Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING TUESDAY, APRIL 12, 2011, 7:30 PM VILLAGE HALL – 195 SPARKS AVENUE, PELHAM, NY Minutes* 1. Call To Order 2. Pledge of Allegiance 3. Mayor’s Report 4. Trustees’ Reports 5. Village Administrator’s Report 6. Public Comment Approximate Starting Time # Agenda Items: of Discussion Organizational Meeting Business 7:45 p.m. 7. Oath of Office for Elected Trustees by Judge Huff, Annual Organizational Approved Meeting and Mayoral Appointments to Land Use Boards, Appointments of Committee Chairpersons, and Assignment for Board Liaisons Non-Recurring Items 8:00 p.m. 8. Public Hearing on the Village of Pelham Proposed Budget for Fiscal Year Approved 2011-2012 9. Resolution Authorizing an Inter-Municipal Agreement between the Village of Approved Pelham and the Village of Sleepy Hollow and Other Participating Municipalities to Work Cooperatively to Apply for and Implement a Grant Program Associated with MS4 Phase II Stormwater Management Projects 10. Resolution to Transfer the Licensing of Dogs to the Town of Pelham Approved 11. Resolution to Reduce Fees with a New Three Year Contract for Complus Approved 12. Continuing a Public Hearing Regarding Recognition of Hillside and Approved Brookside Avenues as Public Streets- Postponed Committee and Community Liaison Reports 9:00 p.m. 13. Commercial Zoning Review None 14. Site Plan Review None 15. B & W Site None 16. Employee Benefits/HR Manual None 17. Tree Committee None 18. Park Improvements None 19. Development (including 3rd Street RFP) Discussed 20. Parking (including FTA Parking Lot project) None 21. Other Business Discussed Recurring Items 9:30 p.m. 22. Authorizing Accounts Payable Approved 23. Authorizing Minutes of: February 15, 2011 Approved 24. Adjournment to Executive Session 9:45 p.m. Next Scheduled Board Meetings are: Tuesday, April 26th, 2011- Budget Adoption Tuesday, May 10, 2011 Tuesday, May 24, 2011 All meetings start at 7:30 p.m. unless otherwise noted. The Agenda is subject to change. Board Of Trustees Meeting Tuesday April 12, 2011 Page 2 Item #1 – Meeting called to order: The meeting of the Board of Trustees was called to order by Mayor Edward Hotchkiss at 7:55 p.m. The following members of the Board of Trustees were present: Mayor Edward Hotchkiss, Trustees Breskin, Lewis, Marciona, Marty, Mohan, and Morris The following members of the Board of Trustees were absent: Village staff in attendance: Village Administrator Robert Yamuder, Secretary to the Village Administrator Peter Bonington, and Village Clerk Terri Rouke Item #2 – Pledge of Allegiance: The Pledge of Allegiance was led by Mayor Hotchkiss. Reports: Mayor Hotchkiss’s Report- The Mayor suggested in the interest of time that the Board forego the Trustee Report’s portion of the meeting and begin with Item #7 of the Agenda. Trustees Reports: Trustee Breskin- None Trustee Lewis- None Trustee Marciona- None Trustee Marty- None Trustee Mohan- Board Of Trustees Meeting Tuesday April 12, 2011 Page 3 None Trustee Morris- None Village Administrator’s Report- Administrator Yamuder reported that State Senator Jeff Klein will be holding his 17th Annual Easter Bunny Breakfast and Magic Show on Saturday, April 16th. He said information is available on the Village website and the Channel 75/43 Public Access scroll. He also reported that Westchester County is updating its Special Needs Registry. This registry is a detailed list of residents who would require services or transportation in the event of an emergency. He said more information would be available on the website and on the TV scroll. Item #6– Public Comment- Mayor Hotchkiss asked the assembly is any had comments not related to the Budget Public Hearing. Rosemary Brooke of 166 Sparks Avenue spoke to the Board about cars parking throughout the day on Sparks Avenue. She said the Board should create parking in the DPW Yard for Village Hall employees. Ms. Brooke also mentioned that Sparks Avenue requires paving and other maintenance. Mr. Yamuder stated that many of the cars on Sparks are displaced from Municipal Lot #7 which is currently being renovated along with the DPW Yard. He said construction is on budget and on schedule and he hopes for an opening in early May. With regard to the paving and street painting, Mr. Yamuder stated Con-Ed must do some permanent patching along Sparks which he has notified them about