Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING TUESDAY, JUNE 12, 2018, 7:30 PM TOWN HOUSE – 20 FIFTH AVENUE, PELHAM, NY 10803 MINUTES 1. Call To Order 2. Pledge of Allegiance 3. Roll Call 4. Mayor’s Report 5. Trustees’ Reports 6. Village Administrator’s Report 7. Public Comments # Agenda Items: Non-Recurring Items 8. Resolution Appointing Sustainability Advisory Board Members 9. Presentation on a Proposal from the New York Power Authority (NYPA) Smart Street Lighting Program 10. Discussion on Traffic Report and Committee Formation 11. Resolution Authorizing Gabriella Boyd Memorial Foundation Walk on Saturday, July 28, 2018 12. Discussion on Changing Village Election Date 13. Public Hearing on Site Plan Application at 101 Wolfs Lane 14. Resolution Approving Site Plan Application by Ammirati Warehouse at 109-111 Sixth Street for a Warehouse Expansion 15. Resolution Authorizing License Agreement at 65 First Street (Right-of-Way Encroachment) 16. Building Permit # 4704 Appeal by Elk Home Partners III LP at 299 Wolfs Lane 17. Resolution Calling for a Public Hearing on Local Law No. 5 of 2018 to Repeal and Replace Chapter 44 of the Pelham Village Code Entitled “Filming of Movies” 18. Resolution Authorizing the Execution of a Cooperative Agreement with the County of Westchester for the Purpose of Undertaking a Community Development Program 19. Resolution Authorizing the Award of Contract # 2018-01 Annual Infrastructure Repairs 2018-19 (bid deadline and opening 5/21/18, 10:30 a.m.) 20. Resolution Authorizing Consulting Agreement for Administrative Support and Advisory Services with Sourced Municipal, LLC. 21. Other Business Recurring Items 22. Authorizing Accounts Payable 23. Authorizing the Minutes of: May 22, 2018 24. Adjournment to Executive Session (if needed) Next Regularly Scheduled BOT Meetings: Tuesday, June 26, 2018 Tuesday, July 10, 2018 (Summer Schedule) Tuesday, August 14, 2018 (Summer Schedule) All meetings start at 7:30 p.m. unless otherwise noted. *The Agenda is subject to change.* Board of Trustees Regular Meeting Tuesday, June 12, 2018 Item # 1 – Meeting called to order: The meeting of the Board of Trustees was called to order by Mayor Volpe at 7:30 pm. The Pelham girl scouts asked the Board to consider their request for a free lending library in Woodlawn park. Item # 2 – Pledge of Allegiance: The Pledge of Allegiance was led by Mayor Volpe. Item # 3 – Roll Call: Attendee Name Present Absent Late Mayor Volpe ☒ ☐ ☐ Trustee Ferrara ☐ ☐ ☒ Trustee Kagan ☒ ☐ ☐ Trustee Kamal Eldahry ☒ ☐ ☐ Trustee Mullen ☒ ☐ ☐ Trustee Potocki ☒ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ Assistant Village Administrator Scelza ☒ ☐ ☐ Village Attorney Smith ☐ ☒ ☐ Administrative Intern Fernandez ☒ ☐ ☐ Mayor’s Report: Mayor Volpe congratulated former Police Chief Joseph Benefico on his retirement, and Mayor Volpe said his retirement party was a success and he wishes Joseph Benefico well. Mayor Volpe reported children from the Hutchinson School wrote him letters asking him to consider a few proposals for the Village of Pelham, such as a science library, a community center, a dog park, a retail shopping plaza, and a community pool. Mayor Volpe announced there are planned closures on the Hutchinson River Parkway, between exits 8 and 12, from 10PM-6AM, June 11 through June 15. Trustees’ Report: Trustee Ferrara reported businesses are interested in hosting a Wolfs Walk event, but it has to be done in collaboration with the Chamber of Commerce. ******** Trustee Kagan congratulated Joseph Benefico on his retirement, and new Police Chief Jason Pallet on his new role. Trustee Kagan announced Police Chief Pallet is away this week attending the Mid-Atlantic law enforcement executive development seminar hosted by the FBI. Page 2 Board of Trustees Regular Meeting Tuesday, June 12, 2018 Trustee Kagan reported the Board has interviewed candidates who expressed interest in the Police Lieutenant position, but the Board will discuss this matter in executive session. ******** Trustee Kamal Eldahry reported she has been meeting with Trustee Spira-Cohen and Trustee Kagan to discuss draft legislation on gun safety for the Village. They are reviewing the gun safety policies and legislation on the state and county level to avoid conflicts as well as the gun safety policies of other municipalities for guidance. They will continue their discussions with the Giffords law center for recommendations on their draft. Trustee Kamal Eldahry thanked Mayor Spano of the City of Yonkers and Hanade Sarar, race relations committee member for inviting her to the Ramadan Iftar dinner at Yonkers City Hall; it was a wonderful event and commendable for the