Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING TUESDAY, JUNE 26, 2018, 7:30 PM VILLAGE HALL – 195 SPARKS AVENUE, PELHAM, NY 10803 MINUTES 1. Call To Order 2. Pledge of Allegiance 3. Roll Call 4. Mayor’s Report 5. Trustees’ Reports 6. Village Administrator’s Report 7. Public Comments # Agenda Items: Non-Recurring Items 8. Public Hearing Continuation on Site Plan Application at 101 Wolfs Lane (7:45 p.m. to 8:15 p.m. Public Comment Only) 9. Public Hearing on Local Law No. 5 of 2018 to Repeal and Replace Chapter 44 of the Pelham Village Code Entitled “Filming of Movies” 10. Discussion on a Request to Host a Community Street Fair & Festival (Wolfs Walk) 11. Discussion on Changing Village Election Date 12. Resolution Authorizing the Pelham Picture House Fundraiser at Wolfs Lane Park on September 15, 2018 13. Other Business Recurring Items 14. Authorizing Year-End Budget Amendments and Transfers for Fiscal Year 2017-18 15. Authorizing Accounts Payable 16. Authorizing the Minutes of: June 12, 2018 17. Adjournment to Executive Session (if needed) Next Regularly Scheduled BOT Meetings: Tuesday, July 10, 2018 (Summer Schedule) Tuesday, August 14, 2018 (Summer Schedule) All meetings start at 7:30 p.m. unless otherwise noted. *The Agenda is subject to change.* Board of Trustees Regular Meeting Tuesday, June 26, 2018 Item # 1 – Meeting called to order: The meeting of the Board of Trustees was called to order by Deputy Mayor Kagan at 7:30 pm. Item # 2 – Pledge of Allegiance: The Pledge of Allegiance was led by Deputy Mayor Kagan. Item # 3 – Roll Call: Attendee Name Present Absent Late Mayor Volpe ☐ ☒ ☐ Trustee Ferrara ☒ ☐ ☐ Trustee Kagan ☒ ☐ ☐ Trustee Kamal Eldahry ☒ ☐ ☐ Trustee Mullen ☒ ☐ ☐ Trustee Potocki ☒ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ Assistant Village Administrator Scelza ☒ ☐ ☐ Village Attorney Smith ☐ ☒ ☐ Administrative Intern Fernandez ☐ ☒ ☐ Deputy Mayor’s Report: Deputy Mayor Kagan read the following statement written by Trustee Kamal Eldahry expressing the Board’s policy on children being separated from parents at the US Mexico border. “The past few weeks have been very difficult for us as a nation. The mistreatment of immigrant families is a humanitarian crisis that's as outrageous as it is unacceptable. We believe issues like this rise above politics and should concern us all, regardless of our partisan affiliation. We have watched as immigrant children have been cruelly and purposefully separated from their families. The recent revision of this policy is not enough as it does not address the fate of those already separated and held in detentions centers. Furthermore, the lack of transparency and the absence of a plan to reunite children with their parents — merits investigation. Reports indicate that over 2300 children have been separated from the families at the Mexican border, 70 of these children are being held in New York State agencies that have contracts with the federal government to provide services to unaccompanied foreign children. Four of these agencies are in Westchester County: Dobbs Ferry - Children's Village Irvington - Abbott Lincolndale - Lincoln Hall Boys' Haven Yonkers - Rising Ground, previously known as The Leake & Watts Home for Children Page 2 Board of Trustees Regular Meeting Tuesday, June 26, 2018 The separation of child from family is not consistent with our values and principles as a village and as a nation. The Village of Pelham Board strongly supports expedited family reunification. A statement released by New York Assemblywoman Amy Paulin has listed New York organizations that could benefit from your support. She asks that you consider a financial donation to any of the New York organizations that are working to support these families and other immigrant families in similar circumstances. Please find her full statement here.” Deputy Mayor Kagan asked for a moment of reflection. Deputy Mayor Kagan announced Suez Water of Westchester will be replacing the water main between Fourth Avenue from Third Street to Sixth Street, and this project is expected to last until September, so he advises residents to take another route. Deputy Mayor Kagan thanked Pelham Lumber and Ciro Greco for their assistance in renovating the new Police Chief’s office. Deputy Mayor Kagan reported that he and Police Chief Pallett met with the potential candidates for the Police department as they are looking to hire two new police officers to fill the vacancies left by former Chief Benefico and others. Deputy Mayor Kagan reported the Village received another response from the RFP for the redevelopment of municipal facilities from Collins Enterprises. Deputy Mayor Kagan reported Extenet has commenced litigation against the Village regarding the installation of additional DAS nodes. Extenet contended they were entitled to install additional nodes in the Village under the telecommunications act, but the Village maintains that Extenet has