City Council

MEETING OF THE CITY COUNCIL PIEDMONT AREA VETRANS ASSOCIATION - 240 EDMOND ROAD NORTHWEST Monday, February 24, 2020 6:30pm MEMBERS PRESENT: Councilman Albert Gliechmann, Councilman John Brown, Mayor Kurt Mayabb, Mayor Pro Tem Kevan Blasdel, Councilman Bobby Williamson, and Councilman Melissa Ashford. ABSENT: None STAFF PRESENT: City Secretary Arielle Garcia, City Clerk Jennifer Smith, Public Works Supervisor Doug Baustert, Fire Chief Andy Logan, Deputy Fire Chief Tim Heinrich, Community Development Director Kayla Cornett, City Manager Jason Orr, Police Chief Scott Singer, and City Attorney Michael Seagler. 1. CALL TO ORDER - Mayor Kurt Mayabb called the meeting to order at 6:32pm. 2. ROLL CALL - City Clerk Jennifer Smith called roll and a quorum was present. 3. DESIGNATE A MEETING LEADER - None 4. FLAG SALUTE - Mayor Kurt Mayabb led Flag salute. 5. INVOCATION – John Bickerstaff led Invocation. 6. CONSENT AGENDA - All items on the consent agenda are non-controversial and may be approved by one motion for items. a) Approval of Minutes for the City Council Meeting on January 27, 2020. b) Approval of Minutes for the City Council Meeting on January 30, 2020. c) Recognition/Approval of Purchase Order/Disbursements for the City (Claims List). d) Recognition/Approval of Financial Statements. e) Approval for Community Development to surplus a 2009 Chevy Pick-up VIN#3GCEK23389G137214 Mayor Pro Tem Kevan Blasdel made a motion to approve all items on the consent agenda. Motion was seconded by Councilman John Brown. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. Councilman Bobby Williamson NAY: None 7. CONSIDERATION OF ITEMS REMOVED FROM THE CONSENT AGENDA None 8. HEARING OF CITIZENS - Topics to include those items not listed in the agenda. None 9. BUSINESS ITEMS – Councilman John Brown made a motion to open a public hearing regarding the possible fee added to customers utility bills. There was approximately 100 people in the audience. Motion was seconded by councilman Melissa Ashford. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Mayor Pro Tem Kevan Blasdel, Councilman Melissa Ashford, and Councilman Bobby Williamson NAY: None Paul Hill addressed the council We currently have an option for senior citizens to opt out of paying the road fee. Will this continue with the new fee this is going in? Kendon Varner addressed the council Why should those of us who are not living in the area be in support of this fee if it is not going to correct the roads we live on? The city only fills potholes with asphalt that will last as most 2 weeks. Phil Young addressed the council I’d like to thank the council and the staff for all their hard work. 380% increase in the road fee is just too much for some members of our community. The roads that are going to be corrected doesn’t do anything for the roads in my neighborhood. The oil trucks are the ones damaging our roads. They need to be responsible. Robin Hocker addressed the council I have had a business in this town for a long time. I am proud of how we as a community came together. We have an increase in the bill and a raise in our taxes for the school bond. I am glad to pay it because we want to be in this town. We really need more tax dollars. We need more businesses’ in this community. We have to help bring companies in. Mom and pop businesses are not as easy as commercial companies. Dee Cordry addressed the council Thank you, council, for trying to find ways to get the roads fixed. This vote needs to go to the people of this community. Tim Bevan addressed the council We are not growing our infrastructure. We need to make permits more money for home builders. They are much to cheap. Josh Campbell addressed the council This is a huge task to take. I’d like to see a plan made for more than the roads than what is on the list to be fixed. Dawn Rohrs addressed the council  Our city is 44 miles. That is 56% lower than Blanchard. We are not able to keep up without infrastructure. What is the plan to keep up? Charo Guillory addressed the council Van Buren and Monroe have been removed or are not on the list. I want the put on. This is not a subdivision road. Many people need to use this road to get to the park. There is a huge drainage issue. This is in violation to ADA as well to Land and Water. Van Buren is a safety hazard to all travelers to the park. Angela Robinson addressed the council We cannot maintain these roads. There are many other roads needed to be fixed that are not on the list. If we do not get billed from the city for utilities will we still be required to pay this fee? Mayor Kurt Mayabb addressed the council Everyone in city limits are required to be on our trash service. Rob Jones addressed the council When I joined the road bond committee, I wanted to get more knowledge. I am for the $28 increase in the road fee. Many people want to know why we should give more money to the city when we don’t have any changes made with the money the city receives now from the road fee. The guys that are out doing cold patching are untrained I have hope. Thanks to John Hisey and Ron Cardwell we have a well thought plan. We have training and an oil company willing to pay on their dime. The council have approved 1 million to be pulled out of reserves to help with