Council Meeting

City of Parma Heights Council Meeting 6281 Pearl Road Monday, March 24, 2025 7 :00 PM ROLL CALL PLEDGE OF ALLEGIANCE ACTION ON MINUTES: MARCH 10, 2025 – CITY COUNCIL MINUTES REPORTS FROM MAYOR AND DIRECTORS COMMUNICATIONS: ICHIBAN PARMA HEIGHTS INC. DBA ICHIBAN JAPANESE STEAKHOUSE & SUSHI, 6405 PEARL ROAD & PATIO, PARMA HGTS, OH 44130 PUBLIC SESSION LEGISLATION: Third Reading 1) ORDINANCE NO. 2025 - 13 AN ORDINANCE AMENDING SECTION 1321.04 ENTITLED “BUILDING FEES” OF THE PARMA HEIGHTS CODIFIED ORDINANCES Second Reading 2) ORDINANCE NO. 2025 – 16 AN ORDINANCE AMENDING SECTION 145.04 ENTITLED “FEES AND CHARGES FOR MUNICIPAL DOCUMENTS AND SERVICES” OF THE PARMA HEIGHTS CODIFIED ORDINANCES First Reading 3) ORDINANCE NO. 2025 - 17 AN ORDINANCE AUTHORIZING AND DIRECTING THE ADMINISTRATION TO PURCHASE ONE (1) 2025 DODGE DURANGO FROM SARCHIONE CHRYSLER DODGE JEEP RAM AT A TOTAL PURCHASE PRICE OF $46,355.08, AND DECLARING AN EMERGENCY 4) RESOLUTION NO. 2025 - 18 A RESOLUTION ESTABLISHING A TEMPORARY MORATORIUM, NOT TO EXCEED SIX (6) MONTHS, PROHIBITING THE ACCEPTANCE OF APPLICATIONS FOR, AND THE GRANTING OF, ZONING APPROVALS, BUILDING PERMITS, AND CERTIFICATES OF OCCUPANCY FOR ANY BUILDING, STRUCTURE, USE, OR CHANGE OF USE THAT WOULD BE ASSOCIATED WITH THE DISTRIBUTION OR SALE OF VAPING/E-CIGARETTE PRODUCTS AND PROHIBITING THE COMMENCEMENT OF THE ACTUAL DISTRIBUTION AND SALE OF SUCH PRODUCTS WITHIN THE CITY OF PARMA HEIGHTS, AND DECLARING AN EMERGENCY City of Parma Heights, 6281 Pearl Road, Parma Heights, OH 44130 5) RESOLUTION NO. 2025 - 19 A RESOLUTION AUTHORIZING THE ADMINISTRATION TO SUBMIT AN APPLICATION FOR THE OHIO DEPARTMENT OF NATURAL RESOURCES (ODNR), DIVISION OF FORESTRY, OHIO’S URBAN FORESTRY GRANT PROGRAM, TO TAKE ANY ACTIONS IN FURTHERANCE OF THE PROGRAM, AND TO RECEIVE AND EXPEND FUNDS, AND DECLARING AN EMERGENCY 6) RESOLUTION NO. 2025 - 20 A RESOLUTION AUTHORIZING THE ADMINISTRATION TO SUBMIT AN APPLICATION TO THE NORTHEAST OHIO AREAWIDE COORDINATING AGENCY (NOACA), TO TAKE ANY ACTIONS IN FURTHERANCE OF THE PROGRAM, AND TO RECEIVE AND EXPEND FUNDS, AND DECLARING AN EMERGENCY 7) RESOLUTION 2025 - 21 A RESOLUTION AUTHORIZING THE ADMINISTRATION TO DISPOSE OF OBSOLETE CITY VEHICLES AND EQUIPMENT AT A PUBLIC SALE THROUGH GOVPLANET/IRONPLANET ADJOURNMENT City of Parma Heights, 6281 Pearl Road, Parma Heights, OH 44130  ORDINANCE NO. 2025 - 13 AN ORDINANCE AMENDING SECTION 1321.04 ENTITLED “BUILDING FEES” OF THE PARMA HEIGHTS CODIFIED ORDINANCES WHEREAS, the Administration is recommending that Section 1321.04 of the Parma Heights Codified Ordinances be amended; and WHEREAS, this Council desires to adopt the recommendation of the Administration. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Parma Heights, County of Cuyahoga, and State of Ohio: Section 1: That Section 1321.04 of the Codified Ordinances as it previously existed is amended, and as amended, shall henceforth read as shown by edits set forth in Exhibit “A”, which is attached hereto and incorporated by reference. Section 2: This Council finds and determines that all formal actions of this Council concerning and relating to the adoption of this Ordinance were taken in an open meeting of this Council and that all deliberations of the Council and of any of its Committees comprised of a majority of the members of the Council that resulted in those formal actions were in meetings open to the public, in compliance with the law. Section 3: That this Ordinance shall take effect and be in force from and after the earliest date provided for by law. PASSED: ____________________________ _______________________________ PRESIDENT OF COUNCIL ATTEST: ____________________________ _______________________________ CLERK OF COUNCIL APPROVED FILED WITH THE MAYOR: _________________________ _______________________________ MAYOR MARIE GALLO EXHIBIT A 1321.04 ELECTRICAL - COMMERCIAL AND RESIDENTIAL PERMIT FEES. (a) New commercial base fee $500.00 (b) New one, two, and three family dwelling base fee $250.00 (c) New multi-family, apartment, townhouses, condominium, hotels and Senior Citizen Residential District. (1) Base fee-1st suite $250.00 (2) Each suite thereafter $150.00 (d) Alterations, additions & remodeling: (1) Commercial base fee $200.00 (2) One, two, and three family base fee $100.00 (e) Exterior electric distribution system, per 100 feet or fraction thereof $20.00 (f) Temporary electric service to jobsite $125.00 (g) Panel change/service increase $125.00 (1) One to four panel change and service $125.00 each (2) Five to ten panel change and service $100.00 each (3) Eleven and above panel change and service $75.00 each (h) Electric service to service building or component of (1) Television, radio, communication or wireless tower or antenna $250.00 (i) Service upgrades: mast, meter base, bonding & ground rods $125.00 (j) Rooftop units control wiring, each $20.00 (k) Rooftop units power wiring, each $25.00 (l) Outdoor light poles, each $35.00 (m) Lightning arrestor system $150.00 (n) Heating outlets, each $20.00 (o) Branch circuit - forced air furnace $75.00 (p) Branch circuit sump pump $125.00 (q) Motors & transformers, each $25.00  (r) Generators & batteries, each $25.00 (s) Transfer switches, each $35.00 (t) Emergency stand-by system $200.00 (u) Solar system base fee, $200.00 (v) Wind turbine $1,500.00 (w) Fuel dispensing pump, each $25.00 (x) Electric furnace $150.00 (y) Thru-wall heating a/c unit $100.00 (z) Heat pump $175.00 (aa) Swimming pool, spa & hot tub $125.00 (bb) Illuminated sign $75.00 (cc) Low voltage system: telephone, alarm, control, point of sale, led lighting, energy management, cat 6, and similar type systems, when added on an existing system $125.00 (dd) X-ray or scanning device $100.00 (ee) Hard wired smoke alarm system $150.00 (ff) Individual items each $5 (unless otherwise noted) (1) Lighting fixtures (2) Ceiling fan box (3) Switch (4) GFCI/AFCI per outlet (5) Receptacle (6) 220V outlet, each (7) Over 200V, each (8) Computer outlet (9) Cable, antenna & phone outlet (10) USB port (11) Thermostat (12) Smoke/fire/carbon monoxide detector  (13) Bells/alarms (14) Exit sign & battery pack, each (15) Alarm panel, each (16) Alarm strobe & pull, each (17) Bathroom exhaust fan, each (18) Any electrical outlet or equipment not listed above $10.00 (Ord. 2015-49. Passed 11-16-15; Ord. 2016-4. Passed 3-28-16; Ord. 2024- 24. Passed 3-25- 24.)  ORDINANCE NO. 2025 - 16 AN ORDINANCE AMENDING SECTION 145.04 ENTITLED “FEES AND CHARGES FOR MUNICIPAL DOCUMENTS AND SERVICES” OF THE PARMA HEIGHTS CODIFIED ORDINANCES WHEREAS, the Administration is recommending that Section 145.04 of the Parma Heights Codified Ordinances be amended; and WHEREAS, this Council desires to adopt the recommendation of the Administration. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Parma Heights, County of Cuyahoga, and State of Ohio: Section 1: That Section 145.04 of the Codified Ordinances as it previously existed is hereby amended, and as amended, shall henceforth read as shown by edits set forth in Exhibit “A”, which is attached hereto and incorporated by reference. Section 2: This Council finds and determines that all formal actions of this Council concerning and relating to the adoption of this Ordinance were taken in an open meeting of this Council and that all deliberations of the Council and of any of its Committees comprised of a majority of the members of the Council that resulted in those formal actions were in meetings open to the public, in compliance with the law. Section 3: That this Ordinance shall take effect and be in force from and after the earliest date provided for by law. PASSED: ____________________________ _______________________________ PRESIDENT OF COUNCIL ATTEST: ____________________________ _______________________________ CLERK OF COUNCIL APPROVED FILED WITH THE MAYOR: _________________________ _______________________________ MAYOR MARIE GALLO EXHIBIT A 145.04 FEES AND CHARGES FOR MUNICIPAL DOCUMENTS AND SERVICES. (a) The following fees or charges shall be made by the City for the following documents or services: Document Fee (1) Codified Ordinances per copy $2.00 for pages 1-20 + 10¢ per page after 20 pages $130.00 (2) Charter per copy $5.00 (3) Planning and Zoning Code per copy $2.00 for pages 1-20 + 10¢ per page after 20 pages $5.00 (4) Building Code per copy $2.00 for pages 1-20 + 10¢ per page after 20 pages $5.00 (5) Fire Prevention Code per copy $2.00 for pages 1-20 + 10¢ per page after 20 pages $3.00 (6) Income Tax Code per copy $2.00 for pages 1-20 + 10¢ per page after 20 pages $5.00 (7) Maps of the City 13in x 17in $2.00 34in x 44in $6.00 (8) Copies of Police Accident per page $2.00 for pages 1-20 + 10¢ Reports per page after 20 pages $0.05 (9) Photographs, per print $10.00 black & white, 8x10 each additional $5.00 print of same negative (10)Photographs, per print $15.00 color, 8x10 each additional $7.50 print of same negative (11) Copies of Ordinances or $2.00 for pages 1-20 + 10¢ Resolutions per page after 20 pages per page $0.05 both sides $0.10 (12) Minutes of Council, Boards, $2.00 for pages 1-20 + 10¢ or Commissions per page after 20 pages  per page $0.05 both sides $0.10 (13) Copies of any plans or per page $1.00 documents both sides $2.00 oversized paper $3.00 (14) Copies of any item furnished per page, both sides $2.00 for pages 1-20 + 10¢ by Applicant per page after 20 pages (15) All documents mailed will be $20.00 per parcel subject to the postage rate. Special Assessment requests (title agencies) (16) Municipal Income Tax Forms: 0-50 forms (any $3.50 All documents mailed will be combination of subject to the postage rate. forms) For orders in excess of 50 forms, a per form charge will be assessed based on printing costs in effect at the time the order is placed. Orders in excess of 50 forms must be picked up in person at City Hall. (17)Special Assessment requests $20.00 per parcel (title agencies) All proceeds received from the duplication sale of any of these items shall be paid into the General Fund of the City. (Ord. 1997-17. Passed 5-27-97; Ord. 2000-27. Passed 6-12-00; Ord. 2019-36. Passed 12-9- 19.)  