Mayor and Board of Aldermen

City of Pearl 2420 Old Brandon Road Pearl, MS 39288-5948 Office: (601) 932-2262 Meeting Minutes - Final Tuesday, December 5, 2023 6:00 PM Council Chambers Mayor and Board of Aldermen JAKE WINDHAM Mayor KELLY SCOUTEN City Clerk VACANT - Alderman-at-Large SAMMY WILLIAMS - Alderman Ward 1 KEITH DENNIS - Alderman Ward 2 JOHNNY STEVERSON - Alderman Ward 3 CASEY FOY - Alderman Ward 4 DWIGHT KNIGHT - Alderman Ward 5 VACANT - Alderman Ward 6 Mayor and Board of Aldermen Meeting Minutes - Final December 5, 2023 Page 1 of 1 Mayor and Board of Aldermen Meeting Minutes - Final December 5, 2023 6:00 P.M. CALL TO ORDER ROLL CALL Present: Alderman McHenry Alderman Williams Alderman Dennis Alderman Steverson Alderman Foy Mayor Windham Alderman Knight Absent: Alderman Gill PRAYER Alderman Steverson opened the meeting with prayer. PLEDGE Brendan Sartin led the Pledge of Allegiance. ACKNOWLEDGEMENTS Youth 11 and 12 Football Champions Police officer of the month Noami Villarreal Employee of the month Public Works Superintendent, David Walker APPROVAL OF CONSENT AGENDA ITEMS: All items under this heading will be considered to be approved with one motion and one vote. If further discussion is desired on any item, it will automatically be removed from the consent agenda and will be considered as a general business item. Approval of the Consent Agenda Upon motion by Alderman McHenry and seconded by Alderman Knight, the following items were approved and adopted as the Orders of the Board by majority affirmative vote ("Aye") of the Alderman present: Aye: Alderman McHenry, Alderman Williams, Alderman Dennis, Alderman Steverson, Alderman Foy, Alderman Gill, and Alderman Knight 1. approve. 2. approve. 3. approve. Page 1 of 7 Mayor and Board of Aldermen Meeting Minutes - Final December 5, 2023 4. approve. 5. approve. 6. approve. 7. approve. 8. approve. 9. approve. 12. approve. 13. Order to approve Professional Services Agreement for Pickering Firm, Inc. on the N. Pearl Interceptor Rehabilitation Project and authorize Mayor Windham to execute all documents. approve. 14. Order to approve and authorize payment to Pickering Firm, Inc. for October Invoice Package #3 for $9,698.62 on the MPO Road Overlay Project. approve. 15. Requesting approval for Annual Renewal of ArchiveSocial software with Risk Mgmt in the amount of $7,188.00 through 10/31/2024 approve. 16. approve. 17. Order to set public hearing for January 2, 2024 to determine whether or not a Conditional Use Permit to allow Joshua Weems to operate home based painting business and use a 52-foot shipping container for the business at 213 Charline Drive. approve. 18. Order to set public hearing for January 2, 2024 to determine whether or not a Conditional Use Permit to allow Unlimited Ascent, LLC. to operate a cannabis retail dispensary at 2612 Highway 80 E. approve. Page 2 of 7 Mayor and Board of Aldermen Meeting Minutes - Final December 5, 2023 19. Order to adopt a Resolution to adjudicate the cost of cutting the grass at the property at 106 Harle Circle and assess the cost to the property. approve. 20. approve. 21. Request for Approval of Citrix Annual Renewal of Virtual Desktop Licenses in the amount of $4,557.10 to CDW-G approve. 22. Request for Approval of Citrix Annual Renewal of CSS Select Licenses in the amount of $1,541.25 to CDW-G approve. 23. Request for Approval of Veeam Data Platform Licenses Annual Renewal in the amount of $3,840.00 to Howard Technology. approve. 24. Request for Approval of MDCCI - PermitMD Annual Renewal Read Only License for Community Development in the amount of $1,296.00 approve. 25. Request for Approval of ArcGIS Desktop License in the amount of $1,650.00 approve. 26. Request for Approval of Adobe Creative Cloud and DC licenses in the amount of $4,424.00 approve. 27. Request Approval of Netmotion License Annual Renewal in the amount of $4,725.00 approve. 28. Request Approval for Exchange Pro Support Renewal for 2024 in the amount of $356.00 approve. 29. Order to adopt a Resolution accepting the bid of Hemphill Construction Company, Inc. for Grandview Heights Sewer Rehabilitation, finding that the conforming bid of Hemphill Construction Company, Inc. is the lowest and best bid in the amount of $2,876,455.00, and that the contract should be and is hereby awarded to Hemphill Construction Company, Inc. and to authorize Mayor Windham to sign all related documents. approve. 30. Order to approve October Invoice from Pickering Firm, Inc. for $9,472.50 for engineering relating to the Riverwind Sidewalk Project. approve. Page 3 of 7 Mayor and Board of Aldermen Meeting Minutes - Final December 5, 2023 31. Order to approve baseball and softball registration fees. Registration will take place January 1 - 31, 2024. Tee Ball - $50 Baseball - $95 Softball - $95 approve. 32. Order for 6 sets of turn-out gear from Siddons-Martin for a total of $17910.00 Morning Pride tails armor AP coat (6) @ 1785.00 each Morning Pride armor AP pants (6) @ 1200.00 each approve. 33. Order to approve and authorize the police officers identified on the proposed part-time work schedule for December 2023, which is attached hereto and made a part hereof, the use of the official Pearl Police Department uniform and official Pearl Police Department duty weapon and finding that the proposed employment is not likely to bring disrepute to the City of Pearl, or the Pearl Police Department, the officers at issue, or law enforcement generally, and that the use of the official uniform and weapon in the discharge of the officer’s private security endeavor promotes the public interest of the City of Pearl. approve. 