already. The rest of the paving and restoration will be done by the contractors working on the DPW Yard, specifically in the area around the entrance to Municipal Lot #7. Item #7–Oath of Office for Elected Trustees by Judge Huff, Annual Organizational Meeting and Mayoral Appointments to Land Use Boards, Appointments of Committee Chairpersons, and Assignment for Board Liaisons. Mayor Hotchkiss stated that the Oath of Office would be administered for all the elected Trustees at once. He read the appointments to the land use boards and Trustee liaisons to the Village committees. He noted JP Morgan Chase, TD Bank, and HSBC as the depositories of the Village funds. Board Of Trustees Meeting Tuesday April 12, 2011 Page 4 Justice Huff gave the Oath of Office to Mayor Hotchkiss, Trustees Lewis, Morris, Marciona, and Gwen Topanga of the Planning Board. A motion was made by Trustee Marty and seconded by Trustee Lewis to adopt the resolution. The vote was approved by a vote of seven in favor, none opposed. Mayor Hotchkiss Oath of Office performed by Judge Huff, for elected Trustees as follows: Mayor Edward Hotchkiss Trustee Geoff Lewis Trustee Suzan Marciona Trustee Laura Morris Item 7: Annual Organizational Resolutions and Mayor’s Committee Appointments Note: Appointments by the Mayor of Village officials and staff, and appointments by the Mayor to Land Use Boards, require Board approval. ANNUAL ORGANIZATIONAL MEETING RESOLUTIONS 2011 RESOLUTIONS OF APPOINTMENT OF THE FOLLOWING OFFICIALS: RESOLVED, that Trustee Geoff Lewis is re-appointed by the Mayor as Deputy Mayor. RESOLVED, that Robert Yamuder, Village Administrator, of Hawthorne, New York, is hereby re-appointed as Second Deputy Village Clerk, and appointed as Second Deputy Registrar of Vital Statistics. RESOLVED, that Robert Yamuder, of Hawthorne, New York, is hereby re-appointed as Village Treasurer. RESOLVED, that Mercedes Maldonado, 214 Sixth Avenue, is hereby re-appointed as Village Attorney. RESOLVED, that Martha Conforti, Esq. is hereby re-appointed as Village Prosecuting Attorney for the Pelham Court. RESOLVED, that Robert Wise is hereby re-appointed as Counsel to the Zoning Board of Appeals, Board Of Trustees Meeting Tuesday April 12, 2011 Page 5 RESOLVED, that Michele Cassandra, Assessor for the Town of Pelham, is hereby re- appointed as the Assessor for the Village of Pelham. RESOLVED, that John Nesi, Receiver of Taxes for the Town of Pelham, is hereby re- appointed as Receiver of Taxes for the Village of Pelham. RESOLVED, that Deborah DelGrosso is hereby re-appointed as Deputy Treasurer, Deputy Registrar of Vital Statistics and Water System Clerk for the Village of Pelham. RESOLVED, that Terri Rouke is hereby re-appointed as Village Clerk and Registrar of Vital Statistics for the Village of Pelham. RESOLVED, that Sandra Shriman is hereby re-appointed as Deputy Village Clerk. RESOLVED, that Peter Bonington is hereby re-appointed as Secretary to the Village Administrator. RESOLVED, that the First (1st) and Third (3rd) Tuesdays of every month are hereby designated as the Regularly scheduled Meeting nights of the Village of Pelham Board of Trustees (meetings will begin at 7:30 p.m.), except as the schedule may be otherwise amended from time to time. DESIGNATION OF SIGNATORIES RESOLVED, that the Mayor, the Deputy Mayor, the Village Administrator, the Village Treasurer, and the Deputy Village Treasurer are hereby authorized to sign checks on behalf of the Village of Pelham. DESIGNATION OF DEPOSITORIES RESOLVED, that J P Morgan/Chase Bank N.A., HSBC Bank and T.D. Bank North are hereby designated as depositories for the Village of Pelham. DESIGNATION OF OFFICIAL NEWSPAPERS RESOLVED, that the Pelham Weekly is hereby designated as the official newspaper, and the Journal News is hereby designated as the back-up official newspaper of the Village of Pelham for the ensuing official year. LAND-USE BOARD APPOINTMENTS ZONING BOARD OF APPEALS RESOLVED, that Charles Ippolito of 54 Highbrook Avenue, Pelham, is re-appointed by the Mayor as a member of the Village of Pelham Zoning Board of Appeals, to a five-year term that will expire on March 31, 2016. Board Of Trustees Meeting Tuesday April 12, 2011 Page 6 PLANNING BOARD RESOLVED, that Richard Veith of 155 Nyac Avenue, Pelham, is re-appointed by the Mayor as the Chairman of the Village of Pelham Planning Board, to a five-year term that will