ORDINANCE NO. 2025 - 17 AN ORDINANCE AUTHORIZING AND DIRECTING THE ADMINISTRATION TO PURCHASE ONE (1) 2025 DODGE DURANGO FROM SARCHIONE CHRYSLER DODGE JEEP RAM AT A TOTAL PURCHASE PRICE OF $46,355.08, AND DECLARING AN EMERGENCY WHEREAS, the Parma Heights Police Department has determined the need for and recommends that this Council authorize the purchase of one (1) 2025 Dodge Durango from Sarchione Chrysler Dodge Jeep Ram for the efficient operation of the Police Department; and WHEREAS, the Ohio Department of Administrative Services has established a state bid contract price for this vehicle at $47,496.00 [$46,857.00, excluding a single key code and delivery charges] as identified in Exhibit “A” attached hereto; and WHEREAS, Sarchione Chrysler Dodge Jeep Ram has one (1) 2025 Dodge Durango available for a total purchase price of $46,355.08, as identified in Exhibit “B” attached hereto; and WHEREAS, Council may authorize purchases pursuant to the State Purchasing Program without competitive bidding process based upon the authority granted to it in Article V Section 6 of the Charter, and Section 145.08 of the Codified Ordinances; and WHEREAS, Council may authorize this purchase from Sarchione Chrysler Dodge Jeep Ram, instead of by participating in contracts into which the Department of Administrative Services, Office of State Purchasing, has entered for the purchase of equipment, as provided in Section 145.08, based upon the authority granted to it in Article V Section 6 of the Charter, and Section 145.09 of the Codified Ordinances, as such equipment from Sarchione Chrysler Dodge Jeep Ram, upon equivalent terms, conditions, and specifications, is at a lower price than through such state contracts. Section 145.09 further provides that this purchase is exempt from any competitive selection procedures otherwise required by law. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Parma Heights, County of Cuyahoga, and State of Ohio: Section 1: That the Administration is hereby authorized and directed to purchase from Sarchione Chrysler Dodge Jeep Ram one (1) 2025 Dodge Durango at a total purchase price of Forty-Six Thousand, Three Hundred Fifty-Five Dollars and Eight Cents ($46,355.08) as identified in Exhibit “B”, attached hereto and incorporated by reference. Section 2: This Council finds and determines that all formal actions of this Council concerning and relating to the adoption of this Ordinance were taken in an open meeting of this Council and that all deliberations of the Council and of any of its Committees comprised of a majority of the members of the Council that resulted in those formal actions were in meeting open to the public, in compliance with the law. Section 3: This Ordinance is declared to be an emergency measure necessary for the public peace, health, and safety of the Municipality, and for the further reason that it is immediately necessary to authorize this purchase in order to secure the vehicle at the current contract price; wherefore, this Ordinance shall be in full force and effect immediately upon its passage by Council and approval by the Mayor. PASSED: ____________________________ _______________________________ PRESIDENT OF COUNCIL ATTEST: ____________________________ _______________________________ CLERK OF COUNCIL APPROVED FILED WITH THE MAYOR: _________________________ _______________________________ MAYOR MARIE GALLO  EXHIBIT A Sales Representative Name Steve Rick Reference Number 250311SR Number Of Vehicles 1 Greve Chrysler Jeep Dodge Revision Level Revision 2 Quote Or Package Number: 756 W. Ervin Road Date 3/12/2025 Utility Quote Or Package Number Van Wert, Ohio 45891 Vehicle 2025 Durango Durango Quote Or Package Number Durango Ohio Vehicle Only Status Quote Valid 30 Days F-150 Quote Or Package Number Customer Billing Information Tahoe Quote Or Package Number Purchaser Name Parma Heights Police Department Title Information Or Customer Shipping Information Contact Name Sergeant Adam Sloan Lienholder Contact Email ASloan@PHPD.US Company Name Contact Number 440-223-3451 Attention To Mailing Address 6184 Pearl Road Street Address City, State & Zip Parma Heights, Ohio 44130 City, State & Zip Lightbar Color: Half Red And Half Blue Exterior Lighting: Half Red And Half Blue Special Instructions Custom Discription: Purchase Order Number Warranty Installation And Wiring Are Covered Under A Lifetime Warranty And Emergency Products Are Covered During The Period Of The Manufacturers Warranty. Statement: Parts And Labor Warranty Are Subject To An Inspection QTY Manufacturer Part Number Part Description Unit Price Extended Price PO Notes: 1 Dodge EZH Upgrade To 5.7L Hemi Engine $ 3,240.00 $ 3,240.00 1 Dodge CHRY1 5 Year Extended Warranty $ 3,999.00 $ 3,999.00 -1 Greve DISCOUNT First Responder Discount from Greve Dodge $ 2,500.00 $ (2,500.00) $ - $ - 1 Dodge Durango-Black 2025 Dodge Durango, 3.6L V6 Engine $41,973.00 $ 41,973.00 1 Dodge GUK Heated Mirrors $ - 1 Dodge CW6 Power Windows And Locks Inoperative $ 145.00 $ 145.00 1 Dodge Driver Side Spotlight Driver Side LED Spotlight $ - 1 Dodge GXF Single Key Code $ 455.00 $ 455.00 1 Delivery Delivery To Your Department $ 184.00 $ 184.00 $ - $ - $ - $ - $ - $ - Customer Parma Heights Police Department Reference Number 250311SR Revision Level Revision 2 Sales Representative Name Steve Rick QTY Manufacturer Part Number Part Description Unit Price Extended Price PO Notes: $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Customer Parma Heights Police Department Reference Number 250311SR Revision Level Revision 2 Sales Representative Name Steve Rick QTY Manufacturer Part Number Part Description Unit Price Extended Price PO Notes: $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Customer Parma Heights Police Department Reference Number 250311SR Revision Level Revision 2 Sales Representative Name Steve Rick Labor And Materials Section: No Customer Supplied Equipment Radio #1 Radio #2 Radio #3 No No No Comments Scanner Repeater Preemption No No No Comments Camera System Single Antenna Radar Dual Antenna Radar No No No Comments Computer System Computer Power Supply Modem With Antenna No No No Comments Printer Flashlight Miscellaneous No No No Comments Notes Section: Special Quote SubTotal $47,496.00 QTY 1 Installation Per Unit Installation $- Check if Actual Shipping is to be Charged Shipping Split Bill Between SFL/Greve/ECT With SEP Tax Rate $- Equipment To Be Shipped Loose Total $47,496.00 Color Of Vehicle: _______________________________________________ Customer Signature: _________________________________________________  STATE OF OHIO DEPARTMENT OF ADMINISTRATIVE SERVICES GENERAL SERVICES DIVISION OFFICE OF PROCUREMENT SERVICES 4200 SURFACE ROAD, COLUMBUS, OH 43228-1395 MANDATORY USE CONTRACT FOR: ENTERPRISE NEW, MODEL YEAR 2025 OR MANUFACTURER'S CURRENT PRODUCTION MODEL, LAW ENFORCEMENT VEHICLES (DODGE DURANGO) CONTRACT No.: RSI024972 CONTRACT ID: 24972 EFFECTIVE DATES: 11/06/2024 to 9/30/2025 SUPPLIER: GREVE CHRYSLER JEEP DODGE OF VAN WERT The Department of Administrative Services has accepted bids submitted in response to Invitation to Bid No. SRC0000022031. The evaluation of the bid response(s) has been completed. The bidder(s) listed herein have been determined to be the lowest responsive and responsible bidder(s) and have been awarded a contract for the items(s) listed. The respective bid response, including the Instructions to Bidders and Standard Terms and Conditions, special contract terms & conditions, any bid addenda, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Requirements Contract. This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions. CONTRACT RENEWAL. This Contract may be renewed after the ending date of the Contract solely at the discretion of the Contracting Agency for a period of one month. Any further renewals will be by mutual agreement between the Contractor and the Contracting Agency for any number of times and for any period of time. The cumulative time of all mutual renewals may not exceed 24 months unless the Contracting Agency determines that additional renewal is necessary. This Requirements Contract is available to all State Agencies, State institutions of higher education and properly registered members of the Cooperative Purchasing Program of the Department of Administrative Services, as applicable. Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as advertised in the Invitation to Bid. This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address: https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepa ge Signed: _____________________________________________________________________ Kathleen C. Madden, Director Date Page 1 of 15 1 - SPECIFICATIONS AND REQUIREMENTS 1.1 SCOPE: These specifications define the State’s requirements for new, Model Year 2025 or manufacturer’s current production model, law enforcement vehicles to be utilized by State Agencies in the operation of State government, primarily for law enforcement work. This includes political subdivisions that are members of the Department of Administrative Services, Office of Procurement Services Cooperative Purchasing program. Vehicles shall be the latest current model, complete with all standard equipment, unless otherwise specified. Any item which is standard equipment on the vehicle being bid, but not listed below, must not be removed from the vehicle. Manufacturer’s disclaimers indicate changes in product specifications may occur during the model year and they reserve the right to do so without repercussion. All current mandatory Department of Transportation safety requirements are to be furnished, including seat belts and shoulder harness. 1.2 CLASSIFICATION: The information listed below is based upon vehicle purchases the Office of State Procurement had received from estimations from Agencies. Due to the life cycle of vehicles, usage data will change from year to year. The State makes no representation or guarantee as to the actual number of vehicles that will be purchased by participating agencies. Item Number Estimated Usage Classification 2 300 Units Dodge Durango: Sport Utility Vehicle-4 Door-V6-All Wheel Drive 1.3 APPLICABLE DOCUMENTS: A. Ohio Revised Code Section 125 B. Ohio Revised Code Chapters 4501, 4503, 4513, and 4517 C. Ohio Administrative Code Sections 4501:1-3-05 D. Federal Motor Vehicle Safety Standards (FMVSS) E. Society of Automotive Engineers (SAE) Automotive Technical Standards F. Occupational Safety & Health Administration (OSHA) Regulations G. U.S. Environmental Protection Agency (EPA) Laws & Regulations H. Model Year 2025 or Manufacturer’s most current Model EPA Fuel Economy Guide I. State of Michigan, Department of State Police, National Law Enforcement & Corrections Technology Center and Department of Technology 1.4 REQUIREMENTS: In addition to the Model Year 2025 or Manufacturer’s most current Model Year State of Ohio Law Enforcement Vehicles minimum specification sheets, the following items of factory-installed equipment shall be required as Standard Equipment on each vehicle listed in this bid, unless otherwise noted. Optional Equipment required to be furnished on the unit is noted on the State’s Specifications. Options listed herein, are to be factory installed except for items(s) not available from the factory. 1.4.1 - REQUIRED STANDARD EQUIPMENT: The following is required standard equipment: A. 12V power point B. Rust Proofing: Each vehicle listed in this bid shall have the Manufacturer’s standard corrosion protection system. A copy of the corrosion protection warranty is to be included with this bid certifying compliance of this requirement. NOTE: Failure to provide this warranty may result in disqualification of this bid. C. Spare wheel and tire Page 2 of 15  D. All vehicles to be delivered with fuel tank at least one-half (1/2) full. E. Radio Suppression: Each vehicle listed in this bid shall have the manufacturer’s standard radio suppression system. Radio Suppression shall be equipped with noise suppression equipment for two-way radio operation, which shall suppress vehicle electrical and electronic generated radio frequency interference problems. Broad band vehicular generated noises shall not exceed ½ microvolt, as measured by the 12 DB SINAD method, at the two-way radio receiver antenna. Further, the vehicle shall not produce any on-frequency interference problems encountered with any of the on-board systems of the supplied vehicles. It is the responsibility of the contractor to ensure that operation of properly installed two-way mobile low band radio transmitters will not adversely affect the operation of the vehicle in any manner. F. Tires: Shall be as recommended by the manufacturer for the vehicle specified, and shall be premium quality of recognized manufacturer, all season, steel belted radials, black walled, and meet the minimum speed rating specified (unless otherwise specified). G. Paint: The entire unit shall be painted in accordance with automotive standards. All colors are to be solid and manufacturing standard and will be specified on the order. Certain items may require specific paint as noted. Bidder to note which colors are standard at no extra cost on each item bid. If no chart is submitted or no notations are made it will be assumed all colors are standard and no additional compensation will be made for any factory color ordered. H. Restraint System and Supplemental Restraint Systems: Restraint Systems refers to lap and shoulder seat belts and Supplemental Restraint Systems refers to air bag system. I. Additional Option Package: This has been included on the Item Grid for the bidder to include several of their more popular options. In the event of an order for one (1) or more of these options, it is the responsibility of the contractor to assure that the entire content(s) of the Option Package is made available to the ordering entity and is what the ordering entity is requesting to be included with their purchase. 1.4.2 - OPTIONAL EQUIPMENT, TRUNK LID WARNING FLASHING LIGHTS: Inside Trunk Lid Warning Flashing Lights are to be installed as high as possible to provide maximum visibility from the rear of the vehicle. 1.5 DELIVERY: 1.5.1 - ORDER CONFIRMATION: Upon receipt of an order from an ordering agency, contractors are expected to enter orders with the factory within two (2) days after of receipt of purchase order. The contractor will confirm receipt of the agency’s order and projected shipping date to the ordering agency within two (2) working days, by either fax or electronic means. The confirmation document shall confirm the contractor’s order number, specific item(s), order quantities, unit price, a copy of the order notification and vehicle order number. The confirmation document may be a copy of the agency’s order with the contractor’s order number entered thereon. Delivery to the ordering agency is to be accomplished within seven (7) days after the contractor receives and services ordered items (for Delayed Delivery refer to section 1.5.3). 1.5.2 - ORDERING ENTITY CONTACT: Any State of Ohio ordering entity and/or political subdivision ordering from this contract needs to be sure that they have included a contact, phone/fax numbers on the purchase order to the dealership. State’s Cooperative Purchasing members need to be sure to include their current membership certificate number and / or a copy of their current membership certificate when placing an order to the dealership. 1.5.3 - DELAYED DELIVERY: A. Certain agencies may require delayed delivery on various items within this Contract. For any vehicle order that requests delayed delivery, the storage charges per day shall commence seven (7) calendar days after agency contact person notification that vehicle(s) so ordered are serviced and ready for delivery. The rate of such charges be indicated on the catalog item as Delayed Delivery Daily Storage Charge. Page 3 of 15  Failure to include a dollar amount at bid submission for the Delayed Delivery Daily Storage Charge will be interpreted as $0.00. B. If ordering entities elect to take delivery at the Contractor’s place of business, pickup must be within seven (7) calendar days after notification that the vehicle is serviced and ready for pickup. If the vehicle is not picked up within the seven (7) calendar days after notification, the ordering entity is subject to a storage charge. The rate of such charges shall be indicated on the catalog item as Delayed Delivery Daily Storage Charge. Failure to include a dollar amount at bid submission for the Delayed Delivery Daily Storage Charge will be interpreted as $0.00. 