City Council

AMENDED - MEETING OF THE CITY COUNCIL GEORGE FINA MUNICIPAL BUILDING - 314 EDMOND ROAD NORTHWEST Monday, October 25, 2021 6:30pm MEMBERS PRESENT: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, and Councilman Melissa Ashford ABSENT: Mayor Kurt Mayabb and Councilman Austin Redus STAFF PRESENT: City Clerk Jennifer Smith, City Attorney Michael Segler, Community Development Director Scott Garnand, and City Secretary Arielle Garcia. 1. CALL TO ORDER - Mayor Pro Tem Kevan Blasdel called the meeting to order at 6:30pm 2. ROLL CALL - City Clerk Jennifer Smith called roll and a quorum was present 3. DESIGNATE A MEETING LEADER- In the absence of the Mayor or Mayor Pro Tem 4. FLAG SALUTE - Mayor Pro Tem Kevan Blasdel led flag salute 5. INVOCATION – Mayor Pro Tem Kevan Blasdel led invocation 6. PRESENTATION/PROCLAMATIONS/OATHS/APPOINTMENTS a) Letters of Commendation – Lifesaving Award – for Sergeant J. Neumann and Officer J. Rafferty. 7. CONSENT AGENDA - All items on the consent agenda are non-controversial and may be approved by one motion for items. a) Approval of Minutes for the City Council Meeting on September 27, 2021. b) Approval of Minutes for the Special City Council Meeting on September 23, 2021. c) Approval of Minutes for the Special City Council Meeting on October 11, 2021. d) Approval of Minutes for the City Council Meeting on August 23, 2021. e) Recognition/Approval of Purchase Order/Disbursements for the City (Claims List). f) Recognition/Approval of Financial Statements. g) Recognition/Approval of Encumbrance Report. h) Approval of Resolution No. 10/25/21 amendment to the agreement creating the 9-1-1 association of central Oklahoma government. i) Approval of a high-power outdoor warning siren for the Piedmont Emergency Management Services Councilman Jonathan Hisey made a motion to approve items a, b, c, e, f, g, h, and i of the consent agenda. Motion was seconded by councilman Melissa Ashford. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, and Councilman Melissa Ashford NAY: None 8. CONSIDERATION OF ITEMS REMOVED FROM THE CONSENT AGENDA Councilman Ron Cardwell pulled item d of the consent agenda Councilman Ron Cardwell addressed the council Former City Manager Jason Orr’s last name was spelled wrong on business item e. Business item b, Councilman Austin Redus made a motion to direct staff to do as needed concerning additional stop signs. 9. HEARING OF CITIZENS - Topics to include those items not listed in the agenda. Brent Denwalt addressed the council Air in the water lines on Northridge Lane off of 220th. We can’t make ice, the toilet is about to blow, the air is bad in all the lines. Does a tort claim cover home issues caused by air in the water lines? Councilman Ron Cardwell addressed the council When the water in the Aquifer drops it sucks in air. Susie Rodgers addressed the council I have the same issue, air in the lines. It causes the water to spew. Gary Hirschman addressed the council Hello, I am on the parks and rec board. We are having a car show this weekend from 6pm-9pm and I wanted to invite you all there. 10. BUSINESS ITEMS – a) Conduct a Public Hearing on an application for a Cell Tower at the following property: A tract of land lying in and being a part of the NE/4 of Section 34, Township 14 North, Range 5 West of the Indian Base and Meridian, Canadian County, Oklahoma and being further described in Book 3753, Page 22, Deed records of Canadian County, Oklahoma; Said tract being more particularly described as follows: Commencing at a 3/8" Iron Rod found for the Northwest corner of said NE/4; Thence N 89°41'20" E on the North line of said NE/4, a distance of 142.69 feet to a point; Thence S 00°18'40" E perpendicular to said North line, a distance of 566.48 feet to a 1/2" Iron Rod with cap set for the Northwest corner, said corner being the point of beginning; Thence S 89°37'39" E a distance of 70.00 feet to a 1/2" Iron Rod with cap set for the Northeast corner; Thence S 00°22'21" W a distance of 70.00 feet to a 1/2" Iron Rod with cap set for the Southeast corner; Thence N 89°37'39" W a distance of 70.00 feet to a 1/2" Iron Rod with cap set for the Southwest corner; Thence N 00°22'21" E a distance of 70.00 feet to