expire on March 31, 2016. RESOLVED, that Gwen Miller-Tapogna of 175 Sparks Avenue, Pelham, is re-appointed by the Mayor as a member of the Village of Pelham Planning Board, to a five-year term that will expire on March 31, 2016. RESOLVED, that Adam Kagan of Avenue, Pelham, is appointed by the Mayor as a member of the Village of Pelham Planning Board, filling the vacancy created by the departure of Suzan Marciona, to a one-year term that will expire on March 31, 2012. ARCHITECTURAL REVIEW BOARD RESOLVED, that Ron Czajka of 48 Young Avenue, Pelham, is re-appointed by the Mayor as the Chairman of the Village of Pelham Architectural Review Board to a three-year term that will expire on March 31, 2014. RESOLVED, that Aldo Divitto of 933 Washington Avenue, Pelham Manor, is appointed by the Mayor as a member of the Village of Pelham Architectural Review Board, filling the vacancy created by the departure of Martin Semjen, to a one-year term that will expire on March 31, 2012. TRUSTEE LIAISON APPOINTMENTS Note: Trustee Liaison appointments by the Mayor do not require Board action for advice and consent by the Board, but are included here to be entered into the minutes. Trustee Geoff Lewis is appointed by the Mayor to serve as ƒ Liaison to Police Department; ƒ Liaison to Building Department; ƒ Liaison to Chamber of Commerce; ƒ Liaison for Communications. Trustee Greg Breskin is appointed by the Mayor to serve as ƒ Liaison to Fire Department; ƒ Community Liaison for Development; Trustee Joe Marty is appointed by the Mayor to serve as ƒ Liaison to the Public Works Department; Board Of Trustees Meeting Tuesday April 12, 2011 Page 7 ƒ Chairman of the New York Westchester & Boston Site Committee; Trustee Suzan Marciona is appointed by the Mayor to serve as ƒ Community Liaison for Flooding ƒ Chairman of the Village Tree Committee. Trustee Theresa Mohan is appointed by the Mayor to serve as ƒ Liaison to Administration; ƒ Community Liaison for Environment; ƒ Community Liaison to Senior Residents. Trustee Laura Morris is appointed by the Mayor to serve as ƒ Community Liaison for Parks; ƒ Community Liaison for Farmer’s Market. Item #8–Public Hearing on the Village of Pelham Proposed Budget for Fiscal Year 2011-2012 Mayor Hotchkiss stated that the drafting of the budget is most difficult time of the year for Village Board and Departments. He said they have had numerous meetings with the Department Heads about how to deliver the best level of service for the Village and still produce a fiscally responsible budget. He cited several reasons for the tough environment of this budget season. He stated the Village reserves are down which has caused the Village’s Bond rating from Standard’s and Poor’s to go on the negative watch. He said state mandated increases in the pension and anticipated premium increases in medical insurance will require the Village to pay almost 3 million dollars into both programs before it has paid salaries to its employees. The Mayor stated that the Board met with the supervisors of the Village Departments have developed plans for each department on how to manage their budget’s for the next fiscal year. He said the Department of Public Works will not be hiring any seasonal workers has it has in the past. He said they are considering cutting four of the eight crossing guards for the Middle School and High School. He said the Board has not determined specific corners that will be cut but he stated the Board would work with the community to find the best balance with respect to the crossing guards. With regards to the Village Police, the Mayor stated there are some positions open which they will not be filling this year and in addition to that the Board is considering laying off one officer from a force of 25 full time police officers. He stressed that the Board has to strike a balance between public safety and fiscal responsibility. Board Of Trustees Meeting Tuesday April 12, 2011 Page 8 The Mayor asked before the public hearing begins if the Board would recognize Edwin Bullock for his two year term of service on the Village Board of Trustees. He presented a framed certification to Mr. Bullock and thanked him for his service. Mayor Hotchkiss asked if any residents at this time wished to make a comment about the proposed budget for fiscal year 2011-2012. He said residents should keep their comments to a maximum of 3 minutes in