1.5.4 - DELIVERY INSTRUCTIONS: The transporting and delivery of automobiles shall be accomplished by surface transport, or by being driven individually. Tow bar delivery is not acceptable. All deliveries shall be effected per bid commitment. Failure to meet delivery requirements may be cause for cancellation, only with the approval of the Office of Procurement Services. 1.5.5 - MANUFACTURERS PRODUCTION TERMINATION NOTICE (BUILD-OUT): A. The contractor is required to notify the Office of Procurement Services when build out dates are released by the manufacturer. A Build Out Schedule is listed in the Contract to assist entities in planning vehicle purchases. If an order is accepted by the contractor after the build out date and price protection for the new model year has not been established, the normal delivery timeline for delivery is required. B. Orders prior to manufacturer production termination notice (build-out date): All orders placed against any contract resulting from this bid, shall be provided to the contractor no later than the manufacturer’s build- out date, which in the past is usually around March, but may be much earlier. Agencies will be notified of these dates but are urged to submit their orders as quickly as possible after receipt of the contract. C. All orders received and accepted by the contractor on, or prior to, the build-out date shall guarantee delivery of the vehicle as described on the purchase order at the Contract price. D. Any order received by the contractor after the build-out date will be subject to availability. The contractor reserves the right to accept or reject these orders. The contractor will be required to notify the ordering agency, within five (5) working days, after the purchase order has been received by the contractor, whether the purchase order will be accepted or rejected. If the purchase order cannot be accepted it shall be returned to the ordering agency by the contractor. Once accepted, the contractor shall be required to fulfill the order. Failure to do so may result in the ordering agency purchasing a comparable vehicle from another source. The contractor will be held liable for any difference in price. 1.6 NOTES: 1.6.1 – WARRANTY: Unless ordered with extended warranty, manufacturer’s standard warranty shall apply, copy of warranty to be delivered with vehicle(s) purchased. Order will be considered incomplete until warranty is delivered. 1.6.2 – SPECIFICATION CONFORMATION & EXTRA ACCESSORIES: Any delivered vehicle not conforming to these specifications shall be rejected and it will be the responsibility of the dealer or manufacturer to comply with State of Ohio requirements. Any extra accessories delivered on vehicles cannot and will not be paid for. 1.6.3 - ORDERING REQUIREMENTS/LIMITATIONS: Some equipment requested may be available only in combination with other options or subject to additional ordering requirements or limitations. Be sure such requirements are noted. Once awarded, contractors are expected to deliver vehicles as ordered, incurring no additional costs beyond the stated prices. Page 4 of 15 1.6.4 - ADDITIONAL OPTIONS: Bidders may elect to quote some of their more popular options for the item being bid. The options(s) being offered must be available for the item being bid. The additional options being offered must not change the item model being bid. If offering additional options, include the information in the Additional Option Package on the Item Grid. 1.6.5 – DIFFERENTIAL TYPE/RATIO: For the purposes of this bid the terms limited slip, anti-spin, automatic locking, rear locking, TRAC-LOC, etc. are to have the same meaning. The bidder is to state the standard rear axle ratio being provided (include information on the Specification Identification, Unspecified Option Price, & Delivery form and attach form via Questionnaire) and is to quote any additional ratio that may be available when preparing their bid. 1.6.6 - MILES PER GALLON REQUIREMENT (2019 DATA) EPA ESTIMATED MILEAGE: Vehicles bid shall be equipped with an engine that meets at least the minimum requirements for the EPA Estimated Mileage as stated in the State of Ohio specification sheet. In the instance where an EPA Estimated Mileage is not available, the bidder is to supply the manufacturer’s estimated mileage for the engine quoted. Page 5 of 15 1.7 - SPECIFICATION SHEETS: Shown below are the specifications requirements for equipment that the State desires to purchase. These specifications are only considered as necessary to establish functional requirements. Proprietary design, exact dimensions, capacities, or restrictive features will not preclude acceptance of other recognized alternates meeting comparable performance requirements as determined by the Department of Administrative Services. List all deviations providing equivalent performance in the Questionnaire. Failure to comply may deem the bid not responsive Item 2: AUTOMOBILE – POLICE SPECIAL – SPORT UTILITY VEHICLE – FULL SIZE – 4 DOOR – V6 – AWD Line Standard No. Specification Items Minimum Requirements Brand 1. Manufacturer Make Dodge (No Equivalent Offer) 2. Manufacturer Model Durango (No Equivalent Offer) Powertrain 3. Engine Type (Liter/Cylinder) 3.6L V-6 4. Horsepower (Net HP) 293 5. Transmission Automatic 6. Drive Type All Wheel Drive 7. Alternator (amps) 220 8. Flexible Fuel Vehicle (FFV) Required 9. Battery (CCA) 650 (cold cranking amps) 10. Cooling System Heaviest Duty Available EPA Estimated Mileage 11. (City/Highway MPG) 18/25 12 Pursuit Rated Required Driveability 13. Steering Electric Power-Assist Power Antilock Brakes (ABS) 14. Front & Rear Required Exterior 15. Number of Doors 4 16. Wheelbase (in.) 119 17. Body Side Molding (Installed) Not Required Exterior Mirrors – Right & Left 18. Mounted Power Remote 19. Paint PXJ DB Black, PW7 White Knuckle Left Handed Spotlight, Pillar 20. Mounted Required Tires – Pursuit/Speed Rated per 21. Manufacturer Recommendations All Season, Steel Belted, Black Wall 22. Spare Tire/Wheel Required Safety Air Bag Restraint System 23. (Driver & Passenger) Required Supplement Restraint System 24. (Driver & Passenger) Required Page 6 of 15 Item 2: AUTOMOBILE – POLICE SPECIAL – SPORT UTILITY VEHICLE – FULL SIZE – 4 DOOR – V6 – AWD (continued) Line Standard No. Specification Items Minimum Requirements Seating 25. Seating Capacity 5 26. Seat Covering Cloth FR, Vinyl RR 27. Floor Covering Heavy Duty Rubber 28. Front Seat Type Bucket Adjustable – No Center Console 29. Rear Seat Type Split 60/40 Bench Interior 30. Arm Rest on Front Doors Required 31. Foam Front Seat Cushion Required 32. Trunk Light Automatic 33. Interior Lighting Overhead Dome & Map or Dome Driver Light 34. Interior Rear View Mirror Day/Night Dimensions 35. Fuel Capacity (Gal.) 24.6 36. Base Curb Weight (lbs.) 4,800 37. Headroom (Front/Rear) (in.) 39/39 38. Leg Room (Front/Rear) (in.) 40/38 39. Hip Room (Front/Rear) (in.) 57/42 40. Shoulder Room (Front/Rear) (in.) 58/50 Interior Volume/ Passenger 41. Volume (cu. ft.) 99.2 cu. Ft. Accessories 2 Sets of Keys with FOB Enabling 42. Electronic Keyless Entry Required 43. Glass High Strength, Factory Tint 44. Rear Window Defroster Wired in Glass Fresh Air Temperature Controlled 45. Heater With Windshield Defrosters 46. Intermittent Windshield Wipers With Dual Speed 47. Air Conditioning Required 48. Radio – Factory Installed AM/FM 12 Volt Power Outlet, 49. in Front Compartment Required Speedometer/ 50. Standard Gage Package Required 51. Hood Latch Release Inside Passenger Compartment only, by Driver Side 52. Dual Horns, Factory Installed Required Page 7 of 15 Item 2: AUTOMOBILE – POLICE SPECIAL – SPORT UTILITY VEHICLE – FULL SIZE – 4 DOOR – V6 – AWD (continued) Line Standard No. Specification Items Minimum Requirements Accessories Electronic Door Locks/ 53. Electronic Windows Driver Control Lock Out (Required) 54. Rear Window Wiper/Washer If applicable Remote Control Rear Gate 55. Release by Driver Required, if available 56. Rear Door Lift Gate Electronic Door Locks / Electronic 57. Windows Required 58. Tilt Wheel & Cruise Control Required Warranty 59. Rust Proofing Min. Factory Warranty 60. Manufacturer Standard Min. 3 yr./36,000 Mile 61. Powertrain Min. 5 yr./100,000 Mile Optional Equipment Items 62. 