Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING TUESDAY, JANUARY 23, 2018, 7:30 PM VILLAGE HALL – 195 SPARKS AVENUE, PELHAM, NY 10803 MINUTES 1. Call To Order 2. Pledge of Allegiance 3. Roll Call 4. Mayor’s Report 5. Trustees’ Reports 6. Village Administrator’s Report 7. Public Comments # Agenda Items: Non-Recurring Items 8. Resolution Pursuant to the New York State Environmental Quality Review Act (SEQRA), the General Municipal Law and the Westchester County Administrative Code Regarding the Application of 101 Wolfs Lane (MatriArch Development) 9. Resolution Authorizing the Use of Village Streets and Assistance for Traffic Control for the Annual Pelham Little League Parade on Saturday, April 14, 2018 10. Resolution Authorizing the Award of Contract # 2017-02 Garbage, Trash (Bulk), Recycling and Organic Waste Collection (bid deadline and opening 11/06/17. 11:00 a.m.) 11. Resolution Modifying Fee Schedule for Operating Permits 12. Resolution Appointing Deputy Village Clerk 13. Discussion on Police Hires 14. Discussion on Parking Lot 2 Engineering Proposals 15. Resolution Calling for a Public Hearing on Local Law No. 2 of 2018 to Amend Chapter 73 of the Village Code, Real Estate Tax Exemptions, Article IV Cold War Veteran’s Exemption 16. Other Business Recurring Items 17. Authorizing Accounts Payable 18. Authorizing the Minutes of: January 9, 2018 19. Adjournment to Executive Session (if needed) Next Regularly Scheduled BOT Meetings: Monday, February 12, 2018 Tuesday, February 27, 2018 Budget Meeting: Monday, February 12, 2018 6:30 p.m. – Police Department All meetings start at 7:30 p.m. unless otherwise noted. *The Agenda is subject to change.* Board of Trustees Regular Meeting Tuesday, January 23, 2018 Item # 1 – Meeting called to order: The meeting of the Board of Trustees was called to order by Mayor Volpe at 7:38 pm. Item # 2 – Pledge of Allegiance: The Pledge of Allegiance was led by Mayor Volpe. Item # 3 – Roll Call: Present were Trustees Ferrara, Kagan, Mullen, Reinke, and Potocki. Trustee Spira-Cohen was absent. Village Administrator Gallagher and Assistant Village Administrator Scelza were present. Mayor’s Report: Mayor Volpe thanked Assemblywoman Paulin for introducing legislation to help mitigate the harm that the new federal tax laws will cause for many New Yorkers, particularly residents of Westchester. Assemblywoman Paulin will be introducing legislation that would allow New York residents to itemize their New York State tax return even if they do not itemize their federal returns. This legislation would ensure that taxpayers will still be able to itemize their New York State Tax return, preventing them from also facing a higher New York tax bill. Mayor Volpe reported Eagle scout candidate, Woods Johnson, will continue Eagle Scout Michael Ruggiero’s work on the High Brook Highline. Mr. Johnson will work on the planting gardens for the project. Mayor Volpe reported he attended a PBA interest arbitration briefing, and he hopes to discuss a possible award in the next couple of meetings, so they can reach a resolution. Mayor Volpe reported the first budget workshop session was held this evening at 6:30 with the Fire Department. Mayor Volpe thanked Village Staff for their work on the budget work session binders. Mayor Volpe reported the Village will be using special markings as a traffic calming measure at two high traffic intersections—Ancon and King’s Highway and Colonial Avenue. Page 2 Board of Trustees Regular Meeting Tuesday, January 23, 2018 Trustees’ Report: Trustee Ferrara had nothing to report. ******** Trustee Kagan thanked Officer Hendrie, Officer Sheehy, Sergeant Mitrione, Lieutenant Pallet, Sergeant Carden, and Police Chief Benefico for hosting the active shooter event. Trustee Kagan delivered a message from the Pelham Police Department, warning residents about thieves who swipe packages from porches or doorsteps, so the Police advise residents to be present to receive their packages. Trustee Kagan also encourages residents to lock their car doors. Trustee Kagan also reported 10 summons were issued for failure to clear sidewalks of snow and ice in front of individual’s homes. ******** Trustee Mullen had nothing to report. ******** Trustee Potocki had nothing to report. ******** Trustee Reinke had nothing to report. ******** Trustee Spira-Cohen was absent. Village Administrator’s Report: The Village Administrator had