City of Yonkers to celebrate the Muslim community’s month long fast of Ramadan. ******** Trustee Mullen reported the MyVOP mobile application will be launching in the fall, so he encourages residents to download the mobile app for review and comment. Please fill out the survey inside the app titled “App Feedback.” ******** Trustee Potocki congratulated Joseph Benefico on his retirement and he wishes him well. ******** Trustee Spira-Cohen reported Solarize Pelham has extended the residential program deadline until June 25th, so homeowner contracts must be signed by the 25th to be eligible for the discounted Solarize Pelham program pricing. Commercial property owners have until October to sign up for the discounted Solarize Pelham program pricing. For more information, please visit SolarizeWestchester.org/Pelham Village Administrator’s Report: N/A Item # 7 – Public Comments There was no public comment. Page 3 Board of Trustees Regular Meeting Tuesday, June 12, 2018 Non-Recurring Items Item # 8 – Resolution Appointing Sustainability Advisory Board Members Trustee Spira-Cohen congratulated the Sustainability Advisory Board members and thanked the twelve candidates who applied for an appointment to the Sustainability Advisory Board. She encourages everyone who is interested in volunteering to attend the meetings of the Sustainability Advisory Board and support this new Board in its work. Selecting the candidates was not easy, as they were all very enthusiastic and qualified applicants. Trustee Spira-Cohen also thanked Trustee Ferrara and Trustee Kamal Eldahry for helping with the selection process. Resolution Appointing Sustainability Advisory Board Members Whereas, via resolution dated March 27, 2018 (attached), the Village Board of Trustees adopted Local Law No. 3 of 2018 creating a Sustainability Advisory Board. The purpose of the Sustainability Advisory Board is to prioritize goals, develop programs, and recommend policy, legislation, and code amendments that encourage and contribute to the environmental, social and economic sustainability of the Village. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham hereby confirms the Mayor’s appointment based on the recommendations of the Sustainability Advisory Board Selection Committee of the following individuals to the Sustainability Advisory Board: Name Length of Term Term Expires Kevin Healy 3 Year Term 2021 Richard Heller 3 Year Term 2021 Maryanne Joyce 3 Year Term 2021 Lisa Hill-Reis 2 Year Term 2020 Heather Eliezer 2 Year Term 2020 Thomas White 2 Year Term 2020 Mark Rookwood 2 Year Term 2020 Vote Record - Item # 8 – Resolution Appointing Sustainability Advisory Board Members Village of Pelham Board of Trustees Regular Meeting Tuesday, June 12, 2018 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☒ ☐ ☐ ☐ ☐Approved as Trustee Ferrara ☒ ☐ ☐ ☐ Amended Trustee Kagan ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Mullen second ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen motion ☒ ☐ ☐ ☐ Page 4 Board of Trustees Regular Meeting Tuesday, June 12, 2018 Item # 9 – Presentation on a Proposal from the New York Power Authority (NYPA) Smart Street Lighting Program Jeff Laino, Energy Manager, from NYPA, presented a proposal on the Smart Street Lighting Program, a comprehensive turnkey LED street lighting conversion project. NYPA is proposing to provide engineering design, vendor procurement, and installation services for this energy efficiency project. NYPA proposes to provide full turn-key services to replace approximately 489 existing street lighting fixtures with high efficiency LED street lighting fixtures. Trustee Kagan asked if NYPA will also dispose of the old units when they install the LED lights, and Mr. Laino said they will be responsible for the disposal as well. Trustee Kagan asked if there are any rebates or incentives available for the Village, and Mr. Laino said there are no additional incentives available. The project subtotal will yield significant savings and environmental benefits to the Village and the total project cost is $163,896.00: Total annual energy savings $19,700.36, Estimated annual maintenance and facilities savings $24, 810.36, Mr. Laino said the next steps for the Village are to sign the authorization to proceed with engineering design and procurement, sign the energy services program master cost recovery agreement, and schedule a project kick-off meeting with NYPA’s project engineering team. Page 5 Board of Trustees Regular Meeting Tuesday, June 12, 2018 Item # 10 - Discussion on Traffic Report and Committee Formation Mayor Volpe stated a Traffic committee was formed as a result of the Traffic Study Discussion from the