the point of beginning, containing 4,900.00 square feet or 0.112 acres, more or less. AND An easement for ingress, egress and utility purposes crossing a part of the NE/4 of Section 34, Township 14 North, Range 5 West of the Indian Base and Meridian, Canadian County, Oklahoma and being further described in Book 3753, Page 22, Deed records of Canadian County, Oklahoma; Said easement being more particularly described as follows: Commencing at a 3/8" Iron Rod found for the Northwest corner of said NE/4; Thence N 89°41'20" Eon the North line of said NE/4, a distance of 803.72 feet to a point on said North line; Thence S 00°18'40" E perpendicular to said North line, a distance of 33.00 feet to a point on the South Public Right of Way line of 178th Street, said point being the point of beginning; Thence N  89°41'20" E on said South line, a distance of 57.44 feet to a point; Thence S 11°02'30" W a distance of 234.01 feet to a point; Thence S 54°26'19" W a distance of 291.34 feet to a point; Thence S 58°29'43" W a distance of 352.35 feet to a point; Thence N 89°37'39" W a distance of 33.62 feet to a point; Thence S 00°22'21" W a distance of 25.00 feet to a point; Thence N 89°37'39" W a distance of 30.00 feet to a 1/2" Iron Rod with cap set for the Southeast corner of the 0.112 acre Lease Site for corner; Thence N 00°22'21" E on the East line of said 0.112 acre Lease Site, a distance of 70.00 feet to a 1/2" Iron Rod with cap set for the Northeast corner of said 0.112 acre Lease Site for corner; Thence S 89°37'39" E a distance of 30.00 feet to a point; Thence S 00°22'21" W a distance of 25.00 feet to a point; Thence S 89°37'39" E a distance of 27.91 feet to a point; Thence N 58°29'43" E a distance of 345.93 feet to a point; Thence N 54°26'19" E a distance of 282.67 feet to a point; Thence N 11°02'30" E a distance of 165.36 feet to a point; Thence N 25°16'57" W a distance of 61.30 feet to the point of beginning, containing 21,027.79 square feet or 0.483 acres, more or less (2660 Edmond Rd NE) Council Ron Cardwell made a motion to open the public hearing. Motion was seconded by Councilman Jonathan Hisey. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, and Councilman Melissa Ashford NAY: None Councilman Melissa Ashford made a motion to close the public hearing. Motion was seconded by Council Ron Cardwell. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, and Councilman Melissa Ashford NAY: None b) Discussion, consideration and possible action on an application for a Cell Tower at the following property: See above for full legal description (2660 Edmond Rd NE) Community Development Director Scott Garnand addressed the council They are upgrading the screening on the tower. The planning commission approved this item. Councilman Ron Cardwell made a motion to approved the permit for a cell tower. Motion was seconded by councilman Melissa Ashford. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, and Councilman Melissa Ashford NAY: None c) Public Hearing on a Revocable application submitted by RAF properties to improve upon a parking lot at the following location: A tract of land being a part of Jackson Avenue as shown on the plat of PIEDMONT, according to the Canadian County Clerk’s Office, also lying in the Southwest  Quarter (SW/4), Section Thirty-three (33), Township Fourteen (14) North, Range Five (5) West of the Indian Meridian, Canadian County, Oklahoma, being described as follows: That part of said Jackson Avenue, being bounded on the West by the east right-of-way line for Piedmont Road, on the North by the south line of Block 16 shown on the above said plat, on the East by the west right-of-way line of St. Louis, El Reno, and Western Railway, and on the South by the north line of Block 31 shown on said plat. Further described by Metes and Bounds as follows: COMMENCING at the Northwest Corner of said SW/4; THENCE South 00°08’25” East, along the west line of said SW/4, a distance of 800.00 feet; THENCE North 89°35’00” East a distance of 40.00 feet to a point on the east right-of-way line of Piedmont Road; THENCE South 00°08’25” East, along the west line of Block 16, plat of PIEDMONT, a distance of 53.50 feet to the southwest corner of said Block 16, said