nothing to report. Item # 7 – Public Comments There was no public comment. Page 3 Board of Trustees Regular Meeting Tuesday, January 23, 2018 Non-Recurring Items Item # 8 – Resolution Pursuant to the New York State Environmental Quality Review Act (SEQRA), the General Municipal Law and the Westchester County Administrative Code Regarding the Application of 101 Wolfs Lane (MatriArch Development) Seth Mandelbaum Esq, from McCullough, Goldberger & Staudt, LLP, representing Matriarch Development, stated the meeting with Mayor Volpe, Ms. Bourne, Mr. Smith, Village Administrator Gallagher, and Mr. Spolzino was productive. Mr. Mandelbaum reported the developer is working with Ms. Bourne and Mr. Spolzino to address issues from the Board and Ms. Bourne’s memo. Mr. Mandelbaum hopes the Board will find the application complete enough to refer them to Westchester County and the land use boards. Mara Kravitz, from MatriArch Development, stated she wanted to develop an underutilized space in the community to serve two populations: millennials and seniors. Ms. Kravitz wants to keep the seniors and empty nesters in the community, and she wants to introduce a new population (millennials) to the community. Michael Tribe, from Peter Gisolfi Associates, addressed the issues with the ADA compliant parking spaces. Mr. Tribe stated they will change the dimensions of the spaces, so the parking is equally distributed. Mr. Tribe said they will enhance the municipal parking lot with tree plantings, and there will be no spaces lost; they will provide three ADA compliant spaces. There are three possible locations for the ADA compliant spaces: • Location 1: one or two spaces on Wolf’s Lane (where the curb cuts are located); • Location 2: two spaces across the DPW Garage, so they will convert one spot into 2 ADA spots; • Location 3: the ADA spaces will be inside of the development. Mr. Mandelbaum stated it has been confirmed that the proposed 18’ wide access easement from Sparks Lane over Village property would constitute less than 10% of the total Village property (9.67%), and it is wide enough for two way traffic. Mr. Spolzino, from Smith, Buss, & Jacobs, stated the applicant proposed a 18’ wide easement satisfies the legal standard, but the planning use remains over the spacing 20’-22’ feet. Frank Fish, from BFJ Planning, provided listings for individual properties based on recent construction and comparable amenities to the prosed 101 Wolf’s Lane development. Mr. Fish purports that the 101 Wolf’s Lane development will have a positive fiscal impact on the Pelham School district and the Village. The development will generate $630,069 in tax revenues each year: $160,750 to the Village; $394, 434 to the Pelham School District. This analysis is based upon the current tax information given to them by the Town Assessor, Michele Cassandra and it follows the valuation method she suggested and has been used by other projects such as 8 Boulevard West. Trustee Mullen clarified that the Page 4 Board of Trustees Regular Meeting Tuesday, January 23, 2018 generated tax revenues from this development will offset everyone’s taxes, so it will not increase the Village budget. Mayor Volpe had some concerns about the math of the gross operating income. Mr. Mandelbaum stated the developer will rent the 3,000 square foot to Village hall at an office rate of $25 psf instead of $40 psf; Trustee Kagan stated he does not see a reason to move Village Hall. Trustee Kagan asked Mr. Mandelbaum for his interpretation of §98-106.3E(3) of the Business District Floating Zone, because there is a provision that states the Board may require suitable pedestrian access across any lot contiguous to a lot proposed to be developed. Mr. Mandelbaum asserted that access through the lot is different from providing access across a contiguous lot since they are developing the lot itself-not a contiguous lot. Mr. Mandelbaum said the developer is working with a real estate appraiser to come up with some values, which will help the discussion on the easement and other enhancements. Trustee Kagan directed questions to Michael Finan, from Langan, about the pre and post development peak discharge routes for the storm water design points, specifically design point 1 (Wolfs Lane), and Mr. Finan revealed the pre and post development peak discharge rates are equal because of the site visit observation. Mr. Finan said during the site