City Council Meetings

MINUTES OF THE PEORIA CITY COUNCIL CITY OF PEORIA, ARIZONA CITY COUNCIL CHAMBER October 20, 2020 A Regular Meeting of the City Council of the City of Peoria, Arizona was convened at 8401 West Monroe Street in open and public session at 6:01 p.m. Following a moment of silent reflection, Community Facilities District Board Member Jerry Johnson led the Pledge of Allegiance. Members Present: Mayor Cathy Carlat; Vice Mayor Michael Finn; Councilmembers Bridget Binsbacher, Denette Dunn, Jon Edwards, Vicki Hunt and Bill Patena. Council Youth Liaisons: Saanvi Tiwary and Dominique Van Winkle. Members Absent: None. Other Municipal Officials Present: Jeff Tyne, City Manager; Andy Granger, Deputy City Manager; Katie Gregory, Deputy City Manager; Erik Strunk, Deputy City Manager; Vanessa Hickman, City Attorney; Rhonda Geriminsky, City Clerk; Kevin Burke, Public Works Director; Chris Jacques, Planning and Community Development Director; Adina Lund, Development and Engineering Director; Art Miller, Police Chief; Christine Nickel, Human Resources Director; Bobby Ruiz, Fire Chief; John Sefton, Parks, Recreation, and Community Facilities Director; Jennifer Stein, Office of Communications Director and Jay Davies, Chief of Staff. Audience: Approximately 10 members of the public were present. Clerk’s Note: Agenda Items 1C and 2C were voted on separately by the Vistancia North Community Facilities District Board. The legal actions for these items will be reflected separately in the October 20, 2020 Vistancia North Community Facilities District Board minutes. Clerk’s Note: Agenda Items 3C and 4C were voted on separately by the Mystic Community Facilities District Board. The legal actions for these items will be reflected separately in the October 20, 2020 Mystic Community Facilities District Board minutes. Note: The order in which items appear in the minutes is not necessarily the order in which they were discussed in the meeting. City Council Meeting Minutes October 20, 2020 Page 2 of 9 CONSENT AGENDA Presentation: 5. Certificate of Appointment to Newly Appointed Board and Commission Members Vice Mayor Finn recognized the following newly appointed Board and Commission member as a picture of her holding her Certificate of Appointment was displayed: • Natalie Awdisho 6. Proclamation Recognizing October as National Code Compliance Month Councilmember Patena conveyed the importance of Code Compliance, outlined the Code Enforcement Task Force and recognized the members of the Task Force. Councilmember Patena read aloud a Proclamation recognizing October as National Code Compliance month. Jack Stroud, Neighborhood Services Manager, expressed appreciation to the Mayor and Council for their recognition and introduced Code Compliance staff. 7. Library Card Design Contest Winners John Sefton, Parks, Recreation and Community Facilities Director, outlined the Library Card Design Contest and recognized the winners of the contest. CONSENT AGENDA: All items listed with a “C” are considered to be routine or have been previously reviewed by the City Council, and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests; in which event the item will be removed from the General Order of Business, and considered in its normal sequence on the Agenda. Mayor Carlat asked if any Councilmember wished to have an item removed from the Consent Agenda. Having no requests from Council, motion was made by Councilmember Hunt, seconded by Councilmember Edwards, to approve the Consent Agenda. Upon vote, the motion carried unanimously 7 to 0. City Council Meeting Minutes October 20, 2020 Page 3 of 9 8C. Minutes Approved the following minutes: • September 22, 2020 City Council meeting minutes • October 6, 2020 City Council meeting minutes 9C. Agreement, United States Department of Justice, Drug Enforcement Administration, Task Force Participation (a) Approved the renewal of an Agreement with the Drug Enforcement Administration; (b) Assigned an officer to the Drug Enforcement Administration Task Force for a period of not less than two years; and (c) Approved a budget amendment in the amount of $19,181 from the Proposed Grants Contingency Fund to the Federal DEA IGA Fund to provide expenditure authority for overtime. 