Governance and Priorities Committee

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Governance and Priorities Committee Mayor Allan Gamble Deputy Mayor Allan Hoefsloot Council Member Kristina Kowalski Council Member Sally Kucher-Johnson Council Member Phyllis Kobasiuk Council Member Natalie Birnie Council Member Rob Wiedeman Tuesday, September 5, 2023 9:00 AM Council Chambers CALL TO ORDER/TERRITORIAL LAND ACKNOWLEDGEMENT Committee Chairperson Hoefsloot called the meeting to order at 9:00 a.m. On behalf of the Committee, Chairperson Hoefsloot offered the following Treaty 6 lands acknowledgement: We acknowledge the homeland of the many diverse first nations and metis people whose ancestors have walked this land since time immemorial. We are grateful to work, live and learn on traditional territory of Treaty 6. Committee Member Wiedeman attended the meeting virtually conference. Present: 7 - Mayor Allan Gamble, Council Member Sally Kucher-Johnson, Council Member Kristina Kowalski, Council Member Phyllis Kobasiuk, Council Member Natalie Birnie, Council Member Rob Wiedeman and Council Member Allan Hoefsloot Administration: Jeff Dyck, Acting Chief Administrative Officer, Chief Financial Officer/General Manager, Corporate & Shared Services Dave Cross, General Manager, Agriculture, Community & Protective Services Rob McGowan, General Manager, Operations Services Jody Hancock, Director, Engineering Services (In-part) Neil Jamieson, Director, Public Works (In-part) Trent Tompkins, Director, Road Maintenance & Drainage (In-part) Nancy Domijan, Director, Planning & Development Services (In-part) Joshua Culling, Director, Growth & Strategy (In-part) Disha Joshi, Manager, Financial Reporting & Operations (In-part) Robynn Holstein, Manager, Economic Diversification, Growth & Strategy (In-part) Natasha De Sandi, Senior Planner, Long Range Planning, Planning & Development Services (In-part) Derek Macdonald, Long Range Planner, Planning & Development Services (In-part) Lois Tyerman, Corporate Planning & Intergovernmental Advisor (In-part) Parkland County Page 1 Printed on 10/3/2023 Governance and Priorities Meeting Minutes September 5, 2023 Committee Barb Williams, Manager, Legislative Services Rachel Coupal, Legislative Officer, Legislative Services Odessa Bartel,Legislative Officer, Legislative Services (Recording Secretary) ADOPTION OF AGENDA A motion was made by Committee Member Kucher-Johnson that the September 5, 2023 Governance and Priorities Committee meeting agenda be adopted, as presented. The motion carried unanimously. ADOPTION OF MINUTES MIN 23-028 Adoption of July 4, 2023 Governance and Priorities Committee Meeting Minutes Proposed Motion That the July 4, 2023 Governance and Priorities Committee Meeting Minutes be adopted, as presented. A motion was made by Committee Member Kobasiuk that the July 4, 2023 Governance and Priorities Committee meeting minutes be adopted, as presented. The motion carried unanimously. DELEGATIONS App 23-063 9:05 a.m. Public Input (15 mins.) Committee Chairperson Hoefsloot asked the gallery if there were any issues that the public wished to bring to the attention of Parkland County. No one came forward. NEW BUSINESS General Manager, Operations Services RFD 23-246 Road Maintenance and Drainage Update Proposed Motion That the Road Maintenance and Drainage update be received for information, as presented. Trent Tompkins presented the Road Maintenance and Drainage update. A motion was made by Committee Member Mayor Gamble that the Road Maintenance and Drainage update be received for information, as presented. The motion carried unanimously. Parkland County Page 2 Printed on 10/3/2023 Governance and Priorities Meeting Minutes September 5, 2023 Committee Chief Financial Officer RFD 23-242 2023 Q2 Corporate and Financial Update Proposed Motion That the Corporate and Financial update be received for information, as presented. Disha Joshi and Lois Tyerman presented the 2023 Q2 Corporate and Financial update. Committee Member Birnie left the meeting at 9:43 a.m. Present: 6 - Mayor Allan Gamble, Council Member Sally Kucher-Johnson, Council Member Kristina Kowalski, Council Member Phyllis Kobasiuk, Council Member