Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING TUESDAY, SEPTEMBER 10, 2019, 7:30 PM VILLAGE HALL – 195 SPARKS AVENUE, PELHAM, NY 10803 Minutes 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Trustees’ Reports 5. Village Administrator’s Report 6. Mayor’s Report 7. Public Comments # Agenda Items: Non-Recurring Items 8 Presentation on WXY School Impact Study 9. Public Hearing on the Site Plan Approval for the Redevelopment of the Property Located at 139 Fifth Avenue (Continuation from 8/13/19) 10. Public Hearing on the Site Plan Approval for the Redevelopment of the Property Located at 163 Wolfs Avenue (Continuation from 8/13/19) 11. Public Hearing on Local Law No. 4 of 2019 to Amend Chapter 79 of the Pelham Village Code Regarding Required Mitigation Impacts of Proposed Development in the Village of Pelham (Continuation from 8/13/19) 12. Resolutions Authorizing Modifications to Chapter 34:17 of the Pelham Village Code Entitled Operating Permits 13. Resolution Approving a Request from the Friends of the Pelham Civic Association for a Half Marathon 14. Resolution Authorizing the Annual Pumpkin Festival and Kid’s Fun Run on October 12, 2019 15. Resolution Authorizing the Appointment of a Part Time School Crossing Guard 16. Resolution Authorizing the Appointment of a Deputy Village Treasurer 17. Discussion on Proposed Fire Captain Position 18. Discussion on Local Development Corporation 19. Other Business Recurring Items 20. Authorizing Accounts Payable 21. Authorizing the Minutes of: June 25, 2019 and July 16, 2019 22. Adjournment to Executive Session Next Regularly Scheduled BOT Meetings: Tuesday, September 24, 2019 Tuesday, October 8, 2019 Board of Trustees Regular Meeting Tuesday, September 10, 2019 All meetings start at 7:30 PM unless otherwise noted. *The agenda is subject to change* Item # 1 – Meeting called to order: Mayor Mullen called the meeting to order at 7:30 PM and asked for a brief moment of silence to honor and acknowledge those who lost their lives 18 years ago. Item # 2 – Pledge of Allegiance: Mayor Mullen lead the Pledge of Allegiance. Item # 3 – Roll Call: Attendee Name Present Absent Late Mayor Mullen ☒ ☐ ☐ Trustee Carpenter ☒ ☐ ☐ Trustee Hill-Ries ☒ ☐ ☐ Trustee Kagan ☒ ☐ ☐ Trustee Kamal Eldahry ☒ ☐ ☐ Trustee Potocki ☒ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ Village Administrator Small ☒ ☐ ☐ Asst. Village Administrator Scelza ☐ ☒ ☐ Asst. to the Village Admin. Farrell ☒ ☐ ☐ Trustees’ Report: Trustee Carpenter mentioned the Pelham Fire Department’s social media pages. Trustee Hill-Ries congratulated the organizers of the Wolfs Walk and announced the opening of Tig and Peach. Trustee Kagan mentioned Governor Cuomo signed Senate Bill 6160 which resulted from a request made by the Progressive Women of Pelham in April of 2018. Trustee Kamal Eldahry thanked the organizers of the Wolfs Walk. She also said she is proud to be part of the group that allowed a new gun safety bill. Trustee Potocki asked residents to be mindful and safe when crossing the streets and walking while using cell phones. Trustee Spira-Cohen mentioned the LED streetlight project is almost complete. She also said the crosswalks have been re-striped in preparation for the beginning of school. She also talked about the drop-off procedures for Hutchinson School and safety protocol in relation to the school year. Board of Trustees Regular Meeting Tuesday, September 10, 2019 Village Administrator’s Report: Mr. Small shared the Highbrook Highline fence work is scheduled to begin the week of September 23rd. He said the village is looking at bids for cybersecurity insurance. Additionally, he gave an update regarding Passport Parking. Mayor’s Report Mayor Mullen said he spoke with Dr. Champ regarding the closure of Julianne’s Playground during the week. The playground is closed now from 11:45 till 12:45 roughly, because it is school district property and is being used for recess for the kids at Hutchinson Elementary. He also thanked Clay Bushong and Amy Cole for organizing Wolfs Walk and congratulated Tig & Peach on their grand opening at the corner of Sparks Avenue and Wolfs Lane. Mayor Mullen noted that on the morning of September 11, 10 Pelham community members who lost their lives on 9/11 will be recognized. The event is scheduled to begin at 8:30 and will be held at the 9/11 memorial by the gazebo. He thanked Joe Durnin for organizing it annually, as well as organizing the many other events that give honor to those who give their lives for others. The Mayor updated the public on the negotiations and parameters with Pelham House and the future municipal