Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING TUESDAY, APRIL 19, 2016, 8:00 PM VILLAGE HALL – 195 SPARKS AVENUE, PELHAM, NY 10803 MINUTES 1. Call To Order 2. Pledge of Allegiance 3. Roll Call 4. Mayor’s Report 5. Trustees’ Reports 6. Village Administrator’s Report 7. Public Comments # Agenda Items: Non-Recurring Items 8. Acknowledging the Retirement of Police Sergeant David Condon Acknowledged 9. Swearing in of Newly Appointed Police Sergeants Sworn In 10. Continuation of a Public Hearing on Proposed Local Law No. 1 of Public Hearing 2016 to Exceed Tax Cap, if Necessary Closed 11. Continuation of a Public Hearing on the Proposed Preliminary Budget Public Hearing for Fiscal Year 2016-17 Closed 12. Fiscal Year 2016-17 Budget Adoption (All Resolutions) Approved 13. Discussion on 2016-17 Street Paving List Using CHIPS Funding Discussed 14. Resolution Authorizing an Intermunicipal Agreement with the City of Approved New Rochelle for Street Resurfacing and Engineering Services 15. Resolution Authorizing Professional Services Agreement with Sean Approved Jancski Landscape Architect LLC. for the Design and Construction Observation of Renovations at Wolfs Lane Park 16. Resolution Accepting a Donation of $200.00 from Various Donors for Approved the Purchase of a Police Canine 17. Discussion on Current Parking License Agreement between Clovelly Discussed in Pelham, Inc. and the Village of Pelham 18. Other Business – Statement of Revenue and Expenditures as of Discussed March 31, 2016 and Village Code Changes Recurring Items 19. Authorizing Accounts Payable Approved 20. Authorizing the Minutes of: N/A 21. Adjournment to Executive Session (if needed) Approved Next Regularly Scheduled BOT Meetings: Tuesday, May 3, 2016 Tuesday, May 17, 2016 All meetings start at 8:00 p.m. unless otherwise noted. *The Agenda is subject to change.* Board of Trustees Regular Meeting Tuesday, April 19, 2016 Item # 1 – Meeting called to order: The meeting of the Board of Trustees was called to order by Mayor Volpe at 8:00 p.m. Item # 2 – Pledge of Allegiance: The Pledge of Allegiance was led by Mayor Volpe. Item # 3 – Roll Call: Present were Trustees Cassidy, Ferrara, Kagan, Mutti, Reim and Reinke. Also present were Village Administrator Yamuder and Assistant to the Village Administrator Scelza. Mayor’s Report: Mayor Volpe reported that he attended a meeting with representatives from the School District, Village of Pelham Manor and the Town of Pelham to discuss potential traffic calming measures around the various school complexes in the Village. Mayor Volpe mentioned a crosswalk will be installed on Stellar Avenue as well as other possible traffic calming ideas discussed at the meeting. He also urged all residents to slow down when driving through the community. Mayor Volpe thanked members of the Fire Department for all their efforts at a recent house fire that took place on Pelhamdale Avenue. Trustees’ Report: Trustee Cassidy reported he was finalizing the ten year financial data spreadsheet and once it was completed it could be posted on the Village’s website. ******** Trustee Ferrara had nothing to report. ******** Trustee Kagan reported residents received a poorly written letter from Sustainable Westchester attempting to explain the Community Choice Aggregation Energy Program. Residents are automatically opted into the program unless they wish to opt out. He urged residents to visit the Village’s website or www.westchesterpower.org for further information on the program. He also reported that he begun working on the Village Code revision project with Trustee Reinke. Page 2 Board of Trustees Regular Meeting Tuesday, April 19, 2016 ******** Trustee Mutti reported that a number of park enhancements have been planned including the downtown