Mayor & Village Board of Trustees

VILLAGE OF PELHAM BOARD OF TRUSTEES REGULAR MEETING MINUTES TUESDAY, FEBRUARY 27, 2024, 8:00 PM VILLAGE HALL - 195 SPARKS AVENUE, PELHAM, NY 10803 Join by Zoom Video: https://zoom.us/j/98917409392?pwd=U09KN2MxTnJHWEU2Nm9ndWxQSEgwZz09 Join by Telephone: (929) 205-6099 Meeting ID: 989 1740 9392 Passcode: 030699 AGENDA ITEMS 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Village Trustees’ Reports 5. Village Administrator’s Report 6. Mayor’s Report 7. Public Comments Non-Recurring Items 8. Resolution Authorizing the Execution of a Memorandum of Agreement with the Civil Service Employees Association, Inc.; Local 1000, AFSCME, ALF-CIO, Westchester Local 860 (June 1, 2024 to May 31, 2029) Representing the Village’s Public Works Employees Unit # 9178 9. Other Business Recurring Items 10. Authorizing Accounts Payable 11. Authorizing Minutes of: February 13, 2024 Work Session and Regular Meeting 12. Adjournment Next Regularly Scheduled BOT Meetings: Tuesday, March 12, 2024 Tuesday, March 26, 2024 Village Board of Trustees Regular Meeting Tuesday, February 27, 2024 Item # 1 - Meeting Called to Order: Mayor Mullen called the meeting to order at 8:04pm. Item # 2 - Pledge of Allegiance: Mayor Mullen led the Pledge at 8:04 PM. Item # 3 - Roll Call: Attendee Name Present Absent Late Mayor Mullen ☒ ☐ ☐ Deputy Mayor Carpenter ☒ ☐ ☐ Village Trustee Eldahry ☐ ☒ ☐ Village Trustee McGreal ☒ ☐ ☐ Village Trustee Mohan ☒ ☐ ☐ Village Trustee Otondi ☒ ☐ ☐ Village Trustee Solomon ☒ ☐ ☐ Village Administrator Scelza ☐ ☒ ☐ Item # 4 - Village Trustees’ Report: Village Trustee Eldahry – absent. Village Trustee McGreal – The District is kicking off their strategic planning process with survey and it is a great way to get involved and share feedback to the Pelham School District. Village Trustee Mohan – Encourage our residents with Instagram accounts to follow the Village of Pelham Fire Department page. Village Trustee Otondi – nothing to report. Village Trustee Solomon – nothing to report. Deputy Mayor Carpenter – nothing to report. Item # 5 - Village Administrator’s Report: Absent. Item # 6 - Mayor’s Report Congratulations to the North Pelham Bar & Grill whose opening night was this past weekend. Mayor Mullen joined with NYCOM and some folks from Westchester Municipal Officials Association last week to call on the State to increase municipal aid funding. The state allocates $715 Million towards municipal aid and that has been the same number for 15 years and NYCOM is hoping for the State to increase the amount of aid. Mayor Mullen noted his letter regarding the update with the stormwater project and has since had a very good conversation with a representative of the Board of Education about the next steps in the process. Village Board of Trustees Regular Meeting Tuesday, February 27, 2024 Item # 7 - Public Comments Rosemary Brooke, 166 Sparks Ave – Has been a Pelham resident for over 50 years, it is very depressing as a resident to hear what is happening in the Village over this very good project (the Stormwater Project). The roll out could have been done differently and perhaps with more input from people it would have been received better. She expressed distress when reading the letter the Mayor sent out regarding eminent domain and wondered why we got to this point in saying something like that when years ago the Village of Pelham had land that they sold. Rosemary was hoping that in the discussion to move this forward that there would be other locations to consider. She believes a compromise can be found. Rosemary wrote to the Department of Transportation in January about the proposal as she feels Sparks Ave, Brookside, Carol Place as she feels when they change the piping that the aforementioned area gets more water. The response she received was they were aware of the Village’s proposal and when it comes time to apply for the permit, they would review the plan to ensure there would be no adverse effects on additional stormwater added to the river that could impact the system and the surrounding area. Rosemary feels when it comes time to go forward a plan needs to be worked out without taking homes. Her flooding did not start until 15 years ago. She is here to ask the Mayor and Board to think outside the box a little bit more. She feels the Board and School Board should be working together to protect their own resources. Mayor Mullen responded that some communities have a challenge where their outfalls go into other community pipes. All of the water we currently deal with is already going into the river, just going over the road instead of under the road. The proposal is a professional process run by engineers. Mayor Mullen agrees with Rosemary that we want to find an amicable solution that everyone is happy with. Mayor Mullen and the Village Board have committed to do what they can to achieve that. Mayor Mullen wanted to remind everyone that there may be some things that we have to accept and the engineer has been asked to identify the potential sites where the retention system can be put in and there are only a few options. Part of this process is coming to terms with the reality of the