Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING TUESDAY, NOVEMBER 8, 2022, 8:00 PM VILLAGE HALL - 195 SPARKS AVENUE, PELHAM, NY 10803 Join by Zoom Video: https://zoom.us/j/98917409392?pwd=U09KN2MxTnJHWEU2Nm9ndWxQSEgwZz09 Join by Telephone: (929) 205-6099 Meeting ID: 989 1740 9392 Passcode: 030699 AGENDA ITEMS 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Village Trustees’ Reports 5. Village Administrator’s Report 6. Mayor’s Report 7. Public Comments Non-Recurring Items 8. Resolution Accepting and Filing Audited Financial Statement for Fiscal Year 2021-22 9. Resolution Authorizing Letter of Engagement with PKF O’Connor Davies, LLP. to Provide Independent Financial Audit Services for Fiscal Years 2022-23, 2023-24, 2024-25 and 2025- 26 10. Resolution Authorizing Aerial Fire Apparatus Consultation Proposal from East West Fire Apparatus Consultants, Inc. 11. Resolution Authorizing the Renewal of an Agreement for Dental and Vision Coverage with the CSEA Employee Benefit Fund 12. Other Business Recurring Items 13. Authorizing Accounts Payable 14. Authorizing Minutes of: October 25, 2022 Work Session, Regular Meeting and Executive Session 15. Adjournment Next Regularly Scheduled BOT Meetings: Tuesday, November 22, 2022 Tuesday, December 13, 2022 Village Board of Trustees Regular Meeting Tuesday, November 8, 2022 Item # 1 - Meeting Called to Order: The Mayor called the meeting to order at 8:04PM Item # 2 - Pledge of Allegiance: The Mayor led the Pledge at 8:04PM. Item # 3 - Roll Call: Attendee Name Present Absent Late Mayor Mullen ☒ ☐ ☐ Deputy Mayor Carpenter ☒ ☐ ☐ Village Trustee Hill-Ries ☒ ☐ ☐ Village Trustee Eldahry ☒ ☐ ☐ Village Trustee McGreal ☒ ☐ ☐ Village Trustee Otondi ☐ ☒ ☐ Village Trustee Solomon ☒ ☐ ☐ Village Administrator Scelza ☒ ☐ ☐ Asst. to the Village Administrator Zia ☐ ☒ ☐ Item # 4 - Village Trustees’ Report: Village Trustee Hill-Ries – Nothing to Report Village Trustee Kamal Eldahry – The Village of Pelham had it’s first Pumpkin Smash event, and we carted away 1.35 tons of pumpkin to turn into compost. Thank you to our Sustainability Advisory Board for the event. For those who did not smash, pumpkins can be disposed of by bringing them to the food scrap location behind Village Hall. Please do not put them in with the leaves. Village Trustee McGreal – Nothing to Report. Village Trustee Otondi – Absent. Village Trustee Solomon – A public safety note, as it is daylight savings and it is getting darker at night, please everyone be more mindful on the roads. A huge thank you to our crossing guards for their continued commitment to the safety of our children. The Village of Pelham launched their new website this week. Thank you to Mr. Scelza and everyone involved for his help in getting this completed. Deputy Mayor Carpenter – Adds his thanks to the Sustainability Advisory Board for arranging the Pumpkin Smash, it was a great event. Item # 5 - Village Administrator’s Report: Reviewed the social media campaign from Harrison Edwards that will be sent out this upcoming month. Village Board of Trustees Regular Meeting Tuesday, November 8, 2022 Item # 6 - Mayor’s Report Be on the lookout for the Sanitation/Toter informational flyer that will be coming out soon to all residences in the Village. The flyer includes details, including FAQs and the schedule for Toter delivery throughout the Village, as well has how to contact Village Hall should there be any questions. The old Capital One Bank that is currently at the location of the new Municipal Center will be torn down on Monday, November 14th. Thank you to the Westchester Municipal Officials Association and the Buchanan Mayor, Theresa Knickerbocker for the tour of the Indian Point Nuclear Power Plant was last week. The power plant is in the process of being decommissioned, which is a very significant process. The tour brought awareness to the need to change the way we look at energy production to enhance energy efficiency. Item # 7 – Public Comments No public comment. Village Board of Trustees Regular Meeting Tuesday, November 8, 2022 Non-Recurring Items Item # 8 – Resolution Accepting and Filing Audited Financial Statement