Rob Wiedeman and Council Member Allan Hoefsloot Absent: 1 - Council Member Natalie Birnie A motion was made by Committee Member Kowalski that the Corporate and Financial update be received for information, as presented. The motion carried unanimously. RECESS Chairperson Hoefsloot recessed the meeting at 9:44 a.m. and reconvened the meeting at 9:56 a.m., with all member of the Committee present. Present: 7 - Mayor Allan Gamble, Council Member Sally Kucher-Johnson, Council Member Kristina Kowalski, Council Member Phyllis Kobasiuk, Council Member Natalie Birnie, Council Member Rob Wiedeman and Council Member Allan Hoefsloot DELEGATIONS App 23-062 9:30 a.m. Appointment - Dillon Consulting Limited Aamer Shakoor, Project Administrator (TEC) Saeed Ahmad, Project Manager, Dillon Consulting Limited Brandy MacInnis, Engagement Lead, Dillon Consulting Limited Heidi Vanheule, Dillon Consulting Limited Proposed Motion That the Junction of Highway 16A and Range Road 20 intersection improvements project update be received for information, as presented. Aamer Shakoor, Saeed Ahmad, Brandy MacInnis, and Heidi Vanheule presented the Junction of Highway 16A and Range Road 20 intersection Parkland County Page 3 Printed on 10/3/2023 Governance and Priorities Meeting Minutes September 5, 2023 Committee improvements project update. A motion was made by Committee Member Birnie that the Junction of Highway 16A and Range Road 20 intersection improvements project update be received for information, as presented. The motion carried unanimously. RFD 23-244 10:00 a.m. Appointment - Big Lake Residential Solid Waste Collection /Recycling and Disposal John Richardson, CEO, Ethelo Dan Hathway, Professional Services, Ethelo Proposed Motion 1. That the Committee receive the Big Lake Waste Collection Consultation Report for information, as presented. 2. That administration be directed to present to Council a bylaw for weekly curbside waste collection in addition to bi-weekly blue bag recycling service in the Big Lake residential area. 3. That administration be directed to include the new service in the 2024 budget, as presented. John Richardson and Dan Hathway presented the Big Lake Residential Solid Waste Collection/Recycling and Disposal presentation. Committee Member Mayor Gamble left the meeting at 10:29 a.m. and returned to the meeting at 10:32 a.m. Committee Member Kobasiuk left the meeting at 10:38 a.m. and returned to the meeting at 10:40 a.m. A motion was made by Committee Member Kowalski that the Committee receive the Big Lake Waste Collection Consultation Report for information, as presented. The motion carried unanimously. A motion was made by Committee Member Kobasiuk that administration be directed to present to Council a bylaw for weekly curbside waste collection in addition to bi-weekly blue bag recycling service in the Big Lake residential area. The motion carried unanimously. Parkland County Page 4 Printed on 10/3/2023 Governance and Priorities Meeting Minutes September 5, 2023 Committee RECESS Chairperson Hoefsloot recessed the meeting at 11:12 a.m. and reconvened the meeting at 11:21 a.m., with all member of the Committee present. DELEGATIONS RFD 23-244 10:00 a.m. Appointment - Big Lake Residential Solid Waste Collection /Recycling and Disposal John Richardson, CEO, Ethelo Dan Hathway, Professional Services, Ethelo Proposed Motion 1. That the Committee receive the Big Lake Waste Collection Consultation Report for information, as presented. 2. That administration be directed to present to Council a bylaw for weekly curbside waste collection in addition to bi-weekly blue bag recycling service in the Big Lake residential area. 3. That administration be directed to include the new service in the 2024 budget, as presented. A motion was made by Committee Member Kucher-Johnson to table motion #3 - that administration be directed to include the new service in the 2024 budget, as presented until Council gives final reading of the bylaw. The motion carried unanimously. NEW BUSINESS Mayor and Council Member Matters RFD 23-172 Parkland Community Policing Advisory Committee (CPAC) Proposed Motion That the Parkland Community Policing Advisory Committee Terms of