Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING TUESDAY, APRIL 26, 2011, 7:30 PM VILLAGE HALL – 195 SPARKS AVENUE, PELHAM, NY Minutes* 1. Call To Order 2. Pledge of Allegiance 3. Mayor’s Report 4. Trustees’ Reports 5. Village Administrator’s Report 6. Public Comment Approximate Starting Time # Agenda Items: of Discussion Non-Recurring Items 7:40 p.m. 7. Fiscal Year 2011-2012 Village of Pelham Budget Adoption, All Resolutions Approved Continuing a Public Hearing Regarding Recognition of Hillside and Approved 8. Brookside Avenues as Public Streets- Postponed 9. Authorizing The Community Markets Farmer’s Market In Pelham To Approved Change The Existing Contract To Allow The Market To Take Place On Saturday Instead Of Sunday 10. Authorizing The Annual Chamber Of Commerce Street Fair To Take Place Approved On Saturday, June 4, 2011 11. Resolution Authorizing Robert Yamuder, Village Administrator, To Be Approved Appointed As A Member Of LISWIC (Long Island Sound Watershed Intermunicipal Council) 12. Authorizing A Contract Amendment For The Additional Framing And Approved Blocking Of The Salt Storage Building Interior Wall In New Village Yard Grants, Projects & Other Business 8:15 p.m. 13. Grants- Status Report Discussed 14 Monthly Budget Review Discussed 15. Other Business None Recurring Items 8:30 p.m. 16. Authorizing Accounts Payable Approved 17. Authorizing Minutes of: March 1, 2011 Approved 18. Adjournment to Executive Session 9:00 p.m. Next Scheduled Board Meetings are: Tuesday, May 10, 2011 Tuesday, May 24, 2011 All meetings start at 7:30 p.m. unless otherwise noted. * The Agenda is subject to change. Item #1 – Meeting called to order: The meeting of the Board of Trustees was called to order by Mayor Edward Hotchkiss at 7:40 p.m. Board Of Trustees Meeting Tuesday, April 26, 2011 Page 2 The following members of the Board of Trustees were present: Mayor Edward Hotchkiss, Trustees Marciona, Marty, and Morris The following members of the Board of Trustees were absent: Trustees Breskin, Mohan, and Lewis Village staff in attendance: Village Administrator Robert Yamuder, Secretary to the Village Administrator Peter Bonington Item #2 – Pledge of Allegiance: The Pledge of Allegiance was led by Mayor Hotchkiss. Reports Mayor Hotchkiss’s Report- Mayor Hotchkiss reported the Pelham Police Department had received a $25,000 federal grant for a new police vehicle. He said the Police Department applied for this grant directly, which showed good initiative on the part of the department. The Mayor encouraged other Village departments to pursue grant funding opportunities as well. He commented on the fire that took place at 313 6th Avenue last Tuesday. He said the cause of the fire appears to be electrical. He thanked the Pelham Fire Department for quickly extinguishing the blaze and getting the resident to safety. He announced that the annual hydrant flushing would be done in the Pelham Heights water district. He said in an effort to avoid overtime, the Village will be conducting the flushing during business hours and the flushing is scheduled to take place between May 31 and June 6, 2011. The Mayor reported on the Westchester County recycling statistics; the Village’s annual amount collected for recycling has risen in the past year from 41% in 2009 to 65% in 2010. He said this may be due in part to a bi-monthly pickup, as opposed to weekly pickup of recyclables, which may make residents more diligent in their disposal habits. The Mayor finished stating that on 7th Street will be closed for the Relay for Life fundraiser from 3 pm to 7 pm on Sunday, May 15. Board Of Trustees Meeting Tuesday, April 26, 2011 Page 3 Trustees Reports: Trustee Breskin- Absent Trustee Lewis- Absent Trustee Marciona- Trustee Marciona stated there is going to be a countywide study of a insect that affects ash trees. She said she would be in contact with Mr. Belteccas’ class who performed the original inventory of the Village trees for the Tree Committee and see if they can be of assistance in this study on any ash trees in the Village of Pelham. Trustee Marty- None Trustee Mohan- Absent Trustee Morris- Trustee Morris stated Trustee Marciona and she would be meeting with Town Supervisor Solimine regarding design revisions for Brick Park. She said that they would be working to get more “green” into the design through use of plantings. Village Administrator’s Report- Administrator