45-Day Tags 63. Additional Set of Keys with FOB Enabling Electronic Keyless Entry 64. Wheel Cover 65. Engine: 5.7L V8 HEMI MDS VVT Inside Rear-Door Locks Inoperable, Inside Rear-Door Handles Inoperable, Inside Windows-Rear-Power 66. Delete 67. Heated Side View Mirrors- Standard with Vehicle 68. Carpet 69. Red/White Dome Light in Cargo- Standard with Vehicle 70. Perimeter Anti-Theft Alarm with remote start option 71. Remote Keyless Entry Key FOB w/o Key Pad – Deduct – Standard with Vehicle 72. Rear Console Plate - Standard with Vehicle 73.. Grille LED Lights, Siren & Speaker Pre-Wiring 74. Hitch – Standard with Vehicle 75. Skid Plate Group 76. Rear Light Solution – Blue/Blue for Cargo Area Street Appearance Package (factory console, spot light delete, full wheel covers, cloth rear seats, 77. carpeting) 78. Additional Paint Colors: PDN Destroyer Grey 79. Additional Paint Colors: PCA Frostbite Pearl 80. Additional Paint Colors: PCQ Night Moves 81. Additional Paint Colors: PRV Octane Red 82. Additional Paint Colors: PHC Red Oxide 83. Additional Paint Colors: PSE Triple Nickel 84. Additional Paint Colors: PAS Vapor Grey 85. Additional Option Package -Single Key System 86. Additional Option Package -10.1" Display U connect 87. Additional Option Package - Police Center Console Page 8 of 15 Unspecified Option Price: 3.00% above manufacturer invoice. Delivery Days After Receipt of Order: 90-300 Days ARO 2 - STANDARD TERMS AND CONDITIONS: State of Ohio Standard Terms and Conditions (revised 03/01/24) will apply to this Contract. 3 - CONTRACT SPECIFIC TERMS AND CONDITIONS: 3.1 - ORDER OF PRIORITY: The order of priority of the Contract will be the following: 1.) Specifications and Requirements; 2) Contract SpecificTerms and Conditions; 3) Standard Terms and Conditions. 3.2 - AMENDMENT TO CONTRACT TERMS AND CONDITIONS: The following Amendments to the Contract Terms and Conditions do hereby become a part hereof. In the event that an amendment conflicts with the Contract Terms and Conditions, the Amendment will prevail. 3.3 - BRAND SPECIFIC: The items listed are being bid by specified manufacturer brand pursuant to Ohio Administrative Code 123:5-1-10 (D)(6). No other brands of products will be acceptable. 3.4 - FIRM FIXED-PRICE CONTRACT: The Contract is a Firm Fixed-Price Contract. The Contractor(s) is required to provide to the using agency supplies or services at the listed price(s) for the duration of the contract, and any extensions thereto. 3.5 - OPTIONS PRICING NOTE: Options prices bid are to be less than the manufacturer's suggested retail price(s) (MSRP). Bidder signifies by the completion of “Bid Certification” in their response that the option prices bid are less than MSRP. Bidders found to be over charging for options during bid evaluation may have those options deleted from any award. Bidders found to be over charging for options at the time of invoicing will be required to submit corrected invoices reflecting proper pricing. Bidders must indicate whether an option item is included with the base unit, no additional charge, not available, or a price for the option. On the Item Grid, the following must be used to indicate one of those choices: • Included with base unit or available at no additional charge: On the Item Grid, enter $0.00 • Not available: On the Item Grid, mark ‘Yes’ in the Decline column • Price: On the Item Grid, enter the dollar value 3.5.1 - REQUIRED OPTIONS: Line items with a value greater than 0 in the “Units to Evaluate” are Required Options. Failure to offer a Required Option may deem your bid response not responsive and ineligible for award. Bidders must either, indicate the Required Option is included with the base unit or available at no additional charge by entering $0.00, or providing a price. Bidders that decline a Required Option or respond with no cost but cannot provide this item may be deemed not responsive and ineligible for award. If an option is not available as original factory equipment and is supplied as an aftermarket item, the Dealer Part Number field is to include an “AM” designation. Page 9 of 15 3.5.2 - ADDITIONAL OPTION PACKAGES: Bidders may elect to supply pricing for popular or common option packages not included as a required options on the Item Grid. Additional option packages quoted will be made available to the ordering entities at the discretion of DAS, as part of the Contract. 3.5.3 - UNSPECIFIED OPTION PRICE: Unspecified option price is the percentage above the manufacturer’s invoice cost that is used to calculate unit cost for non-specified optional equipment required by an ordering entity. Any option not specified on the Item Grid will be made available to the ordering entities, following Contract award and DAS approval, at the Unspecified Option Price. Bidder is to specify the percentage on the Specification Identification, Unspecified Option Price, & Delivery form and attach form via Questionnaire. If no Unspecified Option Price is provided by the Bidder, the State will assume that the price will be equal to the manufacture invoice. The Unspecified Option Price specified by the Bidder will not be used in the vehicle evaluation. 3.6 - TRANSPORTATION CHARGES: Any items(s) ordered from this Contract shall be delivered F.O.B. destination to any state agency or any political subdivision located within the State of Ohio as stated on the purchase order, at the rate per mile, per vehicle delivery charge as listed on the item page. When generating orders, contact the contractor and establish the total round trip miles for one (1) vehicle from dealers location, using the State of Ohio Official Highway Map, unless some other mutually agreed upon method is acceptable. 3.7 - MINIMUM DELIVERY CHARGE: This charge is to be used when the rate per mile per vehicle, as listed on the catalog, times the number of round- trip miles is less than the minimum delivery charge. The contractor may not bill for both the rate per mile, per vehicle and the minimum delivery charge. 3.8 - PLACEMENT OF ORDERS: Ordering entities are strongly encouraged to place orders as early as possible in the model year. Purchase orders for any item(s) listed in a contract, awarded pursuant to this bid, will be placed directly with the contractor(s) by the using agency. No order shall specify delivery to exceed thirty (30) days beyond the expiration and/or cancellation date of the contract. Page 10 of 15 3.9 – PURCHASE ORDERS: The Purchase Orders for item(s) listed in this Contract will be placed directly with the contractor by the ordering agency. All purchases, made by state agencies only, will be placed using either the official State of Ohio Purchase Order or, by a purchase order issued by the State’s third-party financing administrator. The State will not be obligated to pay for purchases of any supplies or services, made by any other method. No order shall specify delivery to exceed thirty (30) days beyond the expiration, termination, or cancellation date of the Contract. A Purchase Order will authorize the contractor to provide the required supplies or services and, upon delivery, acceptance and submission of a proper invoice, will obligate the ordering agency to pay for the supplies or services furnished by the contractor. When applicable, purchase orders may be placed for delivery to the agency on a quarterly basis. Any orders issued prior to the expiration, termination, or cancellation date of the Contract, which require delivery up to ninety (90) days beyond the approved expiration, termination, or cancellation date are to be fulfilled by the contractor. ALL purchase orders placed against this Contract are to contain verbiage exactly as to how the title, delivery instructions, etc. are to read, i.e.: TITLE TO: SHIP TO: BILL TO: AGENCY TAX NO. AGENCY ADDRESS CITY/STATE COUNTY CONTACT TELEPHONE________________ 3.10 - SUBMISSION OF INVOICES: Refer to the Standard Contract Terms and Conditions; IV, Order and Payment Provisions. Invoices will not be issued prior to receipt of a purchase order. 3.11 – PAYMENT: During the term of this Contract, a third-party financing option will be made available to State agencies only; not to political subdivisions. The contractors (dealers) will be notified by the State to review the order to pay process utilized by the third-party administrator. Contractors will continue to receive payment in full; either from the State or the third-party administrator. If payment is received from the third-party administrator, the title to the vehicle is to (may) be forwarded to the third-party administrator. If a third-party administrator is used for payment, there could be a delay in receipt of payment. It is unknown which agencies may purchase through a third-party administrator or quantity of vehicles being purchased. This payment method may increase the number of vehicles purchased. Electronic Funds Transfer (EFT) may be used as payment method with mutual agreement between the third-party financing administrator and the dealer. Payment will be issued once full order is completed and vehicles are delivered to ordering agency. 