for Fiscal Year 2021-22 Whereas, PKF O’Connor Davies, LLP has submitted final reports for the fiscal year ended May 31, 2022. Now, therefore, be it resolved, that the internal management letter and the audited financial statements for all fund types and account groups for the fiscal year ended May 31, 2022, prepared by PKF O’Connor Davies, LLP are hereby accepted and ordered to be filed with the Village Clerk pursuant to New York State Village Law § 4-408 €. Vote Record – Item # 8 – Resolution Accepting and Filing Audited Financial Statement for Fiscal Year 2021-22 - 8:20PM Village of Pelham Board of Trustees Regular Meeting Tuesday, November 8, 2022 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Hill-Ries Motion ☒ ☐ ☐ ☐ ☐Tabled Village Trustee Eldahry 2nd ☒ ☐ ☐ ☐ ☐Withdrawn Village Trustee McGreal ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☐ ☐ ☐ ☒ Village Trustee Solomon ☒ ☐ ☐ ☐ Village Board of Trustees Regular Meeting Tuesday, November 8, 2022 Item # 9 – Resolution Authorizing Letter of Engagement with PKF O’Connor Davies, LLP. To Provide Independent Financial Audit Services for Fiscal Years 2022-23, 2023-24, 2024-25 and 2025-26 Whereas, New York State Village Law § 4-408 € requires the Village Treasurer to file an annual financial statement of the Village’s revenues, expenditures and outstanding indebtedness in the Village Clerk’s office within sixty (60) days of the end of the fiscal year; and Whereas, the accounting firm of PKF O’Connor Davies, LLP, of Harrison, NY, has served as the Village’s independent auditor since Fiscal Year 2004-05, performing these audits and providing other assistance to the Village in a highly professional manner; and Whereas, via resolution dated November 12, 2019, the Village Board of Trustees awarded PKF O’Connor Davies a three (3) year professional services agreement for fiscal years 2019-20, 2020-21 and 2021-22; and Whereas, PKF O’Connor Davies has proffered a successor agreement with a four (4) year term to perform the annual audit for the Village for fiscal years 2022-23, 2023-24, 2024-25 and 2025-26; and Whereas, the Village Administrator/Treasurer and Deputy Village Treasurer are recommending the continuance with PKF O’Connor Davies for independent financial audit services. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham herein authorizes the Village Administrator to execute the attached Letter of Engagement with PKF O’Connor Davies, LLP, to perform annual independent audits for the Village for a four (4) year term at a fee of $36,500.00 for fiscal year 2022-23, $37,500.00 for fiscal year 2023-24, $38,500.00 for fiscal year 2024-25 and $39,500 for fiscal year 2025-26. Vote Record – Item # 9 – Resolution Authorizing Letter of Engagement with PKF O’Connor Davies, LLP. To Provide Independent Financial Audit Services for Fiscal Years 2022-23, 2023- 24, 2024-25 and 2025-26 –8:22 PM Village of Pelham Board of Trustees Regular Meeting Tuesday, November 8, 2022 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Hill-Ries 2nd ☒ ☐ ☐ ☐ ☐Tabled Village Trustee Eldahry ☒ ☐ ☐ ☐ ☐Withdrawn Village Trustee McGreal ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☐ ☐ ☐ ☒ Village Trustee Solomon Motion ☒ ☐ ☐ ☐ Village Board of Trustees Regular Meeting Tuesday, November 8, 2022 Item # 10 – Resolution Authorizing Aerial Fire Apparatus Consultation Proposal from East West Fire Apparatus Consultants, Inc. Whereas, the Village of Pelham (“Village”) is desirous of preparing specifications for the purpose of bidding and purchasing an aerial fire apparatus; and Whereas, the Village wishes to ensure that the specifications prepared for such purpose meet the current and future needs of the Village and Fire Department; and Whereas, East West Fire Apparatus Consultants, Inc., of Scarsdale, NY is in the business of reviewing fire apparatus specifications, and advising municipalities on the purchase of fire apparatus and the Village has used them in the past and were extremely satisfied. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham herein authorizes the Village Administrator to execute an agreement with East West Fire Apparatus Consultants, Inc., in an amount not to exceed $10,500.00 incorporating the terms of the attached proposal. Vote Record – Item # 10 – Resolution Authorizing Aerial Fire Apparatus Consultation Proposal from East West Fire Apparatus Consultants, Inc. – 8:23 PM Village of Pelham Board of Trustees Regular Meeting Tuesday, November 8, 2022 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Hill-Ries 2nd ☒ ☐ ☐ ☐ ☐Tabled Village Trustee Eldahry ☒ ☐ ☐ ☐ ☐Withdrawn Village Trustee McGreal ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☐ ☐ ☐ ☒ Village Trustee Solomon Motion ☒ ☐ ☐ ☐ Village Board of Trustees Regular Meeting Tuesday, November 8, 2022 Item # 11 – Resolution Authorizing the Renewal of an Agreement for Dental and Vision Coverage with the CSEA Employee Benefit Fund Whereas, there is a signed Collective Bargaining Agreement with the Department of Public Works and Parking Enforcement Officers that provides that the Village of Pelham (“Village”) will furnish Dental and Vision Insurance coverage through the CSEA Employee Benefit Fund to certain employees; and Whereas, the CSEA Employee benefit Fund has proffered a Renewal Agreement concerning Dental and Vision Benefits for the period of June 1, 2022 through May 31, 2024. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham herein authorizes the Mayor to execute the attached Renewal Agreement between the Village of Pelham and the CSEA Employee Benefit Fund to provide Dental and Vision Plan Benefits retroactive to June 1, 2022 through May 31, 2024. Vote Record – Item # 11 – Resolution Authorizing the Renewal of an Agreement for Dental and Vision Coverage with the CSEA Employee Benefit Fund – 8:25PM Village of Pelham Board of Trustees Regular Meeting Tuesday, November 8, 2022 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Hill-Ries Motion ☒ ☐ ☐ ☐ ☐Tabled Village Trustee Eldahry ☒ ☐ ☐ ☐ ☐Withdrawn Village Trustee McGreal ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☐ ☐ ☐ ☒ Village Trustee Solomon 2nd ☒ ☐ ☐ ☐ Village Board of Trustees Regular Meeting Tuesday, November 8, 2022 Item # 12 – Other Business No other business noted. Village Board of Trustees Regular Meeting Tuesday, November 8, 2022 Recurring Items Item # 13 – Authorizing Accounts Payable Deputy Mayor Carpenter is auditing the Accounts Payable. Whereas, pursuant to § 5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham after audit of the following vouchers, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer’s Office for payment and authorized by the Village Administrator and Deputy Village Treasurer: Fund Name: Amount General Fund (A) $ 68,134.98 Capital Projects Fund (H) $ 4,250.00 Trust & Agency (T) $109,053.50 Grand Total $181,438.48 Be it further resolved, that the Village Board of Trustees hereby approves payment of the above- mentioned claims and authorizes payment thereof. Vote Record – Item # 13 – Resolution Authorizing the Accounts Payable – 8:27 PM Village of Pelham Board of Trustees Regular Meeting Tuesday, November 8, 2022 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Hill-Ries 2nd ☒ ☐ ☐ ☐ ☐Tabled Village Trustee Eldahry ☒ ☐ ☐ ☐ ☐Withdrawn Village Trustee McGreal ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☐ ☐ ☐ ☒ Village Trustee Solomon Motion ☒ ☐ ☐ ☐ Village Board of Trustees Regular Meeting Tuesday, November 8, 2022 Item # 14 – Authorizing Minutes of: October 25, 2022 Work Session, Regular Meeting and Executive Session Vote Record – Item # 14 – October 25, 2022 Work Session, Regular Meeting and Executive Session – 8:27PM Village of Pelham Board of Trustees Regular Meeting Tuesday, November 8, 2022 Yes/Aye No/Nay Abstain Absent ☐Approved Mayor Mullen ☒ ☐ ☐ ☐ ☒Approved as Deputy Mayor Carpenter Motion ☒ ☐ ☐ ☐ Amended Village Trustee Hill-Ries 2nd ☒ ☐ ☐ ☐ ☐Tabled Village Trustee Eldahry ☒ ☐ ☐ ☐ ☐Withdrawn Village Trustee McGreal ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☐ ☐ ☐ ☒ Village Trustee Solomon ☒ ☐ ☐ ☐ Item # 15 – Adjournment A motion was made by Village Trustee Solomon, seconded by Village Trustee Eldahry and voice voted by all to adjourn the Regular Meeting at 8:28 PM. Respectfully Submitted, Sarah LoPuzzo, Village Clerk