10C. Arizona Game and Fish Department Heritage K-12 Small Grant, Aquatic Recreation and Conservation Education Program (a) Accepted a grant from the Arizona Game and Fish Department for Aquatic Recreation and Conservation Education Programming and; (b) Authorized a budget amendment in the amount of $1,996 from the Proposed Grant Contingency account to the Outdoor Recreation Program recreational supplies account. 11C. Grant, State of Arizona Department of Homeland Security, Chemical, Biological, Radiological, Nuclear or Explosive Program (a) Authorized the Fire-Medical Department to accept a grant award in the amount of $40,000 from the Arizona Department of Homeland Security to be used to strengthen chemical, biological, radiological, nuclear or explosive detection, response and decontamination capabilities; and (b) Approved a budget amendment in the amount of $40,000 from the Proposed Grants Contingency account to various Homeland Security Grant Fund accounts. City Council Meeting Minutes October 20, 2020 Page 4 of 9 12.C. Grant, State of Arizona Department of Public Safety, Victims of Crime Act, Victim Assistance Grant Program (a) Authorized the Peoria Police Department to accept a grant in the amount of $568,401 from the Arizona Department of Public Safety, Victims of Crime Act, Victim Assistance Grant Program to fund personnel, training, equipment, and emergency victim assistance supplies and services for the Victim Assistance Program; (b) Approved a budget amendment in the amount of $568,401 from the Proposed Grants Contingency Fund to the Victims of Crime Act Grant Fund; and (c) Authorized the Fiscal Year 2021 approved fixed-term benefitted position to be converted to a grant-funded Full-time Employee position. 13 C Intergovernmental Agreement, Maricopa County, Exchange of Services Approved an Intergovernmental Agreement with Maricopa County for the practical exchange of street maintenance services through letters of agreement. 14 C. Intergovernmental Agreement Amendment, Regional Public Transportation Authority, Transit Services Agreement Approved an Intergovernmental Agreement Amendment with the Regional Public Transportation Authority for transit services. 15 C. Fiscal Year 2020 Year-End Budget Amendments and Fiscal Year 2021 First Quarter Budget Amendments and Carryovers Approved the Fiscal Year 2020 Year-End Budget Amendments and Fiscal Year 2021 First Quarter Budget Amendments and Carryovers. 16 C. Investment Report, Quarter Ending September 30, 2020 Reviewed and accepted the Investment Report as presented. 17 C. Expenditure Authority, Capital Improvement Projects, Pavement Management Program, Rehabilitation and Pavement Preservation Approved expenditures in the total amount of $1,341,150 to contractor, Via Sun Corporation pursuant to low-bid contract ACON34520 for Micro and Slurry Seal. City Council Meeting Minutes October 20, 2020 Page 5 of 9 18 C. Public Transportation Agency Safety Plan Approved the Public Transportation Agency Safety Plan for Peoria. 19 C. Final Plat, 9134 West Peoria Avenue, 91st Avenue and Peoria Avenue Approved a Final Plat of 9134 West Peoria Avenue, located north at the Northwest Corner of 91st Avenue and Peoria Avenue, subject to stipulations. 20 C. Final Plat, Sun City 4 Paws Shelter & Desserts, 10807 North 96th Avenue Approved a Final Plat of Sun City 4 Paws Shelter & Desserts, located at 10807 North 96th Avenue, subject to stipulations. 21 C. Final Plat, Villages at Pioneer Park, 83rd Avenue and Olive Avenue Approved a Final Plat of Villages at Pioneer Park located on the Southwest Corner of 83rd Avenue and Olive Avenue, subject to stipulations. 22 C. Final Plat, Providence Professional Park, Deer Valley Road and 78th Avenue Approved a Final Plat of Providence Professional Park, located on Deer Valley Road and 78th Avenue, subject to stipulations. 23 C. Final Plat, Camino A Lago South Parcel 1, Deer Valley Road and Lake Pleasant Parkway Approved a Final Plat of Camino A Lago South Parcel 1, located on Deer Valley Road and Lake Pleasant Parkway, subject to stipulations. 