hanging flower baskets which will be donated by the Pelham Preservation and Garden Society. She is also expecting the revised Wolfs Lane Park drawings in the next week so the Board can review and discuss at future meetings. ******** Trustee Reim thanked the Fire Department for their response to a recent house fire on Pelhamdale Avenue. He mentioned that two firefighters sustained minor injuries as a result of the fire, but will be returning to work shortly. ******** Trustee Reinke had nothing to report. Village Administrator’s Report: Village Administrator Yamuder reported that the Westchester County Health Department will be applying larvacide to catch basins throughout the Village in the next two weeks in an effort to prevent mosquito-borne diseases. Village Administrator Yamuder mentioned the Village received notification from the New York State Department of Transportation of its intent to replace the East Third Street Bridge. The existing bridge, built in 1925, is eligible for the National Register of Historic Places and this public notice explains the special reporting and documentation requirements for this project. Item # 7 – Public Comments Louise Podszus, 59 Clifford Avenue, reported possible sidewalk violations in front of 65 and 79 Clifford Avenue. Mayor Volpe responded that the Department of Public Works Foreman will investigate tomorrow and report back to him. Page 3 Board of Trustees Regular Meeting Tuesday, April 19, 2016 Non-Recurring Items Item # 8 – Acknowledging the Retirement of Police Sergeant David Condon Mayor Volpe acknowledged the retirement of Police Sergeant David Condon who served the Village of Pelham for 30 years. Mayor Volpe stated that he served the community admirably and thanked him for his service. Mayor Volpe presented Police Sergeant David Condon with a certificate of appreciation. Page 4 Board of Trustees Regular Meeting Tuesday, April 19, 2016 Item # 9 – Swearing in of Newly Appointed Police Sergeants Mayor Volpe stated two resolutions were approved at the April 4, 2016 Board of Trustees meeting promoting Police Officer’s Danny Green and Ryan Carden to the position of Police Sergeant due to recent staff changes. Mayor Volpe swore in Police Officer Danny Green as a Police Sergeant in the Village of Pelham Police Department. Mayor Volpe swore in Police Officer Ryan Carden as a Police Sergeant in the Village of Pelham Police Department. Page 5 Board of Trustees Regular Meeting Tuesday, April 19, 2016 Item # 10 – Continuation of a Public Hearing on Proposed Local Law No. 1 of 2016 to Exceed Tax Cap, if Necessary Mayor Volpe stated that the current Preliminary Budget for Fiscal Year 2016-17 is under the tax cap by $1,000 or -0.009%. The Mayor and Board debated issuing debt for the purchase of a pay loader and police vehicle totaling $190,000 and discussed the impact to the budget. Under that scenario the tax levy would increase by 0.385% and still remain under the tax cap by $86,000. After a lengthy discussion, a motion was made by Trustee Mutti and seconded by Trustee Ferrara to close the Public Hearing on the proposed local law to override the tax cap. The vote was approved by a vote of seven in favor, none opposed. Page 6 Board of Trustees Regular Meeting Tuesday, April 19, 2016 Item # 11 – Continuation of a Public Hearing on the Proposed Preliminary Budget for Fiscal Year 2016-17 A motion was made by Trustee Kagan and seconded by Trustee Cassidy to close the Public Hearing on the Preliminary Budget for Fiscal Year 2016-17. The vote was approved by a vote of seven in favor, none opposed. Page 7  Board of Trustees Regular Meeting Tuesday, April 19, 2016 Item # 12 – Fiscal Year 2016-17 Village of Pelham Budget Adoption (All Resolutions) Budget Resolution (A) Resolution Amending