Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING TUESDAY, APRIL 28, 2020, 7:30 PM VILLAGE HALL – 195 SPARKS AVENUE, PELHAM, NY 10803 Pursuant to Executive Order 202.1 issued by Governor Andrew Cuomo, all in-person public access to Village Board of Trustees Meeting is suspended. Each Village Trustee will participate remotely either by video or telephone via GoToMeeting. Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/198683949 You can also dial in using your phone. United States: +1 (872) 240-3212 Access Code: 198-683-949 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/198683949 Minutes 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Trustees’ Reports 5. Village Administrator’s Report 6. Mayor’s Report 7. Public Comments EMAIL COMMENTS/QUESTIONS CARA.FARRELL@PELHAMGOV.COM # Agenda Items: Non-Recurring Items 8. Resolution Authorizing the Use of Funds for the 2020 New York Power Authority Fall Tree Planting Program from the Thomas Fenlon Memorial Street Tree Fund 9. Resolution Exempting the Families First Coronavirus Response Act as it Relates to Emergency Responders 10. Resolution Authorizing the Creation of a General Fund Account for COVID-19 Response 11. Resolution Authorizing Professional Services Engineering Proposal from Dolph Rotfeld Engineering, a Division of AI Engineers, Inc. 12. Resolution Amending § 90-56 Schedule XVII: On-Street Parking Meter Zones in the Code of the Village of Pelham 13. Other Business Recurring Items 14. Authorizing Accounts Payable 15. Authorizing Minutes of: October 10, 2019, October 22, 2019, January 28, 2020, February 11, 2020 & February 25, 2020 16. Adjournment Board of Trustees Regular Meeting Tuesday, April 28, 2020 Next Regularly Scheduled BOT Meetings: Tuesday, May 12, 2020 Tuesday, May 26, 2020 All meetings start at 7:30 PM unless otherwise noted. *The agenda is subject to change* Item # 1 – Meeting called to order: Mayor Mullen called the meeting to order at 7:30 PM. Item # 2 – Pledge of Allegiance: Mayor Mullen led the Pledge of Allegiance. Item # 3 – Roll Call: Attendee Name Present Absent Late Mayor Mullen ☒ ☐ ☐ Trustee Carpenter ☒ ☐ ☐ Trustee Greco ☒ ☐ ☐ Trustee Hill-Ries ☒ ☐ ☐ Trustee Kamal Eldahry ☒ ☐ ☐ Trustee Potocki ☒ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ Village Administrator Small ☒ ☐ ☐ Asst. Village Administrator Scelza ☒ ☐ ☐ Asst. to the Village Admin. Farrell ☒ ☐ ☐ Trustees’ Report: Trustee Carpenter had nothing to report. Trustee Greco mentioned a conference call with Oak Ridge as far as changes to refuse collection. Trustee Hill-Ries reiterated the importance of supporting local businesses and that she received agenda items for the Highbrook Highline from Susan Mutti. Trustee Kamal Eldahry said she was reaching out for support letters for the EV charging station grant application. She thanked Assemblywoman Paulin for her letter of recommendation as well as the chamber of commerce for their letter of support. Trustee Potocki had nothing to report. Trustee Spira-Cohen had nothing to report. Village Administrator’s Report: Village Administrator Small had nothing to report. Board of Trustees Regular Meeting Tuesday, April 28, 2020 Mayor’s Report Mayor Mullen continued his update on COVID-19. He also discussed some major challenges in FY2020-21’s budget, including failing infrastructure, the change in garbage contract and the lack of parking revenue. Item # 7 – Public Comments There were no public comments. Board of Trustees Regular Meeting Tuesday, April 28, 2020 Non-Recurring Items Item # 8 – Resolution Authorizing the Use of Funds for the 2020 New York Power Authority Fall Tree Planting Program from the Thomas Fenlon Memorial Street Tree Fund Resolution Authorizing the Use of Funds for the 2020 New York Power Authority Fall Tree Planting Program from the Thomas Fenlon Memorial Street Tree Fund Whereas, the Village of Pelham orders trees from the New York Power Authority Two-for-one Tree Plan in which the Village can receive two trees for every one it purchases for an amount up to $1,000.00. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham herein authorizes that payment of up to $1,000.00 to the New York Power Authority from a special trust account bequeathed to the Village of Pelham by Thomas B. Fenlon and known as the Thomas B. Fenlon Memorial Street Tree Fund Account # TE.0923 for the purchase of these trees; and Be it further resolved, that the Mayor and Village Administrator are authorized to take the necessary and appropriate actions to effect this resolution. Vote Record - Item #8 - Resolution Authorizing the Use of Funds for the 2020 New York Power Authority Fall Tree Planting Program from the Thomas Fenlon Memorial Street Tree Fund Village of Pelham Board of Trustees Regular Meeting Tuesday, April 28, 2020 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☒ ☐ ☐ ☐ ☒Approved as Trustee Carpenter Second ☒ ☐ ☐ ☐ Amended Trustee Greco ☒ ☐ ☐ ☐ ☐Tabled Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen Motion ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, April 28, 2020 Item # 9 – Resolution Exempting the Families First Coronavirus Response Act as it Relates to Emergency Responders Resolution Authorizing Families First Coronavirus Response Act as it Relates to Emergency Responders Whereas, on or about March 13, 2020, President Trump declared a national emergency regarding the outbreak of the COVID-19 virus; and Whereas, on or about March 18, 2020, the Families First Coronavirus Response Act (“Act”), which included a temporary expansion of the FMLA and emergency paid leave provisions, was signed into federal law, effective April 2, 2020; and Whereas, the Act permits covered employers, including public employers, to exclude emergency responders and health care providers from the applicable FMLA and emergency paid leave provisions of the Act; and Whereas, the Village of Pelham (“Village”) recognizes that its emergency responders deliver critical safety emergency services to the Village’s residents and businesses. Now, therefore be it resolved, that effective immediately, and to the extent it may be required by federal law or regulation, the Village hereby exempts and excludes its emergency responders, including, but not limited to, all members of its Police and Fire Departments, public works personnel, and any other job classifications as may be excludable under federal law and regulations, from any applicable FMLA and emergency paid leave provisions of the Act. Be it further resolved, that the Board of Trustees of the Village of Pelham reserves the right to modify or terminate this Resolution at any time in order to meet the needs of the Village and its employees. Vote Record - Item #9 - Resolution Authorizing Families First Coronavirus Response Act as it Relates to Emergency Responders Village of Pelham Board of Trustees Regular Meeting Tuesday, April 28, 2020 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter Second ☒ ☐ ☐ ☐ Amended Trustee Greco Motion ☒ ☐ ☐ ☐ ☐Tabled Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, April 28, 2020 Item #10 – Resolution Authorizing the Creation of a General Fund Account for COVID-19 Response Resolution Authorizing the Creation of a General Fund Account for COVID-19 Response Whereas, on or about March 13, 2020, President Trump declared a national emergency regarding the outbreak of the COVID-19 virus; and Whereas, on or about March 20, 2020, President Trump issued a major disaster declaration for New York State allowing for reimbursement of certain expenses from January 20, 2020 going forward; and Whereas, it is anticipated that the Village will incur disaster related expenses for several months with undetermined costs at this time; and Whereas, the creation of a common general fund account to track such expenses will facilitate tracking and reporting of disaster related expenses. Now, therefore be it resolved, that the Board of Trustees of the Village of Pelham hereby authorizes the Assistant Village Administrator/Village Treasurer to modify the 2019-20 General Fund budget by creating accounts under the “A.8760 Emergency Disaster Work” series, to be funded at the conclusion of the fiscal year (May 31, 2020). Vote Record - Item #10 – Resolution Authorizing the Creation of a General Fund Account for COVID-19 Response Village of Pelham Board of Trustees Regular Meeting Tuesday, April 28, 2020 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter ☒ ☐ ☐ ☐ Amended Trustee Greco Motion ☒ ☐ ☐ ☐ ☐Tabled Trustee Hill-Ries Second ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, April 28, 2020 Item # 11 - Resolution Authorizing Professional Services Engineering Proposal from Dolph Rotfeld Engineering, a Division of AI Engineers, Inc. Resolution Authorizing Professional Services Engineering Proposal from Dolph Rotfeld Engineering, a Division of AI Engineers, Inc. Be it resolved, that the Board of Trustees of the Village of Pelham herein authorizes the Village Administrator to execute the attached professional services agreement for Engineering Services with Dolph Rotfeld Engineering as a unit price contract. Vote Record - Item #11 - Resolution Authorizing Professional Services Engineering Proposal from Dolph Rotfeld Engineering, a Division of AI Engineers, Inc. Village of Pelham Board of Trustees Regular Meeting Tuesday, April 28, 2020 