Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING TUESDAY, APRIL 14, 2020, 7:30 PM VILLAGE HALL – 195 SPARKS AVENUE, PELHAM, NY 10803 CONDUCTED REMOTELY VIA GO TO MEETING Pursuant to Executive Order 202.1 issued by Governor Andrew Cuomo, all in-person public access to Village Board of Trustees Meeting is suspended. Each Village Trustee will participate remotely either by video or telephone via GoToMeeting. MINUTES 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Trustees’ Reports 5. Village Administrator’s Report 6. Mayor’s Report 7. Public Comments * EMAIL COMMENTS/QUESTIONS IN ADVANCE TO INFO@PELHAMGOV.COM * # Agenda Items: Non-Recurring Items 8. Public Hearing on the Fiscal Year 2020-21 Tentative Budget 9. Resolution Authorizing an Inter-Municipal Agreement between the County of Westchester and the Village of Pelham to Provide Updated Radio Equipment 10. Resolution Authorizing the Renewal of an Inter-Municipal Agreement between the City of New Rochelle and the Village of Pelham for the Disposal of Organic Waste 11. Other Business Recurring Items 12. Authorizing Accounts Payable 13. Authorizing Minutes of: November 12, 2019, November 25, 2019 December 10, 2019 & January 14, 2020 14. Adjournment Next Regularly Scheduled BOT Meetings: Tuesday, April 28, 2020 (Note: Fiscal Year 2020-21 Budget Adoption) Tuesday, May 14, 2020 All meetings start at 7:30 PM unless otherwise noted. *The agenda is subject to change* Board of Trustees Regular Meeting Tuesday, April 14, 2020 Item # 1 – Meeting called to order: Mayor Mullen called the meeting to order at 7:30 PM. Item # 2 – Pledge of Allegiance: Mayor Mullen led the Pledge of Allegiance. Item # 3 – Roll Call: Attendee Name Present Absent Late Mayor Mullen ☒ ☐ ☐ Trustee Carpenter ☒ ☐ ☐ Trustee Greco ☒ ☐ ☐ Trustee Hill-Ries ☒ ☐ ☐ Trustee Kamal Eldahry ☒ ☐ ☐ Trustee Potocki ☒ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ Village Administrator Small ☒ ☐ ☐ Asst. Village Administrator Scelza ☒ ☐ ☐ Asst. to the Village Admin. Farrell ☒ ☐ ☐ Trustees’ Report: Trustee Carpenter had nothing to report. Trustee Greco had nothing to report. Trustee Hill-Ries thanked Clay Bushong and the Chamber of Commerce for supporting our local, essential businesses. She also said she noticed that the businesses that are open, are following the health and safety protocols. Lastly, Trustee Hill-Ries thanked Pelham Together for their donations to the first responders in the area including our fire and police departments and local hospitals. Trustee Kamal Eldahry mentioned the Sustainability Advisory Board’s work on tree preservation and an upcoming virtual informational presentation on our tree canopy. She promoted Bangkok City as a role model for their social distancing pickup setup. Trustee Potocki noted a donation of personal protection equipment for our first responders. Trustee Spira-Cohen had nothing to report. Village Administrator’s Report: Village Administrator Small had nothing to report. Board of Trustees Regular Meeting Tuesday, April 14, 2020 Mayor’s Report Mayor Mullen reiterated his most recent communication about COVID-19. He mentioned routine calls with the County wherein discussions of supplemental revenue were main topics. He also noted the sewer problem in Chester Park and that DPW Superintendent, Joe Senerchia, was working with consultants to clear the line. Mayor Mullen said he’s been in regular contact with Pelham House and the project is on hold, but he wants to ensure the relationship is maintained until progress can continue. Lastly, he shared the sad news of Pelham’s Tom Imperato’s passing. He was a member of the Board of Education for many years. Item # 7 – Public Comments A question regarding scaffolding at 1 Wolfs Lane was raised. The Mayor noted the Village’s continuous communication with the property owner to resolve this. Charlie Stern of 40 Third Avenue, recommended not passing a budget that is above the tax cap. Board of Trustees Regular Meeting Tuesday, April 14, 2020 Non-Recurring Items Item # 8 – Public Hearing on the Fiscal Year 2020-21 Tentative Budget VILLAGE OF PELHAM NOTICE OF PUBLIC HEARING FY2020-21 TENTATIVE BUDGET Be it resolved, that pursuant to Executive Order 202.1 issued by Governor Andrew Cuomo, all in-person public access to Village Board of Trustees Meeting is suspended. Each Village Trustee will participate remotely either by