Yamuder stated the annual Municipal Stormwater Management System (MS4) report is due in June 2011. He said a draft is now available on the Village website at www.pelhamgov.com. He said if residents have any questions they can call Village Hall. He concluded by saying there will be a vote on this report at the next Board meeting. Item #6– Public Comment- Rosemary Brooke of 166 Sparks Avenue asked the Board if it has made a determination in the matter concerning parked cars on Sparks Avenue. She had previously asked the Board if employees could park in the back DPW lot area. She said she had sent two emails to the Board Of Trustees Meeting Tuesday, April 26, 2011 Page 4 Village Administrator but had not received an answer. Trustee Morris replied that the Administrator is very busy and has answered emails in the past few months, which Ms. Brooke agreed with. Administrator Yamuder stated that the cars from Lot #7 will be moving back into the lot once construction is complete in the next month or two. Mayor Hotchkiss added that the Village is not going to take revenue producing spots for employee parking. He said in the nine years he had served on the Board, this was the first he was hearing of employee parking causing an issue on Sparks Avenue. Ms. Brooke then asked about the issue of speeding cars on Sparks Avenue. The Administrator responded that the Police Parking Enforcement officers have issued 48 summonses for speeding on Sparks. He said a speed bump or other obstacle would create more difficulties for the Village in terms of maintenance. He said the Village is looking into a speed limit sign and a possible STOP sign at the entrance into the DPW Yard. Ms. Brooke stated large 18 wheeler trucks are having difficulty getting into the Yard. Mr. Yamuder said these trucks have to deliver large steel parts for the roof of the building of the DPW House. He said this was not going to be a consistent problem because the driveway was designed to accommodate the vehicles of the DPW. The larger vehicles when and if they come, will be dealt with on a case by case basis. He said that traffic safety is a mutual concern, and he was always glad to hear comments from the public. Joe Peresi of Manning Circle stated that he had come to praise a lot of what the Board has done in past years throughout the Village. He said however that he had begun to worry about the state of Sparks Avenue. He asked the Board not to forget about this street as it pursues streetscape improvements. John Cassone of Seventh Avenue asked if the Verizon channel would be available in Pelham Manor. Secretary Bonington replied that in Pelham, local residents who have Verizon FiOS receive the Verizon signal for the municipal meetings on channel 43. He could not say whether Pelham Manor residents would receive it on that same channel. Mr. Cassone said he would have his friend check that channel and see if the Village of Pelham meetings are viewable. Mr. Cassone inquired if the Verizon PEG grant funds have been received. Mr. Yamuder responded the funds were received by the Village. He said Secretary Bonington, the Village IT consultant, and he are working on generating a list for the purchases of the equipment. Mr. Cassone asked how the bids for the RFP for Fifth Avenue and Third Street came in. The Mayor responded the Village is considering extending the deadline for submissions for a month or so to give potential bidders more of an opportunity to present their bids. Item #7– Fiscal Year 2011-2012 Village of Pelham Budget Adoption, All Resolutions Board Of Trustees Meeting Tuesday, April 26, 2011 Page 5 Mayor Hotchkiss mentioned some recent updates regarding the budget for fiscal year 2011- 2012. He said the Board had revised the proposed budget enough to keep the police officer and four crossing guards. He said, however, that the funding for lunchtime crossing guards at the schools would not take place this next year. The reason, he said, was that many school children do not leave during lunch period or they are picked up by caregivers. He said the Village will have to contribute almost three million dollars into the pension and health systems before it pays salaries this coming year. He also noted that the tax increase will be 8.7%. Trustee Marty said the Village will have to negotiate with the Village Unions to come to an agreement regarding the overtime and staffing issues. Trustee