the interest of time and if they would like to speak later they can do so after all others have had the opportunity to make their comments. Trustee Breskin asked that when addressing the Board that they state their name and address for the record. Police Chief Benefico spoke to the Board about the proposed layoffs of a police officer and four of the eight crossing guards. He said if the Board wished to empty the room they should reinstate the crossing guards and restore the 25th officer, who he named as Officer Earl Scott. He said the Board did not let the budget axe fall evenly on all the Village Departments and said they did not take note of his suggestions from the budget meeting sessions. He stressed that he was willing to work with a force of 25 officers but cutting the force down to 24 will increase the danger for the Village and the other officers. Joseph Durnin of 33 2nd Avenue spoke to the Board as a former Mayor of the Village of Pelham saying during his time on the Board he had to increase taxes almost 40%. He said the services provided by the Village are at their lowest before the merger and stated that sometimes you have to pay more for that service. Katherine Welise of 526 4th Avenue told the Board that as a criminologist for 15 years she has seen the effects of layoffs in various other police departments across the county. She said it should only be undertaken as a last resort. She said in trying financial times, vigilance is imperative and the laying off of a police officer will only serve to drive the morale of the police department down and put unnecessary strain on a small department. She made several recommendations for keeping the officer through outside funding and scheduled furloughs. Thomas McCann of 29 Chestnut Avenue stated he had served on the Board during several insolvent years. He said in that time, the Board never laid off employees and they never considered cutting back on public safety. He said these are not forever increases by the State and he believed they were expected to go down after this year. He stated that in the budget the debt service for the Village is now almost half a million dollars and more money is expected to be borrowed. Mayor Hotchkiss stated no money has been borrowed as of yet as these are only proposed capital projects. Trustee Breskin said the Board has not borrowed money for anything it does not need, he said DPW Yard Project, the Police cars, and Fire trucks were the only items that required debt service in the past few years. Elizabeth Wess from 255 Nyac Avenue said she was aware of the budget difficulties but the police are a professional resource for the community. She said if the community was surveyed it would show they are in favor of keeping the officer. Board Of Trustees Meeting Tuesday April 12, 2011 Page 9 Soldandra Barrow of 114 1st Avenue stated she was sexually assaulted and dragged down 1st Avenue and asked if the Board taken that into account before considering cutting a police officer. Ms. Brooke of 166 Sparks Avenue stated that laying off a police officer would generate more overtime for the Village and the cutting of school crossing guards creates an issue for young Middle School children. Trustee Mohan stated to the assembly that the Board has had five open meetings on these matters and nothing has been decided as of yet. In the interest of running an efficient meeting, she asked for Chief Benefico to commit to an overtime budget cap for the next fiscal year. Chief Benefico stated he could not commit to a limit on overtime in open forum and even in a closed forum he could not commit to that request. Richard Ibony of Putnam County stated he went to school with many of the officers and that there must be a way to keep the current number of officers in the Village. Marylin Burson, a lawyer from the Police Benevolent Association, said the number of officers has decreased from 28 to 25 over the past three budgets. She said some positions have not been filled and asked where that money has gone. She said this decision by the Board could lead to impact bargaining on the part of the Police Union. She said if the Board asked people within the community they would see people are in favor of keeping the officer. Officer Green spoke to the Board as the President of the Police Union saying that laying off an officer and not filling the two positions would reduce