challenges we face, as ultimately, the Board will have to make decisions based on the information provided to the Board. Village Board of Trustees Regular Meeting Tuesday, February 27, 2024 Non-Recurring Items Item # 8 – Resolution Authorizing the Execution of a Memorandum of Agreement with the Civil Service Employees Association, Inc.; Local 1000, AFSCME, ALF-CIO, Westchester Local 860 (June 1, 2024 to May 31, 2029) Representing the Village’s Public Works Employees Unit # 9178 Whereas, the Village of Pelham (“Village”) and the Civil Service Employees Association, Inc.; Local 1000, AFSCME, ALF-CIO, Westchester Local 860 representing the Village’s Public Works employees (“Union”) are parties to a Collective Bargaining Agreement that expires on May 31, 2024; and Whereas, changes to the terms and conditions of employment were agreed upon by the parties and placed in the form of a Memorandum of Agreement dated January 3, 2024 (attached hereto and made apart hereof); and Whereas, the membership of the Union approved the terms and conditions contained in the Memorandum of Agreement; and Whereas, the Memorandum of Agreement between the Village and the Union regarding the terms and conditions of employment for the period of June 1, 2024 through and including May 31, 2029, is being presented for approval by the Village Board of Trustees. Now, therefore, be it resolved, that the Memorandum of Agreement between the Village and the Union dated January 3, 2024, regarding the terms and conditions of employment for the period of June 1, 2024 through May 31, 2029 is hereby approved; and Be it further resolved, that the Mayor and Village Administrator are hereby authorized to execute a Memorandum of Agreement for the period of June 1, 2024 through May 31, 2029, between the Village and the Union incorporating terms and conditions of said Memorandum of Agreement. Vote Record - Item # 8 – Resolution Authorizing the Execution of a Memorandum of Agreement with the Civil Service Employees Association, Inc.; Local 1000, AFSCME, ALF-CIO, Westchester Local 860 (June 1, 2024 to May 31, 2029) Representing the Village’s Public Works Employees Unit # 9178 - Village of Pelham Board of Trustees Regular Meeting Tuesday, February 27, 2024 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Eldahry ☐ ☐ ☐ ☒ ☐Tabled Village Trustee McGreal 2nd ☒ ☐ ☐ ☐ ☐Withdrawn Village Trustee Mohan ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☒ ☐ ☐ ☐ Village Trustee Solomon Motion ☒ ☐ ☐ ☐ Village Board of Trustees Regular Meeting Tuesday, February 27, 2024 Item # 9 – Other Business Village Trustee Solomon brought up that next year, in 2025, the Village of Pelham will be turning 50 years old. Village Trustee Solomon would like for the Village to celebrate, perhaps in the new municipal center, maybe work with the Town Historian. It is a celebratory year! Village Board of Trustees Regular Meeting Tuesday, February 27, 2024 Recurring Items Item # 10 - Authorizing Accounts Payable Village Trustee Mohan is auditing the Accounts Payable. Whereas, pursuant to § 5-524 of the New York State Village Law, the Board of Trustees shall audit all claims against the Village. Now, therefore, be it resolved, that the Board of Trustees of the Village of Pelham after audit of the following vouchers, authorizes payment for services rendered and materials received, for the following items that have been submitted to the Treasurer's Office for payment and authorized by the Village Administrator and Deputy Village Treasurer: Fund Name: Amount General Fund (A) $ 83,131.01 Capital Projects Fund (H) $ 4,588.79 Trust & Agency (T) $ 0.00 Private Purpose Trust Fund (TE) $ 0.00 Grand Total $ 87,719.80 Be it further resolved, that the Village Board of Trustees hereby approves payment of the above- mentioned claims and authorizes payment thereof. Vote Record - Item # 10 – Authorizing the Accounts Payable – 8:35 PM Village of Pelham Board of Trustees Regular Meeting Tuesday, February 27, 2024 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Eldahry ☐ ☐ ☐ ☒ ☐Tabled Village Trustee McGreal 2nd ☒ ☐ ☐ ☐ ☐Withdrawn Village Trustee Mohan ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☒ ☐ ☐ ☐ Village Trustee Solomon Motion ☒ ☐ ☐ ☐ Village Board of Trustees Regular Meeting Tuesday, February 27, 2024 Item # 11 - Authorizing Minutes of: February 13, 2024 Work Session and Regular Meeting Vote Record - Item # 11 – Authorizing the Minutes of February 13, 2024 Work Session and Regular Meeting – 8:35 PM Village of Pelham Board of Trustees Regular Meeting Tuesday, February 27, 2024 Yes/Aye No/Nay Abstain Absent ☒Approved Mayor Mullen ☒ ☐ ☐ ☐ ☐Approved as Deputy Mayor Carpenter ☒ ☐ ☐ ☐ Amended Village Trustee Eldahry ☐ ☐ ☐ ☒ ☐Tabled Village Trustee McGreal 2nd ☒ ☐ ☐ ☐ ☐Withdrawn Village Trustee Mohan ☒ ☐ ☐ ☐ ☐Discussed Village Trustee Otondi ☒ ☐ ☐ ☐ Village Trustee Solomon Motion ☒ ☐ ☐ ☐ Item # 12 – Adjournment A motion was made by Village Trustee Mohan, seconded by Village Trustee McGreal, voted unanimously by all at 8:36pm to adjourn into executive session to discuss a particular personnel matter with regard to the Pelham Police Department. Respectfully Submitted, Sarah LoPuzzo, Village Clerk