Architectural Review Board

Agenda Architectural Review Board Special Meeting Thursday, October 24th, 2024 Third Floor, City Hall 135 N Union Street 1:00pm 1. Call to Order Approval of Agenda 3. Discussion Items a. Protective Maintenance Staff request to implement a program to help City residents identify and address early signs of disrepair in historic districts b. Administrative Approvals Staff request for approvals to be granted to Preservation Planner c. 530 University Boulevard Request by Code Compliance Department for consultation on demolition of 530 University Boulevard d. 225 High Street Discussion regarding ongoing construction of addition on the rear of 225 High Street e. City of Petersburg Zoning Ordinance, Fence Height and Parking Lot Materials Letter For ARB members to discuss and ask questions 4. Adjournment MEMORANDUM DATE: TO: FROM: RE: SUMMARY: staff hopes to ensure the integrity of the City’s historic structures can BACKGROUND Article 35, Section 16 of the City’s Zoning Ordinance states:: “The owner of any building or structure, which is located within a historic area, shall keep such structure properly maintained and repaired. The degree of maintenance and repair hereby required, is that degree sufficient to prevent all permanent damage to the structural components and /or the exterior by any foreseeable force, including but not limited to weather, fire and termites. The board is hereby empowered to require such owner to discharge this duty…” then able to utilize the City’s Zoning Administrator to treat the issues PROPOSED PROCESS a. The preservation planner will coordinate with the City’s Zoning Inspectors to conduct monthly inspections of the historic districts to identify any potential issues using the Protective Maintenance Checklist (see attached). Based on the proposed schedule, staff would inspect one or two districts monthly, with the exception of Poplar Lawn, which would be inspected over the course of two months. b. On properties where issues are identified, the Preservation Planner will send out a courtesy notice including the checklist specifying the issues. The courtesy notice would request an abatement plan for addressing the issues be submitted to the Preservation Planner within 30 days. c. If an abatement plan is not submitted, or issues are not addressed in the agreed upon timeframe, the Preservation Planner will consult with the Architectural Review Board or Board Designee. d. The Board or Designee will direct staff to either continue to work with the property owner or to issue a formal zoning violation for the remaining issues. REQUESTED ACTION Staff is requesting the Board to take the following actions: a) Motion to direct staff to begin implementation of protective maintenance programming beginning in January 2025 b) Motion to designate a single Board member as consultant to staff regarding progress on ongoing cases and whether formal violations need to be pursued. ATTACHMENTS: Dear Neighbor, Your property is in a Local Petersburg Historic District, which means you're a partner to the City in preserving and maintaining the integrity of our historic structures. Proper maintenance of structures in a historic district is key for avoiding problems which can cause significant damage and there are certain standards to preserve and upkeep your property. You're being contacted because one or more features on your property are showing early signs of disrepair. Please see the attached checklist for specific issues identified. Please note this is not a formal violation, but instead is a notice that issues are present that may lead to a violation if not addressed per Article 35, Section 16 of the Petersburg Zoning Ordinance. To address these issues and avoid violation, please submit an abatement plan, including a scope of work and timeline for repairs within thirty (30) days. The abatement plan can be submitted by email or brought in-person to the Planning & Community Development Department office on the third floor of City Hall room 304, 135 N Union Street; there is no fee. It is not the intent of this notice to dictate architectural features or styles but rather to point out there are a range of solutions and simple forms of upkeep for your property. There are organizations that can help with these issues financially including: Tri-Cities Habitat for Humanity: (804) 732-5793 Rebuilding Together Richmond VA: (804) 447-3841 Project Homes: (804) 233-2827 Please reach out with any questions you may have. Thank you for your cooperation. Soren Granger Preservation Planner  Protective Maintenance Checklist Property Address: Historic District: Roof ❑ Materials need repair/replacing ❑ Chimneys or parapet need repair ❑ Gutters need replacing ❑ Decorative elements damaged/missing Exterior Walls ❑ Walls are leaning/bowing/bulging ❑ Siding needs repair/replacing ❑ Paint is peeling/cracking Windows and Doors ❑ Window glass is broken in one or more panes ❑ Window frames show signs of rot or damage ❑ Doors show signs of rot or damage Foundation ❑ Masonry is crumbling/cracking ❑ Wall is bulging/bowing ❑ Vegetation is growing on the foundation ❑ Water is pooling around the foundation Exterior Features ❑ Porch needs repair ❑ Stairs and/or railings show signs of rot or damage ❑ Cornices, brackets, or other exterior features are missing or damaged ❑ Outbuildings need repair  Administrative Approvals Listed in Design Guidelines - New paint colors - In-kind repair - Temporary signs - Exploratory demolition Additional Approvals Requested by Staff: - Fencing when height and material requirements are met - In-kind roof replacement - Emergency Demolition - Murals proposed as public art projects by the Petersburg Arts Council - Permanent signs which meet all requirements of design guidelines in terms of number, size, and material City of Petersburg COA # 2019 8 14 6b Architectural Review Board Certificate of Appropriateness Location Address: 225 High Street Tax Parcel: 010 21 0801 Owner: Bill Nicholson Address: Same Applicant: Same Address: Same Proposal for: repair renovation, restoration X change in materials approval of paint colors fencing signage Addition X driveway, sidewalk, parking lots new construction demolition other: Details: Install exterior door in existing window opening on left, non original addition, and construct rear porch which takes reference from the original front porch. Approved with Conditions Approved Based on Economic Hardship 1. 2. Temporary COA Expiration Date 3. The Architectural Review Board issues a Certificate of Appropriateness for the above proposal in accordance with Article 35 of the City’s Zon- ing Ordinance. Plans for this proposal are on file with the Secretary of the Architectural Review Board. August 14, 2019 Date of Issuance Work must commence within one year of issuance at which time this COA expires.  City’s followed by the City’s Architectural Review Board of the Zoning Ordinance defines a front yard as “ projections thereof..” states “ ” states “ shall be a front yard of fifteen (15) feet on the side street.” of the lot’s width. of the Zoning Ordinance states “ city engineer to control stormwater runoff.”  of the Zoning Ordinance states “ .” referenced Code section, the requirements placed on properties in the City’s Historic Districts may