center for the village. Lastly, Mayor Mullen acknowledged that the village government is taking various measures to try to ensure no disruption in garbage collection and service while we transition from Waste Services, Inc. Item # 7 – Public Comments Marilyn Zelinski of 60 First Street noted the problems undeveloped properties create including infestations of vermin and pest control. The Board of Trustees suggested tools to motivate under and undeveloped property. Mayor Mullen hopes the BDFZ allows for incentives for incoming property owners. Trustee Potocki said they will follow up on rodent infestation. Carolyn O’Connor of 213 Carol Avenue wondered about the lights on Sanford Boulevard. Unfortunately, the Board of Trustees noted this is out of our jurisdiction. Board of Trustees Regular Meeting Tuesday, September 10, 2019 Non-Recurring Items Item # 8 – Presentation on WXY School Impact Study Deputy Mayor Kagan and Trustee Carpenter presented WXY’s School Impact Study. They discussed the internal and external planning process for any substantial development coming to the village which includes a school impact study. They mentioned the inverse relationship between income and student generation. According to WXY, even if all the developments are built, school capacity would not be exceeded. Ken Nilsen of 125 Sixth Avenue wondered if the studies considered numbers from existing stock. Mayor Mullen noted two data filters which removed those pre-war buildings from the equation when we're talking about these results (price point and age of building). As the new developments will include amenities, it makes sense that their desired rent will be substantially higher than the pre-war, amenity-free apartments. The numbers show an inverse relationship between number of kids and rental price. Joe Solimine of 215 Monterey Avenue said the numbers relating to these developments make sense in a booming economy, but he’s worried about when the economy isn’t this way, if rental prices have to drop. He thanked the Board of Trustees for handling this with such care. Eric Wessman of 723 Pelhamdale Avenue voiced his concerns comparing the study’s findings to reality. Mayor Mullen reiterated the study’s already conservative count. Marc Burgess of 121 Pelhamdale Avenue thanked the Board of Trustees for sharing these reports. He discussed the price of units in relation to density distribution. Thyra Roff of 1 Pell Place attended to follow up her question regarding filtering the WXY Report by community size with high performing schools. Mayor Mullen noted that narrowing down the scope with those filters, it stops becoming objective independent analysis and then it's just us tweaking their numbers. She suggested using a cluster sample. Liz Massie of 440 Eighth Avenue said the numbers make sense to her based on reasons people move to the Village of Pelham including lot size and square footage. Board of Trustees Regular Meeting Tuesday, September 10, 2019 Item # 9 - Public Hearing on the Site Plan Approval for the Redevelopment of the Property Located at 139 Fifth Avenue Vote Record - Item #9 – Continuing the Public Hearing on the Site Plan Approval for the Redevelopment of the Property Located at 139 Fifth Avenue Village of Pelham Board of Trustees Regular Meeting Tuesday, September 10, 2019 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Trustee Kagan ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki Motion ☒ ☐ ☐ ☐ Trustee Spira-Cohen Second ☒ ☐ ☐ ☐ Kristen Motel of Cuddy & Feder, property owner, Ruben Guerrero, Patrick Cleary, the principal from Cleary Consulting and project architect, Ray Beeler continued the presentation summary of the proposed project located at 139 Fifth Avenue. Marc Burgess of 121 Pelhamdale Avenue asked about a carbon impact assessment for the building as a whole and what the cumulative carbon output of the building would be in addition to the carbon output of construction. He encouraged the developers to use something with a lower carbon footprint. Ruben Guerrero mentioned a NYSERDA Net Zero Grant for this building which could incorporate a number of energy-saving features aimed to reduce the overall carbon impact of the building itself. The presenters mentioned having EV stations available for public use associated to the development. Amanda Jaskiewicz of 264 Eastland Avenue asked about status of a sanitary sewer study as well as a stormwater study. Peter Catizone of Catizone Engineering said they prepared a stormwater pollution prevention plan for the project that shows a reduction in stormwater runoff for all storms model. Steve