and Revising the Tentative 2016-17 Village Budget for Finalization as Adopted Budget Whereas, the Board of Trustees has met at the times and place specified in the Notice of Public Hearing on the proposed budget and heard all persons desiring to be heard thereon; and, subsequently consulted with the appropriate Village officials on the contents thereof and determined that certain modifications would be desirable; and Whereas, the budget was reviewed and amended at Budget Work Sessions held on March 23, 2016 and March 28, 2016, and at Budget Public Hearings on April 4, 2016 and April 19, 2016. Now, therefore, be it resolved, that the Tentative Budget be amended and revised as follows: Motion by: Trustee Mutti Seconded by: Trustee Ferrara Vote: 7-0 Summary of Changes to FY2016-17 Tentative Budget Budget changes through: April 19, 2016 Expenses Review Page Date # Acct # Detail Proposed Revised Change 0 (Fire 3410) 29 A.3410.201 Fire Department - Equipment 25,000 18,000 7,000 3/23/2016 28 A.3410.101 Fire Department - Personnel Services 1,410,543 1,358,854 51,689 3/23/2016 28 A.3410.120 Fire Department - Overtime 200,000 225,000 -25,000 3/23/2016 28 A.3410.130 Fire Department - Holiday Pay 106,000 100,000 6,000 3/23/2016 28 A.3410.135 Fire Department - Atttendance Bonus 7,500 5,000 2,500 3/23/2016 30 A.3410.423 Fire Department - Heating Oil 15,000 10,000 5,000 Fire Department - Personnel Services Fire 3/28/2016 28 A.3410.102 Chief 59,481 31,200 28,281 Fire Department - Personnel Services + 1 3/28/2016 28 A.3410.101 Lt 91,343 100,477 -9,134 0 (Police 3120) 26 A.3120.200 Police Department - Vehicle Purchase 40,950 0 40,950 3/23/2016 25 A.3120.101 Police Department - Personnel Services 2,657,957 2,640,418 17,539 3/23/2016 25 A.3120.120 Police Department - Overtime 330,000 300,000 30,000 Page 8  Board of Trustees Regular Meeting Tuesday, April 19, 2016 3/23/2016 26 A.3120.202 Police Department - Furniture 1,500 0 1,500 0 (DPW & Various) 32 A.5110.201 Street Maintenance - Equipment 30,000 7,500 22,500 3/23/2016 32 A.5110.400 Street Maintenance - Contractual 150,000 20,000 130,000 3/23/2016 33 A.5112.400 Permanent Improvements - Contractual 25,000 10,000 15,000 Snow Removal - Equipment (Plow for 3/23/2016 33 A.5142.201 Truck) 7,000 7,000 0 3/23/2016 22 A.1640.411 Central Garage - Fuel 100,000 75,000 25,000 3/23/2016 22 A.1640.415 Central Garage - Materials and Supplies 70,000 65,000 5,000 3/23/2016 22 A.1640.422 Central Garage - Utilities 20,000 18,000 2,000 3/23/2016 27 A.3320.201 On Street Parking - Equipment 15,000 7,500 7,500 3/23/2016 28 A.3320.401 On Street Parking - Complus 50,500 45,000 5,500 Street Maintenance - Material and 3/23/2016 32 A.5110.415 Supplies 45,000 40,000 5,000 3/23/2016 32 A.5110.422 Street Maintenance - Utilities 1,450 0 1,450 3/23/2016 34 A.5142.415 Snow Removal - Materials and Supplies 80,000 60,000 20,000 3/23/2016 34 A.5182.422 Street Lighting - Utilities 85,000 80,000 5,000 3/23/2016 35 A.5989.400 Traffic - Contractual Expenses 5,000 4,500 500 3/23/2016 35 A.5989.453 Traffic - Maintenance of Equipment 15,000 13,000 2,000 3/23/2016 35 A.7110.107 Parks - Seasonal Help 30,000 20,000 10,000 3/23/2016 36 A.7110.415 Parks - Materials and Supplies 3,000 1,000 2,000 3/23/2016 37 A.8140.120 Storm/Sanitary Sewers - Overtime 6,000 1,000 5,000 Storm/Sanitary Sewers - Contractual 3/23/2016 37 A.8140.400 Expenses 65,000 50,000 15,000 3/23/2016 38 A.8170.120 Street Cleaning - Overtime 40,000 35,000 5,000 3/23/2016 39 A.8560.400 Community Environment - Contractual 40,000 35,000 5,000 Community Environment - Materials & 3/23/2016 39 A.8560.415 Supplies 3,000 1,000 2,000 Community Environment - Tree 3/23/2016 39 A.8560.480 Replacement 3,000 1,000 2,000 Snow Removal - Equipment (Plow for 3/28/2016 32 A.5142.201 