Board of Trustees regular meeting on Tuesday, May 22nd. The traffic committee will discuss the proposed changes to the Ancon Avenue/Boulevard/Colonial Ave intersection and the Fifth Avenue one way plan with the traffic consultant Lou Luglio, from Sam Schwartz Engineering. Trustee Ferrara is serving on the committee along with residents from Ancon Avenue, Boulevard, Eastland Avenue, Elderwood, and Manor Ridge Road. Peter Weies, the chairman of the traffic committee expects to make a recommendation to the Board in July on traffic calming measures. Page 6 Board of Trustees Regular Meeting Tuesday, June 12, 2018 Item # 11 - Authorizing Gabriella Boyd Memorial Foundation Walk on Saturday, July 28, 2018 Resolution Authorizing the Gabriella Boyd Memorial Foundation Walk on Saturday, July 28, 2018 Stephen Boyd, father of Gabriella Boyd, will be hosting a 5K walk on behalf of the Gabriella Boyd Memorial Foundation to raise awareness for the foundation, which aims to educate single fathers about their rights pertaining to child support, custody, and access to counsel. Whereas, the Gabriella Boyd Memorial Foundation has requested permission (copy attached) to hold its inaugural 5K run/walk from Willow Avenue to the intersection of Second Avenue and Sixth Street towards River Avenue on Saturday, July 28, 2018 from 8:00 a.m. to 10:00 a.m. ;and Whereas, the Gabriella Boyd Memorial Foundation shall reimburse the Village for all costs incurred by the Village as a result of the event, including but not limited to Police Department and Department of Public Works overtime, and provide a certificate of liability insurance naming the Village as an additional insured in a form and amount satisfactory to the Village. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham herein authorizes the Gabriella Boyd Memorial Foundation the use of Village streets and sidewalks; and Be it further resolved, that the Mayor and Board of Trustees authorize the appropriate Village officials and staff to take the necessary and appropriate actions to effectuate the intent of this resolution. Vote Record- Item # 11- Resolution Authorizing the Gabriella Boyd Memorial Foundation Walk on Saturday, July 28, 2018 Village of Pelham Board of Trustees Regular Meeting Tuesday, June 12, 2018 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☒ ☐ ☐ ☐ ☐Approved as Trustee Ferrara second ☒ ☐ ☐ ☐ Amended Trustee Kagan ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Mullen motion ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Page 7 Board of Trustees Regular Meeting Tuesday, June 12, 2018 Item # 12 – Discussion on Changing Village Election Date Trustee Kamal Eldahry led the discussion on the proposed Village election date change from March to November, and she listed the pros and cons of moving the election date. The pros:  Running concurrent elections increases voter participation/turnout in the smaller races.  Voters like the idea of voting less often.  Decreasing voter confusion.  Getting more voters to pay attention to local elections by putting them in a position in which they will be voting in those races.  Eliminates the caucus system where a few determine who gets to run.  Eliminating the cost of a separate election to tax payers.  SUMMARY: A higher voter turnout and increased participation will produce a stronger government that closely reflects the will of the people. The cons:  Less attention paid to village races/issues.  Straight ticket voting.  Candidates need to commit further in advance and may have to run in 2 elections (primary and general).  SUMMARY: Voters are likely to vote straight along party lines while losing focus on community needs/issues in the shadow of national races. Trustee Kamal Eldahry noted the increase in the average voter turnout in the Village of Irvington from 707.8 to 2003.6, once their Village election was moved from March to November. Trustee Kagan stated Maine constituents are using ranked choice voting in their primary today, and there is a second referendum on whether to keep the ranked choice system. Trustee Kagan stated the Board will need to submit the question on the referendum to vote in March. Trustee Kagan said the Election date change may result in more voters, but not necessarily more engaged voters. The Village election date change will result in the elimination of the party caucus, so constituents will be able to vote for candidates directly. Page 8 Board of Trustees Regular Meeting Tuesday, June 12, 2018 Item # 13 – Public Hearing on Site Plan Application at 101 Wolfs Lane The public hearing was opened after a motion by Trustee Mullen and seconded by Trustee Ferrara, vote 7-0. Several residents expressed