the Pelham Police Department by 17%. He said a dollar more a week from the residences in Pelham would keep this office on staff. Gloria Benkwitt of 405 7th Avenue said with the TD Bank and Dunkin Donuts on Lincoln Avenue she felt that more crossing guards are necessary because people are driving quickly that stretch of road to make it onto the highway. Camilla Gory a resident of Pelham Manor but serving as a Village of Pelham crossing guard said that the volume of kids she crosses during the morning and afternoon hours is very substantial and that if it can be helped, none should be let go. Neil Gallo of 2 Pell Place said the Chief of Police made a good case and that the Village has made an investment in this officer. He said the community understands the Board has a tough job but asked them to work with the Village to find a solution. Donna Morris of 507 1st Avenue said she wanted to keep the officer and the crossing guards. Leroy Marriott of said the Village can afford to keep the crossing guards as they are paid so little. Board Of Trustees Meeting Tuesday April 12, 2011 Page 10 Linda King of Linden Avenue said the Board is making a rushed judgment on this matter. She said the Board also made a rushed judgment when hiring a Fire Chief from another County and he eventually left the job. She said crime is on the rise and the Board is considering cutting public safety. She said the Board should look into cutting the assistants of the assistants in the Village government. With no more comments, Mayor Hotchkiss thanked the assembly for attending. He said the next few weeks will be difficult in refining the budget but the Board will take the input it has been given into consideration. He said the adopted budget will be decided at the Tuesday, April 26 Board meeting. A motion was made by Trustee Marty and seconded by Trustee Marciona to close the hearing. The vote was approved by a vote of seven in favor, none opposed. Summary is based on the Proposed Budget and amendments to date: The Village’s Fiscal Year runs from June 1 through May 31 every year. By State Law, Village Budgets must be adopted on or before April 30 of every year. Currently, the budget adoption is scheduled for April 26, 2011 at 7:30 p.m. Home Values in Pelham decreased overall by 7.38% Commercial Property Values in Pelham increased overall by 2.72% The Tax rate has increased by 16.273%for homeowners, and it has increased by 11.128% for commercial properties. The Tax Levy was Proposed at $9,942.953, up from $8897.228. Initial Proposed Tax Levy Increase was 11.7534%, but with cuts in expenses and small increases in some revenues, it is currently 8.7085%. The increase in the Tax Levy, combined with the decrease in home values, is the most true indicator of the tax impact on the homeowner. The reason is that all properties in Pelham Village and Pelham Manor Village, within the Town of Pelham, are maintained at Full Value Assessments, which reflects changes in market values. These values are updated by the Assessor every year. Impact on the Average Homeowner: Average House Value – Using an Average assessment in Pelham of about $765,226 from last year, the average assessment this year would be about $709,402 Tax Rates: Last Year Proposed As Revised Board Of Trustees Meeting Tuesday April 12, 2011 Page 11 2010-2011 2011-2012 2011-2012 Home: $5.98896 $7.159870 $6.963542 Non-Home: $8.238284 $9.410536 $9.155035 The Board has already held 5 Budget Work Sessions, which have been open to and attended by the Public. Adoption is scheduled for April 26, 2011. Item #9–Resolution Authorizing an Inter-Municipal Agreement between the Village of Pelham and the Village of Sleepy Hollow and Other Participating Municipalities to Work Cooperatively to Apply for and Implement a Grant Program Associated with MS4 Phase II Stormwater Management Projects Administrator Yamuder stated this resolution is for entering into a consortium with several other municipalities for digitally mapping catch basins throughout the municipalities in Westchester. Westchester County has mandated that this work be done and by entering into the Sleepy Hollow consortium the Village cost will amount to $2,469 which is significantly cheaper than if the Village tried to do this work on its own. A motion was made by Trustee Breskin and seconded by Trustee Marciona to adopt the resolution. The vote was approved by