Truck) 7,000 0 7,000 (Bldg) 0 3/23/2016 31 A.3620.400 Safety Inspection - Software 43,290 8,290 35,000 Safety Inspection - Miscellaneous 3/23/2016 31 A.3620.440 Expenses 175 0 175 0 Non-Union 17 A.1230.101 Administrator - Personnel Services 138,657 140,044 -1,387 Assist to Administrator - Personnel Salaries 17 A.1230.101 Services 45,000 45,450 -450 3/23/2016 18 A.1325.101 Village Treasuruer - Personnel Services 68,340 69,023 -683 3/23/2016 18 A.1325.101 Village Treasuruer - Personnel Services 50,058 50,559 -501 3/23/2016 18 A.1325.101 Village Treasuruer - Personnel Services 45,860 46,319 -459 3/23/2016 19 A.1410.101 Village Clerk - Personnel Services 65,425 66,079 -654 3/23/2016 30 A.3620.101 Safety Inspection - Personnel Services 95,322 96,275 -953 Page 9  Board of Trustees Regular Meeting Tuesday, April 19, 2016 Police Department - Personnel Services 3/23/2016 25 A.3120.101 (Chief) 159,658 161,255 -1,597 Police Department - Personnel Services 3/23/2016 25 A.3120.101 (Lt.) 132,500 133,825 -1,325 3/23/2016 25 A.3120.104 Police Department - Clerical P/T 15,286 15,439 -153 3/23/2016 25 A.3120.105 Police Per Serv - Crossing Guard 119,153 120,340 -1,187 3/23/2016 25 A.3120.106 Police Per.Serv. Parking Enforce 111,217 112,329 -1,112 Various 3/23/2016 Accts Per. Serv.Street Foreman +$1,026 102,583 103,609 3/23/2016 32 A.5110.101 Street Cleaning Per.Ser(15% Foreman) 15,387 15,541 -154 3/23/2016 35 A.7110.101 Parks Per Ser.(50% Foreman) 51,292 51,805 -513 3/23/2016 37 A.8140.101 Storm Sewer Pers.Serv(10% Foreman) 10,258 10,361 -103 3/23/2016 38 A.8170.101 Street Clean Per Serv -(25% Foreman) 25,646 25,902 -256 3/23/2016 24 A.1990.990 Contingency 250,000 230,000 20,000 3/23/2016 40 A.9030.935 Social Security 500,000 493,000 7,000 0 Board of Trustees - Videography 3/28/2016 16 A.1010.499 Supplement 1,850 1,250 600 3/28/2016 16 A.1010.415 Board of Trustees - Materials and Supplies 250 500 -250 3/28/2016 16 A.1210.440 Mayor - Miscellaneous Expenses 1,500 4,000 -2,500 3/28/2016 17 A.1230.440 Village Administrator - Miscellaneous Exp. 950 50 900 3/28/2016 17 A.1230.470 Village Administrator - Education / Training 3,700 3,650 50 3/28/2016 19 A.1410.107 Village Clerk - P/T Records Management 5,000 0 5,000 3/28/2016 19 A.1410.407 Village Clerk - Notice of Publications 4,000 2,500 1,500 3/28/2016 20 A.1420.400 Law - Contractual Expenses 65,000 50,000 15,000 3/28/2016 20 A.1440.400 Engineering - Contractual Expenses 20,000 15,000 5,000 3/28/2016 21 A.1620.201 Village Hall - Equipment 8,000 5,000 3,000 3/28/2016 21 A.1620.406 Village Hall - Postage 6,500 6,000 500 3/28/2016 21 A.1620.421 Village Hall - Telephone 7,000 6,000 1,000 3/28/2016 21 A.1620.422 Village Hall - Utilities 9,000 7,000 2,000 3/28/2016 21 A.1620.424 Village Hall - Building Maintenance 15,000 13,500 1,500 3/28/2016 23 A.1910.910 Unallocated Insurance 200,000 210,000 -10,000 3/28/2016 23 A.1930.930 Judgements and Claims 65,000 40,000 25,000 3/28/2016 41 A.9049.949 Worker's Compensation Premium 418,000 450,000 -32,000 3/28/2016 43 A.9730.600 Bond Anticipation Notes - Principal 191,380 173,845 17,535 3/28/2016 43 A.9730.700 Bond Anticipation Notes - Interest 4,213 3,115 1,098 3/28/2016 24 A.1990.990 Contingency 230,000 125,000 105,000 CHANGES TO PRELIMINARY BUDGET PRESENTED AT 4/4/16 & 4/19/16 BUDGET PUBLIC HEARINGS 4/4/2016 A.9730.600 Bond Anticipation Notes - Principal 173,845 118,230 55,615 4/4/2016 A.9730.700 Bond Anticipation Notes - Interest 3,115 2,509 606 4/19/2016 A.9085.800 Firefighter 207-a Supplemental 163,000 182,000 -19,000 4/19/2016 A.9730.600 Bond Anticipation Notes - Principal 118,230 156,230 -38,000 4/19/2016 A.9730.700 Bond Anticipation Notes - Interest 2,509 6,309 -3,800 0 Page 10  Board of Trustees Regular Meeting Tuesday, April 19, 2016 0 $ Fiscal Year 2016-17 Tentative Budget: $ 14,532,561 641,817 Budget and Tax Rate Change FY2015-16 Adopted Budget FY16-17 Prelim $ Chg Yr-Yr % Increase Expenditures and $ Transfers…………………… $13,722,400 $ 13,890,744 168,344 1.227% Real Property Tax $ Levy………………..