24 C. Final Plat, Camino A Lago South Parcel 2, Deer Valley Road and Lake Pleasant Parkway Approved a Final Plat of Camino A Lago South Parcel 2, located on Deer Valley Road and Lake Pleasant Parkway, subject to stipulations. 25 C. Final Plat, Camino A Lago South Parcel 12, Deer Valley Road and Lake Pleasant Parkway Approved a Final Plat of Camino A Lago South Parcel 12, located on Deer Valley Road and Lake Pleasant Parkway, subject to stipulations. 26 C. Replat of the Final Plat for TMG-Edwards, 83rd Avenue and Edwards Street Approved a Replat of the Final Plat of TMG-Edwards, located at 83rd Avenue and Edwards Street, subject to stipulations. City Council Meeting Minutes October 20, 2020 Page 6 of 9 REGULAR AGENDA New Business: 27 R. Intergovernmental Agreement, Maricopa County, By and Through the Department of Public Health, Flu Vaccines Bobby Ruiz, Fire Chief, presented regarding an Intergovernmental Agreement with Maricopa County to receive and administer flu vaccines to the public and residents of Peoria. Information included: • Background regarding the history of the City’s partnership with the Maricopa County Department of Health • Flu Vaccine Program for the citizens of Peoria • Overview of the intergovernmental agreement Discussion ensued regarding whether the vaccines will be administered at organized events throughout the City. Motion was made by Councilmember Binsbacher, seconded by Vice Mayor Finn, to approve an Intergovernmental Agreement with Maricopa County by and through the Department of Public Health, to receive and administer flu vaccines to the public and residents of Peoria. Upon vote, the motion carried unanimously 7 to 0. 28 R. Intergovernmental Agreement Amendment, Arizona State University, Project Cities Jay Davies, Chief of Staff, presented regarding an Intergovernmental Agreement Amendment with Arizona State University for year two of the Project Cities partnership. Information included a summary of projects contained within the intergovernmental agreement and the corresponding Council goals. Discussion ensued regarding the number of classes working on the projects and what the City has learned from previous classes. Motion was made by Vice Mayor Finn, seconded by Councilmember Binsbacher, to approve an Intergovernmental Agreement Amendment with Arizona State University for year two of the Project Cities partnership. Upon vote, the motion carried unanimously 7 to 0. City Council Meeting Minutes October 20, 2020 Page 7 of 9 29 R. Arrowhead RV and Boat Storage, Planned Area Development Chris Jacques, Planning and Community Development Director, presented regarding the Planning and Zoning Commission’s unanimous recommendation to adopt ORD. 2020-13 approving the rezoning of a 21.1 acre site, located at 11150 West Beardsley Road from Suburban Ranch to the Arrowhead RV and Boat Storage Planned Area Development. Information included: • Overview of the request for a planned area development • Site and area context • Background regarding the Planned Area Development • Overview of the conceptual site plan • Design elements used for the project • Public outreach efforts • Public concerns • Planning and Zoning Commission’s public hearing • Findings and staff recommendations In response to questions from Councilmember Edwards, Jason Morris, Attorney representing the applicant, outlined the mitigation and outreach efforts that have taken place to accommodate residents surrounding the proposed Planned Area Development. Motion was made by Councilmember Edwards, seconded by Councilmember Hunt, to concur with the Planning and Zoning Commission’s unanimous recommendation to adopt ORD. 2020-13 approving the rezoning of a 21.1 acre site, located at 11150 West Beardsley Road from Suburban Ranch to the Arrowhead RV and Boat Storage Planned Area Development. Upon vote, the motion carried unanimously 7 to 0. Call To The Public (Non-Agenda Items) None. Reports from City Manager: 30. Reports A. 2021 Council Meeting Calendar Jeff Tyne, City Manager, informed Council that the 2021 Council Meeting Calendar is available in their packet for informational purposes. B. Youth Advisory