City Council

City of Passaic New Jersey Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A LIVE STREAM VIA FACEBOOK Amada D. Curling, City Clerk read the following notice into record: IN ACCORDANCE WITH CHAPTER 231 PUBLIC LAWS OF 1975, ADEQUATE NOTICE OF THIS MEETING WAS PROVIDED BY RESOLUTION OF THE MUNICIPAL COUNCIL ADOPTED ON JUNE 23, 2020 SETTING FORTH THE SCHEDULE OF REGULAR MEETINGS FOR THE YEAR 2020-2021, SAID NOTICE WAS PUBLISHED AND POSTED ON THE CITY HALL BULLETIN BOARD BY THE OFFICE OF THE CITY CLERK PLEASE BE FURTHER ADVISED DUE TO COVID-19 THIS MEETING WILL BE VIRTUAL STREAMED. PUBLIC NOTICE AND INSTRUCTIONS FOR THIS MEETING WAS PUBLISHED IN THE HERALD NEWS AND POSTED ON DECEMBER 7, 2020 ON THE CITY OF PASSAIC WEBSITE AT: WWW.CITYOFPASSAIC.COM(COUNCIL AGENDAS) INSTRUCTIONS ARE ALSO AVAILABLE IN THE LAST PAGE OF THIS AGENDA. PLEASE BE GUIDED ACCORDINGLY. ON CALL OF THE ROLL THE FOLLOWING COUNCIL MEMBERS RESPONDED: ROLL CALL (VIA ZOOM) AYES: Munk Love Melo Patel Schwartz Garcia CP Schaer ABSENT: ALSO PRESENT: Hector C. Lora, Mayor; Christian Hibinski, Esq., City Attorney Invocation was rendered by Council Member Melo followed by the Pledge of Allegiance. MAYOR’S UPDATE Mayor Hector C. Lora updated the council and residents on the following:  During the storm, there was a fire on 4th street where ten families were displaced.  Covid-19 number as of March to present is 5309.  The city’s storm response was fantastic – all roads were plowed, and black top could be seen.  Food Distribution continues to all residents.  The city continues to provide free testing to residents.  Over 700 families were provided with Christmas gifts. Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK PRESENTATION: DUNDEE ISLAND Hector C. Lora gave a PowerPoint presentation highlighting the new Dundee Island Park, followed by comments from the City Council Members. HEARING OF CITIZENS Council President Schaer opened the public portion of the Meeting with the following statement for the record: In Accordance with the Open Public Meetings Act (N.J.S.A. 10:4-1 et seq.). The Council opens every public meeting for comments of the public. However, in accordance with N.J.S.A. 10:4-12 “nothing in this Act shall be construed to limit the discretion of a public body to permit, prohibit or regulate the active participation at any meeting,” Therefore, the City Council will not entertain any comments from persons who communicate obscene material, make statements which are considered bias intimidation in which any person attempts to intimidate any individual or group because of race, color, religion, handicap, sexual orientation or ethnicity or makes personally offensive or abusive, defamatory or profane comments, comments intending to harass or speak any offensive or abusive language. The person who makes these statements will relinquish their allotted five minutes for public discussion. After ample opportunity given and no one else responding on a motion by Council Member Schwartz and seconded by Council President Schaer the public portion of the meeting was adjourned. ROLL CALL (VIA ZOOM) AYES: Munk Love Melo Patel Schwartz Garcia CP Schaer ABSENT: ORDINANCES FOR SECOND AND FINAL READING (PUBLIC HEARING Page 2 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK REQUIRED) Council President Schaer called up for the second and final reading Ordinance entitled: CITY OF PASSAIC ORDINANCE NO. 2285-20 ORDINANCE OF THE CITY OF PASSAIC, IN THE COUNTY OF PASSAIC, STATE OF NEW JERSEY, PROVIDING FOR A SPECIAL EMERGENCY APPROPRIATION PURSUANT TO N.J.S.A. 40A:4-53(M) TO FUND A DEFICIT IN OPERATIONS OF THE CITY DIRECTLY ATTRIBUTABLE TO COVID-19 WHICH IS ANTICIPATED TO BE EXPERIENCED BY THE CITY IN THE CURRENT 2020 FISCAL YEAR Council Member Schwartz moved a public hearing to be held on Ordinance. Motion was seconded by Council Member Love, So Ordered. The Council President then announced that all interested parties would be given an opportunity to be heard for or against the adoption of the Ordinance ROLL CALL (VIA ZOOM) AYES: Munk Love Melo Patel Schwartz Garcia CP Schaer ABSENT: After ample opportunity given and no one else responding, on a motion by Council Member Love and seconded by Council Member Melo the public portion of the meeting was closed ROLL CALL (VIA ZOOM) AYES: Munk Love Melo Patel Schwartz Garcia CP Schaer ABSENT: Council Member Love moved the ordinance be adopted on second reading and final passage which motion was seconded by Council Member Melo and adopted upon a call of the roll. ROLL CALL (VIA ZOOM) AYES: Munk Love Melo Patel Schwartz Garcia CP Schaer ABSENT: Page 3 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK COMMUNICATIONS ND PETITIONS: On a motion by Council Member Love and seconded by Council Member Melo the following communication was received placed on file and approval granted 212 Washington Place Corp t/a Rock and Roll, submitting their Arcade Renewal application for the year 2021 (w/conditions Res. 19-12-360 Reality Alliance Inc. 53-55 Lexington Avenue Passaic NJ. Submitting the following:  Arcade Renewal Application for the year 2021  Entertainment Renewal Application for the year 2021 (w/ conditions Res. 9502-03 Satellite Sales Inc. 729 Main Ave. Passaic NJ. Submitting the following:  Arcade Renewal Application for the year 2021 (w/conditions Res. 9503-03 The Castle Hall LLC. 190 Passaic St. Passaic NJ. Submitting the following:  Renewal Entertainment Application for the year 2021 ROLL CALL (VIA ZOOM) AYES: Munk Love Melo Patel Schwartz Garcia CP Schaer ABSENT: ALL MATTERS LISTED HEREUNDER ARE CONSIDERED ROUTINE IN NATURE AND WILL BE