………. $10,586,280 $ 10,627,080 40,800 0.385% $ Amount to comply with Allowable Tax Cap $ 10,713,397 127,117 1.201% Under/Over $ (Incl. $74,137 carryover from FY2015-16) cap……… (86,317) Revenues Review Page Date # Acct # Detail Proposed Revised Change 3/23/2016 11 A.2801 Inter-Fund Transfer from Water Fund - 167,044 167,044 3/23/2016 7 A.2590 Building Permit Fees 135,000 155,000 20,000 3/23/2016 7 A.2590.1 Electrical and Plumbing Fees 25,000 30,000 5,000 3/28/2016 1 A.1050 Prior Years Tax 11,000 15,000 4,000 3/28/2016 2 A.1170 CATV Gross Receipts Tax 120000 130,000 10,000 3/28/2016 3 A.1720 Parking Permits 360,000 375,000 15,000 3/28/2016 4 A.1740 On Street Parking Meters 400,000 385,000 -15,000 3/28/2016 5 A.2401 Interest and Earnings 10000 6,000 -4,000 3/28/2016 6 A.2410 Rental Income 112,000 117,500 5,500 3/28/2016 8 A.2610 Fines and Forefeited Bail 340,000 375,000 35,000 3/28/2016 7 A.2591 Alarm Permits - 2,500 2,500 3/28/2016 9 A.2680 Insurance Recoveries 20,000 40,000 20,000 3/28/2016 10 A.2701 Refund of Prior Year Expenses 5,000 1,000 -4,000 3/28/2016 10 A.2772 Refund for Personnel Services 10,000 1,000 -9,000 3/28/2016 12 A.3089 Hercules Aid 3,000 6,000 3,000 3/28/2016 13 A.3095 DWI Assistance - 2,500 2,500 0 3/28/2016 14 A.4000 **Appropriated Fund Balance 100,000 - -100,000 Total Changes 257,544 Orig. Amount raised by taxes 11,426,441 10,627,080 -799,361 Revenues Other than taxes 3,006,120 3,263,664 **Appropriated Fund Balance 100,000 0 100,000 Page 11 Board of Trustees Regular Meeting Tuesday, April 19, 2016 Total Taxes and Revenues & App.Fund Bal 14,532,561 13,890,744 Budget Resolution (B) Resolution Adopting a Budget for the Fiscal Year Commencing June 1, 2016 and Ending May 31, 2017 Making Appropriations for the Conduct of the Village Government and Establishing the Rates of Compensation for Officers and Employees for Such Period. Whereas, this Board of Trustees has met at the time and place of April 4, 2016 and April 19, 2016, as specified in the Notice of Public Hearing on the tentative budget and heard all persons desiring to be heard thereon; and Whereas, the Tentative Budget has been amended as specified in Budget Resolution (A). Now, therefore, be it resolved, that the budget as amended at Work Sessions held on March 23, 2016 and March 28, 2016 and as presented at the Budget Public Hearings on April 4, 2016 and April 19, 2016 as hereinafter set forth is hereby adopted and the salaries and wages stated in the Salary Schedule of the budget are fixed at the amounts shown and are effective June 1, 2016, unless provided for by other means. Motion by: Trustee Mutti Seconded by: Trustee Cassidy Vote: 7-0 Budget Resolution (C) Resolution Levying the 2016 Village Tax, Establishing the Tax Rate and Fixing Dates of Payment Note: In accordance with § 1420 of the Real Property Tax Law, upon completion of the budget, but not later than May 15th, the Board of Trustees shall determine and levy the tax for the ensuing fiscal year. Whereas, pursuant to § 5-508 of the New York State Village Law, the Board of Trustees has adopted the Village Budget for the fiscal year commencing June 1, 2016 and ending May 31, 2017; and Whereas, such budget as adopted establishes a general Village Tax Levy of $10,627,080.00 for this period. Now, therefore, be it resolved, that there are levied and assessed the sum of $10,627,080.00 against all taxable real property and special franchise in the Village, pursuant to this budget, as adopted, and the 2016 Village Tax Rate is set at $7.7723662 