roads. I understand not many have the budget to pay this fee increase. However, to do nothing, have no bond or free increase, will allow the roads to continue to worsen. Britney Anderson addressed the council Thank you to everyone who has shown up tonight. That should show volumes to the council. Thank you to Councilmen Bobby Williams and Mayor Kurt Mayabb for speaking with me. I started a petition against the free increase. Over 500 people have signed. No five people should have this much power to make a decision that effects many people’s lives. We need to make the city limits smaller. All businesses’ that could help with tax dollars will still help. If all senior citizens opt out of this fee how many will do so. We also need to make some kind of exemption for those who are unable to afford it. George Fina addressed the council We and everyone on Apache road paid $200 to build that road and bridge. Two people have died on the road. I am over 65 years old. I am okay with paying the $28 increase but how do we know what it will be for? O want to make sure it is used for roads and we get things done. How much money goes to county commissioner and not much comes back. De-annexation will not help. That will be less area and less people. We need to do this right and pay attention to what our money goes to. Rob Link addressed the council I want to thank my councilman for calling me back. Most of the damages to the roads are from the trucks that are passing through. We need to tax and or fee them. I am 78 years old. I could have had the discount for many years; I haven’t because my money is needed. The city sent a letter out stating the new fee that will be instated, the city should have sent out a letter asking what would we want to do. Shane Clark addressed the council Why should I pay this fee if it is not fixing any of my roads and I do not live in the city limits? There is not ordnance saying a person outside the city limits should have to pay for new roads. Mayor Kurt Mayabb addressed the council We took the flier to the post office and asked it to be delivered to everyone in the city limits. Anyone outside the city limits should not have received it. Jonathan Hisey addressed the council Rolling Prairie needs fixed. Highly ask you fix these streets. This is the only subdivision that connects to another. Majority of these potholes are patched with patches. The water does not drain. Busses use this route very often. After the city exceeds 7500 people the city is supposed to maintain these roads on their own. Andy jones addressed the council We need transparence on how the money is spent in the city. The School districts is 64 miles. School buses are hurting our roads. Ron Cardwell addressed the council I have developed a plan to try to be fair and get most important roads done first. We could do the roads that get the most traffic rather than to get the poor/worse roads with very little traffic which will cause us to spend less on tort claims. Mayor Kurt Mayabb addressed the council It takes time to get things started. We are going to do this fee for 2 years, after 2 years you have my promise that this fee will be removed off of your bills. Councilman Bobby Williams addressed the council I have talked to dozens of people. I just don’t know how we skipped talking to the people of this community. I don’t know this is even legal for us to do. I think $25 would do enough for now. We need to put it to the people. However, what do we do when you all vote no? We need to postpone this until later. Mayor Kurt Mayabb addressed the council Without the increase in fee then what? We have had a $10 fee and that hasn’t made any difference. $10 cannot keep up with the damages. The people of this community vote in their councilmen and said councilmen are their vote. Councilman John Brown addressed the council Bonds are very costly with attorneys and fees, where as a fee increase on the utility bills would completely go to the roads. We plan to give the senior citizens the opportunity to opt out of this fee. Do we have anyway to tax these oil companies that are using out roads? Majority of these trucks are through trucks; we do get to pick their routes. I would like to get signs saying no through trucks allowed. Attorney Michael Seagler, have you gotten the legal opinion on that yet? City Manager Jason Orr addressed the council We don’t have many rights as a municipality. We can’t just change routes for trucks a whole ton. They go through the capital. They are charged a fee. Attorney Michael Seagler addressed the council We are working on getting the legal opinion on the signs. Councilman Kevan Blasdel addressed the council We are limited on what we can ask these oil companies to do. We can work with these companies. I want this vote to be up to the people. Councilman Albert Gliechmann addressed the council We need to allow more business to come into this town. We have to stop pushing or keeping businesses’ away because we don’t like them. The increase of the fee needs to be voted on by the people of our community. Councilman Melissa Ashford addressed the council Do oil and gas companies pay a percentage to taxes? Where does that go and how can we get some of that money? a) Discussion, Consideration and possible action on resolution 02-24-20A regarding the MAPS for Road Fee. Councilman John Brown made a motion to table business item a for legal opinion. Motion was seconded by Councilman Melissa Ashford. The Vote was: AYE: Councilman John Brown, Mayor Pro Tem Kevan Blasdel, Councilman Melissa Ashford, and Councilman Bobby Williamson NAY: Councilman Albert Gliechmann b) Discussion, consideration and possible action on Ordinance No. 660 and 660A in reference to permitting and licensing requirements for local marijuana use in regards to fencing requirements. Councilman Bobby Williams made a motion to remove 10-foot fencing from ordinance. Motion was seconded by Councilman Melissa Ashford. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Mayor Pro Tem Kevan Blasdel, Councilman Melissa Ashford, and Councilman Bobby Williamson NAY: None c) Discussion, consideration on possible action on the purchase of a Pierce Enforcer Pumper. Councilman John Brown made a motion to approve business item c. Motion was seconded by Mayor Pro Tem Kevan Blasdel. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Mayor Pro Tem Kevan Blasdel, Councilman Melissa Ashford, and Councilman Bobby Williamson NAY: None d) Discussion, consideration on possible action on surplus the FD. 2010 International/KME Pumper. Fire Chief Andy Logan addressed the council We would like to use this surplus to help with the new truck we have. Councilman John Brown made a motion to approve business item d. Motion was seconded by Mayor Pro Tem Kevan Blasdel. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Mayor Pro Tem Kevan Blasdel, Councilman Melissa Ashford, and Councilman Bobby Williamson NAY: None e) Discussion, consideration and possible action on Ordinance No. 672 an Ordinance amending the employee retirement system, defined benefit plan for the City of Piedmont & Piedmont Municipal Authority, Oklahoma by adopting a revised and restated retirement plan; providing retirement benefits for eligible employees of the City of Piedmont & Piedmont Municipal Authority, Oklahoma; providing for purpose and organization; providing for definitions; providing for eligibility and participation; providing for non-alienation of benefits; providing for employer and employee contributions; providing for accounting, allocation, and valuation; providing benefits; providing for required notice; providing for amendments and termination; providing for transfer to and from other plans; creating a retirement committee and providing for powers, duties, and rights of retirement committee; providing for payment of certain obligations; providing for duration and payment of expenses; providing for effective date; providing for vesting schedules; providing for a fund to finance the system to be pooled with other incorporated cities, towns and their agencies and instrumentalities for purposes of administration, management, and investment as part of the Oklahoma Municipal Retirement Fund; providing for payment of all contributions under the system to the Oklahoma Municipal Retirement Fund for management and investment; providing for repealer and severability; adopting those amendments mandated by the Internal Revenue Code; and declaring an emergency. Mayor Pro Tem Kevan Blasdel made a motion to approve business item e on second reading. Motion was seconded by Councilman John Brown. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Mayor Pro Tem Kevan Blasdel, Councilman Melissa Ashford, and Councilman Bobby Williamson NAY: None Mayor Pro Tem Kevan Blasdel made a motion to approve business item e as an emergency. Motion was seconded by Councilman John Brown. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Mayor Pro Tem Kevan Blasdel, Councilman Melissa  Ashford, and Councilman Bobby Williamson NAY: None f) Discussion, consideration, and possible action on Ordinance No. 674 an Ordinance amending the City of Piedmont Code of Ordinances by adding section 17a-13 prohibiting private lagoons within the limits of the City of Piedmont and by amending section 17a-191 to remove references to lagoon; providing for severability; repeal of conflicting ordinances; and declaring an emergency. Mayor Pro Tem Kevan Blasdel made a motion to approve business item f on second reading. Motion was seconded by Councilman John Brown. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Mayor Pro Tem Kevan Blasdel, Councilman Melissa Ashford, and Councilman Bobby Williamson NAY: None Mayor Pro Tem Kevan Blasdel made a motion to approve business item f as an emergency. Motion was seconded by Councilman John Brown. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Mayor Pro Tem Kevan Blasdel, Councilman Melissa Ashford, and Councilman Bobby Williamson NAY: None g) Discussion, consideration, and possible action on Ordinance No. 675 an Ordinance amending the City of Piedmont Code of Ordinances by amending section 1 of the Zoning Ordinance to provide the process for administrative rezoning of residential and commercial property upon presentation of satisfactory historic evidence; providing for severability; repeal of conflicting ordinances; and declaring an emergency. Mayor Pro Tem Kevan Blasdel made a motion to approve business item g on second reading. Motion was seconded by Councilman John Brown. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Mayor Pro Tem Kevan Blasdel, Councilman Melissa Ashford, and Councilman Bobby Williamson NAY: None  h) Discussion, Consideration and possible action to approve Budget Amendment #3 for 2019 Dodge Ram pick-up for community development. Mayor Kurt Mayabb addressed the council Criminal action has been taken on this due to not having a meeting prior to purchasing this vehicle. Nor did we get three bid prior to purchase. City Manager Jason Orr addressed the council I would like to explain this. This is how I have purchased things for the past 4 years that I have been here, as have previous managers. I had also spoken with council member prior to purchase. It all depends Councilman Albert Gliechmann addressed the council Where was I when you told the council? You went out and bought the truck then came to get the approval for it. Councilman Albert Gliechmann mad a motion to table business item h until receiving legal opinion and an answer from the District Attorney. Motion was seconded by Mayor Pro Tem Kevan Blasdel. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Mayor Pro Tem Kevan Blasdel, Councilman Melissa Ashford, and Councilman Bobby Williamson NAY: None i) Discussion, Consideration and possible action to approve D. Owens change order for the drainage project at 2202 Moffat Road Culvert Replacement. Councilman John Brown made a motion to approve business item i. Motion was seconded by Mayor Pro Tem Kevan Blasdel. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Mayor Pro Tem Kevan Blasdel, Councilman Melissa Ashford, and Councilman Bobby Williamson NAY: None 10. NEW BUSINESS – a) “New business,” as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. (25 O.S. 311a(9)) None 11. PIEDMONT MUNICIPAL AUTHORITY Councilman John Brown made a motion to approve item i on the consent agenda. Motion was seconded by Bobby Williams. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Mayor Pro Tem Kevan Blasdel, Councilman Melissa Ashford, and Councilman Bobby Williamson NAY: None 12. ADMINISTRATION REPORT – Police Chief Scott Singer addressed the council Logged 195,000 calls, only 36 for calls for actual service. Community Development Kayla Cornett addressed the council We did 59 permits or licenses for new businesses and 5 code enforcements. We are continuously trying to bring in more businesses. 13. COUNCILMEMBER COMMENTS- Councilman Bobby Williamson addressed the council We are here for the community. We will not be bullied into making decisions. Councilman John Brown addressed the council In the past month I have taken over 120 calls and 60 emails on this fee. Please if you have questions or concerns Councilman Melissa Ashford addressed the council If you see things that need fixed or done around the city do call the council and inform us. 14. ADJOURN – Mayor Kurt Mayabb adjourned the meeting at 8:39pm. ______________________________ ____________________________ Mayor, Kurt Mayabb Secretary, Arielle Garcia  MEETING OF THE PIEDMONT MUNICIPAL AUTHORITY (PMA) PIEDMONT AREA VETERANS ASSOCIATION - 240 Edmond Road NW Monday, February 24, 2020 6:30pm (Immediately following the City Council Meeting) MEMBERS PRESENT: Councilman Albert Gliechmann, Councilman John Brown, Mayor Kurt Mayabb, Mayor Pro Tem Kevan Blasdel, Councilman Bobby Williamson, and Councilman Melissa Ashford. ABSENT: None STAFF PRESENT: City Secretary Arielle Garcia, City Clerk Jennifer Smith, Public Works Supervisor Doug Baustert, Fire Chief Andy Logan, Deputy Fire Chief Tim Heinrich, Community Development Director Kayla Cornett, City Manager Jason Orr, Police Chief Scott Singer, and City Attorney Michael Seagler. 1. CALL TO ORDER – Mayor Kurt Mayabb called meeting to order at 8:27pm. 2. ROLL CALL – City Clerk Jennifer Smith called roll and a quorum was present. 3. CONSENT AGENDA - All items on the consent agenda are non-controversial and may be approved by one motion. a) Approval of Minutes for the Piedmont Municipal Authority Meeting on January 27, 2020. b) Recognition/Approval of Purchase Order/Disbursements for the City (Claims List). c) Recognition/Approval of Financial Statements. Councilman John Brown made a motion to approve items on the consent agenda. Motion was seconded by Mayor Pro Tem Kevan Blasdel. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None 4. CONSIDERATION OF ITEMS REMOVED FROM THE CONSENT AGENDA – None 5. BUSINESS ITEMS – a) Discussion, consideration and possible action to approve budget amendment #4 for the purchase of a 2018 Chevy Pick-up. Councilman Melissa Ashford made a motion to table item a. Motion was seconded by Mayor Pro Tem Kevan Blasdel. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None 6. NEW BUSINESS – a) “New business,” as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. (25 O.S. 311a(9)) None 7. TRUSTEE COMMENTS- None 8. AJOURN- Mayor Kurt Mayabb adjourned the meeting at 8:28 pm. Mayor Pro Tem Kevan Blasdel made a motion to adjourn to reconvene to regular city meeting. Motion was seconded by Councilman Melissa Ashford. The Vote was: AYE: Councilman Albert Gliechmann, Councilman John Brown, Mayor Pro Tem Kevan Blasdel, and Councilman Melissa Ashford. NAY: None ______________________________ ____________________________ Mayor, Kurt Mayabb Secretary, Arielle Garcia