point also being the POINT OF BEGINNING; THENCE South 89°54’27” East, along the south line said Block 16, a distance of 316.83 feet to the southeast corner of said Block 16; THENCE South 39°37’53” West, along the west right-of-way line of the St. Louis, El Reno, and Western Railway, a distance of 90.77 feet to the northeast corner of said Block 31; THENCE North 89°54’27” West, a distance of 258.76 feet to the northwest corner of said Block 31; THENCE North 00°08’25” West, parallel with the west line of said Section 33, a distance of 70.00 feet to the POINT OF BEGINNING. Said tract of land contains an area of 20,145.69 square feet or 0.4625 acres, more or less. AND Parcel 2 A tract of land being a part of Jackson Avenue as shown on the plat of PIEDMONT, according to the Canadian County Clerk’s Office, also lying in the Southwest Quarter (SW/4), Section Thirty-three (33), Township Fourteen (14) North, Range Five (5) West of the Indian Meridian, Canadian County, Oklahoma, being described as follows: That part of said Jackson Avenue, being bounded on the West by the east right-of-way line of the St. Louis, El Reno, and Western Railway, on the South by the north line of Block 32 shown on the above said plat, on the East by the east line of Lot 1, Block 32 extended, and on the North by the south line of Block 15 shown on said plat. Further described by Metes and Bounds as follows: COMMENCING at the Northwest Corner of said SW/4; THENCE South 00°08’25” East, along the west line of said SW/4, a distance of 800.00 feet; THENCE North 89°35’00” East a distance of 40.00 feet to a point on the east right-of-way line of Piedmont Road; THENCE continuing North 89°35’00” East a distance of 625.16 feet to the northwest corner of Block 15, plat of PIEDMONT; THENCE South 39°37’53” West, along the west line of said Block 15, a distance of 76.58 feet to the southwest corner of said Block 15, said point also being the POINT OF BEGINNING; THENCE South 89°54’27” East, along the south line of said Block 15, a distance of 84.11 feet; THENCE South 00°05’33” West a distance of 70.00 feet to the northeast corner of Block 32; THENCE North 89°54’27” West, along the north line of said Block 32, a distance of 141.90 feet to the point where the north line of said Block 32 intersects the east right-of-way line of the St. Louis, El Reno, and Western Railway; THENCE North 39°37’53” East, along said right-of- way line, a distance of 90.77 feet to the POINT OF BEGINNING. Said tract of land contains an area of 7,910.31 square feet or 0.1816 acres, more or less. (North of 414 Piedmont Rd N in the easement known as Jackson directly east of Piedmont Rd) Councilman Ron Cardwell made a motion to open the public hearing. Motion was seconded by Councilman Melissa Ashford Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman  Ron Cardwell, Councilman Jonathan Hisey, and Councilman Melissa Ashford NAY: None Councilman Ron Cardwell made a motion to close the public hearing. Motion was seconded by Councilman Melissa Ashford Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, and Councilman Melissa Ashford NAY: None d) Discussion, consideration and possible action of revocable permit application by RAF properties at the following location: A tract of land being a part of Jackson Avenue as shown on the plat of PIEDMONT, according to the Canadian County Clerk’s Office, also lying in the Southwest Quarter (SW/4), Section Thirty-three (33), Township Fourteen (14) North, Range Five (5) West of the Indian Meridian, Canadian County, Oklahoma, being described as follows: That part of said Jackson Avenue, being bounded on the West by the east right-of-way line for Piedmont Road, on the North by the south line of Block 16 shown on the above said plat, on the East by the west right-of-way line of St. Louis, El Reno, and Western Railway, and on the South by the north line of Block 31 shown on said plat. Further described by Metes and Bounds as follows: COMMENCING at the Northwest Corner of said SW/4; THENCE South 00°08’25” East, along the west line of said SW/4, a distance of 800.00 feet; THENCE North 89°35’00” East a distance of 40.00 feet to a point on the east right-of-way line of Piedmont Road; THENCE South 