3.12 - CANCELLATION AFTER ORDER CONFIRMATION: If an ordering agency needs to cancel any units due to agency error (wrong vehicle, over purchase, discontinued use, inventory reduction, etc.) after receiving the confirmation from the factory as described in Section 1.5.1, Delivery, the contractor may accept or reject the cancellation. If the contractor accepts the cancellation, they may charge a fee of up to $1,000.00 per vehicle cancelled to recover costs for reselling the vehicle. Page 11 of 15 3.13 – SERVICE: The vehicle will be completely dealer serviced and conditioned as per the manufacturer's pre-delivery recommendations and all equipment is to be completely installed with all adjustments made which are required to prepare the vehicle for immediate and continuous operation upon delivery. This requires that all fluids are filled to their maximum levels unless otherwise defined. Unit shall conform to all current Federal Safety Regulations including OSHA. 3.14 - SERVICE POLICY: The successful bidder shall furnish with each vehicle delivered, or within three (3) days after delivery of the vehicle, the Manufacturer's Owner Service Policy. In addition, the Owner's Service Policy shall be recognized and accepted by all authorized dealers within the boundaries of the state of Ohio regardless of the location of the District or Regional Headquarters under which the vehicle operates. 3.15 - CERTIFICATE OF TITLE: The contractor must submit application for certificate of title within one (1) business day after delivery of vehicle(s) has been made to the ordering agency. The title shall be delivered within fifteen (15) days after delivery of vehicle(s) to the ordering agency. 3.16 - AGENCY REGISTRATION: The contractor shall furnish the Title Documents for each new vehicle and deliver same to the department ordering the vehicle, unless otherwise specified on purchase order. The contractor shall deliver with the necessary papers a $15.00 per vehicle filing fee at time of vehicle(s) delivery to any agency authorized to complete their own title registration. 3.17 – ADVERTISEMENT: Dealer name-signs shall not be affixed to any part of the delivered vehicle. 3.18 - DEALER LICENSE: Contractor must be licensed to sell motor vehicles in the State of Ohio pursuant to ORC 4517.12. DAS may ask for proof of a dealers license/permit. The Bidder should submit their dealer license/permit issued by the State of Ohio with their bid response. If not provided as part of the bid response, the Bidder must provide said dealer license within seven (7) calendar days after request/notification by the Office of Procurement Services. Failure to submit the dealer license within the stated time period may result in the bid response being deemed as not responsive. 3.19 - AUTHORIZED DEALER STATEMENT: Bidders responding to this Invitation to Bid must be an authorized dealer or manufacturer of the products they are bidding. Bidders should submit a letter with their bid response certifying that they are the manufacturer or an authorized dealer of the manufacturer of the products being bid. This certification must be on the manufacturer’s letterhead and must be signed by a duly authorized manufacturer‘s representative. If not provided as part of the bid response, the Bidder must provide said statement within seven (7) calendar days after request/notification by the Office of Procurement Services. Failure to submit the certification letter within the stated time period may result in the bid response being deemed as not responsive. 3.20 - SALES LICENSE: Contractor must be licensed to sell new motor vehicles pursuant to ORC 4517.01 and 4517.02. DAS may ask for proof of a salesperson’s license after bid opening if not provided at bid opening. If requested, the Bidder will have seven (7) calendar days to respond. If the owner/partner who is listed on the dealer’s license is selling to the State, rather than a salesperson, an affirmation letter stating this must be provided in lieu of a salesperson license. Page 12 of 15 3.21 - ENERGY POLICY ACT: The Energy Policy Act was signed into law in 1992. Under the act, state and federal government fleets must begin phasing in alternative fuel vehicles as replacements for petroleum fuel vehicles. The act recognizes methanol, ethanol and other alcohol-gasoline blends, natural gas, liquefied petroleum gas and other fuels as sources of replacement ("reformulated gasoline" and 10% ethanol are excluded from the definition of alternate fuels). 3.22 - COOPERATIVE PURCHASING CONTRACT: This Contract may be utilized by Cooperative Purchasing Members. “Cooperative Purchasing Members” or “Co- op Members” are entities that qualify for participation in the State’s cooperative purchasing program under Section 125.04 of the Ohio Revised Code (“ORC”) and that have completed the steps necessary to participate in that program. They may include Ohio political subdivisions, such as counties, townships, municipal corporations, school districts, conservancy districts, township park districts, park districts created under Chapter 1545 of the ORC, regional transit authorities, regional airport authorities, regional water and sewer districts, and port authorities. They also may include any Ohio county board of elections, state institutions of higher education, private fire companies, private, nonprofit emergency medical service organizations, and chartered nonpublic schools. If a purchase is made from this Contract by an entity that is not properly registered with the State’s Cooperative Purchasing Program, it may be a violation of law, may be contrary to the entity’s competitive bidding requirements, and will be a breach of this Contract by the Contractor. If a Cooperative Purchasing Member relies upon this Contract to issue a purchase order or other ordering document, the Cooperative Purchasing Member “steps into the shoes” of the State under this Contract. The Cooperative Purchasing Member’s order and this Contract are between the Contractor and the Cooperative Purchasing Member. The Contractor must look solely to the Cooperative Purchasing Member for performance, including payment. The Contractor agrees to hold the state of Ohio harmless with regard to Cooperative Purchasing Member’s orders and Cooperative Purchasing Member’s performance. DAS may cancel this Contract and may seek remedies if the Contractor fails to honor its obligations under an order from a Cooperative Purchasing Member. 3.23 - CONTRACTOR QUARTERLY SALES REPORT: The Contractor must report the quarterly dollar value (in U.S. dollars and rounded to the nearest whole dollar) of the sales to Cooperative Purchasing Members under this Contract by calendar quarter (e.g. January-March, April-June, July-September and October-December). The dollar value of the sale is the price paid by the Contract user for the products and/or services listed on the purchase order or other encumbering document, as recorded by the Contractor. To submit this quarterly sales report, the Contractor is responsible for obtaining access to Ohio|Buys and must report the quarterly dollar value of sales to Cooperative Purchasing Members to the Department of Administrative Services (DAS) via the Internet using Ohio|Buys at the following web address supplier-emarketplace.ohio.gov . If no sales occur, the Contractor must report zero. The report must be submitted no later than thirty (30) days following the completion of the reporting period. The Contractor shall also submit a close-out report within one hundred and twenty (120) days after the expiration of this Contract. The Contract expires upon the physical completion of the last outstanding task or delivery order of the Contract. The close-out report must cover all sales not shown in the final quarterly report and reconcile all errors and credits. If the Contractor reported all contract sales and reconciled all errors and credits on the final quarterly report, then the Contractor should show zero “0” sales in the close-out report. If the Contractor fails to submit sales reports, falsifies reports or fails to submit sales reports in a timely manner, DAS may terminate this Contract. 