video or telephone via GoToMeeting. A copy of the budget is available at the office of the Village Clerk and on the Villages’ website at www.pelhamgov.com in compliance with New York State Law. Any interested person may inspect the Tentative Budget or request a copy by emailing info@pelhamgov.com with the subject line: tentative budget request As required by New York State Law, notice is hereby made that the compensation of the Mayor and Board of Trustees is as follows: Title Positions Annual Compensation Mayor (1) $5,000 Trustees (6) $2,000 * Note: The Budget hearing may be continued for more than one meeting, but must be adjourned on or before April 20, 2020. By New York State Law, the Budget must be adopted on or before May 1, 2020. By order of Mayor Chance Mullen and Village Board of Trustees Terri Rouke, Village Clerk Publication Date: April 7, 2020 ________________________________________________________________________________ Please Note: Public comments will still be accepted even with the closure of the public hearing. Board of Trustees Regular Meeting Tuesday, April 14, 2020 Vote Record - Item # 8A – Motion to Open the Public Hearing on the Fiscal Year 2020-21 Tentative Budget Village of Pelham Board of Trustees Regular Meeting Tuesday, April 14, 2020 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter ☒ ☐ ☐ ☐ Amended Trustee Greco Motion ☒ ☐ ☐ ☐ ☐Tabled Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry Second ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Vote Record - Item # 8B – Motion to Close the Public Hearing on the Fiscal Year 2020-21 Tentative Budget Village of Pelham Board of Trustees Regular Meeting Tuesday, April 14, 2020 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Greco Second ☒ ☐ ☐ ☐ ☐Tabled Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, April 14, 2020 Item # 9 – Resolution Authorizing an Inter-Municipal Agreement between the County of Westchester and the Village of Pelham to Provide Updated Radio Equipment Resolution Authorizing an Inter-Municipal Agreement between the County of Westchester and the Village of Pelham to Provide Updated Radio Equipment Whereas, Westchester County has commenced the construction of a multi-million-dollar radio replacement project in an effort to enhance the emergency services communications systems used by the Fire, EMS, Public Safety Answering Points and Hospitals in the County; and Whereas, this system is used daily for primary emergency radio communications to coordinate emergency responses and to support the coordination of the heavily used Fire and EMS mutual aid system; and Whereas, new system enhancements included improved system coverage, including on-street portable radio coverage, upgraded system reliability, redundancy and interoperability; and Whereas, one component of the system upgrade will be the replacement of the current outdated trunked radio equipment the County provided in the past for first line emergency response apparatus; and Whereas, Westchester County has prepared an inter-municipal agreement that would provide upgraded radio equipment for public safety purposes to municipalities; and Whereas, the agreement for the equipment and installation is at no cost to the Village. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham herein authorizes the Village Administrator to execute an Inter-Municipal Agreement with Westchester County to replace the trunked radio equipment for first line emergency response apparatus. Vote Record - Item # 9 - Resolution Authorizing an Inter-Municipal Agreement between the County of Westchester and the Village of Pelham to Provide Updated Radio Equipment Village of Pelham Board of Trustees Regular Meeting Tuesday, April 14, 2020 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Greco Second ☒ ☐ ☐ ☐ ☐Tabled Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, April 14, 2020 Item # 10 - Resolution Authorizing the Renewal of an Inter-Municipal Agreement between the City of New Rochelle and the Village of Pelham for the Disposal of Organic Waste Resolution Authorizing the Renewal of an Inter-Municipal Agreement Between the City of New Rochelle and the Village of Pelham for the Disposal of Organic Waste Including Yard Waste and Fall Leaves Be it resolved, that the Board of Trustees of the Village of Pelham herein authorizes the Village Administrator to execute the renewal