Mayor and Board of Aldermen

City of Pearl 2420 Old Brandon Road Pearl, MS 39288-5948 Office: (601) 932-2262 Meeting Minutes - Final Tuesday, November 7, 2023 6:00 PM Council Chambers Mayor and Board of Aldermen JAKE WINDHAM Mayor KELLY SCOUTEN City Clerk VACANT - Alderman-at-Large SAMMY WILLIAMS - Alderman Ward 1 KEITH DENNIS - Alderman Ward 2 JOHNNY STEVERSON - Alderman Ward 3 CASEY FOY - Alderman Ward 4 DWIGHT KNIGHT - Alderman Ward 5 VACANT - Alderman Ward 6 Mayor and Board of Aldermen Meeting Minutes - Final November 7, 2023 Page 1 of 1 Mayor and Board of Aldermen Meeting Minutes - Final November 7, 2023 6:00 P.M. CALL TO ORDER ROLL CALL Present: Alderman McHenry Alderman Williams Alderman Dennis Alderman Steverson Alderman Foy Alderman Gill Mayor Windham Alderman Knight PRAYER Alderman Gill opened the meeting with prayer. PLEDGE Kelly Scouten led the Pledge of Allegiance. ACKNOWLEDGEMENTS Joel Williams promotion to Lieutenant in the Fire Dept. Firefighter of the month Karl Kolb Employee of the month, Cindy Jenkins, Accounting and Payroll APPROVAL OF CONSENT AGENDA ITEMS: All items under this heading will be considered to be approved with one motion and one vote. If further discussion is desired on any item, it will automatically be removed from the consent agenda and will be considered as a general business item. Approval of the Consent Agenda Upon motion by Alderman McHenry and seconded by Alderman Williams, the following items were approved and adopted as the Orders of the Board by majority affirmative vote ("Aye") of the Alderman present: Aye: Alderman McHenry, Alderman Williams, Alderman Dennis, Alderman Steverson, Alderman Foy, Alderman Gill, and Alderman Knight 1. 2. approve. 3. approve. 4. approve. Page 1 of 7 Mayor and Board of Aldermen Meeting Minutes - Final November 7, 2023 5. approve. 6. approve. 7. approve. 8. approve. 9. approve. 10. approve. 12. approve. 13. Order to approve and authorize payment of Engineering Invoice Package #2 for $27,848.85 from Pickering Firm, Inc. on the MPO Overlay Project. (budgeted item) approve. 14. Order to adopt a Resolution to adjudicate the cost of demoing and cleaning the property at 213 Pine Park Drive and assess the cost against the property. approve. 15. Order to adopt a Resolution to adjudicate the cost of cutting the grass at the property at 4163 Herrington Boulevard and assess the cost to the property. approve. 16. Order to adopt a Resolution to adjudicate the cost of cutting the grass at the property at 237 Trojan Drive and assess the cost to the property. approve. 17. Order to adopt a Resolution to adjudicate the cost of cutting the grass at the property at 4144 Bright Street and assess the cost to the property. approve. 18. Order to approve and authorize payment of Southern Pipe Supply in the amount of $5,604.96 approve. Page 2 of 7 Mayor and Board of Aldermen Meeting Minutes - Final November 7, 2023 19. Order to adopt a Resolution to adjudicate the cost of cutting the grass at the property at 305 St Joe Blvd and assess the cost to the property. approve. 20. Order to approve and authorize payment to Southern Pipe & Supply in the amount of $22,911.24 approve. 21. Approval request for Annual Maintenance Renewal for Granicus for 23-24 approve. 22. Jackson Comm ($6760.00) to remove and replace dash camera systems in patrol units. approve. Page 3 of 7 Mayor and Board of Aldermen Meeting Minutes - Final November 7, 2023 23. Approval request for Annual Software Maintenance Renewal for Incode - Tyler Technologies for $11,129.07 - Dec 23 through Nov 24 Original Tyler Technologies Contract Board Approved on 11/2/21 - Police Department Project (Included 5 years of annual software maintenance renewals) ..end Department Represented: IT/Communications Back Up Data: see attached Purchasing Approval: Budget Acct#: 001-299-608 (MUST be initialed by Leia Cooper for purchases over $5,000, which require Board approval, prior to submission to the Mayor.) SUBMITTED BY: Frank Hutton, Director of IT & Comm 10/26/2023 MAYOR’S APPROVAL: NOTE: SAVE COPY OF REQUEST AND BACK-UP FOR YOUR RECORDS approve. 24. Approval request for Annual Software Maintenance Renewal - Tyler Technologies for $106,281.50 - Dec 23 through Nov 24 Original Tyler Technologies Contract Board Approved on 11/2/21 - Police Department Project (Included 5 years of annual software maintenance renewals) approve. Page 4 of 7 Mayor and Board of Aldermen Meeting Minutes - Final November 7, 2023 25. Requesting approval of professional services agreement between City of Pearl and Mad Genius for City of Pearl website, with Mayor to sign all documents. approve. 26. Order to approve and adopt the City of Pearl Federal Grants Procurement Policy and Code of Conduct. approve. 27. Order to authorize and approve Contractor’s Estimate Package #15 from T. L. Wallace Construction Company for $88,557.61 on the Pearl-Richland Intermodal Connector Bridge Project. approve. 28. Order to approve and authorize payment of Pickering Invoice package #20 for $51,894.01 on the Pearl-Richland Intermodal Connector Bridge Project. approve. 