visit they verified drainage boundaries and produced a topographic map of the site, which revealed that more portions of the property contribute to Wolfs Lane, so with that information they reran the model, so it will not be increased. Mr. Finan stated they are able to reroute the existing drainage inlet to the back because they are using less area; the existing infrastructure is sufficient because of the size and the capacity of the pipe (12’ metal pipe-Design Point 1 Wolfs Lane), and design point 2 will have a 48” RCP pipe. Trustee Kagan asked about the storm water runoff collection, treatment, and retention; Mr. Finan said they are treating storm water runoff at the site, but there is no need for retention on the site, as specified under the NYS DEC guidelines, which specifies that they are only obligated to treat the storm water because they match pre and post flow rates. Mayor Volpe stated if the easement/encroachment of the publicly financed land exceeds 10%, then the Board will need to take certain steps, but the goal is to keep it at 10% or less. Mr. Mandelbaum stated he would prefer the Board consider referring them to Westchester County and the land use boards; Mayor Volpe referred the site plan to Westchester County and the City of Mt. Vernon for review and the Board declared themselves the lead agency for SEQRA review. Mayor Volpe stated there are still outstanding issues: • Easement issues on property owned by the Village; • Village Hall relocation; • Valuation of the parking lot and the easement; • ADA parking compliance issues. Mayor Volpe informed Mr. Mandelbaum that under the BDFZ, land use boards have 60 days from referral to make a determination. Page 5 Board of Trustees Regular Meeting Tuesday, January 23, 2018 Marilyn Zielinksi, 60 1st Street, wanted some clarification on a few items: Trustee Mullen’s tax revenue statement, commercial waiver, the ADA parking compliance, and retail space. • Trustee Mullen explained to Ms. Zielinksi that the tax revenue generated from any new development would ordinarily offset residents' tax burden if the village budget stays at or below the tax cap, which the board is committed to do, if possible. • Trustee Kagan said he believes the parking waiver for the commercial use is still outstanding, and Mr. Mandelbaum said they are looking at some options to address that issue. • Ms. Zielinkski was confused if certain locations for the ADA parking were convenient for the developer because of the cost, but Mayor Volpe assured her that there are different parking options to review and they will comply with the ADA. • Ms. Zielinkski expressed concerns about the underdeveloped retail space in the community, and Mayor Volpe said the community has inadequate retail space with little to no store front. Mayor Volpe said because of the limited space in the community, retail owners cannot increase their rent or lease their properties. Mayor Volpe said to Mr. Mandelbaum, when the Board makes a referral to the land use board, they will have to discuss replenishment of the retainer. Resolution Pursuant to the New York State Environmental Quality Review Act (SEQRA), the General Municipal Law and the Westchester County Administrative Code Regarding the Application of 101 Wolfs Lane (MatriArch Development) Be it resolved, by the Board of Trustees of the Village of Pelham as follows: 1. The proposed action is the approval of a permit and site plan approval pursuant to Village Code §98-106.3 allowing the construction of a multi-family building with 58 residential units, approximately 4,370 square feet of commercial space, 3,000 square feet of office space, and 71 parking spaces. The project site is located at 101 Wolfs Lane and consists of two parcels that total 29,193 square feet (0.67 acres). Parcel 1 (SBL 163.44-1-2) consists of 10,350 square feet and has 103 feet of frontage on Wolfs Lane. Parcel 2 (SBL 163.43-1-3) is an interior lot with 18,843 square feet with access via Sparks Avenue. 2. The Board of Trustees of the Village of Pelham has reviewed and considered the Environmental Assessment Form submitted by the applicant. 3. The Board of Trustees of the Village of Pelham determines that: (A) The proposed action is subject to the requirements of SEQRA; Page 6 Board of Trustees Regular Meeting Tuesday, January 23, 2018 (B) The proposed action is an Unlisted Action; (C) The action is not located in an agricultural district; (D) The Westchester County Department of Health is an involved agency; and (E) The City of Mount Vernon will also be given notice. 