concerns about how this project will affect the traffic conditions on Sparks Avenue. An agreement between the Village and the developer is still outstanding on the proposed easement from municipal lot 7 for public use. During 101 Wolfs Lane presentation to the Board, one of their consultants outlined the economic impacts of 101 Wolfs lane: $28 million in investment in a 12 month period will yield 144 direct construction jobs $7.5 million in secondary business revenues to Pelham businesses $7.8 million in additional secondary revenues to businesses elsewhere in Westchester County. The mayor and board questioned the economic impacts to the Village. Todd Cross, 5 Manning Circle, expressed concerns about traffic this project would generate and its lasting impact on the neighborhood, and he would like a detailed construction plan. Mr. Cross implored the Board to review the project with consideration for its residents, or as he stated “as though you live here.” Mr. Cross also outlined several other grievances of Sparks Ave residents including truck traffic from the Village DPW yard, increased and speeding traffic down Sparks trying to get to the Hutch entrance, and an increase in the number of cars during rush hour periods for Pico’s plant. Bruce Harris, 258 Eastland Avenue, said the project’s aesthetic is inconsistent with the character of the Village, and expressed concerns about the precedent this project will set for other developers. Mr. Harris said the target market for this development is unclear, and several people will enroll their children in the school district at this price point. Mr. Harris also wondered about the impact this project will have on Pico’s electronics decision to stay in the Village. Heather Eliezer, 261 Highbrook Avenue, asked about the environmental aspects of the project, and if the Leadership in Energy and Environmental Design (LEED) certification was being considered to build a highly efficient, green building. Ms. Eliezer is supportive of this project because it is good for the tax base. Greg Mutschler, 174 Sparks Avenue, expressed concerns about the Pelham school district, and would like to commission an independent study on this matter. Augustina Dini, 35 2nd Ave, implored the community to be supportive of the project, and let the professionals do their job. Ms. Dini said the resistance to the project is from fear. Page 9 Board of Trustees Regular Meeting Tuesday, June 12, 2018 Penelope Urquhart, 163 Sparks Avenue, expressed concerns about overdevelopment, and how this may affect the character of the Village. Ms. Urquhart stated 58 units may be too large of a project for this community, and would like the developer to consider scaling the project down to 28 units; Ms. Urquhart would like to preserve Pelham’s small town feel. Ms. Urquhart is wary of the how construction may impact parking on Sparks Avenue and Manning Circle. John Pacia, 580 Colonial Avenue, endorsed the project because it is better than having an a vacant lot. Ossifah Smishkonian, 205 Carol Ave, endorsed this project because it offers a housing alternative for people in her age group (Millennials) to stay in the Village. Rachel Moore, 159 Sparks Avenue, expressed concerns about the surge of developments in the Village, and its impact on the school district and traffic patterns. Steve Robbins, 105 Wolfs Lane (Rockwell’s Restaurant), revealed he was not included in the discussions about the proposed development, and his restaurant is contiguous to the proposed developed site. Mr. Robbins said he is not against development, but this new development will encourage parking on Wolfs lane even though there is parking in the rear of the building and that such short term parking will make it harder for customers of his business to park. The public hearing will remain open for public comment at the next Board of Trustees regular meeting on Tuesday, June 26th. Page 10 Board of Trustees Regular Meeting Tuesday, June 12, 2018 Item # 14 – Approving Site Plan Application by Ammirati Warehouse at 109-111 Sixth Street for a Warehouse Expansion There was a discussion on the requested variance to build on the lot line, and the Board of Trustees asked about what was adjacent to and behind the property. Resolution Approving Site Plan Application by Ammirati Warehouse at 109-111 Sixth Street for a Warehouse Expansion Be it resolved, that the application for a Site Plan by Ammirati Warehouse is approved, based on the review and recommendations by the Planning Board (hereinafter “Planning”), Architectural Review Board (hereinafter “the ARB”) and the Zoning Board of Appeals (hereinafter “ZBA”) which the Planning and ARB approval memos as well