City Council

Minutes from the Petersburg City Council Advance held on: August 4, 2016 -1– ______________________________________________________________________________ The Advance of the Petersburg City Council was held on Thursday, August 4, 2016, at the Multimodal Transit Station in the Conference Room. Mayor Myers called the special meeting to order at 1:08p.m. 1. ROLL CALL: Present: Council Member David R. Coleman Council Member John A. Hart, Sr. Council Member Darrin Hill Council Member Brian A. Moore Council Member Treska Wilson-Smith Vice Mayor Samuel Parham Mayor W. Howard Myers Absent: None Present from City Administration: Acting City Attorney Mark Flynn Acting City Manager Dironna Belton Clerk of Council Nykesha Jackson, CMC Assistant City Attorney Danielle Powell CLOSED SESSION: Acting City Attorney Mark Flynn, stated that it was City Council’s desire to enter into a closed session under Section 2.2-3711.A (3) of the Code of Virginia under Subsection 3 for the consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, related to the BB&T building, and pursuant to §2.2-3711(A)(7) consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel, related to the JCI contract. Council Member Hart moved that the City Council go into closed session for the purposes noted by the Acting City Attorney. The motion was seconded by Vice Mayor Parham. There was no discussion on the motion, which was approved on roll call vote. On roll call vote, voting yes: Coleman, Hart, Hill, Wilson-Smith, Parham and Myers; Abstain: Moore City Council entered closed session at 1:10 p.m. CERTIFICATION: Council Member Hart made a motion to return City Council into open session. The motion was seconded by Vice Mayor Parham. There was no discussion on the motion, which was approved on roll call vote. On roll call vote, voting yes: Coleman, Hart, Hill, Wilson-Smith, Parham and Myers; Abstain: Moore Council Member Coleman made a motion to certify the purposes of the closed session. The motion  Minutes from the Petersburg City Council Advance held on: August 4, 2016 -2– ______________________________________________________________________________ was seconded by Council Member Hart. There was no discussion on the motion, which was approved on roll call vote. On roll call vote, voting yes: Coleman, Hart, Hill, Wilson-Smith, Parham and Myers; Abstain: Moore 16-R-41 A RESOLUTION CERTIFYING, AS REQUIRED BY THE CODE OF VIRGINIA, SECTION 2.2- 3712, THAT TO THE BEST OF EACH MEMBER’S KNOWLEDGE, ONLY PUBLIC BUSINESS MATTERS LAWFULLY EXEMPTED FROM OPEN MEETING REQUIREMENTS OF VIRGINIA LAW WERE DISCUSSED IN THE CLOSED SESSION, AND ONLY SUCH PUBLIC BUSINESS MATTERS AS WERE IDENTIFIED IN THE MOTION CONVENING THE CLOSED SESSION WERE HEARD, DISCUSSED, OR CONSIDERED. 2. ADVANCE AGENDA: 1:00 –1:45 p.m. Topic: Community Economic Development and Revenue Objective: Development Plan Speaker: Michelle Peters, Dr. Landis Faulcon and Richie McKeithen Organization: City of Petersburg Landis Faulcon, Director of Economic Development, gave a briefing of the PowerPoint presentation. Michelle Peters, Director of Planning and Community Development, gave a briefing of the PowerPoint presentation. Richie McKeithen, City Assessor, gave a briefing of the PowerPoint presentation. There was discussion among City Council and staff. 1:45 – 2:00 p.m. Break 2:00 – 3:00 p.m. Topic: Community Economic Development and Revenue Objective: Development Plan Speaker: Michelle Peters, Dr. Landis Faulcon and Richie McKeithen Organization: City of Petersburg Landis Faulcon, Director of Economic Development, gave a briefing of the PowerPoint presentation. Michelle Peters, Director of Planning and Community Development, gave a briefing of the PowerPoint presentation. Richie McKeithen, City Assessor, gave a briefing of the PowerPoint presentation. There was discussion among City Council and staff. 3:00 – 3:30 p.m. Break 3:30 – 4:30 p.m. Topic: Public Works & Infrastructure Objective: Asset Management Plan Speaker: Daniel Harrison Organization: City of Petersburg Daniel Harrison, Acting Public Works Director, gave a briefing of the PowerPoint presentation.  Minutes from the Petersburg City Council Advance held on: August 4, 2016 -3– ______________________________________________________________________________ Reggie Lantz, Facility Manager, gave a briefing of the PowerPoint presentation. There was discussion among City Council and staff. 4:30 - 5:30 p.m. Topic: Real Estate & Property Tax Update Objective: Real Estate & Property Tax Update Speaker: Pam Hairston & Kevin Brown Organization: City of Petersburg Pam Hairston, Commissioner of Revenue, gave a briefing of the PowerPoint presentation. Kevin Brown, City Treasurer, gave a briefing of the PowerPoint presentation There was discussion among City Council and staff. 5:30 – 5:40 p.m. Break 5:40 - 7:00 p.m. Topic: Financial Reporting, Regional Service Agreement & Strategic Plan Objective: Update & Vision Speaker: Dironna M. Belton Organization: City of Petersburg Dironna Belton, Acting City Manager, gave a briefing of the PowerPoint presentation. Council Member Hill made a motion to approve a 10% cut for the Acting City Manager and City Assessor instead of a 20% cut. The motion was seconded by Vice Mayor Parham. There was discussion on the motion. Council Member Wilson-Smith made a substitute to look at salaries of everyone and look at actual data before making a decision. The motion was seconded by Council Member Coleman. There was discussion on the motion. On roll call vote, voting yes: Coleman, Hart, Moore, Wilson-Smith, Parham and Myers; Voting No: Hill 7:48pm – until Closed Session Assistant City Attorney Danielle Powell, stated that it was City Council’s desire to enter into a closed session under Section 2.2-3711.A (1) of the Code of Virginia under Subsection 1 for discussion of appointment of public officers, specifically the City Manager and City Attorney. Council Member Hart moved that the City Council go into closed session for the purposes noted by the Assistant City Attorney. The motion was seconded by Council Member Coleman. There was no discussion on the motion, which was approved on roll call vote. On roll call vote, voting yes: Coleman, Hart, Hill, Moore, Wilson-Smith, Parham and Myers City Council entered closed session at 7:48 p.m. CERTIFICATION: Council Member Hart made a motion to return City Council into open session and certify, by roll call vote, that only public matters lawfully exempted from open meeting requirements were discussed and that only those matters contained in the motion for closed session were indeed discussed during that session. The  Minutes from the Petersburg City Council Advance held on: August 4, 2016 -4– ______________________________________________________________________________ motion was seconded by Council Member Moore. There was no discussion on the motion, which was approved on roll call vote. On roll call vote, voting yes: Coleman, Hart, Hill, Moore, Wilson-Smith, Parham and Myers 16-R-42 A RESOLUTION CERTIFYING, AS REQUIRED BY THE CODE OF VIRGINIA, SECTION 2.2- 3712, THAT TO THE BEST OF EACH MEMBER’S KNOWLEDGE, ONLY PUBLIC BUSINESS MATTERS LAWFULLY EXEMPTED FROM OPEN MEETING REQUIREMENTS OF VIRGINIA LAW WERE DISCUSSED IN THE CLOSED SESSION, AND ONLY SUCH PUBLIC BUSINESS MATTERS AS WERE IDENTIFIED IN THE MOTION CONVENING THE CLOSED SESSION WERE HEARD, DISCUSSED, OR CONSIDERED. 3. ADJOURNMENT: City Council adjourned at 8:35p.m. _________________________ Clerk of City Council APPROVED: _________________________ Mayor