29. Approval to replace rear springs on Engine 2 in the amount of $10,829.76 approve. 30. Order to approve and authorize PATH Pay Application #5 for $605,000 for the LED Energy Savings Project (budgeted item). approve. 31. Order to authorize and approve Contractor’s Estimate Package #2 from A.J. Construction, Inc. for $85,619.47 on the MPO Overlay project (budgeted). approve. 34. Requesting approval for Text My Gov Software & Support for Nov 2023 - Oct 2024 in the amount of $4,500 approve. 35. Request Approval to purchase 5 Surface Pro 9 with Keyboards for Fire Department from Howard in the amount of $7,900.00 approve. 36. approve. PUBLIC HEARINGS 21-19-11 Determine whether or not the owners and those certain parcels of real property which are listed herein, are in such a condition or state as to be unsightly and un-kept or otherwise a menace to the public health and safety of the community, and therefore, prohibited, pursuant to Chapter 24 of the Code of Ordinances of the City of Pearl, Mississippi and Section 21-19-11 of the Mississippi Code of 1972, as Amended: Page 5 of 7 Mayor and Board of Aldermen Meeting Minutes - Final November 7, 2023 37. Ruby Cannon and located at 239 Reynolds Street, Pearl, Rankin County, Mississippi 39208. Motion was made by Alderman Gill and seconded by Alderman Williams to continue this matter to December 5, 2023. The following members of the Board of Alderman to the Mayor and Board of Aldermen, due back on 12/5/2023voted in favor of the Motion which became the Order of the Board: Aye: Alderman McHenry, Alderman Williams, Alderman Dennis, Alderman Steverson, Alderman Foy, Alderman Gill, and Alderman Knight PUBLIC HEARINGS 1. Consider request from Justin McCardle for a Conditional Use Permit to allow him to operate a vehicle reconditioning business at 133 Paul Truitt Lane, Suite G, Pearl, Mississippi 39208. Motion was made by Alderman Foy and seconded by Alderman Knight to approve the request from Justin McCardle for a Conditional Use Permit to allow him to operate a vehicle reconditioning business at 133 Paul Truitt Lane, Suite G, Pearl, Mississippi 39208. The following members of the Board of Alderman voted in favor of the Motion which became the Order of the Board: Aye: Alderman McHenry, Alderman Williams, Alderman Dennis, Alderman Steverson, Alderman Foy, Alderman Gill, and Alderman Knight GENERAL BUSINESS 11. Motion was made by Alderman McHenry, seconded by Alderman Dennis, to approve Order to approve and authorize payment to Clear River Construction Co., Inc., in the amount of $155,806.38, for the Parks & Recreation Construction Project Phase II: City Park Improvements. (Estimate #35) The following members of the Board of Alderman voted in favor of the Motion which became the Order by a unanimous vote. Aye: Alderman McHenry, Alderman Williams, Alderman Dennis, Alderman Steverson, and Alderman Knight Nay: Alderman Foy, and Alderman Gill 32. Motion was made by Alderman Steverson and seconded by Alderman Knight to approve an Order to adopt a Resolution of the Mayor and Board of Aldermen of the City of Pearl, Mississippi, determining the necessity for and invoking the authority granted to cities by the legislature with respect to Urban Renewal as set forth in Section 43-35-1 et. seq. of the Mississippi Code Annotated (1972), determining that a public hearing be conducted in connection with the City’s Urban Renewal Plan; and for related purposes. The following members of the Board of Alderman voted in favor of the Motion which became the Order of the Board: Aye: Alderman McHenry, Alderman Williams, Alderman Dennis, Alderman Steverson, Alderman Gill, and Alderman Knight Nay: Alderman Foy Page 6 of 7 Mayor and Board of Aldermen Meeting Minutes - Final November 7, 2023 33. Motion was made by Alderman McHenry and seconded by Alderman Steverson to approve an Order to adopt a Resolution of the Mayor and Board of Aldermen of the City of Pearl, Mississippi, determining, establishing, and designating urban renewal plans, projects, and development; and for related purposes. The following members of the Board of Alderman voted in favor of the Motion which became the Order of the Board: Aye: Alderman McHenry, Alderman Williams, Alderman Dennis, Alderman Steverson, Alderman Gill, and Alderman Knight Nay: Alderman Foy EMERGENCY CONSIDERATION OF COMMITTEES, COMMISSIONS, AND BOARD MATTERS. ADJOURN IN HONOR OF FORMER ALDERMAN DISTRICT 5 JAMES THOMPSON A motion was made by Alderman Gill, and seconded by Alderman Knight, to adjourn the meeting in Honor of Former Alderman District 5, James Thompson. The motion carried by the following vote: Aye: Alderman McHenry, Alderman Williams, Alderman Dennis, Alderman Steverson, Alderman Foy, Alderman Gill, and Alderman Knight The foregoing were adopted as, and became the Resolutions and Orders Governing Authorities of the City of Pearl, Mississippi on this the 5th day of December, 2023. WITNESS MY SIGNATURE on this the 5th day of December, 2023. __________________________________ Mayor ATTEST AND CERTIFY: _______________________________ City Clerk Page 7 of 7