a vote of seven in favor, none opposed. RESOLUTION Resolution Authorizing An Inter-Municipal Agreement Between The Village Of Pelham And the Village of Sleepy Hollow and Other Participating Municipalities To Work Cooperatively To Apply For And Implement A Grant Program Associated With MS4 Phase II Stormwater Management Projects BE IT RESOLVED, that the agreement with the Village Of Pelham And the Village of Sleepy Hollow and Other Participating Municipalities To Work Cooperatively To Apply For And Implement A Grant Program Associated With MS4 Phase II Stormwater Management Projects is hereby accepted and the agreement is authorized by the Board of Trustees of the Village; and BE IT RESOLVED, that the term of this agreement is for twenty-five (25) months commencing on December 1, 2010 and terminating on December 31, 2012;and THEREFORE BE IT FURTHER RESOLVED, that the Mayor and the Village Administrator are authorized to take the necessary and appropriate actions to effect this agreement. Board Of Trustees Meeting Tuesday April 12, 2011 Page 12 Item #10– Resolution to Transfer the Licensing of Dogs to the Town of Pelham Mayor Hotchkiss stated that Trustee Mohan had found that the Town of Pelham could assume responsibility for dog licensing in the Village of Pelham. He said Village Clerk Terri Rouke had met with the Town Clerk to give her the records and formally transfer the authority over to them. Trustee Morris asked Ms. Rouke if this was good thing for the Village staff now that they do not have to maintain the licenses. Ms. Rouke replied that she did not have to maintain the dog licenses. Administrator Yamuder said, however, that the incoming revenue from the dog licenses did pay for MS4 municipal stormwater education material for the Village. Since this income would no longer be coming to the Village, he would check and see if Westchester could supply the same material for free. Trustee Breskin said getting this material for free from the County would be a good thing. A motion was made by Trustee Mohan and seconded by Trustee Lewis to adopt the resolution. The vote was approved by a vote of seven in favor, none opposed. RESOLUTION Resolution to Transfer the Licensing of Dogs To the Town of Pelham BE IT RESOLVED, that the Village of Pelham has been notified by the State of New York that as of January 1, 2011 the State of New York will no longer be responsible for the licensing of dogs and; BE IT FURTHER RESOLVED, that the Village of Pelham has been informed by the State of New York that the responsibility for the licensing of dogs will become the responsibility of the Village or may be transferred by the Village to the Town of Pelham by resolution; THEREFORE BE IT FURTHER RESOLVED, that the Board of Trustees transfers the responsibility of licensing of the dogs harbored in the Village of Pelham to the Clerk of the Town of Pelham and that the Village Administrator and Village Clerk are authorized to take the necessary and appropriate actions to effect this transition. Item #11– Resolution to Reduce Fees with a New Three Year Contract for Complus Mayor Hotchkiss said this resolution is for the Village fines collection service. Administrator Yamuder said the Village was able to get them to lower their rates by 13% but the agreement would increase from two years to three years. Trustee Breskin thanked Mr. Yamuder for getting a lower rate on this agreement. A motion was made by Trustee Breskin and seconded by Trustee Morris to adopt the resolution. The vote was approved by a vote of seven in favor, none opposed. Board Of Trustees Meeting Tuesday April 12, 2011 Page 13 RESOLUTION Authorizing Reduction Of Fees With A New Three Year Contract For Complus Data Innovations BE IT RESOLVED, that the Board of Trustees of the Village of Pelham hereby authorizes the reduction of fees in a current contract between the Village of Pelham and Complus Data Innovations of Elmsford, NY, for Parking Ticket Management Services from the current rate of 13% for in state collections and 20% for out of state collections to 12.5% for in state and 12.5% for out of state collections with a new three year contract and BE IT FURTHER RESOLVED that the Mayor is authorized to sign this agreement and the Mayor, the Village Administrator/Treasurer and the Village Attorney are authorized to take all necessary and appropriate actions to effect this agreement. Item #12–Continuing a Public Hearing Regarding Recognition of Hillside and Brookside Avenues as Public Streets- Postponed Mayor Hotchkiss said the Board is continuing its legal research into this matter. He suggested the Board table this decision until a later meeting. A motion was made by Trustee Breskin and seconded by Trustee Morris to adopt the resolution. The vote was approved by a vote of seven in favor, none opposed. VILLAGE OF PELHAM, NY Public Hearing Regarding Recognition of Hillside and Brookside Avenues as Public Streets Public Hearing Pursuant To The Provisions Of Village Law §6-612 And Village Law §7-732 In Regard To The Recognition Of Brookside Avenue From Wolfs Lane To Its Terminus At The Hutchinson River And Hillside Avenue From Carol Avenue To Its Terminus At The Hutchinson River As Public Streets In The Village Of Pelham. Committee and Community Liaison Reports Item #13– Commercial Zoning Review None Item #14– Site Plan Review None Board Of Trustees Meeting Tuesday April 12, 2011 Page 14 Item #15– B & W Site None Item #16– Employee Benefits/HR Manual None Item #17– Tree Committee None Item #18–Park Improvements None Item #19– Development (including 3rd Street RFP) Trustee Breskin stated that after speaking with some potential bidders for the RFP on 5th Avenue and 3rd Street, the impression he got from several of the bidders was that the guidelines in RFP were set in stone whereas the Board wanted to get options from the bidders as to how to produce the type of residential apartments on that lot that the Village is requesting. Trustee Breskin asked Mr. Yamuder to contact all the bidders registered with the Village and impart to them that there is room for creative input from the bidders in their proposals. Mr. Yamuder said he would contact all the registered bidders. Item #20– None Item #21– Other Business Administrator Yamuder stated that as part of the construction on the DPW Yard off of Sparks Avenue, Con-Ed has to put in a new transformer across the street to power the DPW building. He said this was not covered in the original plans for the building. He said the cost will be approximately $30,000. Trustee Breskin stated that the Administrator should speak to the construction manager about this and find out why it was not included in the original plans. Administrator Yamuder said it could be a design omission. Trustee Breskin stated the Village should pay now to have this transformer put in but should see if a contribution could come from the construction manager for the work incurred if indeed it was a design omission. A motion was made by Trustee Breskin and seconded by Trustee Mohan to adopt the resolution. The vote was approved by a vote of seven in favor, none opposed. Board Of Trustees Meeting Tuesday April 12, 2011 Page 15 Item #22– Authorizing Accounts Payable Trustee Marty is auditing the Accounts Payable. A motion was made by Trustee Marty and seconded by Trustee Breskin to adopt the resolution. The vote was approved by a vote of seven in favor, none opposed. RESOLUTION WHEREAS, pursuant to Section 5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Board of Trustees after audit of the following claims, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator: Fund Name: Amount General Fund $ 298,906.73 Water Fund $ 59,212.72 Capital Projects Fund $ 243,792.53 Trust and Agency Fund $0.00 H3 Fund $0.00 TE Expandable Trust Fund $1,095.51 Grand Total $ 603,007.49 NOW, THEREFORE, BE IT RESOLVED, that this Board hereby approves payment of the above-mentioned claims and authorizes payment thereof. Item #23– Authorizing Minutes of: February 15, 2011, March 1, 2011, and March 16, 2011 A motion was made by Trustee Mohan and seconded by Trustee Marty to adopt the minutes of February 15, 2011. The vote was approved by a vote of seven in favor, none opposed. February 15, 2011- Approved March 1, 2011- Tabled March 16, 2011- Tabled Item #24– Adjournment to Executive Session Board Of Trustees Meeting Tuesday April 12, 2011 Page 16 A motion was made by Trustee Mohan with a second by Trustee Morris to adjourn the public portion of the board meeting at 10:30 p.m. and go into Executive Session to discuss contractual matters, which the Board would adjourn for the evening. The motion was approved by vote of seven in favor, none opposed. Respectfully submitted, Peter Bonington, Secretary to the Village Administrator