City Council Meeting

City of Parma Heights Council Meeting 6281 Pearl Road Monday, September 25, 2023 7 :00 PM ROLL CALL PLEDGE OF ALLEGIANCE ACTION ON MINUTES: • SEPTEMBER 11, 2023 – PARMA HEIGHTS CITY COUNCIL MEETING REPORTS FROM MAYOR AND DIRECTORS COMMUNICATIONS: None at this time PUBLIC SESSION LEGISLATION Third Reading 1. RESOLUTION NO. 2023 – 52 A RESOLUTION AUTHORIZING THE ADMINISTRATION TO DISPOSE OF OBSOLETE CITY VEHICLES AND EQUIPMENT AT A PUBLIC SALE THROUGH GOVPLANET/IRONPLANET, AND DECLARING AN EMERGENCY, AS AMENDED Second Reading 2. ORDINANCE NO. 2023 – 53 AN ORDINANCE ESTABLISHING AND ENACTING SECTION 105.08 OF THE CODIFIED ORDINANCES OF THE CITY OF PARMA HEIGHTS, ENTITLED, “BID EVALUATION FACTORS”, TO PROVIDE FOR A NEW SECTION OF THE ADMINISTRATIVE CODE First Reading 3. ORDINANCE NO. 2023 – 58 AN ORDINANCE AUTHORIZING AND DIRECTING THE ADMINISTRATION TO ENTER INTO A CONTRACT WITH THE GENERAL HEALTH DISTRICT OF CUYAHOGA COUNTY, OHIO, TO PROVIDE HEALTH SERVICES FOR THE CITY OF PARMA HEIGHTS City of Parma Heights 6281 Pearl Road Parma Heights, OH 44130 4. ORDINANCE NO. 2023 – 59 AN ORDINANCE REPEALING ORDINANCE NO. 2023 – 9, ESTABLISHING COMPENSATION PAID TO VARIOUS EMPLOYEES OF THE CITY OF PARMA HEIGHTS, AND DECLARING AN EMERGENCY 5. ORDINANCE NO. 2023 – 60 AN ORDINANCE AMENDING SECTION 151.01 ENTITLED “PERSONNEL” OF THE PARMA HEIGHTS CODIFIED ORDINANCES, AND DECLARING AN EMERGENCY 6. ORDINANCE NO. 2023 – 61 AN ORDINANCE AMENDING SECTION 151.04 ENTITLED “CHIEF OF POLICE; ASSISTANT CHIEF/CAPTAIN” OF THE PARMA HEIGHTS CODIFIED ORDINANCES, AND DECLARING AN EMERGENCY 7. ORDINANCE NO. 2023 – 62 AN ORDINANCE AMENDING SECTION 153.01 ENTITLED “PERSONNEL” OF THE PARMA HEIGHTS CODIFIED ORDINANCES, AND DECLARING AN EMERGENCY 8. ORDINANCE NO. 2023 – 63 AN ORDINANCE AMENDING SECTION 153.02 ENTITLED “FIRE CHIEF; ASSISTANT CHIEF” OF THE PARMA HEIGHTS CODIFIED ORDINANCES, AND DECLARING AN EMERGENCY 9. RESOLUTION NO. 2023 – 64 A RESOLUTION AUTHORIZING AND DIRECTING THE ADMINISTRATION TO ENTER INTO THE HEALTHY URBAN TREE CANOPY GRANT PROGRAM YEAR 2023 PROJECT AGREEMENT WITH THE CUYAHOGA COUNTY PLANNING COMMISSION, AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE PROJECT, AND DECLARING AN EMERGENCY 10. ORDINANCE NO. 2023 – 65 AN ORDINANCE AUTHORIZING AND DIRECTING THE ADMINISTRATION TO ENTER INTO A MASTER SERVICES AGREEMENT WITH FLOCK GROUP INC. FOR SAFETY CAMERA SERVICES, EXPEND FUNDS PURSUANT TO THAT AGREEMENT, AND DECLARING AN EMERGENCY 11. RESOLUTION NO. 2023 – 66 A RESOLUTION AUTHORIZING AND DIRECTING THE ADMINISTRATION TO CONTRACT WITH GARLAND/DBS, INC. THROUGH EQUALIS GROUP FOR REPAIRS TO THE PARMA HEIGHTS SERVICE GARAGE ROOF, AND AUTHORIZING AND DIRECTING AN EXPENDITURE FOR THOSE REPAIRS, AND DECLARING AN EMERGENCY ADJOURNMENT City of Parma Heights 6281 Pearl Road Parma Heights, OH 44130  RESOLUTION 2023 - 52 A RESOLUTION AUTHORIZING THE ADMINISTRATION TO DISPOSE OF OBSOLETE CITY VEHICLES AND EQUIPMENT AT A PUBLIC SALE THROUGH GOVPLANET/IRONPLANET, AND DECLARING AN EMERGENCY, AS AMENDED WHEREAS, the Council authorized membership in the National Joint Power Alliance [now known as Sourcewell], a purchasing cooperative in Ordinance No. 2017-3; and WHEREAS, GovPlanet/IronPlanet is a vendor of the National Joint Power Alliance [now known as Sourcewell]; and WHEREAS, GovPlanet/IronPlanet will provide the City of Parma Heights with auction services for the disposal of obsolete city vehicles and equipment; and WHEREAS, the Administration recommends that the vehicles and equipment listed on Exhibit “A” be removed from service as a result of their age and mechanical condition. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Parma Heights, County of Cuyahoga, and State of Ohio: Section 1: The Administration is authorized and directed to dispose of obsolete city vehicles at a public sale through GovPlanet/IronPlanet, a list of which is described in Exhibit “A”, as amended, attached hereto and incorporated by reference. Section 2: This Council finds and determines that all formal actions of this Council concerning and relating to the adoption of this Resolution were taken in an open meeting of this Council and that all deliberations of the Council and of any of its Committees comprised of a majority of the members of the Council that resulted in those formal actions were in meeting open to the public, in compliance with the law. Section 3: That this Resolution shall take effect and be in force from and after the earliest date provided for by law. This Resolution is declared to be an emergency measure necessary for the public peace, health, and safety of the Municipality, and for the further reason it is necessary to place these vehicles up for auction immediately due to storage constraints; wherefore, this Resolution shall be in full force and effect immediately upon its passage by Council and approval by the Mayor. PASSED: ____________________________ _______________________________ PRESIDENT OF COUNCIL ATTEST: ____________________________ _______________________________ CLERK OF COUNCIL APPROVED FILED WITH THE MAYOR: _________________________ _______________________________ MAYOR MARIE GALLO Exhibit A, as amended SERVICE 2000 CHEVY PICKUP TRUCK 1GCGK24R8YR214075 SERVICE 2001 DODGE TRUCK 3B7KF26Z01M548040 SERVICE 2000 CHEVY DUMP TRUCK 1GBKC34F7YF506292 FIRE 1994 SUTPHEN AERIAL TOWER W/PLATFORM 1S9A3KFE0R1003079  ORDINANCE NO. 2023 – 53 AN ORDINANCE ESTABLISHING AND ENACTING SECTION 105.08 OF THE CODIFIED ORDINANCES OF THE CITY OF PARMA HEIGHTS, ENTITLED, “BID EVALUATION FACTORS”, TO PROVIDE FOR A NEW SECTION OF THE ADMINISTRATIVE CODE WHEREAS, the City of Parma Heights Charter enables the City to award contracts by competitive bidding, as determined by Council; and WHEREAS, the City has determined that the “lowest and best” bidder may be identified by the use of several factors in addition to the dollar amount of the bid; and WHEREAS, it is the desire of this Council, based on the recommendation of the Administration, to establish and adopt Section 105.08, “Bid Evaluation Factors”, in order to evaluate and select the lowest and best bidder, in the discretion of the City, for the award of contracts through competitive bidding. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Parma Heights, Cuyahoga County, State of Ohio: Section 1: That this Council does hereby establish and enact Section 105.08, entitled, “Bid Evaluation Factors” of the Administrative Code, which reads in its entirety as set forth in Exhibit “A” and which is attached to this Ordinance and incorporated by reference as if fully rewritten herein. Section 2: All Ordinances and Resolutions or parts thereof which are in conflict or inconsistent with any provision of the new Section adopted in Section 1 of this Ordinance are hereby repealed as of the effective date of this Ordinance. Section 3: This Council finds and determines that all formal actions of this Council concerning and relating to the adoption of this Ordinance were taken in an open meeting of this Council and that all deliberations of the Council and any of its Committees comprised of a majority of the members of the Council that resulted in those formal actions were in meetings open to the public in compliance with the law. Section 4: That this Ordinance shall take effect and be in force from and after the earliest date provided for by law. PASSED: _____________________ ____________________________ PRESIDENT OF COUNCIL ATTEST: ______________________ ____________________________ APPROVED FILED WITH THE MAYOR: _________________ ____________________________ MAYOR MARIE GALLO EXHIBIT A 105.08 BID EVALUATION FACTORS (a) The following factors are significant in determining whether a bid is the lowest and best bid and may be considered and applied by city officials, in their discretion, when determining the lowest and best bid for supplies, commodities, materials, equipment, furnishings or construction, renovation, maintenance, repair, businesses or general services. (1) The bidder's familiarity with the project. (2) Adequacy of the equipment for the project. (3) The bidder's record on similar projects. (4) The bidder's experience in the relevant field in the preceding twelve months, including the original contract price for each job undertaken and the cost of any change order and overruns. (5) The bidder's compliance with deadlines. (6) The bidder's prior performance on any project taken for the City of Parma Heights. (7) The bidder's financial solvency. (8) Whether the bidder has ever sued or been sued by a public entity over a public project. (9) The bidder’s bonding record. (10) The bidder's compliance record with, and maintenance of, unemployment and workers' compensation laws for all employees. (11) The bidder's compliance record with, and maintenance of, federal and state wage laws for all employees. (12) The bidder's compliance record with, and maintenance of, the Fair Labor Standards Act for all employees. (13) The bidder's compliance record with, and maintenance of, Occupational Safety and Health Administration regulations for all employees. (14) The experience, training, and skill of the bidder's workforce in writing. (15) The number of years the bidder has been in the relevant businesses. (16) The continuity of the bidder's workforce. (17) The bidder's past compliance with employee drug testing. (18) Past compliance with local and state income tax laws. (19) The bidder's participation in a state accredited apprenticeship program when it is required by Ohio prevailing wage law. (20) Any other factor determined to be relevant. (b) Bid specifications may contain provisions conforming to subsection (a) of this section. Evidence of the factors a bidder wishes to be considered is the responsibility of the bidder. (c) City Officials may reject any or all bids, or parts of bids, for any reason if acceptance is not in the best interest of the City.  ORDINANCE NO. 2023 - 58 AN ORDINANCE AUTHORIZING AND DIRECTING THE ADMINISTRATION TO ENTER INTO A CONTRACT WITH THE GENERAL HEALTH DISTRICT OF CUYAHOGA COUNTY, OHIO, TO PROVIDE HEALTH SERVICES FOR THE CITY OF PARMA HEIGHTS WHEREAS, the City of Parma Heights as a duly organized and existing City is required to furnish certain health services for its inhabitants; and WHEREAS, said health services can be more properly furnished in conjunction with other municipalities under the auspices of the General Health District of Cuyahoga County, Ohio. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Parma Heights, County of Cuyahoga and State of Ohio: Section 1. The Administration of the City of Parma Heights is authorized and directed to execute on behalf of the Municipality an agreement with the General Health District of Cuyahoga County for the period beginning January 1, 2024 and ending December 31, 2025 in accordance with Exhibit “A”, attached hereto and made a part hereof by reference as if fully rewritten. Section 2. This Council finds and determines that all formal action of this Council concerning and relating to the adoption of this Ordinance were taken in an open meeting of this Council and that all deliberations of the Council and of any of its Committees comprised of a majority of the members of the Council that resulted in those formal actions were in meetings open to the public, in compliance with the law. Section 3. That this Ordinance shall take effect and be in force from and after the earliest date provided for by law. PASSED: _____________________ ____________________________ PRESIDENT OF COUNCIL ATTEST: ______________________ ____________________________ CLERK OF COUNCIL APPROVED FILED WITH THE MAYOR: _________________ ____________________________ MAYOR MARIE GALLO EXHIBIT A  ORDINANCE NO. 2023 - 59 AN ORDINANCE REPEALING ORDINANCE NO. 2023 – 9, ESTABLISHING COMPENSATION