4. The Board of Trustees of the Village of Pelham determines that because there is another involved agency, it proposes to be the Lead Agency for purposes of SEQRA review, and will conduct a coordinated review in accordance with 6 NYCRR §617. Vote Record- Item # 8 - Resolution Pursuant to the New York State Environmental Quality Review Act (SEQRA), the General Municipal Law and the Westchester County Administrative Code Regarding the Application of 101 Wolfs Lane (MatriArch Development) Village of Pelham Board of Trustees Regular Meeting Tuesday, January 23, 2018 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☒ ☐ ☐ ☐ ☐Approved as Trustee Ferrara Second ☒ ☐ ☐ ☐ Amended Trustee Kagan ☒ ☐ ☐ ☐ ☐Tabled Trustee Mullen Motion ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Potocki ☒ ☐ ☐ ☐ ☐Discussed Trustee Reinke ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☐ ☐ ☐ ☒ Page 7 Board of Trustees Regular Meeting Tuesday, January 23, 2018 Item # 9 – Authorizing the Use of Village Streets and Assistance for Traffic Control for the Annual Pelham Little League Parade on Saturday, April 14, 2018 Resolution Authorizing the Use of Village Streets and Assistance for Traffic Control for the Annual Pelham Little League Parade on Saturday, April 14, 2018 Be it resolved, that the Board of Trustees of the Village of Pelham hereby authorizes the use of Village streets and assistance for traffic control for the Annual Pelham Little League Parade on Saturday, April 14, 2018, with streets closed from 8:00 a.m. to 11:00 a.m., for the parade to take place from 8:30 a.m. to 10:30 a.m. on Fifth Avenue from Lincoln Avenue through Wolfs Lane to the High School, with a staging area on Third Street between Fourth Avenue and Seventh Avenue; and Be it further resolved, that the Little League Organization will be responsible for all Village of Pelham overtime costs and all other direct costs that are incurred by this event including appropriate insurance requirements; and Be it further resolved, that the Village Administrator, Chief of Police, Fire Chief and DPW General Foreman are authorized to take the necessary and appropriate actions to implement the plan and make arrangements for this parade. Vote Record- Item # 9 – Resolution Authorizing the Use of Village Streets and Assistance for Traffic Control for the Annual Pelham Little League Parade on Saturday, April 14, 2018 Village of Pelham Board of Trustees Regular Meeting Tuesday, January 23, 2018 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☒ ☐ ☐ ☐ ☐Approved as Trustee Ferrara ☒ ☐ ☐ ☐ Amended Trustee Kagan Motion ☒ ☐ ☐ ☐ ☐Tabled Trustee Mullen ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Potocki ☒ ☐ ☐ ☐ ☐Discussed Trustee Reinke Second ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☐ ☐ ☐ ☒ Page 8 Board of Trustees Regular Meeting Tuesday, January 23, 2018 Item # 10 – Authorizing the Award of Contract # 2017-02 Garbage, Trash (Bulk), Recycling and Organic Waste Collection Mayor Volpe stated this year the Board gathered public input through the email list serv, social media, and an electronic survey over the rear-yard/curbside issue. Mayor Volpe stated the Board has given consideration to the workers compensation insurance issue, and they will require the incumbent to have the appropriate insurance in place. Trustee Kagan stated the contract will be null and void if the contract awardee cannot provide proof of insurance, and it is also required by state law. Mayor Volpe stated if they cannot furnish the proof of insurance then they will have to go to the next bidder. Trustee Kagan stated the Village will be maintaining the rear-yard pick-up service, and increasing their recycling service to weekly while saving money. Trustee Mullen thanked Trustee Ferrara and Trustee Spira-Cohen for their work on the survey. Resolution Authorizing the Award of Contract # 2017-02 Garbage, Trash (Bulk), Recycling and Organic Waste Collection Whereas, the Village of Pelham solicited a bid for contract # 2017-02 for Garbage, Trash (Bulk), Recycling and Organic Waste Collection; and Whereas, the bid for contract # 2017-02 was advertised in the Journal News as the Official Newspaper of the Village of Pelham, and was also made available on the Village’s website; and Whereas, at 11:00 a.m. E.S.T., Monday, November 6, 2017, the Assistant Village Administrator and Village Clerk publicly opened and read three proposals in Village Hall; and Whereas, after a thorough review of the proposals, the 2-year base bids for Rear Yard garbage pick- up under Alternative III were received as follows: Bidder Base Bid 1. CRP Sanitation, Inc. $0.00 2. Waste Services, Inc. $1,204,000.00 3. AAA Carting, Inc. $1,670,000.00 Whereas, it has been determined that the lowest responsible 2-year base bid for Rear Yard garbage pick-up under Alternative III that meets the requirements is Waste Services, Inc., of New Rochelle, NY. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham hereby awards Contract # 2017-02 for Garbage, Trash (Bulk), Recycling and Organic Waste Collection in the Village of Pelham to Waste Services, Inc., of New Rochelle, NY, at the total bid cost of $1,204,000.00, plus roll off containers for the Department of Public Works as provided in the bid and contract; and Page 9 Board of Trustees Regular Meeting Tuesday, January 23, 2018 Be it further resolved, that the Board of Trustees of the Village of Pelham hereby acknowledges the provisions in the bid for two (2) one-year extensions at the stated prices in the bid and contract documents, which are hereby declared to be reserved for future consideration at the sole discretion and determination at a future date by the Board of Trustees upon the recommendation of the appropriate Village Staff; and Be it further resolved, that the Mayor and Village Administrator are authorized to take the necessary and appropriate actions to effect and execute this contract for these services. → Continued on Page # 7 Vote Record- Item # 10 – Resolution Authorizing the Award of Contract # 2017-02 Garbage, Trash (Bulk), Recycling and Organic Waste Collection Village of Pelham Board of Trustees Regular Meeting Tuesday, January 23, 2018 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☒ ☐ ☐ ☐ ☐Approved as Trustee Ferrara Motion ☒ ☐ ☐ ☐ Amended Trustee Kagan ☒ ☐ ☐ ☐ ☐Tabled Trustee Mullen Second ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Potocki ☒ ☐ ☐ ☐ ☐Discussed Trustee Reinke ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☐ ☐ ☐ ☒ Page 10 Board of Trustees Regular Meeting Tuesday, January 23, 2018 Item # 11 – Resolution Modifying Fee Schedule for Operating Permits Mayor Volpe stated the Fire Chief and the Building Inspector collaborated on this fee schedule taking into account the fee schedule of similar communities. Trustee Kagan wanted to clarify that gas stations have a $200 minimum base fee plus it is $50 per nozzle. Trustee Kagan reported he is working with the Fire Chief and the Building Inspector on a scaffolding sidewalk fee. Resolution Modifying Fee Schedule for Operating Permits Be it resolved, that the Board of Trustees of the Village of Pelham hereby authorizes the modification of the Fee Schedule as outlined in the attached memo for Operating Permits upon the recommendation of the Fire Chief and Building Inspector effective February 1, 2018. Store Front - $150.00 Multi-Family Public Assembly Up to 40 Living Units - $250 Bars & Restaurant - Over 40 units - $350 Under 100 Occupants - $250 $375.00 Dry cleaners - $250 Over 100 Occupants - $300 (includes Alarm system, Sprinkler system, Ansul Re-Inspections Lumber Yard / Paint Store / System and Hood) Hardware – First - $50 $250 Commercial Second - $75 (under 9,999 sqft.) - $250 Gas Stations - $200 (over 9,999 sqft.) - $350 minimum and an additional With Haz-Mat -$500 $50 per Nozzle Vote Record- Item # 11 – Resolution Modifying Fee Schedule for Operating Permits Village of Pelham Board of Trustees Regular Meeting Tuesday, January 23, 2018 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☒ ☐ ☐ ☐ ☐Approved as Trustee Ferrara Motion ☒ ☐ ☐ ☐ Amended Trustee Kagan ☒ ☐ ☐ ☐ ☐Tabled Trustee Mullen ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Potocki Second ☒ ☐ ☐ ☐ ☐Discussed Trustee Reinke ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☐ ☐ ☐ ☒ Page 11 Board of Trustees Regular Meeting Tuesday, January 23, 2018 Item # 12 – Appointing Deputy Village Clerk Resolution Appointing Deputy Village Clerk Be it resolved, that the Board of Trustees of the Village of Pelham hereby confirms the Mayor’s appointment of Deborah DelGrosso of New Rochelle, NY to the position of Deputy Village Clerk, effective Tuesday, January 23, 2018 for the