City Council

AGENDA SUMMARY – MEETING OF THE CITY COUNCIL GEORGE FINA MUNICIPAL BUILDING - 314 EDMOND ROAD NORTHWEST Monday, September 24, 2018 6:30pm MEMBERS PRESENT: Councilman Albert Gliechmann, Councilman John Brown, Councilman Kevan Blasdel, Mayor Pro Tem Bobby Williamson, and Councilwoman Melissa Ashford. ABSENT: None STAFF PRESENT: City Clerk Jennifer Smith, City Secretary Valorie Cumming, Public Works Director Bud Stuber, City Engineer Mary Elizabeth Mock, Community Development Supervisor Kayla Cornett, Police Chief Scott Singer, City Attorney Mike Segler, and Tim Heinrich. 1.CALL TO ORDER - Mayor Pro Tem Bobby Williamson called the meeting to order at 6:30pm. 2. ROLL CALL - City Clerk Jennifer Smith called roll and a quorum was present. 3. INVOCATION – Invocation was led by City Attorney Mike Segler. 4. FLAG SALUTE - Invocation was led by Mayor Pro Tem Bobby Williamson. 5. PRESENTATION/PROCLAMATIONS/OATHS/APPOINTMENTS a) Appointment of Brad Rogers to the Planning Commission Board. Councilman John Brown made a motion to approve Brad Rogers. Motion was seconded by Councilman Melissa Ashford. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Kevan Blasdel, Mayor Pro Tem Bobby Williamson, and Councilwoman Melissa Ashford. NAY: None 6. CONSENT AGENDA - All items on the consent agenda are non-controversial and may be approved by one motion for items. a) Approval of Minutes for the City Council Meeting on August 27, 2018. b) Approval of Minutes for the Special City Council Meeting on September 6, 2018. c) Recognition/Approval of Purchase Order/Disbursements for the City (Claims List). d) Recognition/Approval of Financial Statements. e) Approval of office furniture, parts and bicycle to be listed as surplus and disposed of by sale or auction. Councilman John Brown made a motion to approve items a,b, d, and e of the consent agenda. Motion was seconded by Councilman Melissa Ashford. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Kevan Blasdel, Mayor Pro Tem Bobby Williamson, and Councilwoman Melissa Ashford. NAY: None 7. CONSIDERATION OF ITEMS REMOVED FROM THE CONSENT AGENDA Councilman Albert Gliechmann pulled item c -had a question on wage garnishment and if we fire employees because of it City Clerk Jennifer Smith said the page 16 should not be in the packet and to please disregard. City Manager Jason Orr said if we are court ordered we garnish money from someone’s paycheck. City Attorney Mike Segler informed the Council that you can’t fire an employee for wage garnishment. Councilman Albert Gliechmann made a motion to approve items c of the consent agenda. Motion was seconded by Councilman John Brown. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Kevan Blasdel, Mayor Pro Tem Bobby Williamson, and Councilwoman Melissa Ashford. NAY: None 8. HEARING OF CITIZENS - Topics to include those items not listed in the agenda. Tyrell Rodgers addressed the council -lived in Coyotee Springs since 2005 -looking to build flower beds, add trees, and sod -questions about water going onto property that began in 2008 due to neighbors Amy Airheart addressed the Council -what is going on with land behind the water towers near Golden Hills -emergency crews have a tough time already getting to us -we have water issues -we have heard trails, soccer fields, houses and want to know what is going on 9. BUSINESS ITEMS – a) Discussion and consideration to allow baling of hay on property not zoned for agricultural use. City Manager Jason Orr addressed the Council -City had a complaint about a piece of commercial zoned property not being mowed -currently you can’t have any high grass or weeds and want to start a conversation to see if we will allow this for bailing of hay  -allowed at other City but they had to bring in a bailing schedule -could send out a code violation letter and let them know to bring in schedule -we can draft up ordinance and hold off on the current violation Councilman Kevan Blasdel addressed the Council -piece of property next to automotive store Councilman John Brown addressed the Council -few options available -leave alone keep as is -require them to mow City easement plus an additional amount of footage -land over 5 acres could get an exemption -applies to land inside of UGB -I would propose any land in UGB mow City easement plus 50 feet Community Development Supervisor Kayla Cornett addressed the Council -bailing schedule sounds like a good idea however I think we should also specify it has to be a crop Councilman Melissa Ashford addressed the Council -disagree this should only apply within UGB all farmers should mow easement Mayor Pro Tem Bobby Williamson addressed the Council -like current ordinance add UGB part and easement needing to be mowed -like requesting bailing schedule b) Discussion, consideration and possible action on Ordinance No. 650 an Ordinance amending the Code of Ordinances, City of Piedmont, Oklahoma, to repeal part 3, entitled “alcoholic beverages,” articles i through iii; to create new part 3, entitled “alcoholic beverages,” articles i through iii, to bring the city of piedmont’s alcoholic beverage regulations into compliance with Oklahoma’s new liquor laws; providing for repealer, savings clause, severability, codification, publication, and declaring an emergency. Councilman John Brown made a motion to approve item b on second reading. Motion was seconded by Councilman Kevan Blasdel. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Kevan Blasdel, Mayor Pro Tem Bobby Williamson, and Councilwoman Melissa Ashford. NAY: None Councilman John Brown made a motion to approve the emergency clause on item b. Motion was seconded by Councilman Kevan Blasdel. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Kevan Blasdel, Mayor Pro Tem Bobby Williamson, and Councilwoman Melissa Ashford. NAY: None c) Discussion, consideration and possible action on Ordinance No. 653 an Ordinance amending the City of Piedmont Code of Ordinances by providing that zoning designation for lots fourteen (14), fifteen (15) and sixteen (16) of block twenty-nine (29) in the Town of Piedmont, Canadian County, Oklahoma, according to the recorded plat thereof, together with an easement over and across a part of lot thirteen (13), block twenty-nine (29) in the Town of Piedmont, Canadian County, Oklahoma, according to the recorded plat thereof, described as follows: beginning at the Southeast corner of said lot 13; thence West 6 feet; thence North 33 feet; thence East 6 feet; thence South 33 feet to the point of beginning and lots seventeen (17), eighteen (18), nineteen (19) and twenty (20) of block twenty-nine (29) in the Town of Piedmont, Canadian County, Oklahoma, according to the recorded plat thereof, be changed from a-1 (agriculture district) to c-3 (commercial general/ downtown shopping district); providing for severability; repeal of conflicting ordinances; and declaring an emergency. Also known as 107-119 Monroe Ave NW. Councilman John Brown made a motion to approve item c on second reading. Motion was seconded by Councilman Kevan Blasdel. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Kevan Blasdel, Mayor Pro Tem Bobby Williamson, and Councilwoman Melissa Ashford. NAY: None d) Discussion, consideration and possible action on Ordinance No. 651 an Ordinance amending the City of Piedmont Code of Ordinances by providing that zoning designation for lots 1, 2, 3, and 4 of block 40, original town of Piedmont, Canadian County, Oklahoma, as shown on the recorded plat thereof be changed from a1 (agriculture district) to c-3 (general commercial/downtown shopping district); providing for severability; repeal of conflicting ordinances; and declaring an emergency. Also known as 100 Monroe Ave. Councilman John Brown made a motion to approve item d on second reading. Motion was seconded by Councilman Melissa Ashford. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Kevan Blasdel, Mayor Pro Tem Bobby Williamson, and Councilwoman Melissa Ashford. NAY: None e) Discussion, consideration and possible action on Ordinance No. 652 an Ordinance amending the  City of Piedmont Code of Ordinances by providing that zoning designation for lots nine (9) and ten (10) of block thirty-one (31), in the Town of Piedmont, Canadian County, Oklahoma, according to the recorded plat thereof. and a tract of land lying in the abandoned railroad right of way more particularly described as follows: beginning at the Southeast comer of lot nine (9); thence 150 feet bearing North 90° E along and following the extended South line of lot nine (9): thence 140.48 feet bearing North 00°08'53" East to an iron pin; thence 36.34 feet bearing South 89°43'54" W to an iron pin; thence 10.72 feet bearing South 39°05'51" W to an iron pin; thence 170.09 feet bearing South 39°05'51 W along and following the Southeast line of lot ten (10) to the point of beginning. all contained in the original Town of Piedmont, as located in the Southwest quarter (SW/4) of section thirty-three (33), township fourteen (14) North, range five (5) West of the Indian Meridian, Canadian County, Oklahoma be changed from a1 (agriculture district) to c-3 (general commercial/downtown shopping district); providing for severability; repeal of conflicting ordinances; and declaring an emergency. Also known as 410 Piedmont Rd N. Councilman John Brown made a motion to approve item e on second reading. Motion was seconded by Councilman Kevan Blasdel. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Kevan Blasdel, Mayor Pro Tem Bobby Williamson, and Councilwoman Melissa Ashford. NAY: None Councilman John Brown made a motion to approve the emergency clause on item e. Motion was seconded by Councilman Kevan Blasdel. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Kevan Blasdel, Mayor Pro Tem Bobby Williamson, and Councilwoman Melissa Ashford. NAY: None 10. NEW BUSINESS – a) “New business,” as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. (25 O.S. 311a(9)) Councilman John Brown addressed the Council -ordinance passed a few years about that was wrong and needs to be addressed -regarding 5-10-acre tract additions going off of county line roads that are in a flood plain -requires them to file a plat, show easement and roads, have a drainage study conducted, file deed restrictions and post a private road sign -follow checklist and submit to Planning Commission chairman for his signature -never supposed to have been in subdivision regulations City Attorney Mike Segler informed the Council this does not fall under new business and to direct staff for next meeting. -we can check and see if it should have ever been in the subdivision regulations or if it was an admin error City Engineer Mary Elizabeth Mock addressed the Council -provided a scope of services for the new gravity line to resolve ODEQ consent order -Garver will design the line, survey the entire area, and provide construction phase and fitting services -page 5 has phase descriptions and time frame to complete so that we are meeting obligations set by ODEQ -estimated it would cost $81,000 and final price we believe will be $85,800 with the difference being in the survey price -we will make sure contracts are executed correctly, review submittals and rfi, perform field visits, host construction progress meetings, go over every line item when they submit pay applications, contract close out requirements, punch list items, conducting final inspection -no daily observation services that will be on the City -retainage is done by state and it is 5% -can require contractor to have a traffic maintenance plan and request they provide letters be sent out as they know time frame Councilman John Brown addressed the Council -will you be the inspector -concerned about the disruption of people’s property and could we possibly send off a letter Mayor Pro Tem Bobby Williamson addressed the Council -inquired about the schedule of values and retainage Councilman John Brown made a motion to approve item to comply with ODEQ mandates of consent order. Motion was seconded by Councilman Kevan Blasdel. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Kevan Blasdel, Mayor Pro Tem Bobby Williamson, and Councilwoman Melissa Ashford. NAY: None 10. PIEDMONT MUNICIPAL AUTHORITY Councilman Albert Gliecehmann made a motion to recess to the Piedmont Municipal Authority Meeting at 7:14pm. Motion was seconded by Councilman John Brown. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Kevan Blasdel, Mayor Pro Tem Bobby Williamson, and Councilwoman Melissa Ashford. NAY: None Trustee John Brown made a motion to reconvene the City Council meeting at 7:15pm. Motion was seconded by Trustee Albert Gliechmann. The Vote was: AYE: Trustee Albert Gliechmann, Trustee John Brown, Trustee Kevan Blasdel, Mayor Pro Tem Bobby Williamson, and Trustee Melissa Ashford. NAY: None 12. ADMINISTRATION REPORT – Public Works Director Bud Stuber addressed the Council -completed Sara Road chip and seal project -talked about clean up in the next couple days 13. COUNCILMEMBER COMMENTS- Councilman Melissa Ashford addressed the Council -Amy you are in my ward and will be following up with you in a few days after I learn more Councilman John Brown addressed the Council -we turned down by 3/2 vote in 2015 for a PUD -got sued and in 2016 brought back up again and was approved -zoning on PUD is administrative and can do it at any time -right now, he is doing grading and told he has to stop and do a drainage study -traffic issue is with school you will need to talk to them directly City Attorney Mike Segler addressed the Council -PUD is designed for mixed use so could have multi residential or commercial -it is a give and take between the City and developer and once PUD is approved it wills how it City Manager Jason Orr addressed the Council -developer is supposed to stabilize what he is doing and stop until study is done -he is also putting in our new trail system which we received a $300,000 grant for Councilman Kevan Blasdel addressed the Council -showed 6/27/16 the PUD was approved and property map amended based on Golden Hills comments 14. ADJOURN – Councilman John Brown made a motion to close the City Council meeting at 7:23pm. Motion was seconded by Councilman Kevan Blasdel. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Kevan Blasdel, Mayor Pro Tem Bobby Williamson, and Councilwoman Melissa Ashford. NAY: None ______________________________ ____________________________ Mayor Pro Tem, Bobby Williamson Secretary, Valorie Cumming