PAID TO VARIOUS EMPLOYEES OF THE CITY OF PARMA HEIGHTS, AND DECLARING AN EMERGENCY BE IT ORDAINED by the Council of the City of Parma Heights, County of Cuyahoga and State of Ohio: Section 1. The Council hereby adopts the amended compensation and benefit schedules for various employees of the City of Parma Heights, attached hereto as Exhibits “A”, “B”, “C”, “D”, “E” and “F” and “G”, and are made a part of this Ordinance and incorporated herein as though fully rewritten. Section 2. Ordinance No. 2023 – 9 is repealed effective immediately. Section 3. This Council finds and determines that all formal actions of this Council concerning and relating to the passage of this Ordinance were adopted in an open meeting of this Council; and all deliberations of this Council and of any of its Committees comprised of a majority of the members of the Council that resulted in those formal actions, were in meetings open to the public, in compliance with the law. Section 4. This Ordinance is declared to be an emergency measure for the public peace, health, and safety of the municipality, and for the further reason that it is necessary to establish amended compensation and benefits for certain employees; wherefore, this Ordinance shall be in full force and effective immediately after its passage by Council and approval by the Mayor. PASSED: _____________________ ____________________________ PRESIDENT OF COUNCIL ATTEST: _____________________ ____________________________ CLERK OF COUNCIL APPROVED FILED WITH THE MAYOR: _________________ ____________________________ MAYOR MARIE GALLO  EXHIBIT A TO ORDINANCE 2023 - 59 It is the intention of Council to establish a pay ordinance for various employees of the City of Parma Heights, for a period commencing January 1, 2023, and continuing thereafter until enabling legislation is repealed. Section 1. Effective January 1, 2023 the compensation of the following classifications and positions within each classification of non-aligned City employees shall be as follows: CLASSIFICATION EFFECTIVE COMPENSATION BAND: DATE From To FULL TIME: Clerk of Council 9/1/2023 $ 35,350.00 $ 54,223.00 Executive Assistant 9/1/2023 $ 38,170.00 $ 58,478.00 Service Dept. Assistant 9/1/2023 $ 34,200.00 $ 52,440.00 Accounting Clerk I 9/1/2023 $ 32,340.00 $ 53,130.00 Receptionnist 9/1/2023 $ 29,150.00 $ 47,829.00 Legal Assistant/Paralegal 9/1/2023 $ 40,000.00 $ 60,000.00 PART-TIME (Hourly Rate): Clerk of Council 9/1/2023 $ 20.00 $ 30.00 Executive Assistant 9/1/2023 $ 18.25 $ 26.10 Assistant 9/1/2023 $ 16.45 $ 23.50 Accounting Clerk 9/1/2023 $ 14.50 $ 20.75 Finance Assistant 9/1/2023 $ 20.00 $ 35.00 Clerk of Commissions 9/1/2023 $ 20.00 $ 30.00 SENIOR CENTER: Asst. Site Coordinator 9/1/2023 $ 25,000.00 $ 50,000.00 Outreach Assistant 9/1/2023 $ 22,500.00 $ 35,000.00 Office/Clerical (PT/Hrly) 9/1/2023 $ 10.10 $ 18.00 Kitchen Aides (PT/Hrly) 9/1/2023 $ 10.10 $ 18.00 Vehicle Drivers (PT/Hrly) 9/1/2023 $ 10.10 $ 18.00 OTHER SUPPORT STAFF: Custodian-City Hall (PT/Hrly) 9/1/2023 $ 10.10 $ 20.00 Annual salaries detailed above shall be paid in bi-weekly substantially equal installments per year. Compensation for overtime for full-time employees at City Hall shall be paid in accordance with Section 179.07 of the Codified Ordinances of the City of Parma Heights. Section 2. Effective January 1, 2023, and continuing thereafter until repealed, the Sections of Chapter 179 of the Codified Ordinances of Parma Heights pertaining to employee compensation and benefits, are incorporated herein, as if fully rewritten.  EXHIBIT B TO ORDINANCE 2023-59 It is the intention of Council to establish a pay ordinance for the Recreation Department of the City of Parma Heights, for a period commencing January 1, 2023, and continuing thereafter until enabling legislation is repealed. Section 1. Effective January 1, 2023 the compensation of the following classifications and positions within each classification in the Recreation Department shall be as follows: CLASSIFICATION EFFECTIVE COMPENSATION BAND: DATE From To FULL TIME: Recreation Maint. Supervisor 9/1/2023 $ 41,100.00 $ 58,720.00 Recreation Maint. Foreman 9/1/2023 $ 29,125.00 $ 41,580.00 Recreation Dept. Secretary 9/1/2023 $ 26,000.00 $ 37,145.00 PART-TIME (Hourly Rate): Pool Manager 9/1/2023 $ 10.10 $ 20.00 Asst. Pool Manager 9/1/2023 $ 10.10 $ 18.00 Pool Cashiers 9/1/2023 $ 10.10 $ 16.00 Pool Lifeguards 9/1/2023 $ 10.10 $ 16.00 Gatehouse Attendant 9/1/2023 $ 10.10 $ 11.00 Pool Maintenance Crew 9/1/2023 $ 10.10 $ 11.00 Recreation Instructors 9/1/2023 $ 10.10 $ 14.00 Attendants - Various 9/1/2023 $ 10.10 $ 12.00 Recreation Secretary 9/1/2023 $ 11.00 $ 15.00 BASEBALL/SOCCER/FOOTBALL: Rate per Season/Year - Baseball Deputy Directors 9/1/2023 $ 1,750.00 $ 2,500.00 Supervisor of Umpires 9/1/2023 $ 1,100.00 $ 1,560.00 Asst. Supervisor of Umpires 9/1/2023 $ 910.00 $ 1,300.00 Baseball League Directors 9/1/2023 $ 560.00 $ 800.00 Statistician 9/1/2023 $ 350.00 $ 475.00 Tennis Deputy Director 9/1/2023 $ 725.00 $ 1,040.00 Golf Deputy Director 9/1/2023 $ 575.00 $ 832.00 Basketball Deputy Director 9/1/2023 $ 575.00 $ 832.00 Flag Football Deputy Director 9/1/2023 $ 600.00 $ 910.00 Soccer Deputy Director(Yearly) 9/1/2023 $ 1,275.00 $ 1,820.00 Soccer League Supervisor (Yearly) 9/1/2023 $ 520.00 $ 740.00 UMPIRES/REFEREES: Rates Per Game - T-ball/Coach Pitch Umpire 9/1/2023 $ 10.90 $ 15.60 Class E Plate Umpire 9/1/2023 $ 28.75 $ 40.90 Umpires All Other Leagues 9/1/2023 $ 10.10 $ 28.30 Flag Football Referees 9/1/2023 $ 10.10 $ 15.60 Soccer Referees 9/1/2023 $ 10.10 $ 15.60 Annual salaries as detailed above shall be paid bi-weekly in substantially equal installments per year. Compensation for overtime for full-time employees shall be paid in accordance with Section 179.07 of the Codified Ordinances of the City of Parma Heights. Section 2. Effective January 1, 2023, and continuing thereafter until repealed, the Sections of Chapter 179 of the Codified Ordinances of the City of Parma Heights pertaining to employee compensation and benefits, are incorporated herein, as if fully rewritten.  