00°08’25” East, along the west line of Block 16, plat of PIEDMONT, a distance of 53.50 feet to the southwest corner of said Block 16, said point also being the POINT OF BEGINNING; THENCE South 89°54’27” East, along the south line said Block 16, a distance of 316.83 feet to the southeast corner of said Block 16; THENCE South 39°37’53” West, along the west right-of-way line of the St. Louis, El Reno, and Western Railway, a distance of 90.77 feet to the northeast corner of said Block 31; THENCE North 89°54’27” West, a distance of 258.76 feet to the northwest corner of said Block 31; THENCE North 00°08’25” West, parallel with the west line of said Section 33, a distance of 70.00 feet to the POINT OF BEGINNING. Said tract of land contains an area of 20,145.69 square feet or 0.4625 acres, more or less. AND Parcel 2 A tract of land being a part of Jackson Avenue as shown on the plat of PIEDMONT, according to the Canadian County Clerk’s Office, also lying in the Southwest Quarter (SW/4), Section Thirty-three (33), Township Fourteen (14) North, Range Five (5) West of the Indian Meridian, Canadian County, Oklahoma, being described as follows: That part of said Jackson Avenue, being bounded on the West by the east right-of-way line of the St. Louis, El Reno, and Western Railway, on the South by the north line of Block 32 shown on the above said plat, on the East by the east line of Lot 1, Block 32 extended, and on the North by the south line of Block 15 shown on said plat. Further described by Metes and Bounds as follows: COMMENCING at the Northwest Corner of said SW/4; THENCE South 00°08’25” East, along the west line of said SW/4, a distance of 800.00 feet; THENCE North 89°35’00” East a distance of 40.00 feet to a point on the east right-of-way line of Piedmont  Road; THENCE continuing North 89°35’00” East a distance of 625.16 feet to the northwest corner of Block 15, plat of PIEDMONT; THENCE South 39°37’53” West, along the west line of said Block 15, a distance of 76.58 feet to the southwest corner of said Block 15, said point also being the POINT OF BEGINNING; THENCE South 89°54’27” East, along the south line of said Block 15, a distance of 84.11 feet; THENCE South 00°05’33” West a distance of 70.00 feet to the northeast corner of Block 32; THENCE North 89°54’27” West, along the north line of said Block 32, a distance of 141.90 feet to the point where the north line of said Block 32 intersects the east right-of-way line of the St. Louis, El Reno, and Western Railway; THENCE North 39°37’53” East, along said right-of-way line, a distance of 90.77 feet to the POINT OF BEGINNING. Said tract of land contains an area of 7,910.31 square feet or 0.1816 acres, more or less. (North of 414 Piedmont Rd N in the easement known as Jackson directly east of Piedmont Rd) Community Development Director Scott Garnand addressed the council This is a gravel parking lot north of the tag agency. The owner wants to improve the lot. Councilman Ron Cardwell made a motion to approve the revocable permit to allow improvements. Motion was seconded by councilman Melissa Ashford. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, and Councilman Melissa Ashford NAY: None e) Discussion, consideration and possible action on acknowledgement and ratification of notice to proceed concerning Improvement plans of Shenandoah II to complete an application of a preliminary plat submitted by Mark and Phil LLC at the following location: A tract of land in the Northeast Quarter (NE/4) of Section Thirty-five (35), Township Fourteen (14) North, Range Five (5) West of the Indian Meridian, Canadian County, Oklahoma, more particularly described as follows: COMMENCING at the Southeast corner of said Northeast Quarter (NE/4); Thence S 89°29'11" W along the South line of said Northeast Quarter (NE/4), a distance of 1,035.79 feet; Thence N 56°49'44" W a distance of 528.14 feet; Thence N 89°18'10" W a distance of 279.56 feet; Thence N 35°49'55" W a distance of 549.41 feet; Thence N 23°37'56" W a distance of 216.58 feet; Thence N 46°03'40" W a distance of 119.52 feet; Thence N 83°08'00" W a distance of 83.93 feet; Thence N 06°41'42" W a distance of 281.32 feet; Thence N 56°40'07" W a distance of 109.53 feet; Thence N 71°24'02" W