to show there is a substantial gap in service for their new carrier (Verizon). Trustees’ Report: Trustee Ferrara reported the traffic committee will meet with Lou Luglio, the traffic consultant, from Sam Schwartz Engineering, sometime next week to discuss the traffic proposal. Trustee Ferrara reported she has a phone call with Mr. Luglio tomorrow morning, and she will update the traffic committee on the outcome of the phone call. ******** Trustee Kamal Eldahry announced there will a power point on the gun safety draft legislation at the next Board of Trustees meeting. The Board is reviewing the most effective policies to implement, so they would like to address the loopholes in gun purchases. ******** Trustee Mullen had nothing to report. Page 3 Board of Trustees Regular Meeting Tuesday, June 26, 2018 ******** Trustee Potocki congratulated Mayor Volpe on his bid to run for New York State lieutenant governor on an independent party line. The Board wishes him the best of luck. ******** Trustee Spira-Cohen announced Monday, June 25th was the last day of the extension of the residential campaign for Solarize Pelham, so if anyone has any questions, please go to the http://www.solarizewestchester.com/pelham/ for additional information. Trustee Spira-Cohen reported 29 contracts were signed, and she is impressed with this outcome. Trustee Spira-Cohen thanked the Solarize Pelham team for their hard work. The commercial Solarize campaign ends in October, so she encourages commercial property owners to contact the Solarize team and take advantage of the discounts. Trustee Spira-Cohen congratulated the members of the Sustainability Advisory board and she is looking forward to their first meeting at Village Hall on Monday, July 9th at 7:30pm. Village Administrator’s Report: Patti Dwyer was the former Village Administrator for the Village of Pleasantville for over 19 years, and retired in March. Ms. Dwyer has been a professional manager for over 31 years, and she is providing administrative support for the Village and conducting a management study. Ms. Dwyer reported in mid-July there will be road resurfacing projects, and Assistant Village Administrator Scelza can provide more details. Ms. Dwyer reported they are moving forward in the recruitment of a new Village Administrator. Item # 7 – Public Comments There was no public comment. Page 4 Board of Trustees Regular Meeting Tuesday, June 26, 2018 Non-Recurring Items Item # 8 – Public Hearing Continuation on Site Plan Application at 101 Wolfs Lane (7:45 p.m. to 8:15 p.m. Public Comment Only) Deputy Mayor Kagan stated the applicant of 101 Wolfs Lane submitted their application under the BDFZ, and they have met with the land use boards, but there are still outstanding issues to address such as: number of school age children, remediation of the site, and the easement over Village property. The public hearing was opened on June 12th and remained open. Robert Cortez, 100 Harmon Avenue, spoke in support of this development and believes it will improve the quality of life in the Village. This development will improve the aesthetics of the Village and contribute to the community’s downtown commercial space. Mr. Cortez stated this development will provide a housing alternative for empty nesters that want to downsize and stay in the Village. David Haft, 170 Townsend Avenue, spoke in support of this development because he is an empty nester and he would like to stay in the community, so this development would provide him with a housing alternative. Carol Callohan, former resident of Pelham, stated she’s an excellent example of why this kind of development is necessary for the community. As an empty nester, Ms. Callohan needed to downsize, but the Village of Pelham did not have many housing options available, so she moved out of the community. Ms. Callohan would have loved to stay in the community, and is looking forward to this project. Penelope Urquhart, 163 Sparks Avenue, thanked the Board of Trustees for continuing this public hearing and she read the following statement from the Sparks-Manning Circle residents: “Mayor Volpe and Trustees, We would like to state upfront that the families living on Sparks Avenue and Manning Circle are NOT opposed to development of the 101 Wolf's Lane property. In fact, we're as eager as everyone else in town to improve downtown Pelham. What we are concerned about is the overdevelopment, not only of our area, but of the entire town. We are already experiencing urban congestion issues on Sparks Avenue in terms of traffic and safety issues and we are concerned about the impact on our schools. For these reasons we are making the following requests, as related to the proposed development at 101 Wolf's Lane. First, in relation to the impact on our schools, we would like to propose that this development be scaled back to 28 units instead of 58 units. We believe that 28 units would be a more appropriate size