Morris added that they will have to work hard to remain within their budgetary limits. In connection with approval of the budget for Fiscal Year 2011-2012, the Board of Trustees should adopt the following resolutions tonight. A. Resolution with Amendments and Revisions to the Tentative Budget A motion was made by Trustee Marciona and seconded by Trustee Marty to close the hearing. The vote was approved by a vote of four in favor, none opposed. Trustees Breskin, Mohan, and Lewis were absent B. Resolution adopting Fees, including Parking Permit Fee Rates. A motion was made by Trustee Marty and seconded by Trustee Morris to close the hearing. The vote was approved by a vote of four in favor, none opposed. Trustees Breskin, Mohan, and Lewis were absent C. Resolution for Budget Adoption A motion was made by Trustee Marty and seconded by Trustee Morris to close the hearing. The vote was approved by a vote of four in favor, none opposed. Trustees Breskin, Mohan, and Lewis were absent D. Resolution to Levy Taxes A motion was made by Trustee Marty and seconded by Trustee Marciona to close the hearing. The vote was approved by a vote of four in favor, none opposed. Trustees Breskin, Mohan, and Lewis were absent E. Resolution Authorizing Investments Board Of Trustees Meeting Tuesday, April 26, 2011 Page 6 A motion was made by Trustee Morris and seconded by Trustee Marty to close the hearing. The vote was approved by a vote of four in favor, none opposed. Trustees Breskin, Mohan, and Lewis were absent F. Resolution Authorizing Levy of Additional Taxes A motion was made by Trustee Morris and seconded by Trustee Marty to close the hearing. The vote was approved by a vote of four in favor, none opposed. Trustees Breskin, Mohan, and Lewis were absent BUDGET RESOLUTION A VILLAGE OF PELHAM – APRIL 26, 2011 RESOLUTION AMENDING AND REVISING THE PROPOSED 2011-2012 VILLAGE BUDGET WHEREAS, the Board of Trustees has met at the times and place specified in the Notice of Public Hearing on the proposed budget and heard all persons desiring to be heard thereon; and, subsequently consulted with the appropriate Village officials on the contents thereof and determined that certain modifications would be desirable. NOW, THEREFORE, BE IT RESOLVED that the budget be amended and revised as follows BUDGET RESOLUTION B ADOPTING FEE SCHEDULE INCLUDING ANNUAL PARKING PERMIT RATES BE IT RESOLVED, that the Board of Trustees of the Village of Pelham hereby adopts the Fee Schedule for the Village of Pelham as follows: Village of Pelham Fee and Fine Schedule, April 26, 2011 Item Chapter Fee amount Alarm System § 27 No annual fee Alarms: False Alarm Fine § 27-7 No violation for 1st thru 3rd false. Violations issued for false alarms after 3rd, up to $250 per violation Amusement Device § 28 $250 per establishment and $250 per device Blasting Permit § 33, 34, 35, 68 $2,500 per blast, plus pre-blast surveys of properties reqd. w/in 500 ft. of a property being blasted, plus $50,000 bond or escrow for property damage; $2 million min. hazard & liability insurance Board Of Trustees Meeting Tuesday, April 26, 2011 Page 7 Building Permit § 34 $200 per $0-5000 value of work; (Consolidates in Fences, $10 per each additional $1000 in Tanks, Fuel Tank value of work with the Installation or Removal, requirement to substantiate cost HVAC, Demolition, etc.) of work upon completion. Building & Work w/o § 34 $1000 Permit Certificate of Occupancy § 34 $250 or Compliance Certification Letter (in Lieu § 34 $125 of Certificate of Occ.) Christmas Tree Sales $100 (plus $150 deposit) Curb Cut Fee, New § 33 and 76 $250 per opening/installation up to 25 Sidewalk installation, sq. ft., with $25 per each additional 50 Street Opening involving sq. ft. above 25 sq. ft. for new side-walks major construction and driveways; $25 per each addl. ft. for curbs, $350 refundable deposit. Driveway Apron, Sidewalk § 33 and 76 $100 curb and sidewalk minor Maintenance, minor curb repair and maintenance permit, repair and $350 refundable deposit. Dog License Fee § 41-2 $12.50 if spayed or neutered, $17.50 if not Dumpster Permit $50 per day, plus $5 per meter per day if it blocks a meter. (Public or Private Road.) Electrical Permit § 34 $100 plus $10 per electrical item (switch, outlet, fixture, etc.) Elevator Inspections $225 per inspection Excavation and Digging § 33 $1000 each separate violation, for work w/o Permit w/o a