City Council

AGENDA SUMMARY – MEETING OF THE CITY COUNCIL GEORGE FINA MUNICIPAL BUILDING - 314 EDMOND ROAD NORTHWEST Monday, September 23, 2019 6:30pm MEMBERS PRESENT: Councilman Albert Gliechmann, Mayor Kurt Mayabb, Councilman John Brown, Councilman Bobby Williamson, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. ABSENT: None STAFF PRESENT: Secretary Valorie Cumming, City Clerk Jennifer Smith, Public Works Supervisor Adam Vossen, Fire Chief Andy Logan, Deputy Fire Chief Tim Heinrich, City Manager Jason Orr, Community Development Supervisor Kayla Cornett, Police Chief Scott Singer, and City Attorney Mike Segler. 1. CALL TO ORDER - Mayor Kurt Mayabb called the meeting to order at 6:32pm. 2. ROLL CALL - City Clerk Jennifer Smith called roll and a quorum was present. 3. FLAG SALUTE - Flag salute was led by Mayor Kurt Mayabb. 4. INVOCATION – Invocation was led by Mayor Kurt Mayabb. 5. PRESENTATION/PROCLAMATIONS/OATHS/APPOINTMENTS- a.) Brad Neff has moved and no recommendations have been given for the Board of Adjustments. Mayor Pro Tem Kevan Blasdel made a motion to appoint Gary Layton. Motion was seconded by Councilman Bobby Williamson. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williamson, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None 6. CONSENT AGENDA - All items on the consent agenda are non-controversial and may be approved by one motion for items. a) Approval of Minutes for the City Council Meeting on August 26, 2019. b) Approval of Minutes for the Special City Council Meeting on August 15, 2019. c) Recognition/Approval of Purchase Order/Disbursements for the City (Claims List). d) Recognition/Approval of Financial Statements. e) Approval to surplus Police Department’s 2012 Chevrolet Tahoe/ K-9 vehicle. Councilman John Brown made a motion to approve items a,b,d and e of the consent agenda. Motion was seconded by Councilman Melissa Ashford. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williamson, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None 7. CONSIDERATION OF ITEMS REMOVED FROM THE CONSENT AGENDA Mayor Kurt Mayabb pulled item c -this is the exact information from last month would like it double checked and brought back next month 8. HEARING OF CITIZENS - Topics to include those items not listed in the agenda. Tom Haring addressed the Council -contacted the Mayor Kurt Mayabb and Councilman Kevan Blasdel to be on the Board of Adjustments with no response -felt like a response would have been nice -my background as Mayor would make me a good choice 9. BUSINESS ITEMS – a) Discussion on detachment (more commonly known as de-annexation) and future growth for the Piedmont community. Councilman Bobby Williamson addressed the Council -heard Mayor and County Commissioner pushing for this -would like to hear their personal thoughts on this item -don’t believe majority want this just a select vocal few Mayor Kurt Mayabb addressed the Council -people are reading too far into this -it’s our duty to look into requirements -when I speak it might sound like I agree with them but I’m riding the fence -it will be expensive for people and doesn’t help the City in anyway -county would take care of roads but it would not be a quick fix at all -you would be billed for fire, water, trash etc. -you will have to pay back any infrastructure done -you won’t have any regulations or ordinances -law enforcement will go to county with longer response times -we are on the right path currently for getting roads fixed eventually Councilman Melissa Ashford addressed the Council -have to have ¾ of the registered voters and value of property owners to pass -majority don’t even know we are talking about this or want it -no regulations for building -does the county benefit from de-annexing -to clarify rural roads will not be replaced with asphalt Councilman John Brown addressed the Council  -county commissioner is pushing for this -if they will provide resources when deannexing why not provide those same resources now -would devastate Piedmont -main thing you get by being a part of the City is our ordinances and services -you could get trailer parks, pig farms, landfills, juvenile detention centers, Mexican rodeos etc. -we would close the second fire station as it will be outside City limits and have a moratorium on water taps outside of limits -do we as a City receive that $3,000-4,000 per year since we maintain the roads County Commissioner Marc Hader addressed the Council -Mayor and I conspiring together to make this happen is false -I talk with people about this if they bring it up -don’t have magic wand to fix the roads but do have deeper pockets -most roads will be turned to dirt or gravel due to traffic counts and number of homes -you really have to compare Okarche or Kingfisher size and budget to Piedmont -we don’t get a huge amount of money if you deannex