per thousand dollars of assessed valuation for Homestead Properties and $11.0010565 per thousand dollars of assessed valuation for Non-Homestead Properties. The Receiver of Taxes for the Town of Pelham is hereby authorized and Page 12 Board of Trustees Regular Meeting Tuesday, April 19, 2016 directed to extend and carry out upon the 2016 tax roll the amount to be levied against each parcel of real property and each special franchise shown thereon; and → Continued on Page 10 Be it further resolved, that pursuant to § 1432 of the Real Property Tax Law, taxes levied as aforesaid are due June 1st, and payable by June 30, 2016, and the dates and rates of interest shall be set as follows: Motion by: Trustee Reim Seconded by: Trustee Ferrara Vote: 7-0 Payment Due: June 1, 2016 From June 1, 2016 to June 30, 2016 – No Interest On July 1, 2016 – 5% will be added and 1% additional on the first day of each month thereafter until paid. Budget for the Village of Pelham for the Fiscal Year June 1, 2016 to May 31, 2017 General Fund: General Government Support $1,304,572.00 Public Safety $5,617,380.00 Transportation $458,338.00 Culture and Recreation $359,628.00 Home and Community Services $1,095,339.00 Employee Benefits $4,619,585.00 Deb Service $435,902.00 Transfer to Capital $0.00 Total $13,890,744.00 Less Estimated Revenue $3,263,664.00 Tax Levy $10,627,080.00 Assessed Valuation: Homestead $1,123,617,151.00 Tax Rate Per Thousand: Homestead $7.7723662 Assessed Valuation: Non-Homestead $172,157,647.00 Tax Rate Per Thousand: Non-Homestead $11.0010565 The total amount of local assistance to the General Fund anticipated to be received from the State of New York during the Fiscal Year 2016-17 $73,154.00 Page 13 Board of Trustees Regular Meeting Tuesday, April 19, 2016 PLEASE NOTE: It is the taxpayer’s responsibility to remember the due date of the tax payment – June 1, 2016 payable without interest until June 30, 2016 SENIOR CITIZENS: You may be eligible for tax exemption if you are age 65 and over. For more information, please call or write: Town Receiver of Taxes or Town Tax Assessor 34 5th Avenue 34 5th Avenue PELHAM, NY 10803 PELHAM, NY 10803 914-738-1642 914-738-2878 THIRD PARTY NOTIFICATION Under New York State Law (Chapter 758, Laws of 1986) if you are either 65 years of age or older or disabled and own and occupy a 1, 2, or 3 family residence, you may designate a consenting adult third party to receive duplicate copies of your tax bills and notice of unpaid taxes until further notice. Applications may be obtained in person from the Tax Office, 34 5th Avenue, Pelham, New York 10803 or by mail if you include with your request a self-addressed stamped envelope. Applications for third party notification must be filed with the Receiver of Taxes no later than June 1, 2016. TAX SCHEDULE JANUARY: Second Half School Taxes Town of Pelham APRIL: Town Taxes Town of Pelham JUNE: Village Taxes are due w/o interest by June 30th To: Village of Pelham (Town Receiver of Taxes) SEPTEMBER: First Half School Taxes Town of Pelham The data used to calculate real property taxes due is shown in Appendix 4 of the 2016-17 Village of Pelham Budget. The Village of Pelham, Assessed under Full Valuation by the Town of Pelham, shall submit assessment information in compliance with the applicable Section of the Real Property Tax Law. Page 14 Board of Trustees Regular Meeting Tuesday, April 19, 2016 If you feel your assessment is too high, you have the right to seek a reduction in the future. Applications for challenging your assessment and a copy of the booklet “How to File a Complaint about Your Assessment” are available at the Assessment Office. Any tax questions can be answered by calling the Town of Pelham Tax Assessor at 738-2878 or the Town of Pelham