permit, or in violation of a permit, Film Permit Fee § 44-3 $600 per day 8 am-8 pm $900 per day 7 am-9 pm $1,200 per day, before 7 a.m. and/or after 9 p.m. Plus $25 per parking space rental (over- rides hourly parking limits), plus police costs (if assigned for traffic control) Item Chapter Fee amount Fire Inspection Fees State Code and $100 per building or (includes Haz. Chem., Village Code establishment, whichever is Flammable Stor., Dry greater Cleaning, Lumber Yards) Board Of Trustees Meeting Tuesday, April 26, 2011 Page 8 Games of Chance (net § 52-12 (B) Not to exceed 5% of net proceeds fee) proceeds Hazardous Chemicals * See Fire Inspection Fee. Ice Cream Vendor (Truck) $100 per year Motor Vehicle Service § 34; and Fire $100 Garage or Motor Vehicle Inspection Fee Repair and Spray Booth Motor Vehicle – Fuel § 34; and Fire $25 per nozzle Dispenser Permit (per Inspection Fee nozzle, annual) Newsrack/box Permit § 59, Newsracks $35 annual fee Parking Permit Fees Resident Annual $700 Resident Semi-annual $385 Resident Quarterly $225 Resident Monthly $85 Non-Resident Annual $1,400 (Lot 1 Commuter Rate $2000 effective Jan.1,2011) Non-Res. Semi-annual $750 Non-Resident $425 Quarterly Non-Resident Monthly $140 Merchant Annual $500 Merchant Semi-annual $300 Merchant Quarterly $175 Merchant Monthly $75 Plumbing Permit § 34 $100 plus $10 for ea. addl. fixtr. Sidewalk Café Permit § 75 $200 Sign/Marquee Permit § 77-5 $200 application fee (Awning or Canopy – same) Site Plan Review § 79 $500 per lot Street Opening Permit § 33 $300 per opening up to 25 sq. ft., $100 per each addl. 100 s.f., $350 refundable deposit. Taxicab – Cab Lic Fee § 84 $100 annual Taxi – Driver Fee § 84 $50 annual, plus fingerprinting costs Taxi – Inspection Fee § 84 $50 per inspection Taxi Stand Parking Space § 90 $900 per year Taxi – parking Overnight § 90 Under review. on Harmon Wireless Telecomm. § 87 $5,000; $2,000 for co-location Devices Water Shut-Off/Turn-On $100 Fee Board Of Trustees Meeting Tuesday, April 26, 2011 Page 9 Zoning Board of Appeals §98-128 Residential Application $250 Application or Appeal Fee Commercial Application $500 Board Of Trustees Meeting Tuesday, April 26, 2011 Page 10 Village of Pelham Non-moving violations and fines for Parking, as listed on each ticket: Description Code Section cited Current (VO = Village Code) Fine Illegal Parking at Expired Meter VO § 90-30 A. (2) $30 * Fine if paid by end of day *$15 Illegally parked beyond time limit of the VO § 90-31, VO § 90-56 $30 metered parking *$15 Over time in a Limited-Time parking VO § 90-20, VO § 90-53 $30 zone (unmetered); *Fine if paid BEOD *$15 Night Parking – 2 AM to 6 AM VO § 90-16 $40 * Fine if paid by end of day *$20 Over 12 inches from the curb VO § 90-14 B. $40 Parking Obstructing a driveway VO § 90-14 D. (1) $50 Parking On/Obstructing a sidewalk VO § 90-14 C. (2) $50 Parking in a NO PARKING area VO § 90-15, VO § 90-49 $75 Parking on the wrong side of the street VO § 90-14 B. $50 Double Parked VO § 90-14 C. (1) $75 Obstructing a Fire Hydrant VO § 90-14 E. $100 Parked in a Prohibited Area near VO § 90-14 D. (2) & (3) $100 Firehouse Illegally parked in a Handicapped Zone VO § 90-14 F. $100 Parked in a Village Lot or Space VO § 90-24, VO § 90-25 $75 without Permit Parked in a Tow-Away Zone VO § 90-22, VO § 90-58 $100 Parked on a Crosswalk VO § 90-14 C. (3) $50 Obstructing a Curb Cut VO § 90-14 D. (4) $50 Parking in a Bus Stop space VO § 90-22.1, § 90-55 $50 Parking in a Taxi Stand space VO § 90-22.2, § 90-57 $50 Other violations Misc.(Dog waste, snow) VO § 42-7 Dog – $40 § 54-78; $40 § 81 Snow – State Vehicle and Traffic law violations listed on tickets Description State Law cited Current Fine Invalid Inspection sticker displayed VTL – § 306 B. $40 Invalid Registration VTL – § 401 (1) $40 Board Of Trustees Meeting Tuesday, April 26, 2011 Page 11 AND BE IT RESOLVED, that the Mayor, Village Administrator, Village Attorney, Treasurer, Building Inspector and Police Chief are authorized to take the necessary and appropriate actions to effect and apply these fee rates. BUDGET RESOLUTION C VILLAGE OF PELHAM APRIL 26, 2011 BUDGET ADOPTION RESOLUTION RESOLUTION ADOPTING A BUDGET FOR THE FISCAL YEAR COMMENCING JUNE 1, 2011 AND ENDING MAY 31, 2012 MAKING APPROPRIATIONS FOR THE CONDUCT OF THE VILLAGE GOVERNMENT AND ESTABLISHING THE RATES OF COMPENSATION FOR OFFICERS AND EMPLOYEES FOR SUCH PERIOD. WHEREAS, this