Subcommittee Meeting

Cancellation Notice October 13, 2020 City Hall Pine Conference Room 8401 W. Monroe Street Peoria, AZ 85345 A regular meeting of the Council Boards and Commissions Subcommittee of the City of Peoria, Arizona will not be held at 8401 W. Monroe Street at 5:30 p.m. on Tuesday, October 13, 2020 due to a lack of quorum. This is for records purposes only – no meeting minutes will be on file for this date.  Chairman Councilmember Councilmember Michael Finn Bill Patena Jon Edwards Palo Verde District Ironwood District Willow District Council Boards and Commissions Subcommittee Meeting Notice & Agenda Tuesday, October 13, 2020 Pine Conference Room 8401 West Monroe Street Peoria, AZ 85345 Regular Meeting 5:30 PM Convene Roll Call Final Call to Submit Speaker Request Forms Consent Agenda CONSENT AGENDA: All items listed on the Consent Agenda are considered to be routine or have been previously reviewed by the Council Subcommittee, and will be enacted by one motion. There will be no separate discussion of these items unless a Subcommittee member so requests; in which event the item will be removed from the General Order of Business, and considered in its normal sequence on the Agenda. Consent 1 C. Disposition of Absence Discussion and possible action to approve the absence of Chairman Michael Finn from the September 15, 2020 Subcommittee meeting. 2 C. Minutes Discussion and possible action to approve the September 15, 2020 Meeting Minutes.  Regular Agenda New Business 3 R. Board and Commission Review Discussion regarding the composition, powers, duties and activities related to the Municipal Development Authority and Volunteer Firefighter Pension Board. 4 R. Board and Commission Interviews Conduct candidate interviews for possible appointment or reappointment recommendations for the Board of Adjustments, Citizens Commission on Salaries for Elected City Officials, Historic Preservation Commission, Industrial Development Authority, and the Planning and Zoning Commission. 5. R. Authorization to Hold an Executive Session Discussion and possible action to authorize the holding of an Executive Session for the purpose of discussions regarding: (a) Citizens Commission on Salaries for Elected City Officials (b) Historic Preservation Commission (c) Planning and Zoning Commission Executive Session Ironwood Conference Room, City Hall Under the provisions of A.R.S. 38-431.02 there will be a CLOSED EXECUTIVE SESSION. Executive Session 6. Pursuant to A.R.S. 38-431.03 (A) (1) through (3), the Subcommittee may convene in Executive Session, which will not be open to the public, for the purpose of discussion or consideration of appointments (A.R.S. 38-431.03(A)(1)); or discussion or consideration of records exempt by law from public inspection (A.R.S. 38-431.03(A) (2)); or discussion or consultation for legal advice with the attorney or attorneys of the public body (A.R.S. 38-431.03(A)(3)) regarding board or commission member vacancies on the following: (a) Citizens Commission on Salaries for Elected City Officials (b) Historic Preservation Commission (c) Planning and Zoning Commission Only those persons who are: Members of the Public Body, or Officers of the City that are required to attend, or Those individuals whose presence is reasonably necessary for the Public Body to carry out its Executive Session responsibilities as determined by the City Attorney may be present during the Executive Session. All persons who remain present during the Executive Session are reminded that the business conducted in Executive Session, including all discussion taking place herein, is confidential and may not be disclosed to any person, except as permitted by law. New Business - Continued 7 R. Board and Commission Vacancies Discussion and possible action to appoint, reappoint, recruit, or schedule interviews for various City Boards and Commissions including, but not limited to, Board of Adjustments, Citizens Commission on Salaries for Elected City Officials, Historic Preservation Commission, Industrial Development Authority, Personnel Board, Planning and Zoning Commission, and the Veteran's Memorial Board. 8 R. 2021 Board and Commission Appreciation Event Discussion and possible action to solidify 2021 Board and Commission Appreciation Event. Call To The Public (Non-Agenda Items) If you wish to address the Council Subcommittee, please complete a Speaker Request Form and return it to the clerk before the call to order for this meeting. The Council Subcommittee is not authorized by state law to discuss or take action on any issue raised by public comment until a later meeting. Council Boards and Commissions Updates and Report of Current Events: Council Boards and Commissions Subcommittee members will give updates on relevant events and activities they have attended since the last meeting. These items are for information only - no action will be taken. Adjournment NOTE: Documentation (if any) for items listed on the Agenda is available for public inspection, a minimum of 24 hours prior to the Council Subcommittee meeting, at any time during regular business hours in the Office of the City Clerk, 8401 W. Monroe Street, Room 150, Peoria, AZ 85345. Accommodations for Individuals with Disabilities. Alternative format materials, sign language interpretation and assistive listening devices are available upon 72 hours advance notice through the Office of the City Clerk, 8401 West Monroe Street, Peoria, Arizona 85345 - Phone: (623) 773-7340 or FAX (623) 773-7304. To the extent possible, additional reasonable accommodations will be made available within the time constraints of the request. The City has a TDD line where accommodations may be requested at: (623) 773-7221. Public Notice In addition to the Council Subcommittee members noted above, one or more members of the Peoria City Council or various other Boards and Commissions may be present to observe the Council Subcommittee meeting as noticed on this agenda.