of an Inter-Municipal Agreement between the City of New Rochelle and the Village of Pelham for the Disposal of Organic Waste, including Yard Waste, Leaves, Brush, Logs and other similar acceptable organic waste, at the City of New Rochelle Waste Transfer Station, per the agreement provided for by the City of New Rochelle (attached hereto and made a part hereof), effective January 1, 2020 through December 31, 2020. Vote Record - Item # 10 - Resolution Authorizing the Renewal of an Inter-Municipal Agreement between the City of New Rochelle and the Village of Pelham for the Disposal of Organic Waste including Yard Waste and Fall Leaves Village of Pelham Board of Trustees Regular Meeting Tuesday, April 14, 2020 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter ☒ ☐ ☐ ☐ Amended Trustee Greco Second ☒ ☐ ☐ ☐ ☐Tabled Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen Motion ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, April 14, 2020 Item #11 – Other Business There was no other business. Board of Trustees Regular Meeting Tuesday, April 14, 2020 Recurring Items Item # 12 - Authorizing the Accounts Payable Mayor Mullen audited the Accounts Payable. Resolution Authorizing the Accounts Payable Whereas, pursuant to §5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham after audit of the following vouchers, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator and Assistant Village Administrator/Village Treasurer: Fund Name: Amount General Fund $404,226.74 Capital Projects Fund $0.00 Trust and Agency Fund $270.00 TE Private Purpose Trust Fund $0.00 Grand Total $404,496.74 Be it further resolved, that this Board hereby approves payment of the above-mentioned claims and authorizes payment thereof. Vote Record - Item # 12 - Resolution Authorizing Accounts Payable Village of Pelham Board of Trustees Regular Meeting Tuesday, April 14, 2020 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Greco ☒ ☐ ☐ ☐ ☐Tabled Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry Second ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, April 14, 2020 Item # 13 - Authorizing Minutes of: November 12, 2019, November 25, 2019, December 10, 2019 & January 14, 2020: Vote Record - Item # 13a - Resolution Authorizing the Minutes of November 12, 2019 Village of Pelham Board of Trustees Regular Meeting Tuesday, April 14, 2020 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☒ ☐ ☐ ☐ ☒Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Greco ☐ ☐ ☒ ☐ ☐Tabled Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen Second ☒ ☐ ☐ ☐ Vote Record - Item # 13b - Resolution Authorizing the Minutes of November 25, 2019 Village of Pelham Board of Trustees Regular Meeting Tuesday, April 14, 2020 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☒ ☐ ☐ ☐ ☒Approved as Trustee Carpenter ☐ ☐ ☒ ☐ Amended Trustee Greco ☐ ☐ ☒ ☐ ☐Tabled Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry Motion ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen Second ☒ ☐ ☐ ☐ Vote Record - Item # 13c - Resolution Authorizing the Minutes of December 10, 2019 Village of Pelham Board of Trustees Regular Meeting Tuesday, April 14, 2020 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☒ ☐ ☐ ☐ ☒Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Greco ☐ ☐ ☒ ☐ ☐Tabled Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☐ ☐ ☒ ☐ Trustee Spira-Cohen Second ☒ ☐ ☐ ☐ Vote Record - Item # 13d - Resolution Authorizing the Minutes of January 14, 2020 Village of Pelham Board of Trustees Regular Meeting Tuesday, April 14, 2020 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☒ ☐ ☐ ☐ ☒Approved as Trustee Carpenter Motion ☒ ☐ ☐ ☐ Amended Trustee Greco ☒ ☐ ☐ ☐ ☐Tabled Trustee Hill-Ries ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen Second ☒ ☐ ☐ ☐ Item # 14 – Adjournment Vote Record - Item # 14 - Adjournment to Executive Session Village of Pelham Board of Trustees Regular Meeting Tuesday, April 14 2020 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Trustee Carpenter ☒ ☐ ☐ ☐ Amended Trustee Greco Motion ☒ ☐ ☐ ☐ ☐Tabled Trustee Hill-Ries Second ☒ ☐ ☐ ☐ ☐Withdrawn Trustee Kamal Eldahry ☒ ☐ ☐ ☐ ☐Discussed Trustee Potocki ☒ ☐ ☐ ☐ Trustee Spira-Cohen ☒ ☐ ☐ ☐ Board of Trustees Regular Meeting Tuesday, April 14, 2020 The Board of Trustees adjourned the meeting at 8:15 PM. Respectfully submitted, Cara R. Farrell, Secretary to the Village Administrator