Reference be received for information, as presented. Councillor Wiedeman presented the Parkland Community Policing Advisory Committee (CPAC) Terms of Reference. A motion was made by Committee Member Kowalski that the Parkland Community Policing Advisory Committee Terms of Reference be received for information, as presented. A motion to amend the motion was made by Committee Member Kowalski to remove the words "information, as presented" and replace with "review". An amending motion was made by Committee Member Kowalski that the Parkland Community Policing Advisory Committee Terms of Reference be received for review. Parkland County Page 5 Printed on 10/3/2023 Governance and Priorities Meeting Minutes September 5, 2023 Committee The motion carried unanimously. General Manager, Agriculture, Community and Protective Services RFD 23-221 Proposed Nutrient Loading Bylaw Proposed Motion That Administration be directed to present a Nutrient Loading Bylaw for Council's consideration. Dave Cross presented the Proposed Nutrient Loading Bylaw presentation. A motion was made by Committee Member Birnie that Administration be directed to present a Nutrient Loading Bylaw for Council's consideration. The motion carried unanimously. COMMUNICATIONS COM 23-081 Rural Municipalities of Alberta Contact Newsletter Proposed Motion That the Rural Municipalities of Alberta Contact Newsletter be received for information, as presented. A motion was made by Committee Member Kucher-Johnson that the Rural Municipalities of Alberta Contact Newsletter be received for information, as presented. The motion carried unanimously. COM 23-082 Federation of Canadian Municipalities Update Proposed Motion That the Federation of Canadian Municipalities Update be received for information, as presented. A motion was made by Committee Member Mayor Gamble that the Federation of Canadian Municipalities update be received for information, as presented. The motion carried unanimously. RECESS Chairperson Hoefsloot recessed the meeting at 11:51 a.m. and reconvened the meeting at 1:51 p.m., with all member of the Committee present. CLOSED SESSION RFD 23-240 Closed Session Parkland County Page 6 Printed on 10/3/2023 Governance and Priorities Meeting Minutes September 5, 2023 Committee Proposed Motion That the Committee convene in closed session pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Sections 16, 17, 23 and 24 of the Freedom of Information and Protection of Privacy Act. A motion was made by Committee Member Kobasiuk that the Committee convene in closed session at 1:51 p.m.pursuant to Section 197 of the Municipal Government Act to meet in private to discuss matters protected from disclosure by Sections 16, 17, 23 and 24 of the Freedom of Information and Protection of Privacy Act. The motion carried unanimously. PRE 23-056 Planning and Development Update FOIP Section 17 - Harmful to personal privacy FOIP Section 24 - Advice from officials Committee Member Mayor Gamble left the meeting at 1:57 p.m. and returned to the meeting at 2:08 p.m. PRE 23-057 Economic Diversification Update FOIP Section 16 - Harmful to business interest of third party FOIP Section 24 - Advice from officials Committee Member Kowalski left the meeting at 2:30 p.m. Present: 6 - Mayor Allan Gamble, Council Member Sally Kucher-Johnson, Council Member Phyllis Kobasiuk, Council Member Natalie Birnie, Council Member Rob Wiedeman and Council Member Allan Hoefsloot Absent: 1 - Council Member Kristina Kowalski PRE 23-058 Proposed Wabamun Hamlet Area Redevelopment Plan FOIP Section 23 FOIP Section 24 RFD 23-241 Regular Session Proposed Motion That the Committee revert to regular meeting session. A motion was made by Committee Member Birnie that the Committee revert to regular meeting session at 3:01 p.m. The motion carried unanimously. Parkland County Page 7 Printed on 10/3/2023 Governance and Priorities Meeting Minutes September 5, 2023 Committee NEXT MEETING The next Governance and Priorities Committee meeting is scheduled for September 19, 2023 at 9:00 a.m. CLOSE OF MEETING Committee Chairperson Hoefsloot closed the meeting at 3:02 p.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 8 Printed on 10/3/2023