Firemen’s Pension Fund Board of Trustees

October 25, 2021 Peoria, Illinois AGENDA REGULAR MEETING OF THE BOARD OF TRUSTEES OF THE FIREMEN’S PENSION FUND OF PEORIA, ILLINOIS A Regular Meeting of the Board of Trustees of the Firemen’s Pension Fund of Peoria, Illinois, will be held this date at City Hall, Room 404, Peoria, Illinois, at 9:30 A.M. with proper notice having been given, for the purpose of conducting regular Firemen’s Pension Fund business. ROLL CALL Roll Call of the following members: Higgins, Smith, Tarr, Tomblin, President Troglio – 5. INVOCATION A moment of silence will be held in remembrance of those Firefighters who have served our community. MINUTES Recommendation to Approve the Minutes of the Regular Meeting held on September 27, 2021, as printed. REGULAR BUSINESS ITEM NO. 1 MONTHLY PORTFOLIO PERFORMANCE REVIEW by TOM McSHANE GRAYSTONE CONSULTING (A business of Morgan/Stanley Smith-Barney), and Discussion Regarding Recommendations, Possible Action Regarding the Firemen’s Pension Fund Portfolio Performance, and Discussion and Review of the Asset Allocations, with Request to Receive and File Reports or Take Other Action. ITEM NO. 2 Report from Fire Marshal James Bachman of Pension Fund Contributions, which were made by payroll deductions during the MONTH of SEPTEMBER 2021, from the active members of the Peoria Fire Department and which checks were turned in to the City Treasurer’s Office by Director of Finance/Comptroller, with Recommendation to Concur and Receive and File. Payroll Period When Deducted Amount August 21, 2021 – September 5, 2021 September 15, 2021 $ 63,624.30 September 6, 2021 – September 20, 2021 September 30, 2021 $ 63,657.50 TOTAL $127,281.80  PAGE 2 ITEM NO. 3 Request to APPROVE & RATIFY the following BILLS: Pensions for September 2021 (dated October 31, 2021) ............................$1,455,988.64 Pershing LLC fbo Nicholas S. Anderson (Fire Contribution Refund) ........... *73,663.60 Lauterbach & Amen - Professional Services August 2021… ...................... 3,445.00 IPPFA 2022 Membership – 1/1/2022-12/31/2022…………………………… 795.00 Joe Troglio- IPPFA Conf Reimb. (Lodging, Mileage, Per Diem) ................. *784.78 Stefanie Tarr- IPPFA Conf Reimb. (Lodging, Mileage, Per Diem) ………… *784.78 Matthew Smith- IPPFA Conf Reimb. (Lodging, Mileage, Per Diem)…….…. *784.78 Kent Tomblin- IPPFA Conf Reimb. (Lodging, Mileage, Per Diem) ………… *784.78 SUB-TOTAL FOR OCTOBER……………………………………………… $1,537,031.36 GRAND TOTAL FOR OCTOBER .…….………………………………….. $1,537,031.36 *No check should be processed for these amounts. Checks were previously requested and issued. ITEM NO. 4 REQUEST to APPROVE the FIRE CONTRIBUTION REFUND from NICHOLAS ANDERSON, in the Amount of $73,663.60, to be Paid in a Direct Rollover Distribution Retroactively to September 2021. ITEM NO. 5 MONTHLY FINANCIAL REPORT from LAUTERBACH & AMEN, LLP for the Month of AUGUST 2021, which Includes the STATEMENT OF PLAN NET ASSETS, STATEMENT OF CHANGES IN PLAN NET ASSETS, SUMMARY of CASH AND INVESTMENTS, BALANCE SHEET, REVENUES and REVENUE REPORT, EXPENSES and EXPENSE REPORT, PAYROLL JOURNAL, and VENDOR CHECKS REPORT, with Recommendation to APPROVE. ITEM NO. 6 MONTHLY FINANCIAL REPORT from LAUTERBACH & AMEN, LLP for the Month of SEPTEMBER 2021, which Includes the STATEMENT OF PLAN NET ASSETS, STATEMENT OF CHANGES IN PLAN NET ASSETS, SUMMARY of CASH AND INVESTMENTS, BALANCE SHEET, REVENUES and REVENUE REPORT, EXPENSES and EXPENSE REPORT, PAYROLL JOURNAL, and VENDOR CHECKS REPORT, with Recommendation to APPROVE. ITEM NO. 7 REQUEST for APPROVAL of a RESOLUTION Authorizing City Treasurer Stephen Morris the POWER TO INVEST, and Authorize City Treasurer Morris to Maintain a Minimum of $10,000.00 in the HARRIS BANK ACCOUNT. ITEM NO. 8 REQUEST for APPROVAL to CHANGE the DATE of the NOVEMBER 22, 2021 REGULAR BOARD MEETING to Conduct Regular Firemen’s Pension Fund Business and to Set a Date, Time and Place for a RESCHEDULED BOARD MEETING for MONDAY, NOVEMBER 15, 2021, at 9:30 A.M. ITEM NO. 9 DISCUSSION Regarding Setting a Date or Cancellation for the DECEMBER REGULAR BOARD MEETING Due to the Holidays. Recommendation: Take Action Deemed Appropriate. ITEM NO. 10 REQUEST to APPROVE the ILLINOIS FIDUCIARY INSURANCE POLICY with ULLICO for the Policy Period November 15, 2021, to November 15, 2022.  PAGE 3 ITEM NO. 11 REQUEST to APPROVE the AUDIT ENGAGEMENT LETTER with SIKICH LLP for the Year Ended December 31, 2021 Audit. ITEM NO. 12 DISCUSSION Regarding PENSION OVERPAYMENT with Request to RECEIVE and FILE, or Other Action Deemed Necessary. UNFINISHED BUSINESS ITEM NO. 13 CONTINUED DISCUSSION Regarding a Letters from the FIREFIGHTERS’ PENSION INVESTMENT FUND (FPIF) Regarding Authorization for Current Service Providers to Provide Requested Data Directly to FPIF and its Professionals, Update on Preparation for Transfer of Assets, and Notice of Assumption of Fiduciary Control of Pension Assets by the Firefighters’ Pension Investment Fund on January 4, 2022, with Request to RECEIVE and FILE or to Take Appropriate Action. NEW BUSINESS CITIZENS’ OPPORTUNITY TO ADDRESS THE BOARD OF TRUSTEES EXECUTIVE SESSION ADJOURNMENT