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter ☒ ☐ ☐ ☐ Amended Trustee Greco Second ☒ ☐ ☐ ☐ ☐Tabled Trustee Hill-Ries Motion ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, April 28, 2020 Item # 12 - Resolution Amending § 90-56 Schedule XVII: On-Street Parking Meter Zones in the Code of the Village of Pelham Resolution Amending § 90-56 Schedule XVII: On-Street Parking Meter Zones in the Code of the Village of Pelham Be it resolved, by the Mayor and Board of Trustees of the Village of Pelham, that the following changes are made to Chapter 90 of the Village Code, entitled "Vehicles and Traffic", § 90-56, as follows: Be it further resolved, that the Board of Trustees of the Village of Pelham hereby authorizes the modification of the Fee Schedule to $1.00 an hour as outlined in the attached memo for § 90-32, Fees effective June 1, 2020. Vote Record - Item #13 - Resolution Amending § 90-56 Schedule XVII: On-Street Parking Meter Zones in the Code of the Village of Pelham Village of Pelham Board of Trustees Regular Meeting Tuesday, April 28, 2020 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Greco Second ☒ ☐ ☐ ☐ ☐Tabled Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, April 28, 2020 Item # 13 – Other Business Deputy Mayor Potocki reminded residents to complete the census as it matters for federal funding purposes both at the State and Village level. Board of Trustees Regular Meeting Tuesday, April 28, 2020 Recurring Items Item # 14 - Authorizing the Accounts Payable Mayor Mullen audited the Accounts Payable. Resolution Authorizing the Accounts Payable Whereas, pursuant to §5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham after audit of the following vouchers, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator and Assistant Village Administrator/Village Treasurer: Fund Name: Amount General Fund $338,563.21 Trust & Agency Fund $1,000.00 Grand Total $339,563.21 Be it further resolved, that this Board hereby approves payment of the above-mentioned claims and authorizes payment thereof. Vote Record - Item # 14 - Resolution Authorizing Accounts Payable Village of Pelham Board of Trustees Regular Meeting Tuesday, April 28, 2020 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Greco ☒ ☐ ☐ ☐ ☐Tabled Trustee Hill-Ries Second ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, April 28, 2020 Item # 15 - Authorizing Minutes of: October 10, 2019, October 22, 2019, January 28, 2020, February 11, 2020 & February 25, 2020 Vote Record - Item # 15a - Resolution Authorizing the Minutes of October 10, 2019 Village of Pelham Board of Trustees Regular Meeting Tuesday, April 28, 2020 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☒ ☐ ☐ ☐ ☒Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Greco ☐ ☐ ☒ ☐ ☐Tabled Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☐ ☐ ☒ ☐ Trustee Spira-Cohen Second ☒ ☐ ☐ ☐ Vote Record - Item # 15b - Resolution Authorizing the Minutes of October 22, 2019 Village of Pelham Board of Trustees Regular Meeting Tuesday, April 28, 2020 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Greco ☐ ☐ ☒ ☐ ☐Tabled Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☐ ☐ ☒ ☐ Trustee Spira-Cohen Second ☒ ☐ ☐ ☐ Vote Record - Item # 15c - Resolution Authorizing the Minutes of January 28, 2020 Village of Pelham Board of Trustees Regular Meeting Tuesday, April 28, 2020 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Greco ☐ ☐ ☒ ☐ ☐Tabled Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☐ ☐ ☒ ☐ Trustee Spira-Cohen Second ☒ ☐ ☐ ☐ Vote Record - Item # 15d - Resolution Authorizing the Minutes of February 11, 2020 Village of Pelham Board of Trustees Regular Meeting Tuesday, April 28, 2020 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Greco ☒ ☐ ☐ ☐ ☐Tabled Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen Second ☒ ☐ ☐ ☐ Vote Record - Item # 15e - Resolution Authorizing the Minutes of February 25, 2020 Village of Pelham Board of Trustees Regular Meeting Tuesday, April 28, 2020 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Greco ☒ ☐ ☐ ☐ ☐Tabled Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☐ ☐ ☒ ☐ Trustee Spira-Cohen Second ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, April 28, 2020 Item # 16 – Adjournment Vote Record - Item # 16 - Adjournment Village of Pelham Board of Trustees Regular Meeting Tuesday, April 28, 2020 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter ☒ ☐ ☐ ☐ Amended Trustee Greco ☒ ☐ ☐ ☐ ☐Tabled Trustee Hill-Ries Second ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen Motion ☒ ☐ ☐ ☐ The Board of Trustees adjourned the regular meeting at 8:30 PM. Respectfully submitted, Cara R. Farrell, Secretary to the Village Administrator