for the area and would have less impact on the schools, traffic, and safety. And in the scaling back of the development we suggest that you remove all 3-bedroom apartments except for the one that the Kravitz family would like to occupy. Any more would be encouraging families with children to move in Page 5 Board of Trustees Regular Meeting Tuesday, June 26, 2018 and we would like to encourage millennials and empty-nesters instead, a goal which has also been stated by the developers. The next big issue is traffic and safety concerns on Sparks Avenue. As you have heard in past meetings, there are already major traffic issues because of the current usage of Sparks Avenue and the easement to the largest parking lot in the village of Pelham which provides over 200 parking spots for two companies in the Pico building, a municipal lot for train commuters, commercial parking and access to and parking for the Department of Public Works. Given that Sparks already accommodates this multitude, we feel that it would be unwise to add more traffic to what may be the most congested corner in the village. We are requesting that you change the entrance of the development to Wolfs Lane. We also request that a safety committee be formed which would include some of the residents from Sparks/Manning and a trustee board member, much like what was formed to address the safety concerns at the five corner junction at Ancon Avenue. In terms of drainage and sewage, we would like confirmation that the village consultant has reviewed the plans and that it will not overtax the system. This was a requirement of the Planning Board's recommendation to the BOT and is very important considering the issues with the existing old infrastructure. Our final request is that while we understand that this public hearing is supposed to be just about this one development at 101 Wolfs Lane, we need to hear more details about ALL the developments happening in town because our issues here on Sparks and Manning represent a microcosm of what is happening in town. The impact to the schools, traffic, safety, and economy of the town are affected by the overall increase in development. For instance, there are 3 buildings already approved at 215 Fifth Avenue, 185-195 Lincoln Avenue and 8 Boulevard West which will add 27 apartments. Do we know if those 3 buildings solve the budget gap issue? With the additional proposed developments at 101 and 163 Wolfs Lane and 3rd Street, we are looking at a current total of 253 units approved or proposed. Of those, we count 137 2-to 3-bedroom units. What are the projections for the total number of children being added to the school district -especially if you are expecting empty nesters from Pelham to move into all these new units. Who fills all those empty nester homes of 3 and 4 bedrooms? That's a hidden figure that no one is talking about. We've heard now that Pelham Palace is up for sale. Are there any mechanisms in place to limit or evaluate future developers who want to take advantage of the BDFZ and build even more apartments there or all along the 5th Avenue and Wolfs Lane strip? What studies have been done showing possible traffic/safety issues if all the current developments are approved and we have a few hundred more residents? We believe this information is important for the public to know about and consider as we continue discussions around traffic, safety, and the school impact in Pelham. Thank you for hearing our requests as we believe these are important issues for our entire Pelham community and should be addressed as we proceed in improving Pelham for everyone. ” Page 6 Board of Trustees Regular Meeting Tuesday, June 26, 2018 Deputy Mayor Kagan addressed Ms. Urquhart’s concern about the application of the BDFZ, and Deputy Mayor Kagan revealed the BDFZ overlay is applied to developments at the Board’s discretion. The BDFZ amendment will expire on March 31st, 2023. Amy Rios, 105 Fifth Avenue, spoke in support of this project because the lot has been undeveloped for quite some time and it is a blight on the community. Todd Cross, 5 Manning Circle, expressed concerns the 101 Wolfs lane development will exacerbate existing traffic problems and create new problems. Shannon Maher, 400 Manor Ridge Road, spoke in support of this development as a longtime resident of Pelham, and she believes it is time to invest in the downtown district and move forward. Ms. Maher contends building a multigenerational development for empty nesters and millennials will revitalize the downtown area. Steve Robbins, 105 Wolfs Lane, Rockwells Restaurant, spoke in support of this project, but he is opposed to the traffic and parking design of this project. Mr. Robbins believes the ingress and egress of this property should be located on Wolfs lane, so it does not create additional problems for the homeowners on Sparks Avenue and Manning Circle. Mr. Robbins revealed previous proposals of the site