Board Fiscal Year 2021 Plan City Council Meeting Minutes October 20, 2020 Page 8 of 9 Brian Carrico, Recreation Superintendent, introduced the Youth Advisory Board’s Fiscal Year 2021 Plan, as well as the following Youth Advisory Board Members in attendance: • Natalie Awdisho, Youth Advisory Board Chair • Savana Rodriguez, Youth Advisory Board Vice Chair • Saanvi Tiwary, Youth Advisory Board Member and Council Youth Liaison • Dominique Van Winkle, Youth Advisory Board Member and Council Youth Liaison The Youth Advisory Board members in attendance presented the following: • Youth Master Plan • 2020 highlights of the Youth Advisory Board activities and outcomes • 2020 through 2021 upcoming Youth Advisory Board goals • Youth Advisory Board members connecting through service Mayor Carlat thanked the Youth Advisory Board for their service in leading the youth in Peoria. Reports from City Council: None. Reports from the Mayor: None. ADJOURNMENT: Being no further business to come before the Council, the meeting was duly adjourned at 6:57 p.m. ______________________________________ Cathy Carlat, Mayor City Council Meeting Minutes October 20, 2020 Page 9 of 9 CERTIFICATION AND ATTESTATION I hereby certify that the foregoing minutes are a true and correct summary of the proceedings of the City Council Meetings of the City Council of Peoria, Arizona held on the 20th day of October, 2020. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 10th day of November, 2020. (Seal) ______________________________________ Rhonda Geriminsky, City Clerk  MINUTES OF THE MYSTIC AT LAKE PLEASANT HEIGHTS COMMUNITY FACILITIES DISTRICT BOARD CITY OF PEORIA, ARIZONA COUNCIL CHAMBER October 20, 2020 The Mystic at Lake Pleasant Heights Community Facilities District Board met in open and public session at 8401 West Monroe Street immediately following the conclusion of the new business of the Vistancia North Community Facilities District Board. Members Present: Board Chairperson Cathy Carlat; Vice Chairperson Michael Finn; Board Members Bridget Binsbacher; Denette Dunn, Jon Edwards, Mike Heath, Vicki Hunt, Jerry Johnson and Bill Patena. Board Youth Liaisons: Saanvi Tiwary and Dominique Van Winkle. Members Absent: None Other Municipal Officials Present: Jeff Tyne, District Manager; Andy Granger, Deputy District Manager; Katie Gregory, Deputy District Manager; Erik Strunk; Deputy District Manager; Vanessa Hickman, District Counsel; Rhonda Geriminsky, District Clerk; Kevin Burke, Public Works Director; Chris Jacques, Planning and Community Development Director; Adina Lund, Development and Engineering Director; Art Miller, Police Chief; Christine Nickel, Human Resources Director; Bobby Ruiz, Fire Chief; John Sefton, Parks, Recreation, and Community Facilities Director; Jennifer Stein, Office of Communications Director and Jay Davies. Audience: Approximately 10 members of the public were present. Note: The order in which items appear in the minutes is not necessarily the order in which they were discussed in the meeting. CONSENT AGENDA: All items listed with a “C” are considered to be routine or have been previously reviewed by the District Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board Member so requests; in which event the item will be removed from the General Order of Business and considered in its normal sequence on the Agenda. Chairperson Carlat asked if any Board Member wished to have an item removed from the Consent Agenda. Having no requests from the Board, motion was made by Board Member Hunt, seconded by Board Member Binsbacher, to approve the Consent Agenda. Upon vote, the motion carried unanimously 9 to 0. Mystic Community Facilities District Board Meeting October 20, 2020 Page 2 of 2 CONSENT – New Business: Clerk’s Note: The agenda item numbers shown below reflect the items as they were numbered on the agenda. 3 C. Minutes Approved the August 18, 2020 Mystic at Lake Pleasant Heights Community Facilities District Meeting minutes. 