remaining Fiscal Year pursuant to Village Law § 4-402. Vote Record- Item # 12 – Resolution Appointing Deputy Village Clerk Village of Pelham Board of Trustees Regular Meeting Tuesday, January 23, 2018 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☒ ☐ ☐ ☐ ☐Approved as Trustee Ferrara ☒ ☐ ☐ ☐ Amended Trustee Kagan ☒ ☐ ☐ ☐ ☐Tabled Trustee Mullen Second ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Potocki ☒ ☐ ☐ ☐ ☐Discussed Trustee Reinke Motion ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☐ ☐ ☐ ☒ Page 12 Board of Trustees Regular Meeting Tuesday, January 23, 2018 Item # 13 – Discussion on Police Hires Mayor Volpe stated this discussion will be tabled until the next Board of trustees meeting on Monday, February 12th. Page 13 Board of Trustees Regular Meeting Tuesday, January 23, 2018 Item # 14 – Discussion on Parking Lot 2 Engineering Proposals Parking Lot 2 is located at the intersection of third street and fourth avenue. Recently, temporary structural supports have been installed to address the locations where steel beams have corroded. Village Administrator Gallagher stated the proposals included in the agenda packet are relevant to the rehabilitation of Parking Lot 2, and they have received two proposals from H2M Architects and Engineers and Griggs & Davis Engineers, P.C. The two proposals are not exact comparisons, but right now they are just bringing this issue to the Board’s attention. Mayor Volpe stated the Board will discuss the possible sell/concept of the property during executive session. Page 14 Board of Trustees Regular Meeting Tuesday, January 23, 2018 Item # 15 – Calling for a Public Hearing on Local Law No. 2 of 2018 to Amend Chapter 73 of the Village Code, Real Estate Tax Exemptions, Article IV Cold War Veteran’s Exemption Resolution Calling for a Public Hearing on Local Law No. 2 of 2018 to Amend Chapter 73 of the Village Code, Real Estate Tax Exemptions, Article IV Cold War Veteran’s Exemption Whereas, the Board of Trustees of the Village of Pelham has proposed a Local Law to amend Local Law No. 3 of 2008 which would extend the Real Property Tax Exemption to the Cold War Veteran’s to qualifying owners of qualifying real property for as long as they remain qualifying owners, without regard to the previous ten year limitation as authorized by § 458-b of the Real Property Tax Law and as amended recently by Chapter 290 of the Laws of 2017; and Whereas, the Board of Trustees of the Village of Pelham has determined that the adoption of the local law is a Type II Action and are therefore not subject to the requirements of the State Environmental Quality Review Act (“SEQRA”) Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham hereby calls for a Public Hearing on Monday, February 12, 2018 at 7:30 pm or soon thereafter at Village Hall, 195 Sparks Avenue, Pelham NY 10803 on a proposed Local Law to amend Local Law No. 3 of 2008 of the Village Code; and Be it further resolved, that the Village Clerk is hereby directed to publish notice of said public hearing. Vote Record- Item # 15 – Resolution Calling for a Public Hearing on Local Law No. 2 of 2018 to Amend Chapter 73 of the Village Code, Real Estate Tax Exemptions, Article IV Cold War Veteran’s Exemption Village of Pelham Board of Trustees Regular Meeting Tuesday, January 23, 2018 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☒ ☐ ☐ ☐ ☐Approved as Trustee Ferrara Motion ☒ ☐ ☐ ☐ Amended Trustee Kagan ☒ ☐ ☐ ☐ ☐Tabled Trustee Mullen Second ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Potocki ☒ ☐ ☐ ☐ ☐Discussed Trustee Reinke ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☐ ☐ ☐ ☒ Page 15 Board of Trustees Regular Meeting Tuesday, January 23, 2018 Item # 16 – Other Business Dolph Rotfeld Trustee Potocki stated there is an upcoming discussion with Dolph Rotfeld about procuring the proper drawings, and unfortunately, he will not be available, but he does not want to delay this process. Trustee Potocki stressed the Village needs to get the proper plans drawn for flood remediation, and Trustee Mullen said he will participate in the discussion. Traffic Study Mayor Volpe negotiated the cost of the professional traffic engineering services agreement with Sam Schwartz from $43,000 to $39,000 and the timeline will be about three weeks. Trustee Ferrara requested the addition of the intersection of Ancon Avenue and Colonial Ave heading towards King’s Highway near