had the ingress and egress on Wolfs lane, and the traffic consultant from Sam Schwartz engineering revealed moving the exit/entrance to Wolfs Lane will not add to the existing traffic. Parking is an issue for businesses, so when the municipal lot is full, they lose customers. Mr. Robbins stated driving behaviors predict that the residents of this development will park on Wolfs Lane rather than park in the lot on Sparks Avenue. Mr. Robbins contends the parking allocated for this project is inadequate and the parking lot access on Sparks Avenue is impractical. Mr. Robbins stated if the Board moves forward with this proposal then he requests special consideration be given to businesses and make parking spaces available in this area. He suggests moving commuter parking on 1st Street and on NYAC Avenue to a remote lot and converting those spaces to 2 hour meters, which will be critical during the construction phase. Mr. Robbins implores the Board to review this project carefully, and Deputy Mayor Kagan instructed him to send his questions to the Board, so the developer can address them at the next Board of Trustees meeting. Page 7 Board of Trustees Regular Meeting Tuesday, June 26, 2018 Item # 9 – Public Hearing on Local Law No. 5 of 2018 to Repeal and Replace Chapter 44 of the Pelham Village Code Entitled “Filming of Movies” Trustee Mullen reported there has been an increase in films, television shows, commercials, and digital content being filmed in Westchester County. Trustee Mullen stated there are economic benefits to film activity especially for local businesses in Westchester communities and revenue for local governments. In 2016, Westchester County generated 30 million dollars in revenue from film activity and 1.2 million dollars of that revenue was in permit fees for local governments, so benefits are being felt by large and small communities in Westchester County. Trustee Mullen believes the Village of Pelham is missing out on this source of revenue and the cultural benefits from film activity, so he has been working with the Village Clerk, Terri Rouke, Pelham Police Lieutenant, Jason Pallett, Village Attorney Ed Smith, and Trustee Kagan to review internal processes and to ensure filming in Pelham is a “frictionless” environment. The goal of repealing and replacing chapter 44 “filming of movies” is to attract more film production to the Village of Pelham, and to improve the filming experience for Village staff, production companies, and tax payers. Trustee Mullen stated this is a modernization of the old law to bring the code into the 21st century. Trustee Mullen stated overhauling our internal practices, the forms, the website, and the process will make the filming process easier for production companies. The fee schedule has been adjusted to reflect the impact of the filming productions on the community along with the addition of a security deposit requirement to help the Village recuperate the costs from filming. Under this new law, the Mayor has the authority to issue a moratorium on film activity if a particular neighborhood has been oversaturated with film activity. This new law will also grant Village staff with more authority to direct the time, place, and manner of film production. The public hearing was opened by Deputy Mayor Kagan. Noel Tirsch, 334 Highbrook Avenue, expressed concerns about the new filming code because it may pose a problem for his neighborhood. Mr. Tirsch has been subjected to several film shoots near his home and those experiences have been mostly unpleasant. Mr. Tirsch supports the new revenue stream, but believes film productions are best suited for the commercial district; not for the residential areas. Mr. Tirsch noting the three consecutive calendar days of filming (§44-9 of Chapter 44) would like the Board to minimize the number of filming days in a residential area. Mr. Tirsch states there are no provisions in the new film code with respect to filming on weekdays and/or holidays and the hours of operation. Trustee Mullen stated §44-7(G)(H) designate times when filming and set-up can begin and end, from 8:00am-8:00pm. Mr. Tirsch also expressed concerns with respect to notice, but Deputy Mayor Kagan revealed §44-6 requires that a permittee must provide written notice of filming to all homeowners located within 200 feet of the filming location at least 3 days prior to the first day of filming. Mr. Tirsch stated residents are receiving notice after the permit has been issued and that is his real concern, because at that point nothing can be done. Deputy Mayor Kagan stated the goal of this law is to balance the rights Page 8 Board of Trustees Regular Meeting Tuesday, June 26, 2018 and the needs of the neighbors with the rights and the needs of others, but he understands Mr. Tirsch’ s concerns. Trustee Mullen stated part of the reason for the three day notice is to provide residents with enough time to direct their concerns