Board of Trustees has met at the time and place of April 12, 2011, as specified in The Notice of Public Hearing on the tentative budget and heard all persons desiring to be heard thereon. NOW, THEREFORE, BE IT RESOLVED that the budget as amended at Work Sessions held on Monday, March 21, 2011, Tuesday, March 22, 2011, Thursday, March 24, 2011, Thursday March 31, 2011 and Monday April 4, 2011 as well as the Budget Hearing held on Tuesday April 12, 2011, and subsequent changes dated Tuesday, April 19, 2011 as hereinafter set forth is hereby adopted and the salaries and wages stated in the Salary Schedule of the budget are fixed at the amounts shown and are effective June 1, 2011, unless provided for by other means. BUDGET RESOLUTION D VILLAGE OF PELHAM RESOLUTION LEVYING TAXES FOR FISCAL YEAR 2011-2012 APRIL 26, 2011 RESOLUTION DATED APRIL 26, 2011, LEVYING THE 2011 VILLAGE TAX, ESTABLISHING THE TAX RATE, FIXING DATES OF PAYMENT. Board Of Trustees Meeting Tuesday, April 26, 2011 Page 12 WHEREAS, pursuant to Section 5-508 of the Village Law, the Board of Trustees has adopted the Village Budget for the fiscal year commencing June 1, 2011 and ending May 31, 2012, and WHEREAS, such budget as adopted establishes a general Village tax levy of $9,672,996 for this period. NOW THEREFORE, BE IT RESOLVED that there are levied and assessed the sum of $9,672,996 against all taxable real property and special franchise in the Village, pursuant to this budget, as adopted, and the 2011 Village tax rate is set at $6.963542 per thousand dollars of assessed valuation for Homestead Properties and $9.155035 per thousand dollars of assessed valuation for Non-Homestead Properties. The Collector of Taxes is hereby authorized and directed to extend and carry out upon the 2011 tax roll the amount to be levied against each parcel of real property and each special franchise shown thereon, AND BE IT FURTHER RESOLVED, that pursuant to Section 1432 of the Real Property Tax Law, taxes levied as aforesaid are due June 1, and payable by June 30, 2011, and the dates and rates of interest shall be set as follows: Payment Due: Due June 1, 2011 From June 1, 2011 to June 30, 2011 - No Interest On July 1, 2011 - 5% will be added and 1% additional on the first day of each month thereafter until paid. BUDGET FOR THE VILLAGE OF PELHAM FOR THE FISCAL YEAR JUNE 1, 2011 TO MAY 31, 2012 GENERAL FUND Government Support...........................................................… $1,509,962 Public Safety.......................................................................… $5,255,832 Transportation........................................................................ $897,546 Home & Community Services................................................ $777,100 Employees’ Benefits............................................................... $3,582,820 Debt Service Payments............................................................ $438,209 Transfer to Capital……........................................................... $15,000 TOTAL $12,476,469 Less Estim Revenue……………………………………………… $2,803,473 Tax Levy................................................................................... $9,672,996 Assessed Valuation: HOMESTEAD................................... $1,158,221,262 Tax Rate Per Thousand Homestead............................................$6.963542 Assessed Valuation: NON-HOMESTEAD.............................. $175,605,379 Tax Rate Per Thousand. ................................................……..$9.155035 The total amount of local assistance to the General Fund Board Of Trustees Meeting Tuesday, April 26, 2011 Page 13 anticipated to be received from the State of New York during the fiscal year 2011– 2012 .............................................. $73,154 RATES OF INTEREST Payment Due: Due June 1, 2011 From June 1, 2011 to June 30, 2011 - No Interest On July 1, 2011 - 5% will be added and 1% additional on the first day of each month thereafter until paid. PLEASE NOTE: It is the taxpayer’s responsibility to remember the due date of the tax payment – JUNE 1, 2011, payable without interest until June 30, 2011. SENIOR CITIZENS: You may be eligible for tax exemption if you are age 65 and over. For more information, please call or write: Town Receiver of Taxes or Town Tax Assessor 34 5th Avenue 34 5th Avenue PELHAM, NY 10803 PELHAM, NY 10803 914-738-1642 914-738-2878 THIRD PARTY