EXHIBIT C TO ORDINANCE 2023-59 It is the intention of Council to establish a pay ordinance for Administrative Positions of the City of Parma Heights, for a period commencing January 1, 2023, and continuing thereafter until enabling legislation is repealed. Section 1. Effective January 1, 2023 the compensation of the following classifications and positions within each classification of non-aligned City employees shall be as follows: CLASSIFICATION EFFECTIVE COMPENSATION BAND: DATE From To Director of Public Service 9/1/2023 $ 65,072.00 $ 106,904.00 Public Works Coordinator 9/1/2023 $ 50,000.00 $ 72,500.00 Director of Finance 9/1/2023 $ 61,115.00 $ 100,404.00 Assistant to Finance Director 9/1/2023 $ 39,865.00 $ 65,493.00 Director of Law 9/1/2023 $ 45,000.00 $ 89,086.00 Assistant Director of Law 9/1/2023 $ 25,000.00 $ 67,396.00 Prosecutor 9/1/2023 $ 25,000.00 $ 67,396.00 Mayor's Court Magistrate 9/1/2023 $ 25,000.00 $ 62,577.00 Director of Human Resources 9/1/2023 $ 55,640.00 $ 91,410.00 Director of Safety 9/1/2023 $ 24,500.00 $ 64,449.00 Dir. of Recreation (Part-time) 9/1/2023 $ 20,000.00 $ 51,750.00 Dir. of Recreation (Full-time) 9/1/2023 $ 53,100.00 $ 87,249.00 Economic Development Coordinator 9/1/2023 $ 54,525.00 $ 89,579.00 Senior Services Administrator 9/1/2023 $ 42,000.00 $ 69,000.00 Special Assistant to the Mayor 9/1/2023 $ 50,000.00 $ 70,000.00 Grant Writer 9/1/2023 $ 45,000.00 $ 67,500.00 Clerk of Mayor's Court 9/1/2023 $ 35,000.00 $ 57,500.00 Annual salaries as detailed above shall be paid in bi-weekly substantially equal installments per year. Compensation for overtime for non-exempt full-time employees at City Hall shall be paid in accordance with Section 179.07 of the Codified Ordinances. Section 2. Effective January 1, 2023, and continuing thereafter until repealed, the Sections of Chapter 179 of the Codified Ordinances of the City of Parma Heights pertaining to employee compensation and benefits are incorporated herein, as if fully rewritten.  EXHIBIT D TO ORDINANCE 2023-59 It is the intention of Council to establish a pay ordinance for supervisory and certain non-aligned employees in the Service Department of the City of Parma Heights, for a period commencing January 1, 2023, and continuing thereafter until enabling legislation is repealed. Section 1. Effective January 1, 2023, the compensation of certain non-aligned supervisory and hourly rated employees of the department of Public Service shall be in accordance with the following schedule for hours worked: CLASSIFICATION EFFECTIVE COMPENSATION BAND: DATE From To FULL TIME: Foreman 9/1/2023 $ 21.30 $ 33.50 Serviceman Grade IV (Seasonal/ Temporary, Part-time) 9/1/2023 $ 11.00 $ 18.00 BUILDING DEPARTMENT: Construction Consultant 9/1/2023 $ 28,035.00 Building Inspectors 9/1/2023 $ 385.00 per month (Plus $20.00/Inspect.) Property Maint. Inspectors 9/1/2023 $ 14.75 $ 22.00 Property Maint. (Full Time) 9/1/2023 $ 29,325.00 $ 41,870.00 City Engineer 9/1/2023 $ 30,000.00 $ 30,000.00 (per contract) Assistant City Engineer 9/1/2023 $ 15,000.00 $ 15,000.00 (per contract) Section 2. That compensation for overtime worked shall be in compliance with Section 147.11 and Section 147.12 of the Codified Ordinances of the City of Parma Heights. Section 3. Effective January 1, 2023, and continuing thereafter until repealed, the Sections of Chapter 147 and Chapter 179 of the Codified Ordinances of the City of Parma Heights pertaining to employee compensation and benefits are incorporated herein, as if fully rewritten.  EXHIBIT E TO ORDINANCE 2023-59 It is the intention of Council to establish compensation and employee benefit provisions for non-aligned members of the Police Department. Section 1. Effective January 1, 2023, the compensation of the following classifications and positions within each classification of non-aligned City employees shall be as follows: CLASSIFICATION EFFECTIVE COMPENSATION BAND: DATE From To FULL-TIME: Chief of Police 9/1/2023 $ 85,000.00 $ 130,000.00 Acting Chief of Police 9/1/2023 $ 85,000.00 $ 130,000.00 Assistant Chief of Police 9/1/2023 $ 66,875.00 $ 87,600.00 Police Chief's Assistant 9/1/2023 $ 34,950.00 $ 60,000.00 Civilian Clerk/Case Manager 9/1/2023 $ 31,316.00 $ 60,000.00 Custodian 9/1/2023 $ 29,125.00 $ 41,582.00 PART-TIME: Civilian Clerk/Case Manager 9/1/2023 $ 15.30 $ 23.00 Civilian Clerk/Receptionist 9/1/2023 $ 13.50 $ 20.00 School Crossing Guards 9/1/2023 $ 10.10 $ 12.75 Annual salaries as detailed above shall be paid in bi-weekly substantially equal installments per year. Section 2. Effective January 1, 2023, and continuing thereafter until repealed, the Sections of Chapter 151 and Chapter 179 of the Codified Ordinances of the City of Parma Heights pertaining to employee compensation and benefits are incorporated herein, as if fully rewritten.  EXHIBIT F TO ORDINANCE 2023-59 It is the intention of Council to establish compensation and employee benefit provisions for non-aligned members of the Fire Department. Section 1. Effective January 1, 2023, the compensation of the following classifications and positions within each classification of non-aligned City employees shall be as follows: CLASSIFICATION EFFECTIVE COMPENSATION BAND: DATE From To FULL-TIME: Fire Chief 9/1/2023 $ 90,000.00 $ 130,000.00 Captain/Assistant Fire Chief 9/1/2023 $ 80,000.00 $ 115,000.00 Fire Chief's Secretary 9/1/2023 $ 32,767.00 $ 46,810.00 Annual salaries as detailed above shall be paid in bi-weekly substantially equal installments per year. Section 2. Effective January 1, 2023, and continuing thereafter until repealed, the Sections of Chapter 153 and Chapter 179 of the Codified Ordinances of the City of Parma Heights pertaining to employee compensation and benefits are incorporated herein, as if fully rewritten.  