to Village Hall and the Police Department. Trustee Potocki asked if other municipalities have provisions regarding weekend and holiday filming, but he believes three days is not enough notice for filming. Mr. Tirsch appreciates Trustee Mullen’s efforts to protect the residents, but he would like the Board to consider his concerns in drafting the film code. John Liesman, 45 Storer Avenue, asked if the new law allows for an extension on the 5 calendar day restriction to shoot in a residential area, and Trustee Mullen said a permittee filming in a residential area would have to get approval from the Board of Trustees to extend their time, and in a non-residential area, they would need to get approval from the Mayor. Trustee Potocki is not ready to vote on the film code because there could be possible loopholes in the draft that would enable people to abuse their filming privileges and become a film studio. Deputy Mayor Kagan stated you cannot run a business in a residential district, and the new code allows for a total of 5 calendar days of filming in a 12 month period including no more than three days of consecutive filming. Trustee Potocki is not in favor of the film code as it is currently written. Trustee Ferrara asked if provisions can be added to the code to exclude weekend and holiday filming, and Trustee Mullen said this restriction would adversely affect small film crews. Deputy Mayor Kagan stated it appears to be the will of the Board to send this film code back for Trustee Mullen to review and if warranted, include a provision concerning weekend filming that would be subject to the Board’s approval. The public hearing was closed by a motion from Trustee Spira-Cohen and seconded by Trustee Kamal Eldahry, vote 6-0. This item was tabled until the next Board of Trustees regular meeting on Tuesday, July 10th. Page 9 Board of Trustees Regular Meeting Tuesday, June 26, 2018 Item #9A Resolution Adopting Local Law No. 5 of 2018 to Repeal and Replace Chapter 44 of the Pelham Village Code Entitled “Filming of Movies” Whereas, the Board of Trustees of the Village of Pelham has proposed a local law to repeal and replace Chapter 44 of the Pelham Village Code entitled “Filming of Movies”; and Whereas, the Board of Trustees of the Village of Pelham has determined that the adoption of the local law is a Type II Action and are therefore not subject to the requirements of the State Environmental Quality Review Act (“SEQRA”) and; Whereas, a notice of public hearing was duly advertised in the Journal News, the official newspaper of the Village of Pelham; and Whereas, said public hearing was held on June 26, 2018 at or about 7:30 p.m. at Village Hall, 195 Sparks Avenue, Pelham, NY and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said to proposed local law or any part thereof. Now, therefore, be it resolved, as follows: 1. The Board of Trustees hereby adopts Local Law No. 5 of 2018 to repeal and replace Chapter 44 of the Pelham Village Code entitled “Filming of Movies; 2. The Board of Trustees directs the Village Clerk and Assistant Village Administrator to prepare said Law for filing with the Secretary of State; and Be it further resolved, that the Board of Trustees of the Village of Pelham hereby adopts the following Fee Schedule pursuant to Chapter 44 of the Pelham Village Code: Description of Fee Fee Permit Fee $500/day for crew* of 10 or fewer people $2000/day for crew of 11 or more people Facilities Maintenance Fee (utilization $200/hour of Village-owned facility or property) Parking Fees $25/space/day Security Deposit Up to $2,500 refundable deposit or bond, determined on a case-by-case basis Expedited Processing Fee $500 *Size of crew shall be based on total number of actors, extras, crew and all other personnel expected to be present at each location during the filming, regardless of position name or title Vote Record - Item # 9A – Resolution Adopting Local Law No. 5 of 2018 to Repeal and Replace Chapter 44 of the Pelham Village Code Entitled “Filming of Movies” Village of Pelham Board of Trustees Regular Meeting Tuesday, June 26, 2018 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Volpe ☐ ☐ ☐ ☐ ☐Approved as Trustee Ferrara ☐ ☐ ☐ ☐ Amended Trustee Kagan ☐ ☐ ☐ ☐ ☒Tabled Trustee Kamal Eldahry ☐ ☐ ☐ ☐ ☐Withdrawn Trustee Mullen ☐ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☐ ☐ ☐ ☐ Trustee Spira-Cohen ☐ ☐ ☐ ☐ Page 10 Board of Trustees Regular Meeting Tuesday, June 26, 2018 Item # 10 - Discussion on a Request to Host a Community Street Fair & Festival (Wolfs Walk) Amy Rios, 105 Fifth Avenue, on behalf of the Wolfs Walk Committee asked the Board to host a community street fair and festival titled “Wolfs Walk” on September 8th, which will take place from Second Street to Boulevard between the hours of 4pm to 11pm. They are working in conjunction with the Chamber of Commerce event and they will have vendors, bands, and movies. They are working with the