as presented. The motion carried unanimously. CELEBRATING SUCESS Laura Swain, Chief Administrative Officer, recognized and highlighted ways in which Parkland County staff have significantly contributed to the response of the wildland fires within Parkland County and, more recently, the assistance provided to Edson who is responding to flooding in some areas. Administration expressed their recognition and gratitude to Trent Tompkins and Glen Dawes who went above and beyond to assist Edson. DELEGATIONS App 23-055 9:05 a.m. Public Input (15 mins.) Committee Chairperson Wiedeman asked the gallery if there were any issues that the public wished to bring to the attention of Parkland County. No one came forward. Parkland County Page 2 Printed on 7/4/2023 Governance and Priorities Meeting Minutes June 20, 2023 Committee General Manager, Agriculture, Community and Protective Services RFD 23-194 Communications Update Proposed Motion That the Communications Update be received for information, as presented. Simon Yackulic presented the Communications Update.. A motion was made by Committee Member Kobasiuk that the Communications update be received for information, as presented. The motion carried unanimously. DELEGATIONS App 23-056 9:30 a.m. Appointment - Storm Water Master Plan Final Draft Proposed Motion That the Storm Water Master Plan Final Draft update be accepted for information, as presented. Keith Bobey, Melanie Markiwsky, Barry Raynard and Constance Gourley presented the Storm Water Master Plan Final Draft presentation. A motion was made by Committee Member Birnie that the Storm Water Master Plan Final Draft update be received for information, as presented. The motion carried unanimously. RECESS Chairperson Wiedeman recessed the meeting at 9:57 a.m., and reconvened the meeting at 10:13 a.m. NEW BUSINESS General Manager, Operations Services RFD 23-191 Proposed Surface Drainage and Lot Grading Bylaw (Bylaw 2023-02) and Lot Grading Policy (Policy C-PD17). Proposed Motion That the proposed Surface Drainage and Lot Grading Bylaw and Lot Grading Policy update be received for information, as presented. Jody Hancock and Matthew Good presented the Proposed Surface Drainage and Lot Grading Bylaw (Bylaw 2023-02) and Lot Grading Policy (Policy C-PD17) presentation. Parkland County Page 3 Printed on 7/4/2023 Governance and Priorities Meeting Minutes June 20, 2023 Committee A motion was made by Committee Member Kowalski that the Proposed Surface Drainage and Lot Grading Bylaw (Bylaw 2023-02) and Lot Grading Policy (Policy C-PD17) presentation be received for information, as presented. The motion carried unanimously. NEW BUSINESS General Manager, Agriculture, Community and Protective Services RFD 23-196 Sustainability Initiatives Update Proposed Motion That the Governance and Priorities Committee receive the Sustainability Initiatives Update for information, as presented. Krista Quesnel presented the Sustainability Initiatives Update. A motion was made by Committee Member Kobasiuk that the Governance and Priorities Committee receive the Sustainability Initiatives update for information, as presented. The motion carried unanimously. COMMUNICATIONS COM 23-072 Rural Municipalities of Alberta Contact Newsletter Proposed Motion That the Rural Municipalities of Alberta Contact Newsletter be received for information, as presented. A motion was made by Committee Member Kucher-Johnson that the Rural Municipalities of Alberta Contact Newsletter be received for information, as presented. The motion carried unanimously. COM 23-073 Federation of Canadian Municipalities Update Proposed Motion That the Federation of Canadian Municipalities Update be received for information, as presented. A motion was made by Committee Member Kobaisuk that the Federation of Canadian Municipalities update be received for information, as presented. The motion carried unanimously. CLOSED SESSION Parkland County Page 4 Printed on 7/4/2023 Governance and Priorities Meeting Minutes June 20, 2023 Committee RFD 23-187 Closed Session Proposed Motion That the Committee convene in closed session pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Sections 16, 17, 21, 23 and 24 of the Freedom of Information and Protection of Privacy Act. A motion was made by Committee Member Hoefsloot that the Committee convene in closed session at 11:03 a.m. pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Sections 16, 17, 21, 23 and 24 of the Freedom of Information and Protection of Privacy Act. The motion carried unanimously. App 23-057 11:30 a.m. - Appointment - Municipal Affairs Taxation FOIP Section 17 - Harmful to personal privacy FOIP Section 21 - Harmful to intergovernmental relations PRE 23-045 Planning and Development Update FOIP Section 17 - Harmful to personal privacy FOIP Section 24 - Advice from officials PRE 23-048 Information Services - IT Optimization Play-book Update FOIP Section 16 - Harmful to business interest of third party FOIP Section 23 - Local public body confidences FOIP Section 24 - Advice from officials RFD 23-188 Regular Session Proposed Motion That the Committee revert to regular meeting session. A motion was made by Committee Member Kowalski that the Committee revert to regular meeting session at 12:46 p.m. The motion carried unanimously. BUSINESS ARISING FROM CLOSED SESSION PRE 23-048 Information Services - IT Optimization Play-book Update FOIP Section 16 - Harmful to business interest of third party FOIP Section 23 - Local public body confidences FOIP Section 24 - Advice from officials That the Governance and Priorities Committee receive the IT Optimization Playbook Implementation Plan update, which includes the addition of 4 FTE with no impact to the existing budget, for information, as presented. The motion carried unanimously. Parkland County Page 5 Printed on 7/4/2023 Governance and Priorities Meeting Minutes June 20, 2023 Committee NEXT MEETING The next Governance and Priorities Committee meeting is scheduled for July 4, 2023 at 9:00 a.m. CLOSE OF MEETING Committee Chairperson Wiedeman closed the meeting at 12:47 p.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 6 Printed on 7/4/2023