NOTIFICATION Under New York State Law (Chapter 758, Laws of 1986) if you are either 65 years of age or older or disabled and own and occupy a 1, 2, or 3 family residence, you may designate a consenting adult third party to receive duplicate copies of your tax bills and notice of unpaid taxes until further notice. Applications may be obtained in person from the Tax Office, 34 5th Avenue, Pelham, New York 10803 or by mail if you include with your request a self- addressed stamped envelope. Applications for third party notification must be filed with the Receiver of Taxes no later than June 1, 2011. TAX SCHEDULE JANUARY: Second Half School Taxes Town of Pelham APRIL: Town Taxes Town of Pelham JUNE: Village Taxes are due w/o interest by June 30th Board Of Trustees Meeting Tuesday, April 26, 2011 Page 14 To: Village of Pelham (Town Receiver of Taxes) SEPTEMBER: First Half School Taxes Town of Pelham The data used to calculate real property taxes due includes, but is not limited to, the tax rates and assessed valuation applicable to each parcel of real property, as shown on the reverse side of this sheet. The Village of Pelham, Assessed under Full Valuation by the Town of Pelham, shall submit assessment information in compliance with the applicable Section of the Real Property Tax Law. If you feel your assessment is too high, you have the right to seek a reduction in the future. Applications for challenging your assessment and a copy of the booklet “How to File a Complaint about Your Assessment” are available at the Assessment Office. Any tax questions can be answered by calling the Town of Pelham Tax Assessor at 738-2878 or the Town of Pelham Receiver of Taxes at 738-1642 for Village, School or Town tax information. BUDGET RESOLUTION E 2011-2012 VILLAGE OF PELHAM BUDGET AUTHORIZATION FOR INVESTMENTS RESOLVED, that the Village Administrator/Treasurer and/or Deputy Treasurer, during the fiscal year beginning June 1, 2011 are authorized to invest monies not needed for immediate expenditure in accordance with the provisions of the General Municipal Law, the Local Finance Law and the Village’s investment policy. BUDGET RESOLUTION F 2011-2012 VILLAGE OF PELHAM BUDGET RESOLUTION AUTHORIZING THE LEVY AND COLLECTION OF ADDITIONAL TAXES UPON TERMINATION OF EXEMPT STATUS RESOLVED, that the Town Assessor and Receiver of Taxes, during the fiscal year beginning June 1, 2011 are authorized to levy and collect additional Village taxes upon termination of exempt status of real property in accordance with provisions of Section 494 of the Real Property Tax Law. Board Of Trustees Meeting Tuesday, April 26, 2011 Page 15 Item #8–Continuing a Public Hearing Regarding Recognition of Hillside and Brookside Avenues as Public Streets- Postponed The Board decided to table this resolution until a later meeting. A motion was made by Trustee Marty and seconded by Trustee Morris to postpone the hearing. The vote was approved by a vote of four in favor, none opposed. Trustees Breskin, Mohan, and Lewis were absent VILLAGE OF PELHAM, NY Public Hearing Regarding Recognition of Hillside and Brookside Avenues as Public Streets Public Hearing Pursuant To The Provisions Of Village Law §6-612 And Village Law §7-732 In Regard To The Recognition Of Brookside Avenue From Wolfs Lane To Its Terminus At The Hutchinson River And Hillside Avenue From Carol Avenue To Its Terminus At The Hutchinson River As Public Streets In The Village Of Pelham. Item #9–Authorizing The Community Markets Farmer’s Market In Pelham To Change The Existing Contract To Allow The Market To Take Place On Saturday Instead Of Sunday. Trustee Morris stated that the Mayor had discussed changing the day of the Farmer’s Market from Sunday to Saturday. She asked Frankie Rowland what the first day would be. Ms. Rowland replied that Saturday, May 28 would be the first Farmer’s Market of the season. A motion was made by Trustee Morris and seconded by Trustee Marciona to postpone the hearing. The vote was approved by a vote of four in favor, none opposed. Trustees Breskin, Mohan, and Lewis were absent RESOLUTION AUTHORIZING THE COMMUNITY MARKETS FARMER’S MARKET IN PELHAM TO CHANGE THE EXISTING CONTRACT TO ALLOW THE MARKET TO TAKE PLACE ON SATURDAY INSTEAD OF SUNDAY BE IT RESOLVED, that the Mayor and Board of Trustees hereby Authorize The Community Markets Farmer’s Market In Pelham To Change The Existing Contract To Allow The Market