State Liquor Authority to obtain the required permits to serve alcohol at this event, and they will also require a permit for a generator. Deputy Mayor Kagan referred the applicant to the Police Department for traffic control, the building department for the electrical generator questions, and Patti Dwyer, the Village consultant for processing any additional permits that are required. Clay Bushong, 29 Franklin Place, stated in the future the Chamber of Commerce would like to consider hosting a street fair in June, and that is predicated upon the success of the Wolfs Walk event in September. The Wolfs Walk event will be using the Chamber of Commerce’s insurance umbrella. Mr. Bushong stated chamber members and business owners will receive a discount to participate in the event. Deputy Mayor Kagan stated the Wolfs Walk Committee will need to submit an application to the Board of Trustees, and then a resolution can be voted on. Page 11 Board of Trustees Regular Meeting Tuesday, June 26, 2018 Item # 11 – Discussion on Changing Village Election Date Trustee Kamal Eldahry led the discussion on changing the Village Election date from March to November. Trustee Kamal Eldahry listed the pros and cons of the proposal: PROS: Running concurrent elections (village and national) increases voter participation/turnout in the smaller races. Voters like the idea of voting less often. Decreases voter confusion. Gets more voters to pay attention to local elections by putting them in a position in which they will be voting in those races as well as national and state races. Eliminates the caucus system where a few in the local political party determine who gets to run. Eliminates the cost of a separate election (Westchester County runs Village of Pelham elections with minimal Village staff expense). SUMMARY: A higher voter turnout and increased participation will produce a stronger government that closely reflects the will of the people. CONS: Less attention paid to village races/issues. Straight ticket voting. Candidates need to commit further in advance and may have to run in 2 elections (primary and general). SUMMARY: Voters are likely to vote straight along party lines while losing focus on community needs/issues in the shadow of national races. Additional information is available on the pdf with this article, including statistics from the Village of Irvington, which changed its election date to November. Deputy Mayor Kagan stated after further review, the Board will need to vote at some point whether to place this as a referendum question. Page 12 Board of Trustees Regular Meeting Tuesday, June 26, 2018 Item # 12 – Authorizing the Pelham Picture House Fundraiser at Wolfs Lane Park on September 15, 2018 Resolution Authorizing the Pelham Picture House Fundraiser at Wolfs Lane Park on September 15, 2018 Whereas, the Pelham Picture House has requested permission to hold its seventh annual Picnic in the Park Fundraiser in Wolfs Lane Park on Saturday, September 15, 2018 (copy attached); and Whereas, the Pelham Picture House shall reimburse the Village for all costs incurred by the Village as a result of the event, including but not limited to Police Department and Department of Public Works overtime, and provide a certificate of liability insurance naming the Village as an additional insured in a form and amount satisfactory to the Village. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham herein authorizes the Picture House the use of the section of Wolfs Lane Park directly across from the movie theatre with access to the park on Friday, September 14th to erect the tent, Saturday, September 15th for the fundraising event and Monday, September 17th to remove the tent and; Be it further resolved, that the Mayor and Board of Trustees authorize the appropriate Village officials and staff to take the necessary and appropriate actions to effectuate this resolution. Vote Record- Item # 12 – Resolution Authorizing the Pelham Picture House Fundraiser at Wolfs Lane Park on September 15, 2018 Village of Pelham Board of Trustees Regular Meeting Tuesday, June 26, 2018 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☐ ☐ ☐ ☒ ☐Approved as Trustee Ferrara Second ☒ ☐ ☐ ☐ Amended Trustee Kagan ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Mullen Motion ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Page 13 Board of Trustees Regular Meeting Tuesday, June 26, 2018 Item # 13 – Other Business Fifth Avenue One-Way Pilot Program Trustee Potocki encourages the Board to table the pilot program due to the construction on Fourth Avenue. Sustainable Westchester's Shared Recycling Service for One-stop website Trustee Mullen stated ReCollect has partnered with Sustainable Westchester to streamline waste and recycling communications between the municipality and residents. In partnering with ReCollect, residents of participating municipalities will have access to a one-stop website or mobile app