34. Request to purchase 3 new rifles 4 Dead Air Sandman 18 Sig Romeo Rifle from Southern Connection. In the amount of $8725.00 approve. 35. Purchase ammunition from Pinnacle Precision 9mm 124gr (training, 9mm 147gr Factory Brass Duty 5.56 62gr (training) in the amount of $11050.00 approve. 36. Order to approve and authorize payment to Central Pipe & Supply in the amount of $6,963.68 approve. 37. Order to approve and authorize payment to Harcros Chemicals Inc in the amount of $8,370.00 approve. 38. Order to authorize and approve October invoice from Neel-Schaffer, Inc. for $6,332.50 for engineering relating to the Hwy 80 Lighting Project (funded by HB603). approve. 39. approve. Page 4 of 7 Mayor and Board of Aldermen Meeting Minutes - Final December 5, 2023 40. Order to approve and authorize Contract Change Order Number One (1) between the City of Pearl, Mississippi and Thrash Commercial Contractors for Pearl Fire Stations Project (FD#5), and to authorize Mayor Windham to sign all related documents. approve. 41. approve. PUBLIC HEARINGS 1. Attorney Brad Davis of Watkins & Eager appeared and spoke abut the proposed Urban Renewal Plan. Don Miller appeared and spoke about the proposed Urban Renewal Plan on behalf of an unnamed client. Motion was made by Alderman Williams and seconded by Alderman Dennis to adopt Consider adopting the Urban Renewal Plan for the City of Pearl, Mississippi. The following members of the Board of Alderman voted in favor of the Motion which became the Order of the Board: Aye: Alderman McHenry, Alderman Williams, Alderman Dennis, Alderman Steverson, Alderman Foy, and Alderman Knight Absent: Alderman Gill PUBLIC HEARINGS 21-19-11 Determine whether or not the owners and those certain parcels of real property which are listed herein, are in such a condition or state as to be unsightly and un-kept or otherwise a menace to the public health and safety of the community, and therefore, prohibited, pursuant to Chapter 24 of the Code of Ordinances of the City of Pearl, Mississippi and Section 21-19-11 of the Mississippi Code of 1972, as Amended: 2. Ruby Cannon and located at 239 Reynolds Street, Pearl, Rankin County, Mississippi 39208. Motion was made by Alderman McHenry and seconded by Alderman Foy to continue this matter to January 16, 2024.. The following members of the Board of Alderman voted in favor of the Motion which became the Order of the Board: Aye: Alderman McHenry, Alderman Williams, Alderman Dennis, Alderman Steverson, Alderman Foy, and Alderman Knight Absent: Alderman Gill 3. Jessie W. Kern Estate located at 837 Boston Road, Pearl, Rankin County, Mississippi 39208 GENERAL BUSINESS 11. Motion was made by Alderman Dennis and seconded by Alderman Williams to approve and authorize payment to Clear River Construction Co., Inc., in the amount of $9,031.58, for the Parks & Recreation Construction Project Phase III: Soccer Concessions. (Estimate #16) The following members of the Board of Alderman voted in favor of the Motion which became the Order of the Board: Page 5 of 7 Mayor and Board of Aldermen Meeting Minutes - Final December 5, 2023 Aye: Alderman McHenry, Alderman Williams, Alderman Dennis, Alderman Steverson, and Alderman Knight Nay: Alderman Foy Absent: Alderman Gill 10. Motion was made by Alderman Williams and seconded by Alderman Dennis to approve and authorize payment to Clear River Construction Co., Inc., in the amount of $51,752.43, for the Parks & Recreation Construction Project Phase II: City Park Improvements. (Estimate #36) The following members of the Board of Alderman voted in favor of the Motion which became the Order of the Board: Aye: Alderman McHenry, Alderman Williams, Alderman Dennis, Alderman Steverson, and Alderman Knight Nay: Alderman Foy Absent: Alderman Gill 2. Motion was made by Alderman Foy and seconded by Alderman Knight to consider Executive Session Consider Executive Session to discuss confidential information for the prospective use of lands in an Interlocal Agreement with Rankin County. The following members of the Board of Alderman voted in favor of the Motion which became the Order of the Board: Aye: Alderman McHenry, Alderman Williams, Alderman Dennis, Alderman Steverson, Alderman Foy, and Alderman Knight Absent: Alderman Gill EMERGENCY CONSIDERATION OF COMMITTEES, COMMISSIONS, AND BOARD MATTERS. ADJOURN A motion was made by Alderman Foy, and seconded by Alderman Knight, to adjourn the meeting. The motion carried by the following vote: Aye: Alderman McHenry, Alderman Williams, Alderman Dennis, Alderman Steverson, Alderman Foy, and Alderman Knight Absent: Alderman Gill Page 6 of 7 Mayor and Board of Aldermen Meeting Minutes - Final December 5, 2023 The foregoing were adopted as, and became the Resolutions and Orders Governing Authorities of the City of Pearl, Mississippi on this the 5th day of December, 2023. WITNESS MY SIGNATURE on this the 2nd day of January, 2023. __________________________________ Mayor ATTEST AND CERTIFY: _______________________________ City Clerk Page 7 of 7