we will get around $3,000-4,000 a year per mile City Manager Jason Orr addressed the Council -send me an email if you want a copy of the process on how to go about doing this City Attorney Mike Segler addressed the Council -3/4 of the registered voters and ¾ of the value of the property owners by petition to approve Mayor Pro Tem Kevan Blasdel addressed the Council -2 sections in Kingfisher were brought in as they wanted to put in a landfill there b) Discussion, consideration and possible action on purchasing road equipment. Community Development Supervisor Adam Vossen addressed the Council -pieces of equipment wanting to purchase from Canadian County -grader is an exceptional deal at $50,000 -hot patch truck is $156,000 -working on getting road barn cleaned out -our current grader would need a quick fix of $1,500 and a permanent fix for $5,000-10,000 -over heats and controls don’t work -will contact other cities to see if we can get a demo on truck County Commissioner Marc Hader addressed the Council -it’s actually $55,000 for the grader -hot patch is better for asphalt -not a solution for everyone but you might get a better seal -don’t use when road is wet -we have been pleased with CL Boyd in the past -I think district 3 has one that yall could look at -we use cold patch with inmate crews but take the time to level Mayor Kurt Mayabb addressed the Council -does the county have one of these hot patch trucks -do we currently have a grader -if we just purchase the trailer the City will come back in a couple years needing a new truck -want to see a demo on one of our roads and the final result  -do we have proper storage for pieces of equipment -there was a truck at conference for chip seal roads and I am going to let the guy buy me lunch and tell me about it -do you need a CDL to drive the truck Councilman John Brown addressed the Council -can do a section of 60x10 with a lot less material -they brought out the trailer version to view -maybe go contact another City so we can view a live demonstration -concerned we don’t have proper storage for the equipment -we are buying this for the future Public Works Superintendent Bud Stuber addressed the Council -with all of this new equipment where are we going to put it -Engineer estimated anywhere from $100,000 to $350,000 to add more space for storage -5,000 square foot metal building with 2 offices -2-3 bays that are heating and have ac -is the truck budgeted -chip seal truck is not a good idea very hard to maintain -had it 5 years ago and very high maintenance don’t want again -we can waive CDL for driver Councilman Albert Glecihmann addressed the Council -I remember them estimating $350,000 for a new public works building Councilman Melissa Ashford addressed the Council -how big and what type of building was estimated -the old grader will be going away which give you a bit of space City Manager Jason Orr addressed the Council -not every piece of equipment is in the building -we also use lean twos -we have to go to bid to build any building -we could extend roof -chip seal truck has a habit of getting gummed up -truck isn’t budgeted so money will be coming out of reserves -have committed buyer for current grader so price difference will only be $35,000 Councilman John Brown made a motion to create a budget amendment to purchase the grader for $55,000. Motion was seconded by Councilman Melissa Ashford. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williamson, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None c) Discussion, consideration of a road bond and possible action on Resolution No. 9/23/19 a resolution creating an ad hoc task force for the purpose researching Piedmont’s ability to  improve, repair or replace major roads and thoroughfares and the best method of paying for or financing the same. Mayor Kurt Mayabb addressed the Council -I have everyone’s wards and addresses -if we make changes to the resolution do we have to bring it back next month -don’t think resume is needed -after tonight’s resolution is passed we can contact people and get them started -we have financials already put together Councilman John Brown addressed the Council -why are we limiting to 6 people and only 1 per ward -this is a recommendation board only and the Council has the final vote -task them to create a weighing system and them make their recommendations off of that -we need a meeting prior to the Council meeting in December -if they can’t put it together in time then just say so City Attorney Mike Segler addressed the Council -this is a recommendation board just like the others -might have trouble due to the wards -vote to amend section 1 where section 2 is -if we are trying to bring bond for February elections should add due date -meetings must be posted and open to the public Councilman Melissa Ashford addressed the Council -has everyone sent in info -don’t want everyone having same background -meetings can’t stay past 10pm -prefer to have a separate meeting before Council meeting Councilman Bobby Williamson addressed the Council -is there a reason why we wouldn’t have a separate meeting Councilman John Brown made a motion to approve the resolution with the following changes -no limit on number of people on the board -no wards specific -deadline to submit to City is December 3rd -Section 1 should be immediately before Section 2 Motion was seconded by Councilman Melissa Ashford. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williamson, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None Councilman John Brown made a motion to approve list given with an addition of Elizabeth Hyde and Mayor Kurt Mayabb. Motion was seconded by Councilman Bobby Williamson. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williamson, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None d) Discussion, consideration and possible action on Ordinance No. 667 to consider a formal rezoning application, requested by William Means, by requesting a rezoning from the established agricultural (A-1) zoning district to residential zoning district RS-1 (urban residential district) at the following described property (Also known as 320 Piedmont Rd N): a tract of land situated in the Southwest quarter (SW/4) of section thirty-three (33) township fourteen North (t14N). range five West of the Indian Meridian (r5w.i.m.), Canadian County, Oklahoma. being a part of the property formerly owned by the St. Louis, El Reno and Western railway. part of lot six (6), and all of lots seven (7) through eleven (11) inclusive of block thirty-eight (38) to the townsite of Piedmont, Canadian County, Oklahoma, as shown by the recorded plat thereof, described by meets and bounds description as follows: beginning at the Southwest corner of said lot 11, thence West (N 89° 57’26” W) along the South line of said block 38 a distance of 165.00 feet to the East r/w line of state highway four, thence North (N 00°08’12” W) along the East r/w of state highway four a distance of 132.00 feet; thence East (S 89° 57’26” E) and parallel to the South line of said block 38, a distance of 165.00 feet to the Northeast corner of said lot 11, thence South (S 00°08’12” E) along the East line of said block 38 a distance of 132.00 feet to the point of beginning, said tract containing 0.50 acres. Councilman John Brown made a motion to approve item d on second reading. Motion was seconded by Councilman Melissa Ashford. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williamson, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None Councilman John Brown made a motion to approve the emergency clause. Motion was seconded by Mayor Pro Tem Kevan Blasdel. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williamson, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None  e) Discussion, consideration and possible action on Ordinance No. 666 an ordinance to consider a formal rezoning application, requested by William Means, by requesting a rezoning from the established agricultural (A-1) zoning district to commercial zoning district C-2 (commercial, general shopping district) at the following described property (Also known as 320 Piedmont Rd N). All of lots twelve (12) through sixteen (16) inclusive of block thirty-eight (38) to the townsite of Piedmont, Canadian County, Oklahoma, as shown by the recorded plat thereof, said tract containing 0.38 acres. Mayor Pro Tem Kevan Blasdel made a motion to approve item e on second reading. Motion was seconded by Councilman John Brown. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williamson, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None Mayor Pro Tem Kevan Blasdel made a motion to approve the emergency clause. Motion was seconded by Councilman John Brown. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williamson, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None f) Discussion, consideration and possible action on Ordinance No. 665 an ordinance to consider a formal rezoning application, requested by Leon Meyer, by requesting a rezoning from the established agricultural (A-1) zoning district to commercial zoning district C-2 (commercial, general shopping district) at the following described property (also known as the NW corner of Washington and Piedmont Rd): a tract of land lying ln the Southeast quarter (SE1/4) of section 32, township 14 North, range 5 West of the Indian Meridian, Canadian county, Oklahoma and further described as follows: commencing at the Southeast corner of block 74, original townsite of Piedmont to the City of Piedmont, Canadian County, Oklahoma, said point being 40 feet West and 33 feet North of the Southeast corner of said SE1/4; thence S89°41'37"W along the South line of