4 C. Canvass of October 13, 2020 Community Facilities District Special Election (a) Adopted RES. MCFD 2020-02 approving the Canvass of Election for the Special Election held on October 13, 2020; and (b) Adopted a certificate of results for the election with respect to issuance of bonds by the District and the levy of an ad valorem property tax therefore and separately the levy of a separate ad valorem property tax for operation and maintenance purposes. ADJOURNMENT: Being no further business to come before the District Board, the meeting was duly adjourned at 6:08 p.m. ______________________________________ Cathy Carlat, Board Chairperson CERTIFICATION AND ATTESTATION I hereby certify that the foregoing minutes are a true and correct summary of the proceedings of the Mystic Community Facilities District Meeting held on the 20th day of October, 2020. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 4th day of May, 2021. (Seal) ______________________________________ Rhonda Geriminsky, District Clerk MINUTES OF THE VISTANCIA NORTH COMMUNITY FACILITIES DISTRICT BOARD CITY OF PEORIA, ARIZONA COUNCIL CHAMBER October 20, 2020 The Vistancia North Community Facilities District Board met in open and public session at 8401 West Monroe Street at 6:01 p.m. Members Present: Board Chairperson Cathy Carlat; Vice Chairperson Michael Finn; Board Members Bridget Binsbacher; Denette Dunn, Jon Edwards, Mike Heath, Vicki Hunt, Jerry Johnson and Bill Patena. Board Youth Liaisons: Saanvi Tiwary and Dominique Van Winkle. Members Absent: None. Other Municipal Officials Present: Jeff Tyne, District Manager; Andy Granger, Deputy District Manager; Katie Gregory, Deputy District Manager; Erik Strunk; Deputy District Manager; Vanessa Hickman, District Counsel; Rhonda Geriminsky, District Clerk; Kevin Burke, Public Works Director; Chris Jacques, Planning and Community Development Director; Adina Lund, Development and Engineering Director; Art Miller, Police Chief; Christine Nickel, Human Resources Director; Bobby Ruiz, Fire Chief; John Sefton, Parks, Recreation, and Community Facilities Director; Jennifer Stein, Office of Communications Director and Jay Davies, Chief of Staff. Audience: Approximately 10 members of the public were present. Note: The order in which items appear in the minutes is not necessarily the order in which they were discussed in the meeting. CONSENT AGENDA: All items listed with a “C” are considered to be routine or have been previously reviewed by the District Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board Member so requests; in which event the item will be removed from the General Order of Business and considered in its normal sequence on the Agenda. Chairperson Carlat asked if any Board Member wished to have an item removed from the Consent Agenda. Having no requests from the Board, motion was made by Board Member Binsbacher, seconded by Board Member Hunt, to approve the Consent Agenda. Upon vote, the motion carried unanimously 9 to 0. Vistancia North Community Facilities District Board Meeting October 20, 2020 Page 2 of 2 CONSENT – New Business: Clerk’s Note: The agenda item numbers shown below reflect the items as they were numbered on the agenda. 1 C. Minutes Approved the August 18, 2020 Vistancia North Community Facilities District Meeting minutes. 2 C. Canvass of October 13, 2020 Community Facilities District Special Election (a) Adopted RES. VNCFD 2020-02 approving the Canvass of Election for the Special Election held on October 13, 2020; and (b) Adopted a certificate of results for the election with respect to issuance of bonds by the District and the levy of an ad valorem property tax therefore and separately the levy of a separate ad valorem property tax for operation and maintenance purposes. ADJOURNMENT: Being no further business to come before the District Board, the meeting was duly adjourned at 6:05 p.m. ______________________________________ Cathy Carlat, Board Chairperson CERTIFICATION AND ATTESTATION I hereby certify that the foregoing minutes are a true and correct summary of the proceedings of the Vistancia North Community Facilities District Meeting held on the 20th day of October, 2020. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 4th day of May, 2021. (Seal) ______________________________________ Rhonda Geriminsky, District Clerk