3.24 - CONTRACTOR REVENUE SHARE: The Contractor must pay to the State a share of the sales transacted under this Contract as a fee to the State to cover the estimated costs the State will incur in administering this Contract and the Services offered under it (“Revenue Share”). The Contractor must remit the Revenue Share in U.S. dollars within 30 days after the end of the quarterly reporting period. The Revenue Share that the Contractor must pay under this Contract equals ¾ of 1% of the total quarterly sales reported. The Revenue Share must be included in the prices reflected in any order and Page 13 of 15 reflected in the total amount charged to the State, and the Contractor may not add a surcharge to orders under this Contract to cover the cost of the Revenue Share. The Contractor must remit any amount due as the result of a quarterly or closeout sales report at the time the quarterly or closeout sales report is submitted to the Department of Administrative Services, Office of State Purchasing. To ensure the payment is credited properly, the Contractor must identify the payment as a “State of Ohio Revenue Share” and include this Contract number, total report amount, and reporting period covered. Contractor will pay the Revenue Share by check remittance, both normal and overnight, credit card payment via the State’s epayment portal, or ACH payment, if approved by the State, using the instructions below Check remittance: Follow the remittance instructions on the required Quarterly Sales Report and Revenue Share Remittance Form at the following link, https://das.ohio.gov/revenueshareform Credit Card Payments: To pay by credit card, use the following link, https://epay.das.ohio.gov/Payment , select “Revenue Share” as the payment type and follow the on-screen prompts. ACH Payments: If this payment method is approved by the State, the State will provide payment instructions to Contractor. If the full amount of the Revenue Share is not paid within 30 days after the end of the applicable reporting period, the non-payment will constitute a contract debt to the State. The State may setoff any unpaid Revenue Share from any amount owed to the Contractor under this Contract and employ all other remedies available to it under Ohio law for the non-payment of the Revenue Share. Additionally, if the Contractor fails to pay the Revenue Share in a timely manner, the failure will be a breach of this Contract, and the State may terminate this Contract for cause as set forth herein and seek damages for the breach. 4 – INVITATION TO BID INTRUCTIONS: Instructions, Terms and Conditions for Bidding that apply to the solicitation. 5 – SPECIAL INSTRUCTIONS TO BIDDERS: 5.1 – DELIVERY: Supplies will be delivered to the participating agency within the timeframe noted on the contract for the item after receipt of order. The delivery location will be noted on the purchase order issued by the participating agency. 5.2 - CONTRACT AWARD: The contract will be awarded to the lowest responsive and responsible bidder by line item. 5.3 – EVALUATION: Bids will be evaluated in accordance with Article I-15 of the “Instructions to Bidders”. In addition, the State will evaluate the bid based on the total item cost, which equals the estimated number of units multiplied by the unit bid price plus the appropriate delivery charge. If estimated usages are unknown a quantity of one (1) will be used for the evaluation. If there is no “delivery charge per mile round trip map mileage rate” supplied or, the calculated value of the delivery charge is less than the minimum delivery charge, the minimum delivery charge will be used for evaluation purposes. The State reserves the right to reject the “per mile” delivery charge or the “minimum” delivery charge if it is determined to be excessive. Example Calculation: Total Item Cost = [(vehicle unit price) x (estimated number of units)] + [(delivery charge per mile round trip x 300) x estimated number of vehicles] Page 14 of 15 5.4 - DESCRIPTIVE LITERATURE: The Bidder may be required to submit descriptive literature of the supplies or services being offered. If requested, the literature will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not provided as part of the bid response, the Bidder must provide said literature within seven (7) calendar days after request/notification by the Office of Procurement Services to do so. Failure of the bidder to furnish descriptive literature either as part of their bid response or within the time specified herein may deem the bidder not responsive. Page 15 of 15 EXHIBIT B  RESOLUTION NO. 2025 - 18 A RESOLUTION ESTABLISHING A TEMPORARY MORATORIUM, NOT TO EXCEED SIX (6) MONTHS, PROHIBITING THE ACCEPTANCE OF APPLICATIONS FOR, AND THE GRANTING OF, ZONING APPROVALS, BUILDING PERMITS, AND CERTIFICATES OF OCCUPANCY FOR ANY BUILDING, STRUCTURE, USE, OR CHANGE OF USE THAT WOULD BE ASSOCIATED WITH THE DISTRIBUTION OR SALE OF VAPING/E- CIGARETTE PRODUCTS AND PROHIBITING THE COMMENCEMENT OF THE ACTUAL DISTRIBUTION AND SALE OF SUCH PRODUCTS WITHIN THE CITY OF PARMA HEIGHTS, AND DECLARING AN EMERGENCY WHEREAS, pursuant to the Constitution of the State of Ohio and the Ohio Revised Code, municipalities have the power to enact planning and zoning laws that are for the health, safety, welfare, comfort, and peace of the citizens of the municipality, including restricting areas used for business and trade and regulating certain business uses; and WHEREAS, this Council desires to issue a moratorium, for a temporary period of time, while it undertakes a review of information on the effects of vaping and e-cigarettes and a review and/or study of the Ordinances of the City of Parma Heights, including zoning, building, and business regulations; and WHEREAS, this Council will be able to enact reasonable regulations to protect the health, safety, welfare, peace, and comfort of the citizens of the City of Parma Heights more effectively if a moratorium is in place. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Parma Heights, County of Cuyahoga and State of Ohio: Section 1: That this Council hereby establishes a temporary moratorium, not to exceed six (6) months, prohibiting the acceptance of any application for, or the granting of, any zoning approvals, building permits, and certificates of occupancy for any building, structure, use, expansion of use, or change of use that would be associated with the distribution or sale of vaping/e-cigarette products and prohibiting the actual distribution or sale of such products in the City of Parma Heights, Ohio. Section 2: This moratorium shall be in effect for a period not to exceed six (6) months or until Council enacts an Ordinance or Resolution revoking this moratorium, whichever shall occur sooner. Section 3: This moratorium shall specifically not apply to the acceptance of any application for, or the granting of, any zoning approvals, building permits, conditional use permits, marijuana dispensary licenses, and/or certificates of occupancy for any building, structure, use, expansion of use, and/or change of use that would be associated with marijuana dispensaries with applications for licenses, licenses, and/or provisional licenses under O.R.C. Chapters 3780 and/or 3796, within the City of Parma Heights, Ohio, as Council has already enacted regulations for such uses. Section 4: This Council finds and determines that all formal actions of this Council concerning and relating to the adoption of this Resolution were taken in an open meeting of this Council and that all deliberations of the Council and of any of its Committees comprised of a majority of the members of the Council that resulted in those formal actions were in meetings open to the public, in compliance with the law.  Section 5: This Council declares this Resolution to be an emergency measure for the immediate preservation of the public health, peace, and safety of this Municipality, and for the further reason that it is necessary to enable the City to fully study the impacts of vaping/e-cigarette products and its effects on the City and the health, safety, and general welfare of its inhabitants in order to consider reasonable regulation; wherefore, this Resolution shall be in full force and effect immediately after its passage by Council and approval of the Mayor. PASSED: ____________________________ _______________________________ PRESIDENT OF COUNCIL ATTEST: ____________________________ _______________________________ CLERK OF COUNCIL APPROVED FILED WITH THE MAYOR: _________________________ _______________________________ MAYOR MARIE GALLO  RESOLUTION NO. 2025 -19 A RESOLUTION AUTHORIZING THE ADMINISTRATION TO SUBMIT AN APPLICATION FOR THE OHIO DEPARTMENT OF NATURAL RESOURCES (ODNR), DIVISION OF FORESTRY, OHIO’S URBAN FORESTRY GRANT PROGRAM, TO TAKE ANY ACTIONS IN FURTHERANCE OF THE PROGRAM, AND TO RECEIVE AND EXPEND FUNDS, AND DECLARING AN EMERGENCY WHEREAS, the City has been advised by the Ohio’s Urban Forestry Grant Program that it can participate in a competitive application process for the awarding of a grant from the Ohio Department of Natural Resources, Division of Forestry; and WHEREAS, the City can submit an application and is eligible to receive up to $100,000.00 in grant funds. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Parma Heights, County of Cuyahoga and State of Ohio: Section 1: That this Council hereby authorizes and supports the City of Parma Heights grant application to the Ohio Department of Natural Resources, Division of Forestry, Ohio’s Urban Forestry Grant Program. Section 2: That this Council hereby respectfully requests that the Ohio Department of Natural Resources, Division of Forestry, give favorable consideration to the City of Parma Heights Ohio’s Urban Forestry Grant Program application. Section 3: That Council hereby authorizes the obligation of funds required to satisfactorily complete the proposed project cited in the City’s application. Section 4: That Council hereby authorizes the Administration to execute any further documents and/or contracts and to take any further actions necessary to apply for, receive, and/or expend grant awards. Section 5: That Council hereby authorizes, in the event of a grant award, the Administration to receive and expend funds in furtherance of this project, in manners consistent with the Charter and Codified Ordinances of the City of Parma Heights. Section 6: This Council finds and determines that all formal actions of this Council concerning and relating to the adoption of this Resolution were taken in an open meeting of this Council and that all deliberations of the Council and of any of its Committees comprised of a majority of the members of the Council that resulted in those formal actions were in meetings open to the public, in compliance with the law.  Section 7: This Council declares this Resolution to be an emergency measure for the immediate preservation of the public health, peace, and safety of this Municipality, and for the further reason that it is necessary to expedite the submission of this grant application; wherefore, it shall be in full force and effect immediately after its passage by Council and approval of the Mayor. PASSED: ____________________________ _______________________________ PRESIDENT OF COUNCIL ATTEST: ____________________________ _______________________________ CLERK OF COUNCIL APPROVED FILED WITH THE MAYOR: _________________________ _______________________________ MAYOR MARIE GALLO  RESOLUTION NO. 2025 - 20 A RESOLUTION AUTHORIZING THE ADMINISTRATION TO SUBMIT AN APPLICATION TO THE NORTHEAST OHIO AREAWIDE COORDINATING AGENCY (NOACA), TO TAKE ANY ACTIONS IN FURTHERANCE OF THE PROGRAM, AND TO RECEIVE AND EXPEND FUNDS, AND DECLARING AN EMERGENCY WHEREAS, the City of Parma Heights is submitting an application to the Northeast Ohio Areawide Coordinating Agency (NOACA) for Cleveland Urbanized Area Federal Transit Administration (FTA) funding from the Enhanced Mobility of Seniors and Individuals with Disabilities (Senior 5310) Program; and WHEREAS, NOACA is the designated recipient of the Enhanced Mobility of Seniors and Individuals with Disabilities (Section 5310) Program for the Cleveland Urbanized Area authorized to make grants to public bodies, private nonprofit organizations, and other eligible entities; and WHEREAS, the Enhanced Mobility of Seniors and Individuals with Disabilities (Section 5310) Program provides eighty percent (80%) federal funds for capital projects to support alternatives to public transportation projects that assist seniors and individuals with disabilities, new, or expanded transportation services and alternatives that go beyond the requirements of the Americans with Disabilities Act (ADA) of 1990 for individuals with disabilities; and WHEREAS, the Enhanced Mobility of Seniors and Individuals with Disabilities (Section 5310) Program is paid on a reimbursement basis, requiring the applicant to first expend funds then request reimbursement from NOACA, which will, in turn, request the funds from FTA; and WHEREAS, the applicant certifies it will provide at least twenty percent (20%) local matching funds for capital or planning projects and fifty percent (50%) local matching funds for operating projects from sources other than federal Department of Transportation funds; and WHEREAS, this project is included in the Coordinated Public Transit-Human Services Transportation Plan for Northeast Ohio; and WHEREAS, the City of Parma Heights agrees to abide by federal requirements as a sub- recipient of FTA funds, including current federal fiscal year Certification and Assurances inclusive of provisions of Title VI of the Civil Rights Act of 1964, and all subsequent annual Certifications and Assurances during the length of the agreement, including federal procurement, maintenance, useful life, disposition standards, and ongoing reporting; and WHEREAS, the City of Parma Heights is authorized to execute a contract with NOACA if selected for the Enhanced Mobility of Seniors and Individuals with Disabilities (Section 5310) Program.  NOW THEREFORE, BE IT RESOLVED by the Council of the City of Parma Heights, County of Cuyahoga and State of Ohio: Section 1: That authorization is given to the Administration to submit an application to NOACA, acting as designated recipient of FTA funds, for the Enhanced Mobility of Seniors and Individuals with Disabilities (Section 5310) Program, and to execute a contract with NOACA, if selected, for funding. Section 2: That Council hereby authorizes the obligation of funds required to satisfactorily complete the proposed project under the terms and conditions of the Federal Transit Administration (FTA), including 20% local matching funds for capital or planning projects, and 50% local matching funds for operating projects from sources other than the federal Department of Transportation funds from the City of Parma Heights. Section 3: That Council hereby authorizes the Administration to execute any further documents and/or contracts and to take any further actions necessary to apply for, receive, and/or expend grant awards. Section 4: That Council hereby authorizes, in the event of a grant award, the Administration to receive and expend funds in furtherance of this project, in manners consistent with the Charter and Codified Ordinances of the City of Parma Heights, and as outlined in the NOACA program. Section 5: This Council finds and determines that all formal action of this Council concerning and relating to the adoption of this Resolution were taken in an open meeting of this Council and that all deliberations of the Council and of any of its Committees comprised of a majority of the members of the Council that resulted in those formal actions were in meetings open to the public, in compliance with the law. Section 6: This Resolution is declared to be an emergency measure necessary for the immediate preservation of the public health, safety and welfare of said City and for the further reason it is necessary to apply for the NOACA-FTA application deadline of April 11, 2025; wherefore, this Resolution shall be in full force and effect from and immediately after its passage by Council and approval by the Mayor. PASSED: ______________________ ________________________________ PRESIDENT OF COUNCIL ATTEST: ______________________ ________________________________ CLERK OF COUNCIL APPROVED FILED WITH THE MAYOR: __________________ ________________________________ MAYOR MARIE GALLO  RESOLUTION 2025 - 21 A RESOLUTION AUTHORIZING THE ADMINISTRATION TO DISPOSE OF OBSOLETE CITY VEHICLES AND EQUIPMENT AT A PUBLIC SALE THROUGH GOVPLANET/IRONPLANET WHEREAS, the Council authorized membership in the National Joint Power Alliance [now known as Sourcewell], a purchasing cooperative in Ordinance No. 2017-3; and WHEREAS, GovPlanet/IronPlanet is a vendor of the National Joint Power Alliance [now known as Sourcewell]; and WHEREAS, GovPlanet/IronPlanet will provide the City of Parma Heights with auction services for the disposal of obsolete city vehicles and equipment; and WHEREAS, the Administration recommends that the vehicles and equipment listed on Exhibit “A” be removed from service as a result of their age and mechanical condition. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Parma Heights, County of Cuyahoga, and State of Ohio: Section 1: The Administration is authorized and directed to dispose of obsolete city vehicles at a public sale through GovPlanet/IronPlanet, a list of which is described in Exhibit “A”, attached hereto and incorporated by reference. Section 2: This Council finds and determines that all formal actions of this Council concerning and relating to the adoption of this Resolution were taken in an open meeting of this Council and that all deliberations of the Council and of any of its Committees comprised of a majority of the members of the Council that resulted in those formal actions were in meeting open to the public, in compliance with the law. Section 3: That this Resolution shall take effect and be in force from and after the earliest date provided for by law. PASSED: ____________________________ _______________________________ PRESIDENT OF COUNCIL ATTEST: ____________________________ _______________________________ CLERK OF COUNCIL APPROVED FILED WITH THE MAYOR: _________________________ _______________________________ MAYOR MARIE GALLO Exhibit A 2011 FORD F250 CREW CAB 1FT7W2A68BEA68998 2002 INTERNATIONAL INTERNATIONAL 490 TRUCK 1HTSDAAR12H414721 2000 INTERNATIONAL INTERNATIONAL 490 TRUCK 1HTSDAAR6YH259866 2003 FORD F250 SUPER DUTY TRUCK 3FTSF31L33MB31555 2000 KAWASAKI NINJA ZX-9R MOTORCYCLE JKAZX2E16YA004652