Receiver of Taxes at 738-1642 for Village, School or Town tax information. Budget Resolution (D) 2016-17 Village of Pelham Budget Authorization for Investments Be it resolved, that the Village Administrator/Treasurer and/or Deputy Treasurer, during the fiscal year beginning June 1, 2016 are authorized to invest monies not needed for immediate expenditure in accordance with the provisions of the General Municipal Law, the Local Finance Law and the Village’s Investment Policy. Motion by: Trustee Reim Seconded by: Trustee Cassidy Vote: 7-0 Budget Resolution (E) 2016-17 Village of Pelham Budget Resolution Authorizing the Levy and Collection of Additional Taxes upon Termination of Exempt Status Be it resolved, that the Town Assessor and Receiver of Taxes, during the fiscal year beginning June 1, 2016 are authorized to levy and collect additional Village taxes upon termination of exempt status of real property in accordance with provisions of Section 494 of the Real Property Tax Law. Motion by: Trustee Mutti Seconded by: Trustee Ferrara Vote: 7-0 Page 15 Board of Trustees Regular Meeting Tuesday, April 19, 2016 Item # 13 – Discussion on 2016-17 Street Paving List Using CHIPS Funding Village Administrator Yamuder advised the Board that the Village will be receiving an additional $23,000 from the State for street resurfacing under the PAVE NY program that was recently approved by the State in connection with there budget adoption in addition to the $104,000 under the CHIPS program. The Board discussed possible paving locations and limitations on Highbrook Avenue and Con Edison’s responsibility on paving restoration after completing gas main repairs. Page 16 Board of Trustees Regular Meeting Tuesday, April 19, 2016 Item # 14 – Authorizing an Inter-municipal Agreement with the City of New Rochelle for Street Resurfacing and Engineering Services Mayor Volpe stated the resolution is to enter into an inter-municipal agreement with several Municipalities including the City of New Rochelle to publicly bid and award a contract for street resurfacing using CHIPS funding from New York State. A motion was made by Trustee Kagan and seconded by Trustee Ferrara to approve the resolution. The vote was approved by a vote of seven in favor, none opposed. Resolution Authorizing an Inter-municipal Agreement with the City of New Rochelle for Street Resurfacing and Engineering Services Whereas, the Village of Pelham, Village of Pelham Manor and the City of New Rochelle are desirous of entering into an agreement in order to publicly bid and award a contract for implementing a street pavement resurfacing contract, utilizing CHIPS funding, for various public roadways in each of the communities. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham herein authorizes the Village Administrator to execute an inter-municipal agreement with the City of New Rochelle for street resurfacing and engineering services (attached hereto and made a part hereof); and Be it further resolved, that the Mayor, Village Administrator and DPW General Foreman are authorized to take the necessary and appropriate actions to effect this resolution. Page 17 Board of Trustees Regular Meeting Tuesday, April 19, 2016 Item # 15 – Authorizing Professional Services Agreement with Sean Jancski Landscape Architect LLC. for the Design and Construction Observation of Renovations at Wolfs Lane Park A motion was made by Trustee Mutti and seconded by Trustee Ferrara to approve the resolution. The vote was approved by a vote of seven in favor, none opposed. Trustee Reinke asked why the schematic master plan revisions are on top of the base cost of $51,000. Trustee Mutti replied the schematic master plan revisions would be additional work separate of what he is scheduled to do, thus the