New Rochelle, and Mayor Volpe stated he will have to amend the scope of services to include this area, and he will try to keep the cost capped at $43,000. Trustee Potocki stated the village is seeking to develop a methodology by which developers will contribute their fair share for roadway improvements. Trustee Kagan repeated his request for the Mayor to reach out the Village of Pelham Manor and the Board of Education, so they can possibly contribute to the cost of the traffic study. Page 16 Board of Trustees Regular Meeting Tuesday, January 23, 2018 Authorizing Professional Traffic Engineering Services Agreement with Sam Schwartz Engineering, DPC Resolution Authorizing Professional Traffic Engineering Services Agreement with Sam Schwartz Engineering, DPC Be it resolved, that the Board of Trustees of the Village of Pelham herein authorizes the Mayor and the Village Administrator to execute the attached professional traffic engineering services agreement with Sam Schwartz Engineering, DPC for a fee not to exceed $43,000. Be it further resolved, that the Board of Trustees of the Village of Pelham herein authorize the payment for the professional traffic engineering services agreement with Sam Schwartz Engineering, DPC to come from A. 4000 appropriated fund balance. Vote Record- Authorizing Professional Traffic Engineering Services Agreement with Sam Schwartz Engineering, DPC Village of Pelham Board of Trustees Regular Meeting Tuesday, January 23, 2018 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☒ ☐ ☐ ☐ ☐Approved as Trustee Ferrara Motion ☒ ☐ ☐ ☐ Amended Trustee Kagan ☒ ☐ ☐ ☐ ☐Tabled Trustee Mullen ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Potocki ☒ ☐ ☐ ☐ ☐Discussed Trustee Reinke Second ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☐ ☐ ☐ ☒ Page 17 Board of Trustees Regular Meeting Tuesday, January 23, 2018 Recurring Items Item # 17 - Authorizing the Accounts Payable Trustee Reinke audited the Accounts Payable. A brief discussion took place over voucher #9871. Resolution Authorizing the Accounts Payable Whereas, pursuant to § 5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham after audit of the following vouchers, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator/Treasurer: Fund Name: Amount General Fund $260,151.25 Capital Projects Fund $43,978.15 Trust and Agency Fund $13,777.50 TE Private Purpose Trust Fund $0.00 Grand Total $317,906.90 Be it further resolved, that this Board hereby approves payment of the above mentioned claims and authorizes payment thereof. Vote Record- Item # 17 – Resolution Authorizing the Accounts Payable Village of Pelham Board of Trustees Regular Meeting Tuesday, January 23, 2018 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☒ ☐ ☐ ☐ ☐Approved as Trustee Ferrara Second ☒ ☐ ☐ ☐ Amended Trustee Kagan Motion ☒ ☐ ☐ ☐ ☐Tabled Trustee Mullen ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Potocki ☒ ☐ ☐ ☐ ☐Discussed Trustee Reinke ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☐ ☐ ☐ ☒ Page 18 Board of Trustees Regular Meeting Tuesday, January 23, 2018 Item # 18 – Authorizing the Minutes of: January 9, 2018 Vote Record- Item # 20 – Authorizing the Minutes of: January 9, 2018 Village of Pelham Board of Trustees Regular Meeting Tuesday, January 23, 2018 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Volpe ☒ ☐ ☐ ☐ ☒Approved as Trustee Ferrara Second ☒ ☐ ☐ ☐ Amended Trustee Kagan ☒ ☐ ☐ ☐ ☐Tabled Trustee Mullen ☐ ☐ ☒ ☐ ☐Withdrawn Trustee Potocki Motion ☒ ☐ ☐ ☐ ☐Discussed Trustee Reinke ☐ ☐ ☒ ☐ Trustee Spira-Cohen ☐ ☐ ☐ ☒ Item # 19 – Adjournment to Executive Session (if needed) The public portion of the Board meeting was adjourned at 9:41pm to enter into Executive Session to discuss a personnel matter, an update on the PBA interest arbitration, and issues surrounding the potential selling of Village property, after which time the Board would adjourn for the evening. Vote Record- Item # 21 – Close the Public Portion of the Meeting/Adjournment to Executive Session (if needed) Village of Pelham Board of Trustees Regular Meeting Tuesday, January 23, 2018 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☒ ☐ ☐ ☐ ☐Approved as Trustee Ferrara ☒ ☐ ☐ ☐ Amended Trustee Kagan ☒ ☐ ☐ ☐ ☐Tabled Trustee Mullen Second ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Potocki ☒ ☐ ☐ ☐ ☐Discussed Trustee Reinke Motion ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☐ ☐ ☐ ☒ Page 19