EXHIBIT G TO ORDINANCE 2023-59 It is the intention of Council to establish a pay ordinance for the Office of Mayor and for Members of City council for time periods as stipulated below, which will reflect the impact of percentage increases extended to City employed during that time period from January 1, 2013, and continuing thereafter. Section 1. For purposes of calculating the impact of percentage increases to be extended to the following elective positions based on the percentage of wage increase granted to other city employees; the following salaries for terms beginning January 1, 2022 shall be considered the base rate: CLASSIFICATION EFFECTIVE COMPENSATION DATE Mayor 9/1/2023 $ 70,917.14 Council Member 9/1/2023 $ 11,598.06 President of Council 9/1/2023 $ 13,383.36 Section 2. Effective January 1, 2014 and continuing thereafter; compensation for the Office of Mayor, City Council Member and City Council President shall be determined by applying the annual percentage wage increase adopted for non-aligned City employees to the compensation in effect for the office of Mayor, City Council Member and City Council President at the time such annual percentage wage increase becomes effective. Section 3. Due to City Charter provisions prohibiting elected City Officials from receiving pay increase in- term; such accumulative percentage increases referred to in Section 2 of this exhibit shall be applied to the rate of pay for the respective position at the beginning of the next term of office. Section 4. Compensation for the offices specified above represents annual compensation payable as follows; for the Office of Mayor said annual amount to be paid in bi-weekly installments, and for City Council Member and President of Council said annual amount to be paid in equal monthly installments. Section 5. That Section 1 of Exhibit G to Ordinance No. 2013-8 passed by council on February 25, 2013 is hereby repealed effective January 1, 2016. Section 6. Nothing in this ordinance shall be construed to limit or impair the right of Council to authorize the payment or reimbursement of expenses incurred by any official or employee in the furtherance of the interest of the municipality.  ORDINANCE NO. 2023 - 60 AN ORDINANCE AMENDING SECTION 151.01 ENTITLED “PERSONNEL” OF THE PARMA HEIGHTS CODIFIED ORDINANCES, AND DECLARING AN EMERGENCY WHEREAS, the Administration is recommending that Section 151.01 of the Parma Heights Codified Ordinances be amended; and WHEREAS, this Council desires to adopt the recommendation of the Administration. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Parma Heights, County of Cuyahoga, and State of Ohio: Section 1: That Section 151.01 of the Codified Ordinances as it previously existed is amended, and as amended, shall henceforth read as shown by edits set forth in Exhibit “A”, which is attached hereto and incorporated by reference. Section 2: This Council finds and determines that all formal actions of this Council concerning and relating to the adoption of this Ordinance were taken in an open meeting of this Council and that all deliberations of the Council and of any of its Committees comprised of a majority of the members of the Council that resulted in those formal actions were in meetings open to the public, in compliance with the law. Section 3: This Council declares this Ordinance to be an emergency measure for the immediate preservation of the public health, peace, and safety of the Municipality, and for the further reason that it is necessary to allow for appropriate staffing of safety services without interruption; wherefore, it shall be in full force and effect immediately after its passage by Council and approval of the Mayor. PASSED: ____________________________ _______________________________ PRESIDENT OF COUNCIL ATTEST: ____________________________ _______________________________ CLERK OF COUNCIL APPROVED FILED WITH THE MAYOR: _________________________ _______________________________ MAYOR MARIE GALLO EXHIBIT A 151.01 PERSONNEL. (a) The Department of Police shall be composed of one Chief of Police, up to two Captains, who shall be the Assistant Chiefs, eight Sergeants, 23 Patrolmen, anyd such special police officers as the Mayor shall from time to time designate., and any interim or temporary appointments acting in the positions described above. (b) In case of an emergency, the Mayor may appoint additional police officers for temporary service in the Department who need not be in the classified list of such Department. Such additional persons shall be employed for the time during which the emergency exists, but not in excess of 120 days. (c) When a circumstance of unavailability or permanent vacancy occurs in the office of Chief, Captain, or Sergeant, the Mayor may appoint, from the regular members, an Acting Chief, Acting Captain, or Acting Sergeant, pending promotional exams, and may also appoint a police officer in accordance with the provisions of the City Charter, and the rules and regulations of the Civil Service Commission and the Ohio Revised Code. (Ord. 2019-5. Passed 2-11-19; Ord. 2019-26. Passed 6-24-19.)  ORDINANCE NO. 2023 - 61 AN ORDINANCE AMENDING SECTION 151.04 ENTITLED “CHIEF OF POLICE; ASSISTANT CHIEF/CAPTAIN” OF THE PARMA HEIGHTS CODIFIED ORDINANCES, AND DECLARING AN EMERGENCY WHEREAS, the Administration is recommending that Section 151.04 of the Parma Heights Codified Ordinances be amended; and WHEREAS, this Council desires to adopt the recommendation of the Administration. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Parma Heights, County of Cuyahoga, and State of Ohio: Section 1: That Section 151.04 of the Codified Ordinances as it previously existed is amended, and as amended, shall henceforth read as shown by edits set forth in Exhibit “A”, which is attached hereto and incorporated by reference. Section 2: This Council finds and determines that all formal actions of this Council concerning and relating to the adoption of this Ordinance were taken in an open meeting of this Council and that all deliberations of the Council and of any of its Committees comprised of a majority of the members of the Council that resulted in those formal actions were in meetings open to the public, in compliance with the law. Section 3: This Council declares this Ordinance to be an emergency measure for the immediate preservation of the public health, peace, and safety of the Municipality, and for the further reason that it is necessary to allow for appropriate staffing of safety services without interruption; wherefore, it shall be in full force and effect immediately after its passage by Council and approval of the Mayor. PASSED: ____________________________ _______________________________ PRESIDENT OF COUNCIL ATTEST: ____________________________ _______________________________ CLERK OF COUNCIL APPROVED FILED WITH THE MAYOR: _________________________ _______________________________ MAYOR MARIE GALLO EXHIBIT A 151.04 CHIEF OF POLICE; ASSISTANT CHIEF/CAPTAIN. (a) The Chief of Police shall, under the direction of the Mayor, be the executive head of the Department of Police. In his absence from duty or incapacity the Chief, or in his absence the Mayor, shall have the authority to designate any full-time officer from the rank of Sergeant and above in the Police Department to serve as the acting Chief. (Ord. 1955-67. Passed 8-1-55; Ord. 2012-36. Passed 8-6-12.) (b) (1) The Chief of Police shall be entitled to the following employee benefits: uniform allowances, medical and life insurance coverage, vacations, holidays, longevity compensation, sick leave, emergency responder pay and college education pay, as described in the employment contract entered into by the City with the Ohio Patrolmen's Benevolent Association for the Police Sergeants and Captains. (2) The Assistant Chief of Police shall receive the same fringe benefits, effective upon the same dates and in the same amounts, as provided to the rank of Captain by the employment contract entered into by the City with the Ohio Patrolman's Benevolent Association for Police Sergeants and Captains. (c) Effective January 1, 1985, when any vacancy in the office of Chief of Police occurs due to retirement, death, or termination, or any other circumstances provided in the Civil Service Rules, and a member of the Department is assigned the duty of "Acting Chief" on a temporary or interim basis, such member shall may be paid at the Chief’s normal rate of pay for such duty during the interim time period until a new Chief is appointed. (d) Each nonaligned regular, full-time member of the Police Department holding the position of Chief of Police or Assistant Chief of Police shall be entitled to emergency responder allowance in addition to his or her regular compensation. Such allowance shall be paid as follows: six percent of the base annual salary, payable in two equal installments, on the pay days closest to May 1 and November 1 of each calendar year. When an employee leaves the Department through retirement, resignation or termination, the emergency responder allowance shall be pro-rated and the amount paid but unearned shall be deducted from the employee's final paycheck. (Ord. 2019-5. Passed 2-11-19.)  ORDINANCE NO. 2023 - 62 AN ORDINANCE AMENDING SECTION 153.01 ENTITLED “PERSONNEL” OF THE PARMA HEIGHTS CODIFIED ORDINANCES, AND DECLARING AN EMERGENCY WHEREAS, the Administration is recommending that Section 153.01 of the Parma Heights Codified Ordinances be amended; and WHEREAS, this Council desires to adopt the recommendation of the Administration. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Parma Heights, County of Cuyahoga, and State of Ohio: Section 1: That Section 153.01 of the Codified Ordinances as it previously existed is amended, and as amended, shall henceforth read as shown by edits set forth in Exhibit “A”, which is attached hereto and incorporated by reference. Section 2: This Council finds and determines that all formal actions of this Council concerning and relating to the adoption of this Ordinance were taken in an open meeting of this Council and that all deliberations of the Council and of any of its Committees comprised of a majority of the members of the Council that resulted in those formal actions were in meetings open to the public, in compliance with the law. Section 3: This Council declares this Ordinance to be an emergency measure for the immediate preservation of the public health, peace, and safety of the Municipality, and for the further reason that it is necessary to allow for appropriate staffing of safety services without interruption; wherefore, it shall be in full force and effect immediately after its passage by Council and approval of the Mayor. PASSED: ____________________________ _______________________________ PRESIDENT OF COUNCIL ATTEST: ____________________________ _______________________________ CLERK OF COUNCIL APPROVED FILED WITH THE MAYOR: _________________________ _______________________________ MAYOR MARIE GALLO EXHIBIT A 153.01 PERSONNEL. (a) The Fire Department shall be composed of the following regular members: one Chief, one Assistant Chief, six Lieutenants, and twenty-one Firefighters., and any interim or temporary appointments acting in the positions described above. There may also be volunteer firefighters in a number not to exceed twenty-five as may be from time to time duly designated and appointed by the Mayor. (b) When a circumstance of unavailability or permanent vacancy occurs in the office of Chief, Assistant Chief, or Lieutenant, the Mayor may appoint from the regular members an Acting Chief, Assistant Chief, or Lieutenant, pending promotional exams, and may also appoint a Firefighter in accordance with the provisions of the City Charter, and the rules and regulations of the Civil Service Commission of the City and the Ohio Revised Code. (Ord. 1999-6. Passed 2-22-99; Ord. 2001-17. Passed 6-11-01; Ord. 2005-35. Passed 11-28- 05; Ord. 2013-7. Passed 2-25-13.)  