as the ZBA decision are attached to and made a part of this approval; and Be it further resolved, that the condition applied by Planning and ARB are as follows: 1. All work shall be performed in compliance with Planning Board approval, New York State Building Code and Village of Pelham Zoning Code, as noted on Site Plan Sheet A-1 and A-2 dated March 29, 2018, prepared by Herbet Feuerstein, Architect. Be it further resolved, that this application for a warehouse expansion mixed use at 109-111 Sixth Street is subject to the procedures, regulations and requirements of the Pelham Village Code and Pelham Building Department; and Be it further resolved, that the Mayor and Building Inspector and other appropriate Village officials are authorized to take the necessary and appropriate actions to effect this approval, including the imposition of additional conditions and requirements as may be necessary. No deviations from the site plan without prior approvals from applicable board or agency. Vote Record - Item # 14 – Resolution Approving Site Plan Application by Ammirati Warehouse at 109-111 Sixth Street for a Warehouse Expansion Village of Pelham Board of Trustees Regular Meeting Tuesday, June 12, 2018 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☒ ☐ ☐ ☐ ☐Approved as Trustee Ferrara ☒ ☐ ☐ ☐ Amended Trustee Kagan motion ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Mullen ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen second ☒ ☐ ☐ ☐ Page 11 Board of Trustees Regular Meeting Tuesday, June 12, 2018 Item # 15 – Authorizing License Agreement at 65 First Street (Right-of-Way Encroachment) Baci restaurant requested an outdoor café for the summer. Trustee Kagan asked about compensation for the license, and the hours of operations because of potential noise complaints. Marilyn Zelinski, 60 1st, requested notice to be given to residents near the restaurant. Baci restaurant was instructed to give notice to the nearby residents. This item was tabled until the next Board of Trustees meeting on Tuesday, June 26th. Page 12 Board of Trustees Regular Meeting Tuesday, June 12, 2018 Item # 16 – Building Permit # 4704 Appeal by Elk Home Partners III LP at 299 Wolfs Lane This item was removed from the Agenda because both parties consented to the cancellation of the permit. Please see the attached email correspondence. Page 13 Board of Trustees Regular Meeting Tuesday, June 12, 2018 Item # 17 – Calling for a Public Hearing on Local Law No. 5 of 2018 to Repeal and Replace Chapter 44 of the Pelham Village Code Entitled “Filming of Movies” Resolution Calling for a Public Hearing on Local Law No. 5 of 2018 to Repeal and Replace Chapter 44 of the Pelham Village Code Entitled “Filming of Movies” Whereas, the Board of Trustees of the Village of Pelham has proposed a Local Law to repeal and replace Chapter 44 of the Pelham Village Code entitled “Filming of Movies”; and Whereas, the Board of Trustees of the Village of Pelham has determined that the adoption of the local law is a Type II Action and are therefore not subject to the requirements of the State Environmental Quality Review Act (“SEQRA”). Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham hereby calls for a Public Hearing on Tuesday, June 26, 2018 at 7:30 pm or soon thereafter at Village Hall, 195 Sparks Avenue, Pelham NY 10803 on a proposed Local Law to repeal and replace Chapter 44 of the Pelham Village Code entitled “Filming of Movies”; and Be it further resolved, that the Village Clerk is hereby directed to publish notice of said public hearing. Vote Record- Item # 10 – Resolution Calling for a Public Hearing on Local Law No. 3 of 2018 Creating Chapter 7 of the Village Code Entitled Sustainability Advisory Board Village of Pelham Board of Trustees Regular Meeting Tuesday, June 12, 2018 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☒ ☐ ☐ ☐ ☐Approved as Trustee Ferrara second ☒ ☐ ☐ ☐ Amended Trustee Kagan ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Mullen motion ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Page 14 Board of Trustees Regular Meeting Tuesday, June 12, 2018 Item # 18 - Authorizing the Execution of a Cooperative Agreement with the County of Westchester for the Purpose of Undertaking a Community Development Program These are the kind of grants the Village of Pelham use to receive before the federal lawsuit against the County with respect to fair housing, and the Board is pleased to see this grant opportunity available to communities in Westchester. Resolution Authorizing the Execution of a Cooperative Agreement with the County of Westchester for the Purpose of Undertaking a Community Development Program Whereas, the Secretary of