Lipkin of the Pelham Post asked about the grease in the pipelines. The presenter responded with the idea of restaurants over the last 80 years may have significantly coated the pipes. Carlito Holt of Provident Design Engineering said hey revised the traffic study as of June 10, 2019. Mr. Guerrero noted a modification to the stairwell requested by the Fire Chief. Vote Record - Item #9b – Closing the Public Hearing on the Site Plan Approval for the Redevelopment of the Property Located at 139 Fifth Avenue Village of Pelham Board of Trustees Regular Meeting Tuesday, September 10, 2019 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries Motion ☒ ☐ ☐ ☐ ☐Tabled Trustee Kagan ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen Second ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, September 10, 2019 Item # 10 – Public Hearing on the Site Plan Approval for the Redevelopment of the Property Located at 163 Wolfs Avenue Vote Record - Item #10 – Continuing the Public Hearing on the Site Plan Approval for the Redevelopment of the Property Located at 163 Wolfs Avenue Village of Pelham Board of Trustees Regular Meeting Tuesday, September 10, 2019 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Trustee Kagan ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki Motion ☒ ☐ ☐ ☐ Trustee Spira-Cohen Second ☒ ☐ ☐ ☐ Matt Casella of Concrete Ventures represented the owners of 163 Wolfs Lane. He introduced the rest of the team including Ray Beeler, Peter Catizone of Catizone Engineering, Sophia and Saranda Zirca of Concrete Ventures and Carlito Holt of Provident Design Engineering. Mr. Casella and Mr. Beeler continued the presentation summary of the proposed project located at 163 Wolfs Lane. Georgene Feldman of 15 Brookside Avenue is concerned what the rendering would look like from the west side. Tree removal was discussed. Brian Byrne of 4 Manning Circle mentioned the importance of including the elevation when totaling the height of shadows as well as former discussions of sanitary sewers and pipe diameter issues. He also asked about the studies done regarding equipment and spills at the site in question. The presenter replied that after a number of different investigations of the soil around those tanks that the site has been given a clean bill of health. Mr. Beeler reiterated that under the BDFZ the height of the building is compliant. He said all the shadow studies are on the village website. Mayor Mullen asked if the building is constructed, will the gas tanks have to be torn out. Mr. Beeler said he didn’t have the answer with him. Deputy Mayor Kagan asked about combination of sanitary and storm sewer that's running through the property. The presenter said they’re not aware of any combination sewers running through the property. The sanitary sewer on Wolfs Lane and Brookside are separate sewers. They carry only sewer water. Board of Trustees Regular Meeting Tuesday, September 10, 2019 Amanda Jaskiewicz of 264 Eastland Avenue asked what the tax generation from this particular project would be. Jaime Cabarrocas of 9 Brookside Avenue questioned the rendering with regards to parking and trees surrounding the development. Todd Cross of 5 Manning Circle thinks the project is simply too tall for the area and the shadows will be overwhelming. Marc Burgess of 121 Pelhamdale asked if the traffic from the garage could be controlled by a barrier. Also asked what is the carbon impact of the construction and development. Marilyn Zielinski of 60 First Avenue thanked the Board and ARB for working to get us where we are today. She thinks the building looks great and that change is good to keep Pelham vibrant. Marisa Panzani of 217 Highbrook Avenue thanked the boards for all of the work done to date and that the projects reflect that work. Vote Record - Item #10b – Continue the Public Hearing on the Site Plan Approval for the Redevelopment of the Property Located at 163 Wolfs Avenue Village of Pelham Board of Trustees Regular Meeting Tuesday, September 10, 2019 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter Second ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Trustee Kagan Motion ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, September 10, 2019 Item # 11 – Public Hearing on Local Law No. 4 of 2019 to Amend Chapter 79 of the Pelham Village Code Regarding Required Mitigation Impacts of Proposed Development in the Village of Pelham (Continuation from 8/13/19) The law requires a developer to mitigate any impact from their project under SECRA. Mayor Mullen said our planning consultants worked on with our attorneys was this law which would