a distance of 203.15 feet to a point on the West line of said Northeast Quarter (NE/4); Thence N 00°14'48" W along the West line of said Northeast Quarter (NE/4), a distance of 406.77 feet; Thence N 89°20'39" E a distance of 550.00 feet; Thence N 00°14'48" W a distance of 44.64 feet; Thence N 89°20'39" E a distance of 732.63 feet to the Northwest corner of Lot One (1), Block Four (4) of the recorded plat of Shenandoah 1 at Timber Creek; Thence along the West and South lines of the recorded plat of Shenandoah 1 at Timber Creek the following 18 courses: 1) S 05°02'28" E a distance of 230.92 feet; 2) S 53°02'31" W a distance of 519.91 feet; 3) S 38°37'05" E a distance of 84.51 feet; 4) S 43°16'36" E a distance of 179.63 feet; 5) S 47°06'39" E a distance of 139.89 feet; 6) S 52°10'49" E a distance of 113.77 feet; 7) S 55°56'03" E a distance of 113.68 feet;  8) S 59°41'12" E a distance of 113.69 feet; 9) S 63°26'22" E a distance of 113.70 feet; 10) S 67°11'34" E a distance of 113.71 feet; 11) S 70°56'44" E a distance of 113.69 feet; 12) S 74°41'57" E a distance of 113.74 feet; 13) S 78°27'12" E a distance of 113.74 feet; 14) S 82°12'29" E a distance of 113.75 feet; 15) S 85°57'35" E a distance of 113.58 feet; 16) S 89°59'38" E a distance of 130.84 feet; 17) N 62°27'31" E a distance of 67.49 feet; 18) N 89°59'46" E a distance of 250.67 feet to the Southeast corner of the recorded plat of Shenandoah 1 at Timber Creek, said point being on the East line of said Northeast Quarter (NE/4); Thence S 00°17'50" E along the East line of said Northeast Quarter (NE/4) (Basis of Bearing), a distance of 687.89 feet to the POINT OF BEGINNING. Said tract having an area of 2,291,612.24 Square Feet or 52.608 Acres, more or less. Community Development Director Scott Garnand addressed the council. Plans were approved, then they came in with improvements to the plan. To my knowledge everything was good and ready to move forward with improvements. Councilman Ron Cardwell addressed the council. He asked Jeff from Garver engineering if drainage improvements were discussed for Morgan Road? Jeff indicated that they were not. He also questioned the ditch line south to the bridge as well as the size of the culvert. Councilman Jonathan Hisey addressed the council. After reviewing the plan for the structure off of Morgan Rd, he does not feel that it structurally meets the standard for a box culvert. The one in the plans is not adequate for the load. Councilman Ron Cardwell advised that he had also reviewed the plans and noticed that the edge is next to wing wall, there is a 3 foot drop off and no room to slope. That not being there will affect Morgan Rd. and the drainage there. Mayor Pro-Tem Kevan Blasdel wanted to verify that we are acknowledging and ratifying? Attorney Mike Segler stated that the issue is that staff has already issued the letter to proceed to the developer. Staff thought that was within there authority to do so. Councilman Jonathan Hisey asked that if in his professional opinion as an engineer and as a councilmember was to look out for the citizens of Piedmont and this box culvert is not designed properly for the traffic that will be running on top of it. How do we resolve that issue? Attorney Mike Segler stated that we could have our engineers at Garver review and recalculate that particular part. Councilman Ron Cardwell made a motion to acknowledge the ratification of notice to proceed considering the box culvert and drain issue be reviewed and discussed between Garver and developer. Motion was seconded by Councilman Jonathan Hisey Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman  Ron Cardwell, Councilman Jonathan Hisey, and Councilman Melissa Ashford NAY: None f) Discussion, consideration and possible action on acknowledgement and ratification of acceptance of as-builts and maintenance bonds related to Shenandoah I to be dated 3/18/2021 to complete a Final Plat of Shenandoah I submitted by Mark and Phil LLC at the following property: A TRACT OF LAND IN THE NORTHEAST QUARTER (NE/4) OF SECTION THIRTY- FIVE (35), TOWNSHIP FOURTEEN (14) NORTH, RANGE FIVE (5) WEST OF THE INDIAN MERIDIAN, CANADIAN COUNTY, OKLAHOMA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF SAID NORTHEAST QUARTER (NE/4): THENCE S00°17'50" E ALONG THE EAST LINE OF SAID NORTHEAST QUARTER (NE/4) (BASIC OF BEARING), A DISTANCE OF 747.38 FEET TO THE POINT OF BEGINNING; THENCE CONTINUING S 00°17'50' E ALONG THE EAST LINE OF SAID NORTHEAST QUARTER (NE/4), A DISTANCE OF 1218.08 FEET; THENCE S 89°59'46" W A DISTANCE OF 250.67 FEET; THENCE S 62°27'31" W A DISTANCE OF 67.49 FEET: THENCE N 89°59'38" W A DISTANCE OF 130.84 FEET; THENCE N 85°57'35" W A DISTANCE OF 113.58 FEET; THENCE N 82°12'29" W A DISTANCE OF 113.75 FEET; THENCE N 78°27'12" W A DISTANCE OF 113.74 FEET; THENCE N 74°41'57" W A DISTANCE OF 113.74 FEET; THENCE N 70°56'44" W A DISTANCE OF 113.69 FEET; THENCE N 67°11'34" W A DISTANCE OF 113.71 FEET; THENCE N 63°26'22" W A DISTANCE OF l 13.70 FEET; THENCE N 59°41'12" W A DISTANCE OF 113.69 FEET; THENCE N 55°56'03" W A DISTANCE OF 113.68 FEET; THENCE N 52° 10'49" W A DISTANCE OF 113.77 FEET; THENCE N 47°06'39" W A DISTANCE OF 139.89 FEET; THENCE N 43°16'36" W A DISTANCE OF 179.63 FEET; THENCE N 38°37'05" W A DISTANCE OF 84.51 FEET; THENCE N 53°02'31" E A DISTANCE OF 519.91 FEET; THENCE N 05°02'28" W A DISTANCE OF 230.92 FEET; THENCE N 89°20'39" E A DISTANCE OF 235.13 FEET; THENCE N 00°01'40" W A DISTANCE OF 337.57.38 FEET; THENCE ON A CURVE TO THE LEFT WITH AN ARC LENGTH OF 62.89’, A RADIUS OF 104.96’ A CHORD BEARING OF N 17°09'36" W, AND A CHORD LENGTH OF 61.95’, THENCE ON A REVERSE CURVE TO THE RIGHT WITH AN ARC LENGTH OF 93.30’, A RADIUS OF 195.00’, A CHORD BEARING OF N 13°47'42" W, AND A CHORD LENGTH OF 93.00’.; THENCE N 00°00'16" E A DISTANCE OF 184.86 FEET; THENCE N 45°19'41" W A DISTANCE OF 35.15 FEET; THENCE S 89°20'39" W A DISTANCE OF 320.32 FEET; THENCE N 00°17'50" W A DISTANCE OF 50.00 FEET TO A POINT ON THE NORTH LINE OF SAID NORTHEAST QUARTER (NE/4);  THENCE N 89°20'39" E ALONG THE NORTH LINE OF SAID NORTHEAST QUARER (NE/4), A DISTANCE OF 475.00 FEET; THENCE S 00°17'50" E A DISTANCE OF 747.38 FEET; THENCE S 89°20'39" W A DISTANCE OF 1033.82 FEET TO THE POINT OF BEGINNING; SAID TRACT HAVING AN AREA OF 1,825,180.31 SQUARE FEET OF 41.900 ACRES, MORE OR LESS. Community Development Scott Garnand stated that this was approved after the as-builts were received and the work had been done. The maintenance bond was received for the water but not the sewer yet. Mayor Pro-Tem Kevan Blasdel asked if everything was correct with what was turned in? Additional comments were made by Councilman Cardwell in regards to the water lines and the difference in the as-builts and what was actually on the property. He questioned the update of these items. Attorney Mike Segler stated that the as-builts had already been approved by staff. Updates from the developer will be needed going forward. Councilman Jonathan Hisey addressed the council with a power point presentation in regards to the slopes of the original plans and the changes made in the change order. 3 to 1 slop was shown on the as-builts but that is not what was built. Also, the size of the box culvert is also not the same as was originally stated. He also showed that the area on the bridge was in need of a guardrail according to the measurements. He also showed long cracks in the pavement that needed to be repaired. In his opinion there needs to be further investigation into why these several things where done the way they were. Councilman Ron Cardwell further stated that he believes that Garver should be actively working trying to justify some of why these roads were built the way they were and why is the council being asked to accept them in that condition? Jeff from Garver engineering stated that they were not called out to inspect the work and those were not the plans they approved. Councilman Jonathan Hisey asked staff who did the inspection? Community Development director stated that he did not specifically know who had done the inspection and moving forward he realizes this is something he will make sure of. Mayor Pro-Tem Kevan Blasdel asked Mr. Segler what are our options? City Attorney Mr. Segler stated that the developer relied on staff to approve the as-builts as they were and staff gave their approval. You can request updated as-builts from the developer. Mayor Pro-Tem Kevan Blasdel stated