Housing and Urban Development of the United States is authorized, under Title I of the Housing and Community Development Act of 1974 as amended, and Title II of the National Affordable Housing Act of 1990, as amended, to make grants to states and other units of general local government to help finance Community Development Programs; and Whereas, Section 99-h of the General Municipal Law of the State of New York grants to any municipal corporation the power, either individually or jointly with one or more municipal corporations, to apply for, accept and expend funds made available by the federal government, either directly or through the State, pursuant to the provisions of any Federal law which is not inconsistent with the statutes or constitution of this State, in order to administer, conduct or participate with the Federal government in programs relating to the general welfare of the inhabitants of such municipal corporation; and Whereas, the Community Development Act of 1974 as amended, Title II of the National Affordable Housing Act of 1990, as amended, and any “Eligible Activities” thereunder are not inconsistent with the statutes or Constitution of the State; and Whereas, a number of municipalities have requested Westchester’s participation, and the County of Westchester has determined that it is desirable and in the public interest that it make application for Community Development Block Grant funds and HOME funds as an Urban County; and Whereas, participation by the County of Westchester as an Urban County in the Community Development Program requires that the Village of Pelham and the County of Westchester cooperate in undertaking, or assisting in undertaking, essential community development and housing activities, specifically those activities authorized by statutes enacted pursuant to Article 18 of the New York State Constitution; and Whereas, this Board deems it to be in the public interest for the Village of Pelham to enter into a Cooperation Agreement with the County of Westchester for the aforesaid purposes. Now, therefore, be it resolved, that the Mayor be and hereby is authorized to execute a Cooperative Agreement between the Village of Pelham and the County of Westchester for the purposes of undertaking a Community Development Program pursuant to the Housing and Community Page 15 Board of Trustees Regular Meeting Tuesday, June 12, 2018 Development Act of 1974, as amended, and Title II of the National Affordable Housing Act of 1990, also as amended. Vote Record - Item # 18 – Resolution Authorizing the Execution of a Cooperative Agreement with the County of Westchester for the Purpose of Undertaking a Community Development Program Village of Pelham Board of Trustees Regular Meeting Tuesday, June 12, 2018 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☒ ☐ ☐ ☐ ☐Approved as Trustee Ferrara motion ☒ ☐ ☐ ☐ Amended Trustee Kagan ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Mullen ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki second ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ The foregoing resolution was adopted upon roll call as follows: AYES: 7 NAYS: 0 Certified by: Page 16 Board of Trustees Regular Meeting Tuesday, June 12, 2018 Item # 19 - Authorizing the Award of Contract # 2018-01 Annual Infrastructure Repairs 2018-19 (bid deadline and opening 5/21/18, 10:30 a.m.) Authorizing the Award of Contract # 2018-01 Annual Infrastructure Repairs 2018-19 Whereas, the Village of Pelham solicited a bid for contract # 2018-01 for Annual Infrastructure Repairs; and Whereas, the bid for contract # 2018-01 was advertised in the Journal News as the Official Newspaper of the Village of Pelham, and was also made available on the Village’s website; and Whereas, at 10:30 a.m. E.S.T., Monday, May 21, 2018, the Assistant Village Administrator publicly opened and read two proposals in Village Hall; and Whereas, on reviewing the proposals, the bids were as follows: Bidder Base Bid 1. Peter J. Landi, Inc. $657,725.00 2. ELQ Industries Inc. $668,310.00 Whereas, Dolph Rotfeld Engineering, P.C. and the Assistant Village Administrator have determined that the lowest responsible bid that meets the requirements is Peter J. Landi, Inc. of Hawthorne, N.Y. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham hereby awards Contract # 2018-01 for Annual Infrastructure repairs in the Village of Pelham for the period of June 1, 2018 through May 31, 2019 as a unit price contract with prices provided for under the bid (the estimated quantities are not guaranteed, and are only for bid comparison purposes and final payment will be made for actual quantities of work performed regardless of the estimated quantities contained in the bid); and Be it further resolved, that the Mayor and Assistant Village Administrator are authorized to take the necessary and appropriate actions to effect and execute this unit-price contract. Vote Record- Item # 19- Authorizing the Award of Contract # 2018-01 Annual Infrastructure Repairs 2018-19 Village of Pelham Board of Trustees Regular Meeting Tuesday, June 12, 2018 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☒ ☐ ☐ ☐ ☐Approved as Trustee Ferrara motion ☒ ☐ ☐ ☐ Amended Trustee Kagan ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Mullen second ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Page 17 Board of Trustees Regular Meeting Tuesday, June 12, 2018 Item # 20 - Authorizing Consulting Agreement for Administrative Support and Advisory Services with Sourced Municipal, LLC. Resolution Authorizing Consulting Agreement for Administrative Support and Advisory Services with Sourced Municipal, LLC. Whereas, the Village of Pelham (“Village”) is in need of administrative support and advisory services on an interim basis until such time a new Village Administrator is appointed by the Board of Trustees; and Whereas, the Village desires to retain the services of Patricia Dwyer dba Sourced Municipal, LLC., to perform such administrative support and advisory services as an independent contractor. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham herein authorizes the Mayor to execute the attached Consulting Agreement for Administrative Support and Advisory Services with Patricia Dwyer dba Sourced Municipal, LLC., for the sum of $75.00 per hour pursuant to the terms of the Agreement. Vote Record - Item # 20 – Resolution Authorizing Consulting Agreement for Administrative Support and Advisory Services with Sourced Municipal, LLC. Village of Pelham Board of Trustees Regular Meeting Tuesday, June 12, 2018 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☒ ☐ ☐ ☐ ☐Approved as Trustee Ferrara second ☒ ☐ ☐ ☐ Amended Trustee Kagan ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Mullen motion ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Page 18 Board of Trustees Regular Meeting Tuesday, June 12, 2018 Item # 21 – Other Business Page 19 Board of Trustees Regular Meeting Tuesday, June 12, 2018 Recurring Items Item # 22 - Authorizing the Accounts Payable Trustee Kamal Eldahry audited the Accounts Payable. A brief discussion took place over vouchers #10500 and #10491. Resolution Authorizing the Accounts Payable Whereas, pursuant to §5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham after audit of the following vouchers, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Assistant Village Administrator: Fund Name: Amount General Fund $899,036.51 Capital Projects Fund $11,678.20 Trust and Agency Fund $5,391.71 TE Private Purpose Trust Fund $0.00 Grand Total $916,106.42 Be it further resolved, that this Board hereby approves payment of the above mentioned claims and authorizes payment thereof. Vote Record- Item # 22 – Resolution Authorizing the Accounts Payable Village of Pelham Board of Trustees Regular Meeting Tuesday, June 12, 2018 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☒ ☐ ☐ ☐ ☐Approved as Trustee Ferrara second ☒ ☐ ☐ ☐ Amended Trustee Kagan ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Mullen ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Page 20 Board of Trustees Regular Meeting Tuesday, June 12, 2018 Item # 23 – Authorizing the Minutes of May 22, 2018 Vote Record- Item # 23 – Authorizing the Minutes of May 22, 2018 Village of Pelham Board of Trustees Regular Meeting Tuesday, June 12, 2018 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Volpe ☒ ☐ ☐ ☐ ☒Approved as Trustee Ferrara ☒ ☐ ☐ ☐ Amended Trustee Kagan motion ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal Eldahry second ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Mullen ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☐ ☐ ☒ ☐ Item # 24 – Adjournment to Executive Session (if needed) The public portion of the Board meeting was adjourned at 10:44 pm to enter into Executive Session to discuss two personnel matters and a labor relations matter, after which time the Board would adjourn for the evening. Vote Record- Item # 24 – Adjournment to Executive Session (if needed) Village of Pelham Board of Trustees Regular Meeting Tuesday, June 12, 2018 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☒ ☐ ☐ ☐ ☐Approved as Trustee Ferrara second ☒ ☐ ☐ ☐ Amended Trustee Kagan motion ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Mullen ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Respectfully Submitted, Yari Fernandez Administrative Intern Page 21