effectively allow us to quantify the cumulative impact of development and then assess fees to individual developers to help us mitigate those impacts. Amanda Jaskiewicz of 264 Eastland Avenue asked about the cost of sewers with or without developers. Maggie Klein of The Pelhams-Plus asked if the fair share contribution has to be a monetary contribution. The Board closed the public hearing. Vote Record - Item #11 – Closing the Public Hearing on Local Law No. 4 of 2019 to Amend Chapter 79 of the Pelham Village Code Regarding Required Mitigation Impacts of Proposed Development in the Village of Pelham (Continuation from 8/13/19) Village of Pelham Board of Trustees Regular Meeting Tuesday, September 10, 2019 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries Motion ☒ ☐ ☐ ☐ ☐Tabled Trustee Kagan ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen Second ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, September 10, 2019 Item # 12 – Resolutions Authorizing Modifications to Chapter 34:17 of the Pelham Village Code Entitled Operating Permits Resolution to Modify Chapter 34:17 Operating Permits. “Defining Storefronts” Whereas, Chapter 34-17 (7) indicates the Village Board of Trustees by resolution can determine buildings whose use or occupancy classification may pose a substantial potential hazard to public safety, and Whereas, the term storefront does not specifically define its operational capacity, and Whereas, the term storefront does not illustrate the potential risk hazard, and Whereas, the Fire Chief, Fire Inspector and Building Inspector believe it is necessary to further define the potential hazards that have been historically common within these types of occupancies, and Whereas, for the purpose of clarification for building owners and business operators; Now, therefore be it resolved, that the term storefront is defined as businesses and places of public assembly with an occupancy load of less than 100 people that are part of a mixed-use occupancy which can present a substantial risk and where certain conditions may exist that are subject to aging or overloaded electrical wiring, excessive storage of unidentified combustibles, insufficient or blocked egress, particularly those which as part of a group of units that share a common basement and/or cockloft space which can contribute to the rapid spread of fire or harmful gases or fumes which can pose a substantial safety risk and that are not included in Section 34-17A (1)-(6), and (8). ============================================================================= Vote Record - Item #12a – Resolutions Authorizing Modifications to Chapter 34:17 of the Pelham Village Code Entitled Operating Permits Village of Pelham Board of Trustees Regular Meeting Tuesday, September 10, 2019 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries ☒ ☐ ☐ ☐ ☒Tabled Trustee Kagan Second ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ This item was tabled to further research the code and the potential impacts, if any, by adding this definition as “storefront” is used elsewhere in the code (Chapter 77). Board of Trustees Regular Meeting Tuesday, September 10, 2019 Resolution to Modify Chapter 34:17 Operating Permits. Requiring Operating Permit for Occupancy Loads Less Than 100 People Whereas, Chapter 34-17 (7) indicates the Village Board of Trustees by resolution can determine buildings whose use or occupancy classification may pose a substantial potential hazard to public safety, and Whereas, the Fire Chief, Fire Inspector and Building Inspector believe it is necessary to require an operating permit for occupancy loads of less than 100 people, and Whereas, the potential risk hazard is not indicative of the occupancy load, but rather the conditions that may be present, and Whereas, those conditions need to be identified by inspection, and corrected to reduce the risk potential, and Whereas, places of public assembly with an occupancy load of less than 100 people that are part of a mixed-use occupancy which can present a substantial risk and where certain conditions may exist that are subject to aging or overloaded electrical wiring, excessive storage of unidentified combustibles, insufficient or blocked egress, particularly those which as part of a group of units that share a common basement and/or cockloft space which can contribute to the rapid spread of fire or harmful gases or fumes which can pose a substantial safety risk and that are not included in Section 34-17A (1)-(6), and (8); Now, therefore be it resolved, that the places of public assembly with an occupancy load of less than 100 people