where they can find their address-specific garbage pick-up schedules, recycling information, and easily report problems to their local municipal staff without having to call or wait on phone. Trustee Mullen reported when the Board first considered ReCollect it was priced at $3,000, but pricing through Sustainable Westchester will be $1,700. Trustee Mullen stated the Board needs to submit their intent to participate and then Sustainable Westchester will send the participating members a contract for review. The letter of intent/resolution is non-binding, and it will be our own module to customize. Deputy Mayor Kagan asked whether there are any additional costs on the vendor’s side the Village would need to absorb and Trustee Mullen said he would look into it. Deputy Mayor Kagan said this item should be added to the agenda for the next Board of Trustees meeting on July 10th. Page 14 Board of Trustees Regular Meeting Tuesday, June 26, 2018 Recurring Items Item # 14 - Authorizing Year-End Budget Amendments and Transfers for Fiscal Year 2017-18 Resolution Authorizing Year-End Budget Amendments and Transfers for Fiscal Year 2017-18 Whereas, pursuant to the provisions of §5-520 of the New York State Village Law, the Board of Trustees, by resolution, may increase existing appropriations by transferring funds from the unexpended balance of another appropriation, from the contingent account, from available cash surplus or unanticipated revenues within a fund, or by borrowing; and Whereas, in all cases, there are sufficient unexpended balances in other appropriation accounts, excess revenues or fund balances available to cover the amendments and transfers. Now, therefore, be it resolved, that pursuant to New York State Village Law § 5-520, the Board of Trustees of the Village of Pelham hereby authorizes and directs the Deputy Village Treasurer to modify the 2017-18 Budget by making the following budget amendments and transfers (attached hereto and made part hereof). Vote Record- Item # 14 – Resolution Authorizing Year-End Budget Amendments and Transfers for Fiscal Year 2017-18 Village of Pelham Board of Trustees Regular Meeting Tuesday, June 26, 2018 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☐ ☐ ☐ ☒ ☐Approved as Trustee Ferrara motion ☒ ☐ ☐ ☐ Amended Trustee Kagan ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Mullen second ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Page 15 Board of Trustees Regular Meeting Tuesday, June 26, 2018 Item # 15 - Authorizing the Accounts Payable Trustee Mullen audited the Accounts Payable. A brief discussion took place over vouchers #10626 and #10612. Resolution Authorizing the Accounts Payable Whereas, pursuant to §5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham after audit of the following vouchers, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Assistant Village Administrator: Fund Name: Amount General Fund $256,955.55 Capital Projects Fund $0.00 Trust and Agency Fund $7,000.00 TE Private Purpose Trust Fund $0.00 Grand Total $263,955.55 Be it further resolved, that this Board hereby approves payment of the above mentioned claims and authorizes payment thereof. Vote Record- Item # 15 – Resolution Authorizing the Accounts Payable Village of Pelham Board of Trustees Regular Meeting Tuesday, June 26, 2018 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☐ ☐ ☐ ☒ ☐Approved as Trustee Ferrara motion ☒ ☐ ☐ ☐ Amended Trustee Kagan ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Mullen ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen second ☒ ☐ ☐ ☐ Page 16 Board of Trustees Regular Meeting Tuesday, June 26, 2018 Item # 16 – Authorizing the Minutes of June 12, 2018 Vote Record- Item # 16 – Authorizing the Minutes of June 12, 2018 Village of Pelham Board of Trustees Regular Meeting Tuesday, June 26, 2018 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Volpe ☐ ☐ ☐ ☒ ☒Approved as Trustee Ferrara ☒ ☐ ☐ ☐ Amended Trustee Kagan ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal Eldahry second ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Mullen ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen motion ☒ ☐ ☐ ☐ Item # 17 – Adjournment to Executive Session (if needed) The public portion of the Board meeting was adjourned at 9:27 pm to enter into Executive Session to discuss a personnel matter and an update on a litigation matter, after which time the Board would adjourn for the evening. Vote Record- Item # 17 – Adjournment to Executive Session (if needed) Village of Pelham Board of Trustees Regular Meeting Tuesday, June 26, 2018 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Volpe ☐ ☐ ☐ ☒ ☐Approved as Trustee Ferrara ☒ ☐ ☐ ☐ Amended Trustee Kagan ☒ ☐ ☐ ☐ ☐Tabled Trustee Kamal Eldahry second ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Mullen motion ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Respectfully Submitted, Yari Fernandez Administrative Intern Page 17