To Take Place On Saturday Instead Of Sunday; Board Of Trustees Meeting Tuesday, April 26, 2011 Page 16 BE IT FURTHER RESOLVED, that the Mayor and Village Administrator are authorized to take the necessary and appropriate actions to effect and execute this change for these services. Item #10– Authorizing The Annual Chamber Of Commerce Street Fair To Take Place On Saturday, June 4, 2011 Mayor Hotchkiss stated the Pelham Chamber of Commerce Street Fair is scheduled to take place on June 5th, 2011. Trustee Morris said this year the Chamber will have to coordinate with the Farmer’s Market which will be taking place the same day. The Mayor said they would have to find out how that arrangement would work. He said it was important to note that The Chamber will assume all overtime costs. A motion was made by Trustee Marty and seconded by Trustee Marciona to postpone the hearing. The vote was approved by a vote of four in favor, none opposed. Trustees Breskin, Mohan, and Lewis were absent RESOLUTION AUTHORIZING THE ANNUAL STREET FAIR OPERATED BY THE CHAMBER OF COMMERCE TO BE HELD ON SATURDAY JUNE 4, 2011 BE IT RESOLVED, that the Board of Trustees of the Village of Pelham authorizes the annual Chamber of Commerce Pelham Street Fair to take place on Saturday, June 4, 2011, and authorizes the closure of the following streets from 8 am to 6pm: • 5th Avenue from First Street to 330 5th Ave. North of Lincoln, • the one-way part of 2nd Street, from 5th Avenue to 4th Avenue, • the one-block portion on the one-way section of Harmon Avenue, east of 5th Avenue, • the north side, westbound portion of Pelhamwood Avenue, for the staging of a classic car show (weather permitting), BE IT FURTHER RESOLVED, that the Chamber of Commerce will be responsible for all Village Of Pelham overtime costs that occur for this event; AND BE IT FURTHER RESOLVED, that Mayor and Board authorize the appropriate Village officials and staff to take the necessary and appropriate actions to allow the Fair to take place, with the requirement that the Village of Pelham be provided with the insurance satisfactory to the Village’s insurance carrier by the Pelham Chamber of Commerce. Board Of Trustees Meeting Tuesday, April 26, 2011 Page 17 Item #11–Resolution Authorizing Robert Yamuder, Village Administrator, To Be Appointed As A Member Of LISWIC (Long Island Sound Watershed Intermunicipal Council) Administrator Yamuder stated this resolution is to allow him to become a member of the Long Island Watershed Intermunicipal Council. Mr. Yamuder stated it is a collection of 12 municipalities and has been used as a model by other organizations in the county. He said in terms of grants, participation in this forum is helpful in securing funding for projects. A motion was made by Trustee Marciona and seconded by Trustee Morris to adopt the resolution. The vote was approved by a vote of four in favor, none opposed. Trustees Breskin, Mohan, and Lewis were absent RESOLUTION AUTHORIZING ROBERT YAMUDER, VILLAGE ADMINISTRATOR, TO BE APPOINTED AS A MEMBER OF LISWIC (LONG ISLAND SOUND WATERSHED INTERMUNICIPAL COUNCIL) BE IT RESOLVED, that the Mayor and Board of Trustees hereby Authorize Robert Yamuder, Village Administrator, To Be Appointed As A Member of LISWIC (Long Island Sound Watershed Intermunicipal Council); BE IT FURTHER RESOLVED, that the Mayor and Village Administrator are authorized to take the necessary and appropriate actions to effect and execute this appointment. Item #12–Authorizing A Contract Amendment For The Additional Framing And Blocking Of The Salt Storage Building Interior Wall In New Village Yard Administrator Yamuder stated this resolution is for the construction of a timber wall around the base of the DPW Yard salt shed. He said the building of a wooden wall to stabilize the shed is a good alternative to concrete which can be eroded by contact with the salt. He said the cost will be coming from the contingencies so it will not affect the overall price of the project. Trustee Marty asked when the first payment on the bond will be due. Mr. Yamuder responded that the first payment will be in fiscal year 2012-2013. Trustee Marciona said the Village should look into green roofs and other environmentally friendly initiatives for the DPW building. A motion was made by Trustee Marty and seconded by Trustee Marciona to adopt the resolution. The vote was approved by a vote of four in