charges would be on a hourly basis. Resolution Authorizing Professional Services Agreement with Sean Jancski Landscape Architect LLC for the Design and Construction Observation of Renovations at Wolfs Lane Park Be it resolved, that the Board of Trustees of the Village of Pelham herein authorizes the Village Administrator to execute the attached professional services agreement for Landscape Architectural Services with Sean Jancski Landscape Architect LLC in an amount not to exceed $51,000.00 for renovations at Wolfs Lane Park utilizing funding from the New York Economic Development Program Project ID: # 4680 administered by the Dormitory Authority of the State of New York; and Be it further resolved, that the Mayor and Village Administrator are authorized to take the necessary and appropriate actions to effect this resolution. Page 18 Board of Trustees Regular Meeting Tuesday, April 19, 2016 Item # 16 – Accepting a Donation of $200.00 from Various Donors for the Purchase of a Police Canine A motion was made by Trustee Mutti and seconded by Trustee Ferrara to approve the resolution. The vote was approved by a vote of seven in favor, none opposed. Resolution Accepting a Donation of $200.00 from Various Donors for the Purchase of a Police Canine Be it resolved, that the Board of Trustees of the Village of Pelham authorize the acceptance of the following donations for the purchase of a police canine with thanks to the donors for their contribution to the Village of Pelham Police Department and the Village of Pelham. Michael & Mary Morrell $100.00 419 Third Avenue Bill & Diane Kaelblein $100.00 433 Third Avenue Page 19 Board of Trustees Regular Meeting Tuesday, April 19, 2016 Item # 17 – Discussion on Current Parking License Agreement between Clovelly in Pelham, Inc. and the Village of Pelham Mayor Volpe stated he was approached by representatives from Clovelly regarding their existing parking license agreement. The Mayor just wanted to bring the item to the Boards attention and no action was taken. Page 20 Board of Trustees Regular Meeting Tuesday, April 19, 2016 Item # 18 – Other Business Mayor Volpe stated 101 Wolfs Lane submitted plans for review by the Village. In addition another developer is interested in certain pieces of property in the Village. In the next few weeks the Board will be seeing some draft legislation to allow for certain limited development in the community. Mayor Volpe highlighted some items from the Statement of Revenues and Expenditures for the month ending March 31, 2016. Page 21 Board of Trustees Regular Meeting Tuesday, April 19, 2016 Recurring Items Item # 19 - Authorizing the Accounts Payable Trustee Ferrara audited the Accounts Payable. After a brief discussion, a motion was then made by Trustee Mutti and seconded by Trustee Ferrara to approve the resolution. The vote was approved by a vote of seven in favor, none opposed. Resolution Authorizing the Accounts Payable Whereas, pursuant to § 5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. Now, therefore, be it resolved, that the Board of Trustees after audit of the following claims, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator: Fund Name: Amount General Fund $220,771.17 Water Fund $0.00 Capital Projects Fund $0.00 Trust and Agency Fund $0.00 TE Expand Trust Fund $0.00 Grand Total $220,771.17 Be it further resolved, that this Board hereby approves payment of the above mentioned claims and authorizes payment thereof. Page 22 Board of Trustees Regular Meeting Tuesday, April 19, 2016 Item # 20 – Authorizing the Minutes of: There were no minutes requiring approval. Item # 21 – Adjournment The Mayor adjourned the Board meeting at 10:05 pm. Respectfully submitted, Christopher Scelza Assistant to the Village Administrator Page 23