Governance and Priorities Committee

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Governance and Priorities Committee Mayor Allan Gamble Deputy Mayor Allan Hoefsloot Council Member Kristina Kowalski Council Member Sally Kucher-Johnson Council Member Phyllis Kobasiuk Council Member Natalie Birnie Council Member Rob Wiedeman Tuesday, July 4, 2023 9:00 AM Council Chambers CALL TO ORDER/TERRITORIAL LAND ACKNOWLEDGEMENT Committee Chairperson Hoefsloot called the meeting to order at 9:00 a.m. On behalf of the Committee, Chairperson Hoefsloot offered the following Treaty 6 lands acknowledgement: We acknowledge the homeland of the many diverse First Nations and Metis people. Whose ancestors have walked this land since time immemorial. We are grateful to work, live and learn on the traditional territory of Treaty 6. Present: 7 - Mayor Allan Gamble, Council Member Sally Kucher-Johnson, Council Member Kristina Kowalski, Council Member Phyllis Kobasiuk, Council Member Natalie Birnie, Council Member Rob Wiedeman and Council Member Allan Hoefsloot DEPUTY MAYOR ACKNOWLEDGEMENT Mayor Gamble, on behalf of Council, acknowledged the Deputy Mayor rotation. Mayor Gamble offered a sincere thank you to former Deputy Mayor Wiedeman for his service during his four month term and welcome Councillor Hoefsloot to his term as Parkland County's Deputy Mayor. Administration: Laura Swain, Chief Administrative Officer Krista Quesnel, Acting General Manager, Agriculture, Community & Protective Services Rob McGowan, General Manager, Operations Services Jeff Dyck, General Manager, Corporate & Shared Services and Chief Financial Officer Trent Tompkins, Director, Road Maintenance & Drainage (In-part) Clint Richards, Manager, Drainage & Aggregate Resources, Road Maintenance & Drainage (In-part) Barb Williams, Manager, Legislative Services Odessa Bartel, Legislative Officer, Legislative Services (Recording Secretary) Parkland County Page 1 Printed on 9/6/2023 Governance and Priorities Meeting Minutes July 4, 2023 Committee ADOPTION OF AGENDA A motion was made by Committee Member Wiedeman that the July 4, 2023 Governance and Priorities Committee meeting agenda be adopted, as presented. The motion carried unanimously. ADOPTION OF MINUTES MIN 23-025 Adoption of June 20, 2023 Governance and Priorities Committee Meeting Minutes Proposed Motion That the June 20, 2023 Governance and Priorities Committee Meeting Minutes be adopted, as presented. A motion was made by Committee Member Kucher-Johnson that the June 20, 2023 Governance and Priorities Committee meeting minutes be adopted, as presented. The motion carried unanimously. DELEGATIONS App 23-058 9:05 a.m. Public Input (15 mins.) Committee Chairperson Hoefsloot asked the gallery if there were any issues that the public wished to bring to the attention of Parkland County. No one came forward. NEW BUSINESS Chief Administrative Officer RFD 23-110 2022 Year in Review Report Proposed Motion That the 2022 Year in Review report be received for information, as presented. Laura Swain presented the 2022 Year in Review Report presentation. A motion was made by Committee Member Kowalski that the 2022 Year in Review report be received for information, as presented. The motion carried unanimously. General Manager, Operations Services Parkland County Page 2 Printed on 9/6/2023 Governance and Priorities Meeting Minutes July 4, 2023 Committee RFD 23-209 Road Maintenance and Drainage Update Proposed Motion That the Road Maintenance and Drainage update be received for information, as presented. Trent Tompkins and Clint Richards presented the Road Maintenance and Drainage Update presentation. A motion was made by Committee Member Wiedeman that the Road Maintenance and Drainage update be received for information, as presented. The motion carried unanimously. DELEGATIONS App 23-059 9:30 a.m. Appointment - North Saskatchewan Heritage River Designation Kyle Schole, Planning Technician, Smoky Lake County Proposed Motion That the Governance and Priorities Committee accept the Heritage River Designation Concept Plan presentation for information, as presented. Kyle Schole presented the North Saskatchewan Heritage River Designation presentation. A motion was made by Committee Member Kowalski that the Governance and Priorities Committee accept the Heritage River Designation Concept Plan presentation for information, as presented. The motion carried unanimously. RECESS Chairperson Hoefsloot recessed the meeting at 9:41 a.m., and reconvened the meeting at 9:53 a.m. Councillor Kobasiuk was absent when the meeting reconvened. Councillor Kobasiuk returned to the meeting at 9:55 a.m. DELEGATIONS App 23-060 10:00 a.m. Appointment - The Environmental Law Centre- Municipal Jurisdiction and the Environment Jason Unger, Executive Director, Environmental Law Centre Proposed Motion That the Governance and Priorities Committee accept the Environmental Law Centre's presentation for information, as presented. Jason Unger presented the Environmental Law Centre- Municipal Jurisdiction Parkland County Page 3 Printed on 9/6/2023 Governance and Priorities Meeting Minutes July 4, 2023 Committee and the Environment presentation. A motion was made by Committee Member Birnie that the Governance and Priorities Committee accept the Environmental Law Centre's presentation for information, as presented. The motion carried unanimously. COMMUNICATIONS COM 23-074 Rural Municipalities of Alberta Contact Newsletter Proposed Motion That the Rural Municipalities of Alberta Contact Newsletter be received for information, as presented. A motion was made by Committee Member Kucher-Johnson that the Rural Municipalities of Alberta Contact Newsletter be received for information, as presented. The motion carried unanimously. COM 23-075 Federation of Canadian Municipalities Update Proposed Motion That the Federation of Canadian Municipalities Update be received for information, as presented. A motion was made by Committee Member Kobasiuk that the Federation of Canadian Municipalities update be received for information, as presented. The motion carried unanimously. CLOSED SESSION RECESS Chairperson Hoefsloot recessed the meeting at 10:39 a.m., and reconvened the meeting at 10:50 a.m. RFD 23-202 Closed Session Proposed Motion That the Committee convene in closed session pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Sections 17 and 24 of the Freedom of Information and Protection of Privacy Act. A motion was made by Committee Member Mayor Gamble that the Committee convene in closed session at 10:39 a.m. pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Sections 17, 19 and 24 of the Freedom of Information and Parkland County Page 4 Printed on 9/6/2023 Governance and Priorities Meeting Minutes July 4, 2023 Committee Protection of Privacy Act. The motion carried unanimously. PRE 23-049 Planning and Development Update FOIP Section 17 - Harmful to personal privacy FOIP Section 24 - Advice from officials RFD 23-203 Regular Session Proposed Motion That the Committee revert to regular meeting session. A motion was made by Committee Member Kobasiuk that the Committee revert to regular meeting session at 12:08 p.m. The motion carried unanimously. BUSINESS ARISING FROM CLOSED SESSION PRE 23-050 1:00 p.m. - Appointment - O2 - MDP Governance and Future Planning FOIP Section 24 - Advice from officials A motion was made by Committee Member Mayor Gamble that the O2 MDP Governance and Future Planning item be tabled to a future Governance and Priorities Committee meeting. The motion carried unanimously. NEXT MEETING The next Governance and Priorities Committee meeting is scheduled for September 5, 2023 at 9:00 a.m. CLOSE OF MEETING Committee Chairperson Hoefsloot closed the meeting at 12:09 p.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 5 Printed on 9/6/2023