said block 74 and the South line of the statutory right-of-way line of said SE1/4 for a distance of 25.00 feet to the point of beginning, said point being on the present West right- of-way line of state Highway No. 4; thence continuing S89°41'37"W along said South statutory right-of-way line for a distance of 929.89 feet to the Westerly line of a journal entry of judgment documented as Case No. C-83-142 in book 1072, page 233 with the Canadian County Clerk's office on November 8, 1983; thence N36°36'04"E along said Westerly line for a distance of 393.26 feet to a point on the North line of said book 1072,  page 233 and the projected centerline of Adams Avenue Northwest; thence S89°58'42"E along said projected centerline for a distance of 694.63 feet to the present West right-of- way line of said state Highway No. 4; thence S00°08'29"E along said present West right-of- way line for a distance of 310.38 to the point of beginning. The above described tract containing 5.83 acres more or less. bearings are based on grid north (N00°00'00"E) Oklahoma state plane coordinate system, North zone. Mayor Pro Tem Kevan Blasdel made a motion to approve item f on second reading. Motion was seconded by Councilman Bobby Williamson. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williamson, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None Mayor Pro Tem Kevan Blasdel made a motion to approve the emergency clause. Motion was seconded by Councilman John Brown. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Councilman Bobby Williamson, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None 10. NEW BUSINESS – a) “New business,” as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. (25 O.S. 311a(9)) None 11. PIEDMONT MUNICIPAL AUTHORITY Councilman Albert Gleichmann made a motion to recess to PMA at 7:52pm. Motion was seconded by Councilman Melissa Ashford. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Mayor Pro Tem Kevan Blasdel, Councilman Bobby Williamson and Councilman Melissa Ashford. NAY: None Trustee Albert Gleichmann made a motion to recess to the City Council meeting at 7:53pm. Motion was seconded by Trustee John Brown. The Vote was: AYE: Trustee Albert Gliechmann, Trustee John Brown, Trustee Kevan Blasdel, Trustee Bobby Williamson, and Trustee Melissa Ashford. NAY: None 12. EXECUTIVE SESSION- a) Discussion on pending investigation, claim or action with City Attorney as provided for in (25 OS 2003, Section 307 (B)(4)). Councilman Albert Gleichmann made a motion to recess to executive session at 7:53pm. Motion was seconded by Mayor Pro Tem Kevan Blasdel. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Mayor Pro Tem Kevan Blasdel, Councilman Bobby Williamson and Councilman Melissa Ashford. NAY: None Mayor Kurt Mayabb reconvened the regular City Council meeting at 8:15pm with no action taken. 13. COUNCILMEMBER COMMENTS- Councilman Melissa Ashford addressed the Council -went to OML conference and learned a lot -will be getting with Community Development Supervisor Kayla Cornett to bounce off ideas and make a presentation Councilman Albert Gleichmann addressed the Council -don’t want the bond to wind up like last time Councilman John Brown addressed the Council -Coyotteee Springs has some serious cracks can we see about getting those filled -would like to send some clarification things to the Planning Commission especially dealing with lot splits, secondary homes, and Olde Town Plat -can we get the road bond sent to us that failed to give us an idea Community Development Supervisor Adam Vossen addressed the Council -we have a massive list of areas and several areas that are much higher traffic but will add it to it to be done when we can Councilman Bobby Williamson addressed the Council -if the bond can be done Natasha Flurry will make it happen Mayor Kurt Mayabb addressed the Council -went to OML conference and at breakfast my place setting had a bookmark from an 8th grade Piedmont Middle School Student -need to start promoting quality City -started a Facebook page that will have more positive items -City is doing a good job -want to thank PAVA and City for taking care of the entrance on Piedmont Road as well as the police and fire departments for Founders Day -other cities have major roads to bring in people and that’s just not us we need to find something else Police Chief Scott Singer addressed the Council -next meeting I will introduce 2 new officers to be sworn in 14. ADJOURN – Councilman John Brown made a motion to close the City Council meeting at 8:28pm. Motion was seconded by Councilman Melissa Ashford. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Mayor Pro Tem Kevan Blasdel, Councilman Bobby Williamson and Councilman Melissa Ashford. NAY: None ______________________________ ____________________________ Mayor, Kurt Mayabb Secretary, Valorie Cumming