City Council

MEETING OF THE CITY COUNCIL GEORGE FINA MUNICIPAL BUILDING - 314 EDMOND ROAD NORTHWEST Monday, July 26, 2021 6:30pm MEMBERS PRESENT: Mayor Kurt Mayabb, Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, Councilman Melissa Ashford ABSENT: Councilman Austin Redus STAFF PRESENT: City Manager Jason Orr, City Clerk Jennifer Smith, City Attorney Michael Segler, Community Development Director Scott Garnand, and City Secretary Arielle Garcia. 1. CALL TO ORDER -Mayor Kurt Mayabb called the meeting to order at 6:30pm 2. ROLL CALL - City Clerk Jennifer Smith called roll and a quorum was present 3. DESIGNATE A MEETING LEADER- 4. FLAG SALUTE - Mayor Kurt Mayabb led flag salute 5. INVOCATION – Mayor Kurt Mayabb led Invocation 6. PRESENTATION/PROCLAMATIONS/OATHS/APPOINTMENTS a) Discussion, consideration, and vote on representative for OMRF Board of Trustees District 6 and approval of associated Resolution No. 07.26.21B. Mayor Pro Tem Kevan Blasdel made a motion to nominate City Manager Jason Orr as representative for OMRF of the Board of Trustees. Motion was seconded by Councilman Melissa Ashford. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Jonathan Hisey, and Councilman Melissa Ashford NAY: Councilman Ron Cardwell 7. CONSENT AGENDA - All items on the consent agenda are non-controversial and may be approved by one motion for items. a) Approval of Minutes for the City Council Meeting on June 28, 2021. b) Approval of Minutes for the Special City Council Meeting on July 14, 2021. c) Approval of amended Minutes for the City Council Meeting on May 24, 2021. d) Recognition/Approval of Purchase Order/Disbursements for the City (Claims List). e) Recognition/Approval of Financial Statements. f) Recognition/Approval of Encumbrance Report. g) Approval of Silver Star & Rudy Construction purchase orders for overlay project. h) Approval of Emergency Resolution No. 07.26.21A for overlay program. i) Approval of yearly JCS Annual Software Assurance/Support agreement for Court. j) Approval of Canadian County interlocal agreement to rip/reclaim and compact problem spots on specific roads listed. Councilman Melissa Ashford made a motion to approve items a,b,c, and i of the consent agenda. Motion was seconded by Mayor Pro Tem Kevan Blasdel. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Jonathan Hisey, Councilman Ron Cardwell and Councilman Melissa Ashford NAY: None 8. CONSIDERATION OF ITEMS REMOVED FROM THE CONSENT AGENDA Councilman Ron Cardwell pulled items d,e, and g of the consent agenda. Councilman Jonathan Hisey pulled items f,h, and j of the consent agenda Item d of the consent agenda Councilman Ron Cardwell addressed the council there were breathing aspirators taken out of capital improvement- I do not see that as a capital expense. Why was it pulled from there? City Clerk Jennifer Smith addressed the council That is where the auditors put it and allowed it to be pulled from. Mayor Kurt Mayabb addressed the council Please check into this being a capital expense and if it is not, we can budget for it in the fire department in the future. Councilman Jonathan Hisey addressed the council There are a couple duplicate purchases. Were these errors? Can we check into this? Councilman Melissa Ashford made a motion to approve item d of the consent agenda. motion was seconded by councilman Ron Cardwell. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Jonathan Hisey, Councilman Ron Cardwell and Councilman Melissa Ashford NAY: None Item e of the consent agenda Councilman Ron Cardwell addressed the council There are some negative balances, with the end of the fiscal year we need to get those corrected. We have money in the general fund that needs to be allocated into the street and alley and capital improvement. City Clerk Jennifer Smith addressed the council Negative line items are not a concern to the auditors, as long as the bottom number isn't negative. Councilman Ron Cardwell made a motion to not approve item e of the consent agenda. motion was seconded by Councilman Jonathan Hisey. Vote Was: AYE: Councilman Jonathan Hisey, Councilman Ron Cardwell, and Mayor Kurt Mayabb NAY: Mayor Pro Tem Kevan Blasdel and Councilman Melissa Ashford Item f of the consent agenda Councilman Jonathan Hisey addressed the council I appreciate city clerk Jennifer Smith doing that. I talked to Crawford; I think this will be good. Councilman Melissa Ashford made a motion to approve item f of the consent agenda. motion was seconded by mayor pro Tem Kevan Blasdel. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Jonathan Hisey, Councilman Ron Cardwell and Councilman Melissa Ashford NAY: None Item g of the consent agenda Councilman Ron Cardwell addressed the council Why was the purchase order changed on the overlay? Did we get more? City Manager Jason Orr addressed the council The council approved $400,000. Silver star has a cheaper price so we got more out of the job. Councilman Ron Cardwell made a motion to approve item g of the consent agenda. motion was seconded by councilman Melissa Ashford. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Jonathan Hisey, Councilman Ron Cardwell and Councilman Melissa Ashford NAY: None Item h of the consent agenda Councilman Jonathan Hisey made a motion to approve item h of the consent agenda. motion was seconded Councilman Ron Cardwell Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Jonathan Hisey, Councilman Ron Cardwell and Councilman Melissa Ashford NAY: None Item j of the consent agenda City Manager Jason Orr addressed the council we will only do the roads that have been torn up. We have scheduled millings. Mark Hader with Canadian county addressed the council The roads are being torn up great. we would be glad to help. we would like to keep it close to where we are already working. Mayor Pro Tem Kevan Blasdell made a motion to approve item j of the consent agenda. motion was seconded by councilman Ron Cardwell. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Jonathan Hisey,  Councilman Ron Cardwell and Councilman Melissa Ashford NAY: None 9. HEARING OF CITIZENS - Topics to include those items not listed in the agenda. Mr. Robin Hocker addressed the council We have many people coming to Chester's party barn. We would like to get some signs saying downtown piedmont and some arrows. That way when we have people visiting us, they will go downtown shopping as well. We would also like to get some work down on the bad spots of the roads coming out to the party barn. Mr.Collard addressed the council 234th was ground up. I expect to have the road maintained. Are you telling anyone in the area where you are grounding up the road? There are no signs or speed limits. People are speeding and nothing happens. 10. BUSINESS ITEMS – a) Discussion, consideration and possible action on a long form contract with Guernsey Engineering for engineering design services for the new Public Works facility. ‘ Councilman Ron Cardwell made a motion to not form a long-term contract with Guernsey Engineering for engineering design service for the new Public Works Facility. Motion was seconded by Councilman Jonathan Hisey. Vote Was: AYE: Councilman Jonathan Hisey, Councilman Ron Cardwell, and Mayor Kurt Mayabb NAY: Mayor Pro Tem Kevan Blasdel and Councilman Melissa Ashford b) Discussion, consideration and possible action on proposal to purchase water rights. Councilman Jonathan Hisey made a motion to continue item b to the next meeting. Motion was seconded by Councilman Ron Cardwell. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Jonathan Hisey, Councilman Ron Cardwell and Councilman Melissa Ashford NAY: None c) Discussion, consideration and possible action to add new Public Works Positions and approve associated budget amendment. Mayor Pro Tem Kevan Blasdel made a motion to adjust the amendment and authorize the positions. Motion was seconded by Councilman Melissa Ashford. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Jonathan Hisey, Councilman Ron Cardwell and Councilman Melissa Ashford NAY: None d) Discussion, consideration and possible action on Ord. No. 700 an ordinance amending the  City of Piedmont code of ordinances, providing for the amendment of section 10- 502 by adding subparagraph h providing for offenses in violation of part 9 chapter 4 – medical marijuana; providing for severability; and declaring an emergency. Mayor Pro Tem Kevan Blasdel made a motion to approve item d on second reading. motion was seconded by Councilman Jonathan Hisey. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Jonathan Hisey, Councilman Ron Cardwell and Councilman Melissa Ashford NAY: None Mayor Pro Tem Kevan Blasdel made a motion to approve item d as emergency. motion was seconded by Councilman Melissa Ashford. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Jonathan Hisey, Councilman Ron Cardwell and Councilman Melissa Ashford NAY: None e) Discussion, consideration and possible action on Ordinance No. 699 an Ordinance amending the City of Piedmont code of ordinances by providing that zoning designation from A-1 (Agriculture) to RE (2.5 Acre minimum) requested by Michael Mason at the following described property: A Tract Of Parcel Of Land Situated In The North Half (N/2) Of Government Lot One 1 (Section Nineteen (19), Township Fourteen (14) North, Range Five (5) West Of The Indian Meridian, More Particularly Described As Follows: Beginning At A Point 324.06 Feet East Of The Northwest Corner Of Said Government Lot 1, Of Section 19 Township 14 North, Range 5 West Of The Indian Meridian, Thence East Along The Section Line A Distance Of 324.06 Feet; Thence North A Distance of 660 Feet; Thence West A Distance Of 324.06 Feet; Thence North As Distance Of 660 Feet To The Point Of Beginning, Containing 4.961 Acres, More Or Less. Providing for severability; repeal of conflicting ordinances; and declaring an emergency. (3050 Apache Rd NW) Mayor Pro Tem Kevan Blasdel made a motion to approve item e on second reading. Motion was seconded by Councilman Melissa Ashford. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Jonathan Hisey, Councilman Ron Cardwell and Councilman Melissa Ashford NAY: None Mayor Pro Tem Kevan Blasdel made a motion to approve item e as emergency. Motion was seconded by councilman Melissa Ashford. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Jonathan Hisey, Councilman Ron Cardwell and Councilman Melissa Ashford NAY: None f) Discussion, consideration and possible action on Ordinance No.698 an Ordinance amending the City of Piedmont code of ordinances by providing that zoning designation from A-1 (Agriculture) to RE (Residential 2.5 Acre minimum), requested by 65 Land Run LLC at the following described property: A Part Of The Northeast Quarter (Ne/4) Of  Section Thirty-Six (36), Township Fourteen (14) North, Range Six (6) West Of The Indian Meridian, Canadian County, Oklahoma, Being More Particularly Described As Follows: Beginning At The Northeast Corner Of The Northeast Quarter (Ne/4) Of Said Section Thirty Six (36); Thence S 00°12'24" W A Distance Of 1325.40 Feet; Thence S 89°54'42" W A Distance Of 2322.77 Feet; Thence N 00°07'30" W A Distance Of 661.95 Feet; Thence N 89°53'36" E A Distance Of 661.60 Feet; Thence N 00°07'30" W A Distance Of 662.16 Feet; Thence N 89°52'30" E A Distance Of 1668.84 Feet To The Point Of Beginning, Said Property Containing 60.70 Acres, More Or Less, And Subject To Any Easements Or Rights-Of-Way Of Record; Providing for severability; repeal of conflicting ordinances; and declaring an emergency. (South West Corner of Frisco and Edmond Road). Mayor Pro Tem Kevan Blasdel made a motion to approve item f on second reading. motion was seconded by councilman Melissa Ashford. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Jonathan Hisey, Councilman Ron Cardwell and Councilman Melissa Ashford NAY: None Mayor Pro Tem Kevan Blasdel made a motion to approve item f as emergency. Motion was seconded by councilman Melissa Ashford. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Jonathan Hisey, Councilman Ron Cardwell and Councilman Melissa Ashford NAY: None g) Discussion, consideration and possible action on Ordinance No. 697 an Ordinance amending the City of Piedmont code of ordinances by providing that zoning designation from A-1 (Agriculture) to C-2 (General Commercial) requested by Salley LLC at the following described property: Cornman Properties No 1 Lot 1 Blk 1. Providing for severability; repeal of conflicting ordinances; and declaring an emergency. (Property directly east of 318 Edmond Rd NE). Mayor Pro Tem Kevan Blasdel made a motion to approve item g on second reading. motion was seconded by councilman Melissa Ashford. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Jonathan Hisey, Councilman Ron Cardwell and Councilman Melissa Ashford NAY: None Mayor Pro Tem Kevan Blasdel made a motion to approve item g as emergency. motion was seconded by councilman Melissa Ashford. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Jonathan Hisey, Councilman Ron Cardwell and Councilman Melissa Ashford NAY: None h) Discussion, consideration and possible action on revision of Council Rules. Councilman Jonathan Hisey made a motion to change rule 6, public hearing on items listed and not listed and change section 4 paragraph b from Friday to Wednesday. motion was seconded by councilman Ron Cardwell. Vote Was: AYE: Councilman Jonathan Hisey, Councilman Ron Cardwell and Councilman Melissa Ashford NAY: Mayor Pro Tem Kevan Blasdel i) Discussion, consideration and possible action on identifying street projects for FY 21-22 and modifying 5-year capital improvement plan approved on 1/27/2020. A workshop will be planned to go over roads and also Frank Crawford will come out and speak with the council about understanding municipal finance. No action was taken. j) Conduct a public hearing on a proposed Preliminary Plat for Frisco Farms requested by 65 Land Run, LLC for the following property: the North half of the Northeast (N/2 NE/4) of section thirty-six (36), township fourteen (14) North range six (6) West of the Indian Meridian, Canadian County, Oklahoma, less and except a tract of land described as beginning at a point 1980 feet west of the northeast corner of said ne/4; thence south 660 feet; thence west 330 feet; thence south 660 feet; thence west 330 feet, more or less to the west line of said ne/4; thence north along the west line 1320 feet more or less, to the northwest corner of said ne/4; thence east 660 feet, more or less, to the point of beginning. (South West Corner of Frisco and Edmond Road) Councilman Melissa Ashford made a motion to open the public hearing. Motion was seconded by Mayor Pro Tem Kevan Blasdel. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Jonathan Hisey, Councilman Ron Cardwell, and Councilman Melissa Ashford NAY: None Councilman Melissa Ashford made a motion to close the public hearing. Motion was seconded by Mayor Pro Tem Kevan Blasdel. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Jonathan Hisey, Councilman Ron Cardwell, and Councilman Melissa Ashford NAY: None k) Discussion, consideration and possible action on a proposed Preliminary Plat for Frisco Farms requested by 65 Land Run, LLC for the following property: the North half of the Northeast (N/2 NE/4) of section thirty-six (36), township fourteen (14) North range six (6) West of the Indian Meridian, Canadian County, Oklahoma, less and except a tract of land described as beginning at a point 1980 feet west of the northeast corner of said ne/4; thence south 660 feet; thence west 330 feet; thence south 660 feet; thence west 330 feet, more or less to the west line of said ne/4; thence north along the west line 1320 feet more or less, to the northwest corner of said ne/4; thence east 660 feet, more or less, to the point of beginning. (South West Corner of Frisco and Edmond Road) Mayor Pro Tem Kevan Blasdel made a motion to approve item k subject to the engineer report. Motion was seconded by Councilman Melissa Ashford. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Jonathan Hisey, Councilman Ron Cardwell, and Councilman Melissa Ashford NAY: None 11. NEW BUSINESS – a) “New business,” as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. [25 O.S. 311a(9)] None 11. PIEDMONT MUNICIPAL AUTHORITY Mayor Pro Tem Kevan Blasdel made a motion to recess to the Piedmont Municipal Authority meeting. motion was seconded by Councilman Melissa Ashford. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Jonathan Hisey, Councilman Ron Cardwell, and Councilman Melissa Ashford NAY: None councilman melissa Ashford made a motion to reconvene to the regular City Council meeting. motion was seconded by mayor pro Tem Kevan Blasdel Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Jonathan Hisey, Councilman Ron Cardwell, and Councilman Melissa Ashford NAY: None 15. EXECUTIVE SESSION- a) Discussion, consideration and possible action on the amendment to City Manager’s contract. [25 OS Sec. 307(b)(1)] Councilman Melissa Ashford made a motion to recess to the executive session at 8:44pm. motion was seconded by Councilman Jonathan Hisey. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Jonathan Hisey, Councilman Ron Cardwell, and Councilman Melissa Ashford NAY: None Councilman Melissa Ashford made a motion to reconvene to the regular City Council meeting at 9:23pm. motion was seconded by Mayor Pro Tem Kevan Blasdel. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Jonathan Hisey, Councilman Ron Cardwell, and Councilman Melissa Ashford NAY: None No action taken in executive session 13. COUNCILMEMBER COMMENTS- Councilman Melissa Ashford addressed the council  Thank you, Chester, for coming and telling us your ideas. Thank you to the other council members for putting 192 on your list for road repairs. Councilman Ron Cardwell addressed the council I am glad we are making changes with the roads Councilman Jonathan Hisey addressed the council we need to find a way to inform people about their roads being torn up. mustang and 178th has had good patching done. We need to pay attention to negative balances. The water rights were talked about awhile back, they were only brought back on the agenda because I brought them up. Staff needs to do a better job of keeping track of these items. 14. ADJOURN – Mayor Kurt Mayabb adjourned the meeting at 9:28pm ______________________________________ _______________________________________ Mayor, Kurt Mayabb City Secretary, Arielle Garcia  MEETING OF THE PIEDMONT MUNICIPAL AUTHORITY (PMA) GEORGE FINA MUNICIPAL BUILDING - 314 Edmond Road NW Monday, July 26, 2021 6:30pm (Immediately following the City Council Meeting) MEMBERS PRESENT: Mayor Kurt Mayabb, Trustee Kevan Blasdel, Trustee Ron Cardwell, Trustee Jonathan Hisey, Trustee Melissa Ashford ABSENT: Trustee Austin Redus STAFF PRESENT: City Manager Jason Orr, City Clerk Jennifer Smith, City Attorney Michael Segler, Community Development Director Scott Garnand, and City Secretary Arielle Garcia. 1. CALL TO ORDER – Mayor Kurt Mayabb called the meeting to order at 8:43pm 2. ROLL CALL – City Clerk called roll and a quorum was present 3. CONSENT AGENDA - All items on the consent agenda are non-controversial and may be approved by one motion. a) Approval of Minutes for the Piedmont Municipal Authority Meeting on June 28, 2021. b) Recognition/Approval of Purchase Order/Disbursements for the City (Claims List) c) Recognition/Approval of Financial Statements. Trustee Melissa Ashford made a motion to approve items of the consent agenda. motion was seconded by Trustee Kevan Blasdel. Vote Was: AYE: Trustee Kevan Blasdel, Trustee Ron Cardwell, Trustee Jonathan Hisey, Trustee Melissa Ashford NAY: None 4. CONSIDERATION OF ITEMS REMOVED FROM THE CONSENT AGENDA – None 5. BUSINESS ITEMS – 6. NEW BUSINESS – a) “New business,” as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. (25 O.S. 311a(9)) None 7. ADJOURN- Mayor Kurt Mayabb adjourned the meeting at 8:43pm Trustee Melissa Ashford made a motion to reconvene to the regular City Council meeting. Motion was seconded by Trustee Kevan Blasdel Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Jonathan Hisey, Councilman Ron Cardwell, and Councilman Melissa Ashford NAY: None ______________________________________ _______________________________________ Mayor, Kurt Mayabb City Secretary, Arielle Garcia