ORDINANCE NO. 2023 - 63 AN ORDINANCE AMENDING SECTION 153.02 ENTITLED “FIRE CHIEF; ASSISTANT CHIEF” OF THE PARMA HEIGHTS CODIFIED ORDINANCES, AND DECLARING AN EMERGENCY WHEREAS, the Administration is recommending that Section 153.02 of the Parma Heights Codified Ordinances be amended; and WHEREAS, this Council desires to adopt the recommendation of the Administration. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Parma Heights, County of Cuyahoga, and State of Ohio: Section 1: That Section 153.02 of the Codified Ordinances as it previously existed is amended, and as amended, shall henceforth read as shown by edits set forth in Exhibit “A”, which is attached hereto and incorporated by reference. Section 2: This Council finds and determines that all formal actions of this Council concerning and relating to the adoption of this Ordinance were taken in an open meeting of this Council and that all deliberations of the Council and of any of its Committees comprised of a majority of the members of the Council that resulted in those formal actions were in meetings open to the public, in compliance with the law. Section 3: This Council declares this Ordinance to be an emergency measure for the immediate preservation of the public health, peace, and safety of the Municipality, and for the further reason that it is necessary to allow for appropriate staffing of safety services without interruption; wherefore, it shall be in full force and effect immediately after its passage by Council and approval of the Mayor. PASSED: ____________________________ _______________________________ PRESIDENT OF COUNCIL ATTEST: ____________________________ _______________________________ CLERK OF COUNCIL APPROVED FILED WITH THE MAYOR: _________________________ _______________________________ MAYOR MARIE GALLO EXHIBIT A 153.02 FIRE CHIEF; ASSISTANT CHIEF. (a) The Fire Chief shall, under the direction of the Mayor, be the executive head of the Department of Fire. In his absence from duty or incapacity the chief, or in his absence the Mayor, shall have the authority to designate any full-time officer from the rank of Lieutenant or above in the Fire Department to serve as the acting Chief. (Ord. 2012-35. Passed 8-6-12.) (b) The Fire Chief shall be responsible for the prevention and control of the hazards of fire and the care and maintenance of all fire equipment and the buildings in which such equipment is housed. He shall also supervise and direct the hours of work and the duties of all firemen. Members of the Department of Fire shall have all the powers and duties conferred by law upon firemen in a city under the Ohio Revised Code and such other powers, not inconsistent with the nature of their offices, as are conferred by ordinance of this Municipality from time to time. (Ord. 1956-70. Passed 9-24-56.) (c) The Fire Chief shall be entitled to the following employee benefits: uniform allowances, medical and life insurance coverage, vacations, holidays, longevity compensation, sick leave, emergency responder pay and college education pay as described in the employment contract entered into by the City and Local 1690 of the International Firefighters Association. The Assistant Fire Chief shall receive the same fringe benefits, effective upon the same dates and in the same amounts, as provided to the position of Assistant Chief of Police (See Section 151.04(b)). (Ord. 1994-48. Passed 10-11-94; Ord. 2000-16. Passed 4-10-00.) (d) Effective January 1, 1985, when any vacancy in the office of Fire Chief occurs due to retirement, death, or termination, or any other circumstances provided in the Civil Service Rules, and a member of the Department is assigned the duty of “Acting Chief” on a temporary or interim basis, such member shall may be paid at the Chief's normal rate of pay for such duty during the interim time period until a new Chief is appointed. (Ord. 1985-12. Passed 5-13-85.) (e) Each non-aligned regular member of the Fire Department holding the position of Fire Chief or Assistant Fire Chief shall be entitled to emergency responder allowance in addition to his or her regular compensation. Such allowance shall be paid as follows: 6% of the base annual salary, payable in two equal installments, on the pay days closest to May 1 and November 1 of each calendar year. When an employee leaves the Department through retirement, resignation or termination, the emergency responder allowance shall be pro- rated and the amount paid but unearned shall be deducted from the employee's final paycheck. (Ord. 2000-16. Passed 4-10-00; Ord. 2000-53. Passed 11-27-00; Ord. 2006-10. Passed 3- 30-06.)  RESOLUTION NO. 2023 - 64 A RESOLUTION AUTHORIZING AND DIRECTING THE ADMINISTRATION TO ENTER INTO THE HEALTHY URBAN TREE CANOPY GRANT PROGRAM YEAR 2023 PROJECT AGREEMENT WITH THE CUYAHOGA COUNTY PLANNING COMMISSION, AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE PROJECT, AND DECLARING AN EMERGENCY WHEREAS, that the City of Parma Heights may enter into a Project Agreement with the Cuyahoga County Planning Commission and thereby participate in the Healthy Urban Tree Canopy Grant Program Year 2023 in order to provide for the planting of 100 native trees throughout Parma Heights, at a cost of up to $64,758.00, and subject to the County’s reimbursement in an amount up to $55,320.00. This project includes a master planting design and planting initiative for the City of Parma Heights. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Parma Heights, County of Cuyahoga and State of Ohio: Section 1: The Administration is hereby authorized and directed to execute, on behalf of the City, the Healthy Urban Tree Canopy Grant Program Year 2023 Project Agreement with the Cuyahoga County Planning Commission, in accordance with Exhibit “A”, attached hereto and made a part hereof by reference as if fully rewritten, which Grant Program Project Agreement enables the City to plant 100 native trees at a projected cost of $64,758.00 and qualify for reimbursement of a portion of said funds by the County in an amount up to $55,320.00, and the Administration is hereby authorized to expend those funds for the project. Section 2: This Council finds and determines that all formal actions of this Council concerning and relating to the adoption of this Resolution were taken in an open meeting of this Council and that all deliberations of the Council and of any of its Committees comprised of a majority of the members of the Council that resulted in those formal actions were in meeting open to the public, in compliance with the law. Section 3: This Resolution is declared to be an emergency measure necessary for the immediate preservation of the public health, safety, and welfare of said City and for the further reason it is necessary to enter into this Grant Program immediately to purchase and plant trees seasonally and to qualify for reimbursement of funds; wherefore, this Resolution shall be in full force and effect from and immediately after its passage by Council and approval by the Mayor. PASSED: ____________________________ _______________________________ PRESIDENT OF COUNCIL ATTEST: ____________________________ _______________________________ CLERK OF COUNCIL APPROVED FILED WITH THE MAYOR: __________________________ _______________________________ MAYOR MARIE GALLO  EXHIBIT A HEALTHY URBAN TREE CANOPY GRANT PROGRAM YEAR 2023 PROJECT AGREEMENT between The Cuyahoga County Planning Commission and City of Parma Heights INTRODUCTION This Project Agreement is entered into on this 27 day of July, 2023, (the “Effective Date”), by and between the Cuyahoga County Planning Commission (hereinafter referred to as “County Planning”), located at 2079 East 9th Street, Suite 5-300 Cleveland, Ohio 44115 and the City of Parma Heights (hereinafter referred to as “Organization”), located at 6281 Pearl Road Parma Heights OH, 44130,in support of the Healthy Urban Tree Canopy Grant Program (hereinafter referred to as the “Program”) in Cuyahoga County. This Agreement acknowledges the Organization’s mandatory attendance at the Cuyahoga County Healthy Urban Tree Canopy Grant Awards Workshop on July 27, 2023, and both parties expressly intend for the Agreement to be effective July 27, 2023, notwithstanding that a Party may sign the Agreement within sixty (60) days of the Effective Date. Both County Planning and Organization agree to the terms and conditions described in this Project Agreement and Appendices and are collectively referred to as the “Parties”. Attachments included as part of the Appendices are incorporated herein and made a part hereof as if fully rewritten herein. PURPOSE Whereas, pursuant to Resolution No. R2019-0145, the County Council of Cuyahoga County, Ohio first established funding to provide support for the Program for the purpose of investing five million dollars ($5,000,000.00) over five (5) years for the purpose of assisting with reforestation efforts in Cuyahoga County; Whereas, pursuant to the Program, the Organization will complete Parma Heights Tract 1782.06 Planting Initiative. Parma Heights Tract 1782.06 Planting Initiative; The project will replenish tree canopy in the SW Corridor of the city as identified in the Planning Commission's GIS Map as Tract 1782.06; focusing on the Nathan Hale Park Retention Basin Walking Trail construction site and contiguous areas including neighboring streets. (hereinafter referred to as “Project”); WHEREAS, County Planning desires to make an award to the Organization to complete said Project; WHEREAS, the Parties desire to enter into this Project Agreement to govern their respective obligations under the Program with respect to the award; Cuyahoga County Healthy Urban Tree Canopy – PY4-2023 1 Now, therefore, in consideration of the mutual promises and covenants contained herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by each of the Parties from the other, and intending to be legally bound, the Parties agree as follows: EFFECTIVE DATE AND TERM The Term of this Project Agreement shall be for the period beginning on the July 27, 2023, the Effective Date written herein above and ending no later than December 31, 2024. The Term of the Project Agreement may be extended by mutual agreement of the Parties hereto, in writing, least thirty (30) days before the Project Agreement expires. The Project Agreement must be returned within sixty (60) days upon notice of the grant award. Failure to return a signed Project Agreement within the sixty (60) day timeframe will forfeit the grant award, thus allowing the funds to be reallocated to another awardee. MONITORING OF PROJECTS The Cuyahoga Soil & Water Conservation District (hereinafter referred to as “CSWCD”) will continuously monitor all stages of the project implementation for grant – funded projects. Therefore, the CSWCD must be present when planting activities begin and will: • Review and approve all planting and maintenance plans prior to the commencement of planting activities. • Review planting specifications with the planting crew and crew supervisor. • Verify Planting Locations. • Observe the planting activities, or a portion thereof. • For project monitoring contact Jared Bartley, a minimum of 72 hours prior to the start of planting activities, at the Cuyahoga Soil and Water Conservation District at jbartley@cuyahogaswcd.org. The Organization agrees to provide on the reimbursement form, the name of the CSWCD staff and the date(s) that planting activities were monitored by CSWCD and verified satisfactory performance that: • Proper planting techniques occurred. • Planting specifications were followed. This is a requirement for reimbursement Cuyahoga County Healthy Urban Tree Canopy – PY4-2023 2