favor, none opposed. Trustees Breskin, Mohan, and Lewis were absent Board Of Trustees Meeting Tuesday, April 26, 2011 Page 18 RESOLUTION RESOLUTION AUTHORIZING A CONTRACT AMENDMENT FOR THE ADDITIONAL FRAMING AND BLOCKING OF THE SALT STORAGE BUILDING INTERIOR WALL IN NEW VILLAGE YARD BE IT RESOLVED, that the Board of Trustees of the Village of Pelham hereby authorizes an amendment of the General Construction Contract with MVM Construction LLC in the amount of $73,500.00 as proposed by PCI, Engineering for the additional framing and blocking to raise the effective working height of the salt storage building interior wall for the new Village Yard. The subject amendment will not increase the contract amount of the $1,913,000, and; THEREFORE BE IT FURTHER RESOLVED, that the Mayor and Village Administrator are authorized to take the necessary and appropriate actions to effect this amendment. Item #13– Grants- Status Report Secretary Bonington gave the Village grants report. He noted that all four of the Village flooding grants have now been submitted to their appropriate agencies and are under review. Mr. Bonington stated the New York Main Street grants from 2005 and 2006 have been almost entirely distributed to the Village, local business owners, and the Pelham Picture House. The reminded the Board that the closing deadline is still set for June 30, 2011. Mr. Bonington said the Dormitory Authority Community Capital Assistance Project for the First Street parking lot has been submitted for their review. He stated the Administrator and he will plan to bid the project out in the coming weeks. Mr. Bonington finished his report by saying the $50,000 Member Item Grant from Senator Klein’s office has been received in full by the Village Police and Fire Departments. The grant has been moved to the grants completed category of the spreadsheet. Item #14–Monthly Budget Review Administrator Yamuder stated at this time in fiscal year 2009-2010 the Village is approximately 92.7% spent. He stated most of the Village revenues have been collected at this time. He said sales tax and other non-property taxes are still coming in however. He said there may be an additional $46,000 that will be collected in the last months of this fiscal year. He noted however that parking lot fees and meter fees are lower than expected. On the Village expenses, the Administrator said several items are over budget. He stated the legal fees and DPW and Fire Department overtime specifically. He said much of the overtime involving the DPW was due to the timing and the amount of snow this past year. Board Of Trustees Meeting Tuesday, April 26, 2011 Page 19 Item #15–Other Business None Item #16–Authorizing the Accounts Payable Trustee Breskin audited the Accounts Payable. Trustee Breskin was absent. A motion was made by Trustee Marty and seconded by Trustee Morris to adopt the resolution. The vote was approved by a vote of four in favor, none opposed. Trustees Breskin, Mohan, and Lewis were absent RESOLUTION WHEREAS, pursuant to Section 5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Board of Trustees after audit of the following claims, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator: Fund Name: Amount General Fund $ 142,839.59 Water Fund $0.00 Capital Projects Fund $0.00 Trust and Agency Fund $ 700.00 H3 Fund $ 0.00 TE Expand Trust Fund $ 0.00 Grand Total $143,539.59 NOW, THEREFORE, BE IT RESOLVED, that this Board hereby approves payment of the above mentioned claims and authorizes payment thereof. Item #17– Authorizing Minutes of: March 1, 2011 Board Of Trustees Meeting Tuesday, April 26, 2011 Page 20 A motion was made by Trustee Marty and seconded by Trustee Marciona to adopt the minutes of the March 1 Board meeting. The vote was approved by a vote of four in favor, none opposed. Trustees Breskin, Mohan, and Lewis were absent March 1, 2011- Approved March 16, 2011- Tabled April 12, 2011- Tabled Item #18–Adjournment to Executive Session A motion was made by Trustee Marty with a second by Trustee Marciona to adjourn the public portion of the board meeting at 9:15 p.m. and go into Executive Session to discuss personnel and real estate matters, which the Board would adjourn for the evening. The motion was approved by vote of four in favor, none opposed. Trustees Breskin, Mohan, and Lewis were absent Respectfully submitted, Peter Bonington, Secretary to the Village Administrator