require an Operating Permit. Vote Record - Item #12b – Resolution Authorizing a Modification to Chapter 34-17 of the Code of the Village of Pelham Village of Pelham Board of Trustees Regular Meeting Tuesday, September 10, 2019 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Trustee Kagan Second ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, September 10, 2019 Office of the Village Administrator Pelham, New York 10801 Phone: 914-738-2015 Fax: 914-738-7381 www.pelhamgov.com INTERNAL MEMORANDUM To: Honorable Mayor Mullen and Village Trustees From: Omar T. Small, Village Administrator Cc: Joseph Sernechia, DPW Superintendent James DiNapoli, Fire Chief Re: Operating Permit Process In compliance with Part 1203 of the New York State Uniform Fire Prevention and Building Code (the “Uniform Code”) (19 NYCRR 1203), the Board of Trustees adopted Chapter 34 of the Code of the Village of Pelham. Issue This office was made aware of an issue related to the implementation of Chapter 34-17 Operating Permits. For example, some violations issued for non-compliance of Section 34-17 were not enforceable due to ambiguity with the term store- front. For example, the Operating Permit Fee Schedule has a fee for store-front, and fees for commercial and other types of uses. It is not clear whether properties that are store-fronts and commercial would pay both the store-front fee and the fee associated with the building use. Action Taken I met with Joseph Senerchia and Chief DiNapoli to review the Operating Permit process and discuss any issues with compliance. It was determined that a meeting with the Village Prosecutor would be beneficial. The focus of the meeting was to address any issues with our implementation of Chapter 34-17 and to rectify any item that may hinder our compliance with the law. Trustee Eldahry also met with Mr. Senerchia, Chief DiNapoli and the Village Prosecutor Ms. Martha Conforti. These meetings helped to understand the issue and determine next steps. Next Steps The Village Board has the authority to expand on the types of premises and uses that require building permits. Section 34-17A (7) states, “Buildings whose use or occupancy classification may pose a substantial potential hazard to public safety, as determined by resolution adopted by the Board of Trustees of the Village of Pelham;” While Section 34-17A (5) of the Village Code requires an operating permit for buildings containing one or more areas of public assembly with an occupancy load of 100 or more persons. The Fire Chief and Building Inspector have determined that buildings containing one or more areas of public assembly with an occupancy load less than 100 persons pose a hazard to public safety. It is important for the Fire Chief and/or the Fire Inspector to determine where specific risk hazards may be present in occupancies less than 100 persons. For example, a childcare facility would require an Operating Permit. Board of Trustees Regular Meeting Tuesday, September 10, 2019 Based on the potential hazard to public safety, buildings containing one or more areas of public assembly with an occupancy load less than 100 persons should be required to obtain an operating permit by resolution of the Board of Trustees. Furthermore, it is recommended that the Board of Trustees by resolution use the following definition for Storefront Businesses: "Storefront Businesses, defined more specifically to include places of public assembly with an occupancy load of less than 100 people and are part of a mixed use occupancy which can present a substantial risk where certain conditions may exist, and are subject to aging or overloading electrical wiring, excessive storage of unidentified combustibles, insufficient or blocked egress, particularly those which as part of a group of units that share a common basement and/or cockloft space which can contribute to the rapid spread of fire or harmful gases or fumes which can pose a substantial safety risk, and that are not included in Section 34-17A(1)-(6) and (8)." It is recommended that the Board of Trustees require an operating permit for places of public assembly with an occupancy load less than 100 persons and for properties defined as storefronts. Board of Trustees Regular Meeting Tuesday, September 10, 2019 Item # 13 – Resolution Approving a Request from the Friends of the Pelham Civic Association for a Half Marathon Resolution Approving a Request from the Friends of the Pelham Civic Association for a Half Marathon Whereas, the Friends of the Pelham Civic Association has requested permission to hold its Annual Pelham Half Marathon in the Village of Pelham on Saturday, November 30, 2019 by letter dated August 13, 2019 (attached hereto and made a part hereof); and Whereas, the temporary marking of the event route is necessary the day prior to the race as stated in the aforementioned request letter; and Whereas, the Friends of the Pelham Civic Association shall reimburse the Village for all costs incurred by the Village as a result of the event, including but not limited to Police Department and Department of Public Works overtime, and provide a certificate of liability insurance naming the Village as an additional insured in a form and amount satisfactory to the Village. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham hereby authorizes the Pelham Half Marathon on Saturday, November 30, 2019 beginning at 8:00 a.m. and; Be it further resolved, that the Board of Trustees authorize the appropriate Village officials and staff to take the necessary and appropriate actions to effectuate the intent of this resolution. Vote Record - Item #13 – Resolution Approving a Request from the Friends of the Pelham Civic Association for a Half Marathon Village of Pelham Board of Trustees Regular Meeting Tuesday, September 10, 2019 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries Second ☒ ☐ ☐ ☐ ☐Tabled Trustee Kagan ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, September 10, 2019 Item # 14 – Resolution Authorizing the Annual Pumpkin Festival and Kid’s Fun Run on October 12, 2019 Resolution Authorizing the Annual Pumpkin Festival and Kid’s Fun Run on October 12, 2019 Whereas, the Pelham Children’s Center has requested permission to hold the annual Pumpkin Festival and Kid’s Fun Run in the Village on Saturday, October 12, 2019; and Whereas, the temporary closure of certain streets is necessary in order to safely facilitate the event, and for traffic control; and Whereas, the Pelham Children’s Center shall reimburse the Village for all costs incurred by the Village as a result of the event, including but not limited to Police Department and Department of Public Works overtime, and provide a certificate of liability insurance naming the Village as an additional insured in a form and amount satisfactory to the Village. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham herein authorizes the annual Pelham Children’s Center Pumpkin Festival and Kid’s Fun Run on Saturday, October 12, 2019 from 7:00 a.m. to 12:00 p.m., with the Fun Run starting at 9:00 a.m. at Michael Schwerner Way (Harmon Avenue) traveling up Fifth Avenue heading North, then to circle back at the Pelham Arts Center, and finishing up at Fifth Avenue and Michael Schwerner Way (Harmon Avenue), with the request that Michael Schwerner Way be closed for the entire event to stage the Pumpkin Festival and games and; Be it further resolved, that the Mayor and Board of Trustees authorize the appropriate Village officials and staff to take the necessary and appropriate actions to effectuate the intent of this resolution. Vote Record - Item #14 – Resolution Authorizing the Annual Pumpkin Festival and Kid’s Fun Run on October 12, 2019 Village of Pelham Board of Trustees Regular Meeting Tuesday, September 10, 2019 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☒ ☐ ☐ ☐ ☒Approved as Trustee Carpenter ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Trustee Kagan ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry Second ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen Motion ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, September 10, 2019 Item # 15 - Resolution Authorizing the Appointment of a Part Time School Crossing Guard (this is an existing position) Resolution Authorizing the Appointment of a Part Time School Crossing Guard Whereas, a position for part time school crossing guard is needed to fill a vacancy in the Police Department; and Whereas, Peter Falcetti of 235 Wolfs Lane, Pelham NY has applied for this position among other applicants; and Whereas, the Chief of Police has recommended that Peter Falcetti be hired to fill this position. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham hereby appoints Peter Falcetti, Pelham, New York, effective September 4, 2019, to the position of School Crossing Guard (Part Time) reporting to the Chief of Police, at an annual salary of $10,078.00, subject to the requirements of Westchester County Civil Service, including a one year probationary period; and Be it further resolved, that the Mayor, Village Administrator and Chief of Police are authorized to take the necessary and appropriate actions to affect this appointment. Vote Record - Item #15 – Resolution Authorizing the Appointment of a Part Time School Crossing Guard Village of Pelham Board of Trustees Regular Meeting Tuesday, September 10, 2019 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Trustee Kagan ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry Second ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen Motion ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, September 10, 2019 Item # 16 - Resolution Authorizing the Appointment of a Deputy Village Treasurer Resolution Authorizing the Appointment of a Deputy Village Treasurer Be it resolved, that the Board of Trustees of the Village of Pelham hereby confirms the Mayor’s appointment of Kieya Glaze, of Mount Vernon, NY to the position of Deputy Village Treasurer, effective Monday, September 30, 2019 at an annual salary of $82,500.00 subject to the requirements of Westchester County Civil Service, for a probationary period of one (1) year; and Be it further resolved, that the Mayor and Village Administrator are authorized to take the necessary and appropriate actions to affect this appointment. Vote Record - Item #16 – Resolution Authorizing the Appointment of a Deputy Village Treasurer Village of Pelham Board of Trustees Regular Meeting Tuesday, September 10, 2019 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter Second ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Trustee Kagan ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen Motion ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, September 10, 2019 Item # 17 – Discussion on Proposed Fire Captain Position Discussion on this item was tabled. Board of Trustees Regular Meeting Tuesday, September 10, 2019 Item # 18 – Discussion on Local Development Corporation Mayor Mullen explained the Local Development Corporation is an entity that can help us facilitate a number of things. The nice thing about an LDC, in the way we've seen it used in other communities, is it becomes a vehicle that can partner with for-profit and not-for-profit organizations to encourage economic development. Trustee Potocki suggested the LDC be a five-member board. Board of Trustees Regular Meeting Tuesday, September 10, 2019 Item #19 – Other Business Board of Trustees Regular Meeting Tuesday, September 10, 2019 Recurring Items Item # 20 - Authorizing the Accounts Payable Trustee Potocki is auditing the Accounts Payable. Resolution Authorizing the Accounts Payable Whereas, pursuant to §5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham after audit of the following vouchers, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator and Village Treasurer: Fund Name: Amount General Fund $107,623.33 Capital Projects Fund $192,550.98 Trust and Agency Fund $45,976.77 TE Private Purpose Trust Fund $0.00 Grand Total $346,151.08 Be it further resolved, that this Board hereby approves payment of the above-mentioned claims and authorizes payment thereof. Vote Record - Item # 19 – Resolution Authorizing the Accounts Payable Village of Pelham Board of Trustees Regular Meeting Tuesday, September 10, 2019 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled ☐Withdrawn Trustee Kagan Motion ☒ ☐ ☐ ☐ ☐Discussed Trustee Kamal Eldahry ☒ ☐ ☐ ☐ Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen Second ☒ ☐ ☐ ☐ Item # 21 – Authorizing the Minutes of: June 25, 2019 and July 16, 2019 Vote Record - Item # 20 – Authorizing the Minutes of June 25, 2019 Village of Pelham Board of Trustees Regular Meeting Tuesday, September 10, 2019 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☒ ☐ ☐ ☐ ☒Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Trustee Kagan Second ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, September 10, 2019 Vote Record - Item # 21 – Authorizing the Minutes of July 16, 2019 Village of Pelham Board of Trustees Regular Meeting Tuesday, September 10, 2019 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☒ ☐ ☐ ☐ ☒Approved Trustee Carpenter Motion ☒ ☐ ☐ ☐ as Amended Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Trustee Kagan ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki Second ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Item # 22 – Adjournment to Executive Session The Board of Trustees adjourned into executive session to discuss a particular personnel matter, pending litigation, and a potential sale of village land. Vote Record - Item # 22 – Adjournment to Executive Session Village of Pelham Board of Trustees Regular Meeting Tuesday, September 10, 2019 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Tabled Trustee Kagan ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen Second ☒ ☐ ☐ ☐