ENACTED BY ONE MOTION ANY COUNCIL MEMBER MAY REQUEST THAT AN ITEM BE REMOVED FOR SEPARATE CONSIDERATION. On a motion by Council Member Love and seconded by Council Member Melo the following communications and petitions were received placed on file and approval granted Hector C. Lora, Mayor submitting the following:  Library Reappointment Robert Volinski to the Library Board to expire on December 21, 2025 Page 4 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK City Of Passaic Municipal Court submitting their Monthly Report- November 2020 Millenium Strategies, submitting Monthly Report for November 2020. Passaic County Board Of Taxation Correspondence Re; City of Passaic Open Space Taxes Due Passaic Valley Water Commission, submitting the following:  Notice of their December 9, 2020 Passaic Valley Sewerage Commission, submitting the following  Notice of their December 10, 2020 Department of Environmental Protection :  Suspected Hazardous Substance Discharge Notification NJDEP Case Number: 20-10-30-1052-51  Suspected Hazardous Substance Discharge Notification NJDEP Case Number: 12-02-1027-42  Suspected Hazardous Substance Discharge Notification NJDEP Case Number: 20-12-02-1533-06 Zoning Board of the City of Passaic, submitting the following:  Agenda of their December 1st, 2020 meeting Planning Board of the City of Passaic, submitting the following:  Agenda of their December 2nd, 2020 meeting Redevelopment Agency of the City of Passaic, submitting agenda of their December 10, 2020 meeting. Housing Authority of the City of Passaic, submitting notice of their December 16, 2020 meeting. ROLL CALL (VIA ZOOM) AYES: Munk Love Melo Patel Schwartz Garcia CP Schaer ABSENT: Page 5 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK RESOLUTIONS: THE FOLLOWING RESOLUTION WAS TAKEN OFF THE AGENDA RESOLUTION AUTHORIZING CLOSED EXECUTIVE SESSION OF THE CITY COUNCIL OF PASSAIC ON PASSAIC ON DECEMBER 17, 2020 AT 7:00 PM OR ANYTIME THEREAFTER TO DISCUSS PENDING LITIGATION, CONTRACT NEGOTIATIONS AND PERSONNEL MATTERS THE FOLLOWING ITEMS WERE VOTED ON BY ONE MOTION On a motion by Council Member Garcia and seconded by Council Member Love the following RESOLUTIONS WERE OFFERED FOR ADOPTION CITY OF PASSAIC RESOLUTION NO. 20-12-386 RESOLUTION AWARDING CONTRACT FOR RISK MANAGEMENT CONSULTANT/BROKER MEDICAL, DENTAL, VISION AND PRESCRIPTION INSURANCE (CURRENT AND RETIREE EMPLOYEES) WHEREAS, proposals were received by the Director of Purchasing on Wednesday, November 18, 2020 for Risk Management Consultant/Broker Medical, Dental, Vision, and Prescription Insurance (Current and Retiree Employees); and WHEREAS, the proposals were solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et. seq; and WHEREAS, proposals were received as per the attached vendors: WHEREAS, in addition to the attached, specifications were downloaded from the City of Passaic’s website by the following vendors, none of whom submitted proposals: Page 6 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK Bid Ocean Burrellesluce Onvia Bid Net Colorado Maine Washington New York WHEREAS, it is the recommendation of the Evaluation Committee, that the contract for Risk Management Consultant/Broker Medical, Dental, Vision, and Prescription Insurance (Current and Retiree Employees) be awarded to Fairview Insurance Agency, Verona, NJ for a commission amount not to exceed 3.5% of Annual Premium and/or $ 60,000.00 whichever is less, for the period January 1, 2021 through December 31, 2021. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Passaic that the contract for Risk Management Consultant/Broker Medical, Dental, Vision, and Prescription Insurance (Current and Retiree Employees) be awarded to Fairview Insurance Agency, Verona, NJ for a commission amount not to exceed 3.5% of Annual Premium and/or $60,000.00 whichever is less, for the period January 1, 2021 through December 31, 2021. BE IT FURTHER RESOLVED that the Mayor and City Clerk are authorized to execute a contract for the above on a form prepared by the City Attorney. CITY OF PASSAIC RESOLUTION NO. 20-12-387 RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE NEW JERSEY DEPARTMENT OF LAW AND PUBLIC SAFETY DIVISION OF HIGHWAY TRAFFIC SAFETY DRIVE SOBER OR GET PULLED OVER YEAR END HOLIDAY CRACKDOWN GRANT PROGRAM AWARD 2020 WHEREAS, the City of Passaic Police Department has applied for grant funding through the Drive Sober or Get Pulled Over Year End Holiday Crackdown Program (“Program”) being offered through the New Jersey Department of Law and Public Safety, Division of Highway Traffic Safety (“DHTS”); and Page 7 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK WHEREAS, the purpose of the Program is to support municipal and county law enforcement agencies to conduct DWI overtime enforcement details to reduce the number of drunk driving motor vehicle crashes, injuries, and fatalities on the roads of New Jersey; and WHEREAS, the City of Passaic has been awarded grant funding from the DHTS in the total amount of $9,000.00 for the period of December 4, 2020 through January 1, 2021; and WHEREAS, the City of Passaic wishes to accept the maximum grant award being allotted through this Program. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Passaic that the City of Passaic Police Department is hereby authorized to accept the grant award from the New Jersey Department of Law and Public Safety, Division of Highway Traffic Safety Drive Sober or Get Pulled Over Year End Holiday Crackdown Grant Program in the total amount of $9,000.00, subject to the terms and conditions set forth in the grant guidance attached hereto; and BE IT FURTHER RESOLVED that the Mayor, City Clerk and Police Department are hereby authorized and directed to execute any documents and/or undertake any and all such actions necessary to effectuate receipt of these funds. CITY OF PASSAIC RESOLUTION NO. 20-12-388 RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE NEW JERSEY DEPARTMENT OF HEALTH CHILDHOOD LEAD EXPOSURE PREVENTION GRANT AWARD 2020-2021 WHEREAS, the City of Passaic has applied for grant funding through the Childhood Lead Exposure Prevention Grant Program (“Program”) being offered through the New Jersey Department of Health (“DOH”); and Page 8 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK WHEREAS, the City of Passaic has had the reimbursement grant approved by the DOH in the total amount of $562,500.00; and WHEREAS, the grant award shall be budgeted for matters related to the Childhood Lead Poisoning and Prevention Program in the City of Passaic, including but not limited to, health education, prevention and promotion activities, nursing case management, and environmental case management; and WHEREAS, the City of Passaic wishes to accept the maximum grant award being allotted through this Program. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Passaic that the City of Passaic is hereby authorized to accept the grant award from the New Jersey Department of Health Childhood Lead Exposure Prevention Grant Program in the total amount of $562,500.00, subject to the terms and conditions set forth in the Grant Agreement attached hereto; and BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby authorized and directed to execute any documents, inclusive of the Grant Agreement, and/or undertake any and all such actions necessary to effectuate receipt of these funds. CITY OF PASSAIC RESOLUTION #20-12-389 RESOLUTION AUTHORIZING THE CITY OF PASSAIC TO PURCHASE PARKTEL SOLAR SMART PARKING METERS WHEREAS, proposals were received by the Director of Purchasing on November 2020, for Solar Smart Parking Meters; and Page 9 of 33  Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK WHEREAS, the proposals were solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq; and WHEREAS, a proposal was received as per the following: and POM Inc. Approx Qty Unit Price Total Russellville, AR 25 $ 955.00/ea $ 23,875.00 WHEREAS, in addition to the attached, specifications were downloaded from the City of Passaic’s website by the following vendors, none of whom submitted proposals. Elite Textile Trading CJIS Group Irvine, CA Tallahassee, FL WHEREAS, the City of Passaic wishes to purchase approximately twenty-five (25) double head solar smart parking meters in an amount of $ 23,875.00; and NOW THEREFORE BE IT RESOLVED by the City Council of the City of Passaic that a contract to purchase approximately twenty five (25) Double Head solar Smart Parking Meters in an amount of $ 23,875.00 from POM Incorporated of Russellville, AR is hereby authorized. CERTIFICATION OF FUNDS Funds for the above are available in Parking Authority Account #0-01-25-245-000-020. CITY OF PASSAIC RESOLUTION NO. 20-12-390 RESOLUTION PROCLAIMING SUPPORT FOR THE NEW JERSEY DEPARTMENT OF LAW AND PUBLIC SAFETY DIVISION OF HIGHWAY TRAFFIC SAFETY DRIVE SOBER OR GET PULLED OVER YEAR END HOLIDAY CRACKDOWN PROGRAM Page 10 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK WHEREAS, approximately one-third of all fatal traffic crashes in the United States involve impaired drivers; and WHEREAS, impaired driving crashes killed 10,551 people in the United States in 2018; and WHEREAS, impaired driving crashes cost the United States almost $44 billion per year; and WHEREAS, during the past five years, New Jersey’s roadways experienced 36,049 crashes and 648 fatalities involving impaired drivers; and WHEREAS, an enforcement crackdown is planned to combat impaired driving; and WHEREAS, the year-end holiday season is traditionally a time for social gatherings which include alcohol; and WHEREAS, the State of New Jersey, Division of Highway Traffic Safety, has asked law enforcement agencies throughout the state to participate in the Drive Sober or Get Pulled Over 2020 Year End Holiday Crackdown; and WHEREAS, the project will involve increased impaired driving enforcement from December 4, 2020 through January 1, 2021; and WHEREAS, an increase in impaired driving enforcement and a reduction in impaired driving will save lives on our roadways. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Passaic that the City of Passaic hereby declares it’s support for the Drive Sober or Get Pulled Over 2020 Year End Holiday Crackdown from December 4, 2020 through January 1, 2021 and pledges to increase awareness of the dangers of drinking and driving. Page 11 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK CITY OF PASSAIC RESOLUTON #20-12-391 RESOLUTION AUTHORIZING A CHANGE ORDER TO A CONTRACT WITH COVINO & SONS FOR CONCRETE REPAIRS, STAIRS, RAMP & APRON EASTSIDE FIREHOUSE WHEREAS, on April 23, 2020, the City Council of the City of Passaic adopted Resolution #20-04-108 (attached) approving a contract with Covino & Sons in the amount of $ 282,800 for Concrete Repairs, Stairs, Ramp & Apron Eastside Firehouse; and WHEREAS, Change Order #1 in the amount of $13,914.40 is necessary because of the following conditions: Installation of Additional Concrete curb: $ 1,900.00 Extra bullnoses for Steps: $ 1,000.00 Installation of Concrete Pier wall underneath $ 3,200.00 steps with rebar on top of existing footing Unforeseen conditions discovered after $ 7,814.40 Demolition of the steps Total Amount of Change Order $13,914.40 WHEREAS, Dennis Harrington, City Engineer recommends approval of Changer Order #1 to Covino & Sons in the total amount of $13,914.40. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Passaic that Change Order #1 in the amount of $13,914.40 between the City of Passaic and Covino & Sons for Concrete Repairs, Stairs, Ramp & Apron Eastside Firehouse is ratified and accepted, adjusting the contract to the revised total amount of $ 296,714.40. BE IT FURTHER RESOLVED that the City is hereby authorized to execute this Change Order on a form approved by the City Attorney and that this Change Order be filed in the City Clerk’s Office. Page 12 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK CERTIFICATION OF FUNDS Funds for the above are available in Account #C-04-55-980-018-9SC CITY OF PASSAIC RESOLUTION #20-12-392 RESOLUTION AWARDING CONTRACT FOR MUNICIPAL COURT PUBLIC DEFENDERS CITY OF PASSAIC WHEREAS, proposals were received by the Director of Purchasing on Tuesday, November 24, 2020 for Municipal Court Public Defenders; and WHEREAS, the proposals were solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et. seq; and WHEREAS, proposals were received as per the attached: WHEREAS, in addition to the attached, specifications were downloaded from the City of Passaic’s website by the following vendors, none of whom submitted proposals: Visual Bid Net Onvia Bid Ocean Burrellesluce TN New York Seattle Colorado Maine WHEREAS, it is the recommendation of the Evaluation Committee that the contract for Municipal Court Public Defenders, be awarded to Salvatore Bellomo of Totowa, NJ, Michael Maher of Hackensack, NJ, Curt Geisler of Garfield, NJ and J Baker Law Office of East Orange, NJ, in the amount of $150.00/session with a total amount not to exceed $ 100,000.00 inclusive of all four (4) public defenders for the period January 1, 2021 through December 31, 2021; and Page 13 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK NOW THEREFORE BE IT RESOLVED by the City Council of the City of Passaic that the contract for Municipal Court Public Defenders be awarded to Salvatore Bellomo of Totowa, NJ, Michael Maher of Hackensack, NJ, Curt Geisler, of Garfield, NJ and J Baker Law Office of East Orange, NJ in the amount of $150.00/session with a total amount not to exceed $ 100,000.00 inclusive of all four (4) public defenders for the period January 1, 2021 through December 31, 2021; and BE IT FURTHER RESOLVED that the Mayor and City Clerk are authorized to execute a contract for the above on a form prepared by the City Attorney. CERTIFICATION OF FUNDS Funds for the above are available contingent upon CY 21 Budget being approved by the Governing Body, Acct. #1-01-43-495-000-028. CITY OF PASSAIC RESOLUTION NO. 20-12-393 RESOLUTION APPROVING EMERGENCY PURCHASE OF TWO (2) 2020 ALL TERRAIN VEHICLES (ATVS) WHEREAS, on March 9, 2020 the State of New Jersey issued Executive Order #103 declaring a State of Emergency and a Public Health Emergency to Mitigate the spread of Covid-19; and WHEREAS, emergency purchases and contracts may be negotiated and awarded without public advertising for bids pursuant to N.J.S.A. 40A:11-6; and WHEREAS, it is the determination of Health Officer, John Biegel that this pandemic posed a serious Public health Emergency; and Page 14 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK WHEREAS the City of Passaic wishes to purchase two (2) 2020 All Terrain Vehicles; and WHEREAS, the ATVs are to be used to mitigate the spread of Covid-19; and WHEREAS, the City of Passaic has contracted with Ledgewood Powersports Inc. of Ledgewood, NJ for the Emergency purchase of Two (2) All Terrain Vehicles (ATVs) for a total amount of $ 34,127.92. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Passaic that a contract to provide Two (2) All Terrain Vehicles (ATVs) for a total amount of $ 34,127.92 from Ledgewood Powersports Inc. of Ledgewood, NJ is hereby authorized. CERTIFICATION OF FUNDS Funds for the above are available in Account #G-02-40-020-CCA-020. CITY OF PASSAIC RESOLUTION # 20-12-394 RESOLUTION AUTHORIZING AN EMERGENCY CONTRACT WITH DRS IMAGING FOR DOCUMENT IMAGE SCANNING SERVICES VARIOUS DEPARTMENTS WHEREAS, on March 9, 2020 the State of New Jersey issued Executive Order #103 declaring a State of Emergency and A Public Health Emergency to Mitigate the spread of Covid-19; and WHEREAS, emergency purchases and contracts may be negotiated and awarded without public advertising for bids pursuant to N.J.S.A. 40A:11-6; and Page 15 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK WHEREAS, it is the determination of Health Officer, John Biegel that this pandemic posed a serious Public health Emergency; and WHEREAS, the City of Passaic wishes to enter into a contract with DRS Imaging for Document Image Scanning Services for various departments within the City offered under the Union County Cooperative Contract #UCCP 28-2015; and WHEREAS, N.J.S.A. 40A:11-11 authorizes the purchase of any materials, supplies or equipment under Cooperative Pricing System entered on behalf of the City and Property in the Department of the Treasury without the necessity for public bidding; and WHEREAS, these services will allow the various departments within the City of Passaic to share their files and reports with the public in a contact free environment in an effort to mitigate the spread of the Coronavirus; and WHEREAS, the contract is in the amount of $ 630,457.00. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Passaic that a contract be awarded to DRS Imaging, of Springfield, NJ in the amount $ 630,457.00. BE IT FURTHER RESOLVED that the Mayor and City Clerk are authorized to execute a contract for the above on a form approved by City Attorney. CERTIFICATION OF FUNDS Funds for the above are available in CORONA CARES ACT, Account # G-02-40-020-CCA-020. Page 16 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK CITY OF PASSAIC RESOLUTION #20-12-395 RESOLUTION TO AMEND CY2020 MUNICIPAL BUDGET (N.J.S.A. 40A:4-87) DRIVE SOBER OR GET PULLED OVER YE CRACKDOWN 2020 $9,000 WHEREAS, N.J.S.A. 40A:4-87 provides that the Director of the Division of Local Finance may approve the insertion of any special item been made available by law and the amount thereof was not determined at time of the budget; and WHEREAS, said Director may also approve the insertion of any item of appropriation for equal amount; NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Passaic hereby request the Director of the Division of Local Finance to approve the insertion of an item of revenue in the budget of the CY2020 as follows: Drive Sober or Get Pulled Over YE Crackdown 2020 $9,000 BE IT FURTHER RESOLVED, that a like sum be and that same is hereby appropriated as follows: Drive Sober or Get Pulled Over YE Crackdown 2020 $9,000 Account #G-02-40-020-DSG-000 CITY OF PASSAIC RESOLUTION NO. 20-12-396 RESOLUTION APPROVING EMERGENCY PURCHASE AND INSTALLATION OF AUTOMATIC DOOR RELEASE INTERCOM SYSTEM EASTSIDE FIREHOUSE, WESTSIDE FIREHOUSE AND SENIOR CITIZEN BUILDING Page 17 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK WHEREAS, on March 9, 2020 the State of New Jersey issued Executive Order #103 declaring a State of Emergency and a Public Health Emergency to Mitigate the spread of Covid-19; and WHEREAS, emergency purchases and contracts may be negotiated and awarded without public advertising for bids pursuant to N.J.S.A. 40A:11-6; and WHEREAS, it is the determination of Health Officer, John Biegel that this pandemic posed a serious Public health Emergency; and WHEREAS the City of Passaic wishes to purchase Automatic Door Release Intercom Systems for the Eastside Firehouse, Westside Firehouse and Senior Citizen Building to help minimize contact protecting the health & safety of the public and employees, and to mitigate the spread of Covid 19; and WHEREAS, the City of Passaic wishes to enter into a contract with Sal Electric, of Jersey City, NJ for Furnishing and Installation of Automatic Door Release Intercom Systems for the Eastside Firehouse, Westside Firehouse and Senior Citizen Building for a total amount of $ 28,225.78. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Passaic that a contract for Furnishing and Installation of Automatic Door Release Intercom Systems to the above mentioned buildings for a total amount of $ 28,225.78 to Sal Electric, Jersey City, NJ is hereby authorized. CERTIFICATION OF FUNDS Funds for the above are available in Account #G-02-40-020-CCA-020. Page 18 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK CITY OF PASSAIC RESOLUTION #20-12-397 RESOLUTION TO AMEND CY2020 MUNICIPAL BUDGET (N.J.S.A. 40A:4-87) MUNICIPAL ALLIANCE GRANT 19-20 – QUARTER #5 $3,158.40 WHEREAS, N.J.S.A. 40A:4-87 provides that the Director of the Division of Local Finance may approve the insertion of any special item been made available by law and the amount thereof was not determined at time of the budget; and WHEREAS, said Director may also approve the insertion of any item of appropriation for equal amount; NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Passaic hereby request the Director of the Division of Local Finance to approve the insertion of an item of revenue in the budget of the CY2020 as follows: Municipal Alliance Grant 19-20 – Quarter #5 $3,158.40 BE IT FURTHER RESOLVED, that a like sum be and that same is hereby appropriated as follows: Municipal Alliance Grant 19-20 – Quarter #5 $3,158.40 Account #G-02-40-9MA-000-000 CITY OF PASSAIC RESOLUTION #20-12-398 RESOLUTION TO AMEND CY2020 MUNICIPAL BUDGET (N.J.S.A. 40A:4-87) CHILDHOOD LEAD GRANT 20-21 $562,500 WHEREAS, N.J.S.A. 40A:4-87 provides that the Director of the Division of Local Finance may approve the Page 19 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK insertion of any special item been made available by law and the amount thereof was not determined at time of the budget; and WHEREAS, said Director may also approve the insertion of any item of appropriation for equal amount; NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Passaic hereby request the Director of the Division of Local Finance to approve the insertion of an item of revenue in the budget of the CY2020 as follows: Childhood Lead Grant 20-21 $562,500 BE IT FURTHER RESOLVED, that a like sum be and that same is hereby appropriated as follows: Childhood Lead Grant 20-21 $562,500 Account #G-02-40-020-CHL-000 CITY OF PASSAIC RESOLUTION NO. 20-12-399 RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION FOR YOUTH SERVICE AMERICA GRANT PROGRAM 2020 WHEREAS, the City of Passaic Recreation Department wishes to submit an application for the Youth Service America Grant Program (“Program”); and WHEREAS, the purpose of the Program is to engage youth as volunteers in service-learning projects between December 2020 through May/June 2021; and WHEREAS, there is a five hundred dollar ($500.00) maximum grant award associated with this Program; and Page 20 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK WHEREAS, the Program requires no matching contributions from the City of Passaic; and WHEREAS, it is the intent to use any funds awarded to begin a Youth Community Service Program for the City of Passaic and have monies budgeted for, but not limited to, promotional materials, t-shirts, and start-up costs associated with volunteer projects; and WHEREAS, the City of Passaic wishes to apply for the maximum amount of funding being allotted through this Program. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Passaic that the City of Passaic Recreation Department is hereby authorized to submit an application for the Youth Service America Grant Program, subject to the terms and conditions set forth in the grant guidance attached hereto; and BE IT FURTHER RESOLVED that the Mayor, City Clerk and Recreation Department are hereby authorized and directed to execute any documents and/or undertake any and all such actions necessary to effectuate the purpose of this Resolution. CITY OF PASSAIC RESOLUTION NO. 20-12-400 RESOLUTION AUTHORIZING THE CITY OF PASSAIC TO REJOIN THE PUBLIC ENTITY JOINT INSURANCE FUND WHEREAS, a number of local governmental unites in the State of New Jersey have joined together to form a Joint Page 21 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK Insurance Fund as permitted by the Chapter 372 Laws of 1983 (40A:10-36); and WHEREAS, the statutes and regulations governing the creation and operation of a Joint Insurance Fund contain elaborate restrictions and safeguards concerning the safe and efficient administration of the public interest entrusted to such a Fund; and WHEREAS, the City of Passaic has determined that membership in the Public Entity Joint Insurance Fund (“Fund”) is in the best interests of itself and its citizens; and WHEREAS, the City of Passaic has previously executed a Resolution to join the Fund subject to the acceptance of its assessment. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Passaic that the City of Passaic is hereby authorized to renew its membership in the Fund for a period not to exceed three (3) years beginning January 1, 2021 to December 31, 2023 for the purpose of establishing the following types of coverage:  Workers Compensation and Employers’ Liability  Liability other than Motor vehicle  Property Damage, other than Motor Vehicle  Property  Motor Vehicle Liability and Physical Damage  Cyber Liability  Non-Owned Aircraft Liability  Employee Dishonesty, including Statutory Positions BE IT FURTHER RESOLVED that the City of Passaic has never defaulted on claims and has not been canceled for nonpayment of insurance premiums for a period of at least two years prior to the adoption of this Resolution; and BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby authorized and directed to execute the Indemnity and Trust Agreement and such other documents signifying membership in the Fund and to deliver same to the Executive Page 22 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK Director of the Fund with the express reservation that said document shall become effective only upon approval by the New Jersey Department of Insurance and the Department of Community Affairs. CITY OF PASSAIC RESOLUTION #20-12-401 RESOLUTION DIRECTING A RECOMMENDATION FROM THE PASSAIC CITY PLANNING BOARD REGARDING BLOCK 4098, LOT 61, (234 HARRISON STREET) AS AN AREA IN NEED OF REDEVELOPMENT/REHABILITATION WHEREAS, it has been determined by the planning officials of the City of Passaic that certain properties located at 234 Harrison Street (Block 4098 Lot 61) in the City of Passaic qualify as an area in need of redevelopment/rehabilitation under the conditions for determination for redevelopment/rehabilitation in N.J.S.A. 40:12A-14; and WHEREAS, those conditions are that: (1) a program of rehabilitation is expected to prevent further deterioration and promote the overall development of the community; and (2) the designation will prevent vacancy of properties; and, (3) to prevent the deterioration which would accompany any vacancy; and WHEREAS, this designation as an area in need of redevelopment/ rehabilitation is not intended to confer the power of condemnation; and WHEREAS, the City of Passaic is encouraging the redevelopment/ rehabilitation of the aforementioned properties; and WHEREAS, a designation of an area in need of redevelopment/rehabilitation would assist the City and potential developers in the rehabilitation of the area. Page 23 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Passaic refers to the Planning Board of the City of Passaic, this matter directing a recommendation after an Investigation on Designating Block 4098, Lot 61, (234 Harrison Stret), as an Area in Need of Redevelopment/Rehabilitation. CITY OF PASSAIC RESOLUTION #_20-12-402 RESOLUTION AWARDING CONTRACT FOR PROFESSIONAL ENGINEERING SERVICES FOR THE DIVISION OF ENGINEERING CITY OF PASSAIC WHEREAS, proposals were received by the Director of Purchasing on November 13, 2020 for Professional Engineering Services for the Division of Engineering; and WHEREAS, the proposals were solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et.seq; and WHEREAS, proposals were received as per the attached; and WHEREAS, in addition to the attached, proposals were downloaded from the City of Passaic’s website, none of whom submitted proposals: Tectonic Engineering Greenman-Pedersen Suburban Consulting Mountainside, NJ Morris Plains, NJ Flanders, NJ Construction Journal The Blue Book H2M Associates Stuart, FL Jefferson Valley, NY Parsippany, NJ KS Engineers Dynamic Traffic PKB Engineering Corp. Newark, NJ Lake Como, NJ Secaucus, NJ Matrix New World Environmental Logic McLaren Technical Florham Park, NJ Lawrenceville, NJ Woodcliff Lake, NJ T & M Associates CME Page 24 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK Bloomfield, NJ Parlin, NJ WHEREAS, the evaluation Committee reviewed the proposals received and recommends that the contract for Professional Engineering Services for the Division of Engineering be awarded to Boswell Engineering of South Hackensack, NJ on a month to month basis ($7,083.00/month) for a total amount not to exceed $85,000.00 for engineering services and an hourly rate of $207.00/hr. for Zoning and Planning Board Applicants. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Passaic that the contract for Professional Engineering Services for the Division of Engineering be awarded to Boswell Engineering of South Hackensack, NJ on a month to month basis ($7,083.00/month) for a total amount not to exceed $85,000.00 and an hourly rate of $207.00/hr. for Zoning and Planning Board Applicants. BE IT FURTHER RESOLVED that the Mayor and City Clerk are authorized to execute a contract on a form approved by City Attorney. CERTIFICATION OF FUNDS Funds for the above are available in Engineering 2021 OE Budget Contractual, Acct. #1-01-20-165-000-028 contingent upon budget being approved by the Governing Body. CITY OF PASSAIC RESOLUTION NO. 20-12-403 RESOLUTION SUPPORTING AN AMENDMENT TO AND ACCEPTANCE OF GRANT AWARD FROM THE NEW JERSEY DEPARTMENT OF COMMUNITY AFFAIRS NEIGHBORHOOD PRESERVATION PROGRAM WHEREAS, the City of Passaic (‘City”) has obtained a grant award in the amount of $190,200.00 from the New Jersey Department of Community Affairs (“NJDCA”) Neighborhood Preservation Program (“NPP”); and Page 25 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK WHEREAS, the purpose of that award was to bolster economic development by improving neighborhoods that qualify for assistance that have been affected by COVID-19; and WHEREAS, the City has successfully deployed those grant funds; and WHEREAS, the NJDCA has advised the City that additional funds may be available to the City, in the amount of $700,000.00, to expand the program contingent upon on certain State policy decisions that have not to date been finalized; and WHEREAS, should the NJDCA offer the City additional funding, the City shall be required to execute a grant amendment to accept this grant upon award; and WHEREAS, it may be necessary for the City to enlist the Passaic Enterprise Zone Development Corporation (“PEZDC”) as a sub-grantee in order to meet the stringent timelines of the grant process; and WHEREAS, the City desires to support submission of this amendment and acceptance of an additional award through the NPP. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Passaic as follows: 1. The City of Passaic hereby authorizes this grant amendment regarding the NJDCA NPP. 2. The City of Passaic hereby authorizes the acceptance of any cash and technical assistance award from the NJDCA NPP. 3. The City of Passaic recognizes and accepts that the Department may offer a lesser or greater amount and therefore, upon receipt of the grant amendment from the NJDCA, does further authorize the execution of any such grant agreement; and also, upon receipt of the fully executed agreement from the department, Page 26 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK does further authorize the expenditure of funds pursuant to the terms of the agreement between the City and NJDCA. 4. The City of Passaic hereby authorizes an agreement between the City and the PEZDC that enables the PEZDC to act as a sub-grantee in this matter if necessary. 5. That the Mayor, City Clerk, and Business Administrator are hereby authorized to sign the application, and that they, or their successors in said titles, are authorized to sign the agreement, and are directed to execute any documents and/or undertake any and all such actions necessary in connection to this project to effectuate the purpose of this Resolution. 6. The City of Passaic, as approved by the City Council and City Attorney, has the authority to effectuate a potential award. CITY OF PASSAIC RESOLUTION NO. 20-12-404 RESOLUTION AUTHORIZING APPLICATION FOR PASSAIC COUNTY BOARD OF CHOSEN FREEHOLDERS YOUTH SERVICES COMMISSION COMPREHENSIVE PLAN 2021 PROGRAM APPLICATION WHEREAS, the City of Passaic has learned of the availability of funding from the Passaic County Board of Chosen Freeholders Youth Services Commission Comprehensive Plan Program; and WHEREAS, State Community Partnership funding is available to a single entity to provide a regional Station House Adjustment program for youth between the ages of 12-17; and WHEREAS, said grant requires no matching contributions from the City of Passaic; and WHEREAS, there is a formula-based award amount for this grant; and Page 27 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK WHEREAS, the City of Passaic wishes to apply for the maximum amount of funding being allotted for this for this Program. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Passaic that the City of Passaic is hereby authorized to submit a grant application to the Passaic County Board of Chosen Freeholders Youth Services Commission Comprehensive Plan Program, subject to the grant guidance attached hereto; and BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby authorized to take all necessary actions to file this application for the Passaic County Board of Chosen Freeholders Youth Services Commission Comprehensive Plan Program and/or undertake any action necessary to effectuate the purpose of this Resolution. CITY OF PASSAIC RESOLUTION NO._20-12-405 RESOLUTION AUTHORIZING APPLICATION FOR NEW JERSEY DEPARTMENT OF COMMUNITY AFFAIRS 2020 MUNICIPAL LEAD ABATEMENT GRANT PROGRAM WHEREAS, the City of Passaic has learned of the availability of funding from the New Jersey Department of Community Affairs Municipal Lead Abatement Grants Program; and WHEREAS, the NJ DCA is supporting municipal governments to address childhood lead poisoning by removing lead-based paint hazards in residential properties; and WHEREAS, said grant requires no matching contributions from the City of Passaic; and Page 28 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK WHEREAS, the City of Passaic wishes to apply for the maximum amount of funding being allotted through this Program; and WHEREAS, there is a formula-based award amount for this grant. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Passaic that the City of Passaic is hereby authorized to submit a grant application to the New Jersey Department of Community Affairs Lead Abatement Grants Program subject to the terms of the grant guidance attached hereto; and BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby authorized to take all necessary actions to file this application to the New Jersey Department of Community Affairs Municipal Lead Abatement Grants Program and/or undertake any and all necessary action to effectuate the purpose of this Resolution. ROLL CALL (VIA ZOOM) AYES: Munk Love Melo Patel Schwartz Garcia CP Schaer ABSENT: ORDINANCE FOR INTRODUCTION AND FIRST READING: Council President Schaer announced that the following is for discussion only: CITY OF PASSAIC ORDINANCE ADOPTING A REDEVELOPMENT PLAN FOR 208 PASSAIC AVENUE (BLOCK 3238, LOT 1 Council President Schaer read said Ordinance by title. Page 29 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK CITY OF PASSAIC ORDINANCE #2286-20 ORDINANCE ADOPTING A REDEVELOPMENT PLAN FOR MAIN AVENUE REDEVELOPMENT PLAN AREA WHEREAS, certain properties identified on the Official Tax Map of the City of Passaic as set forth in Appendix A attached hereto (collectively, the “Main Avenue Redevelopment Plan Area”) have been identified as an area in need of rehabilitation; and WHEREAS, the City Council for the City of Passaic adopted a Resolution directing the City of Passaic Planning Board to investigate and determine whether census tracts 1752, 1753.01, 1754.01, 1754.02, 1758.01, 1758.02 and 1759 (collectively, the “Study Area”), including but not limited to the Main Avenue Redevelopment Plan Area, met the statutory criteria for designation as an Area in Need of Rehabilitation under the New Jersey Local Redevelopment and Housing Law, N.J.S.A. 40A:12A-1, et seq.; and WHEREAS, the City of Passaic Planning Board held a public hearing on the investigation results and adopted a Resolution recommending that the City Council for the City of Passaic designate the Study Area an Area in Need of Rehabilitation under the New Jersey Local Redevelopment and Housing Law, N.J.S.A. 40A:12A-1, et seq.; and WHEREAS, the City Council for the City of Passaic adopted a Resolution accepting said recommendation of the City of Passaic Planning Board; and WHEREAS, the City of Passaic Planning Board reviewed the proposed Redevelopment Plan and adopted a Resolution finding said Redevelopment Plan to be substantially consistent with the City of Passaic’s Master Plan and referring same to the City Council for all appropriate action. NOW THEREFORE, BE IT ORDAINED, by the City Council of the City of Passaic that: Section 1 Page 30 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK The recitals set forth above are incorporated herein and made a part hereof as if set forth at length. Section 2 The City Council of the City of Passaic hereby approves and adopts the attached Redevelopment Plan for the Main Avenue Redevelopment Plan Area as an Area in Need of Rehabilitation. Section 3 The zoning standards set forth in the Redevelopment Plan for the Main Avenue Redevelopment Plan Area shall supersede and replace all underlying zoning standards in accordance with N.J.S.A. 40A:12A-7c, rather than serving as overlay zoning for the said Area. Section 4 The City of Passaic Zoning Map is hereby amended to include the new Redevelopment Plan for the Main Avenue Redevelopment Plan Area, in accordance with N.J.S.A. 40A:12A-7c. Section 5 All ordinances or portions thereof inconsistent with this Ordinance are repealed to the extent of such inconsistency. Section 6 If any portion of this Ordinance is declared to be invalid by a court of competent jurisdiction, it shall not affect the remaining portions of this Ordinance which shall remain in full force and effect. Section 7 This Ordinance shall take effect in the time and manner prescribed by law Council Member Love moved the Ordinance be approved on first reading. Motion was seconded by Council Member Schwartz the public hearing be held on January 12, 2021. ROLL CALL (VIA ZOOM) Page 31 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK AYES: Munk Love Melo Patel Schwartz Garcia CP Schaer ABSENT: PAYMENT OF BILLS On a motion by Council Member Love and seconded by Council Member Melo, the PAYMENT OF BILLS was accepted and approved. ROLL CALL (VIA ZOOM) AYES: Munk Love Melo Patel Schwartz Garcia CP Schaer ABSENT: MAYOR’S REPORT  Covid-19 vaccine will be available in Passaic in the first week of January for first responders.  He will update the council regarding Salvation Army continued involvement with the Passaic homeless population. ADJOURNMENT There being no further business to come before the Council on a motion by Council Member Love and seconded by Council Member Schwartz the meeting was adjourned at 9:28 p.m. ROLL CALL (VIA ZOOM) AYES: Munk Love Melo Patel Schwartz Garcia CP Schaer ABSENT: ATTEST: APPROVED: Amada D. Curling, Gary S. Schaer, Page 32 of 33 Passaic City Council December 17, 2020 Minutes MEETING WAS CONDUCTED AS A ZOOM LIVE STREAM VIA FACEBOOK City Clerk Council President Page 33 of 33