that he believed the consensus was to not approve tonight and get these updates? Councilman Melissa Ashford asked if this could be tabled with conditions? Attorney Mike Segler stated it can be tabled but you will have to direct staff to get updated maintenance bonds signed and reviewed prior to approval? They will need to be retroactive back to March. Councilman Ron Cardwell addressed the council This needs to be investigated. We have ordinances and processes that need to be followed. We are working on fixing it so that they will be followed. The recommendation should come from our city engineer. Councilman Ron Cardwell made a motion to ratify the acceptance of as-builts and maintenance bond and that the city attorney investigate how and why this has happened the way that it has and in conjunction with the city engineer, determine how and who approved the change of this roadway to what it is currently because that does not match the latest approved plan and that the maintenance bond company/contractor be notified of the damage that is occurring on the road currently and that a plan to repair it be prepared and provided to the city engineer for approval before any repair work is done. I’d like to add that the safety aspects of the roadway that Mr. Hisey has brought together be addressed for this road and the citizens that will be using it. Discussion continued as how to resolve the issues of the roadway and how we move forward to having the road fixed. Councilman Jonathan Hisey made a motion to amend the original motion made by Councilman Cardwell. He wanted to add that the city does not accept that section of road until proper investigation has been completed by the city engineer or city attorney to correct the road as originally shown in the plans. The area of the road being Makenzie Trail from Edmond Rd. south 800 feet. Councilman Ron Cardwell seconded that motion. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, and Councilman Melissa Ashford NAY: None Councilman Ron Cardwell made a motion I’ll restate my original motion that the city attorney and city engineer investigate how McKenzie Trail from Edmond Road south eight hundred feet was built in the manner in which we are asked to accept it because it does not agree with the latest approved plans and that the maintenance bond also be called upon for fixing that road. That any repairs to that road have to be proposed and approved by our city engineer. We’ll accept the as-builts as they are what they are, it is what it is, plus minor errors here and there. And, that the maintenance bonds be effective March 18, 2021 the day at which the as-builts were turned in. That notification that problems with the roadway need to be made also. Motion was seconded by councilman Jonathan Hisey. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, and Councilman Melissa Ashford NAY: None g) Discussion, consideration and possible action RFQ submittals for engineer for street projects. Councilman Ron Cardwell made a motion to accept all submittals and we can call upon accepted engineer to negotiate a contract to design road ways when we need them. Motion was seconded by councilman Melissa Ashford. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, and Councilman Melissa Ashford NAY: None h) Discussion consideration and possible action to approve the additional work to be done by Silver Star in Rolling Prairie Estates. Councilman Jonathan Hisey made a motion to direct staff to enter into a change order with silver star not to exceed $35,000 in Rolling Prairie Estates. Motion was seconded by councilman Ron Cardwell. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, and Councilman Melissa Ashford NAY: None i) Discussion on Recyclops Recycling Denis Wise had a presentation to the city council in regards to local recycling. He is with Recylcops Recycling. Councilman Melissa Ashford made a motion to put Recyclops Recycling link on the Piedmont government website. Motion was seconded by Councilman Ron Cardwell. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, and Councilman Melissa Ashford NAY: None 11. NEW BUSINESS – a) “New business,” as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. (25 O.S. 311a(9)) None 12. PIEDMONT MUNICIPAL AUTHORITY Councilman Melissa Ashford made a motion to recess to the Piedmont Municipal Authority Meeting. Motion was seconded by councilman Jonathan Hisey. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, and Councilman Melissa Ashford NAY: None Councilman Melissa Ashford made a motion to adjourn the Piedmont Municipal Authority Meeting and reconvene the regular City Council Meeting. Motion was seconded by councilman Jonathan Hisey. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, and Councilman Melissa Ashford NAY: None 13. EXECUTIVE SESSION- Councilman Jonathan Hisey made a motion to recess to executive session at 8:22pm. Motion was seconded by councilman Ron Cardwell. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, and Councilman Melissa Ashford NAY: None a) Discussion and consideration of pending litigation: Kyle Wagner and Natalie Wagner v. City of Piedmont, District Court Canadian County No. CJ-2021-220 and Boevers Homes, Inc. v. City of Piedmont District Court Canadian County CJ-2021-447 as recommended by the City Attorney [25 OS sec 307 (B) (4)] Councilman Melissa Ashford made a motion to adjourn executive session and reconvene the regular City Council Meeting at 8:44pm. Motion was seconded by councilman Jonathan Hisey. Vote Was: AYE: Mayor Pro Tem Kevan Blasdel, Councilman Ron Cardwell, Councilman Jonathan Hisey, and Councilman Melissa Ashford NAY: None No action taken 14. COUNCILMEMBER COMMENTS- Councilman Jonathan Hisey addressed the council Everyone who wants recycling should sign up for Recyclops Recycling. 15. ADJOURN – Mayor Pro Tem Kevan Blasdel adjourned the meeting at 8:46pm _______________________________ ____________________________________ Mayor Pro Tem Kevan Blasdel City Secretary Arielle Garcia  MEETING OF THE PIEDMONT MUNICIPAL AUTHORITY (PMA) GEORGE FINA MUNICIPAL BUILDING - 314 Edmond Road NW Monday, October 25, 2021 6:30pm (Immediately following the City Council Meeting) MEMBERS PRESENT: Trustee Kevan Blasdel, Trustee Ron Cardwell, Trustee Jonathan Hisey, Trustee Melissa Ashford ABSENT: Mayor Kurt Mayabb and Trustee Austin Redus STAFF PRESENT: City Clerk Jennifer Smith, City Attorney Michael Segler, Community Development Director Scott Garnand, and City Secretary Arielle Garcia. 1. CALL TO ORDER – Mayor Pro Tem Kevan Blasdel at 8:09pm 2. ROLL CALL – City Clerk Jennifer Smith and a quorum was present 3. CONSENT AGENDA - All items on the consent agenda are non-controversial and may be approved by one motion. a) Approval of Minutes for the Piedmont Municipal Authority Meeting on September 27, 2021. b) Recognition/Approval of Purchase Order/Disbursements for the City (Claims List). c) Recognition/Approval of Financial Statements. Trustee Melissa Ashford made a motion to approve item a, b, and c of the consent agenda. Motion was seconded by Trustee Jonathan Hisey Vote Was: AYE: Trustee Kevan Blasdel, Trustee Ron Cardwell, Trustee Jonathan Hisey, Trustee Melissa Ashford NAY: None 4. CONSIDERATION OF ITEMS REMOVED FROM THE CONSENT AGENDA – None 5. BUSINESS ITEMS – a) Discussion, Consideration and Possible action to declare the following equipment as surplus and direct staff to proceed with the sale of the equipment in accordance with city ordinance. - Public Works 2011 Ford Escape. Vin Number 1FMCU9EG6CKA16378. - Public Works 2015 Chevrolet Silverado. Vin Number 1GCEK19B85E241373. - Public Works 1999 Chevrolet Tahoe. Vin Number 1GNEK13RXXJ493908. - Public Works Ag Rain Watering Pump Hose and Reel. Trustee Melissa Ashford made a motion to approve business item a. Motion was seconded by trustee Ron Cardwell. Vote Was: AYE: Trustee Kevan Blasdel, Trustee Ron Cardwell, Trustee Jonathan Hisey, Trustee Melissa Ashford NAY: None b) Discussion, consideration and possible action on water meters installed outside of Piedmont corporate limits and water meters installed at Gordon’s Hollow on Richland Road. Trustee Melissa Ashford made a motion to have City Attorney Michael Segler investigate into water meters outside City limits. Motion was seconded by trustee Ron Cardwell. Vote Was: AYE: Trustee Kevan Blasdel, Trustee Ron Cardwell, Trustee Jonathan Hisey, Trustee Melissa Ashford NAY: None 6. NEW BUSINESS – a) “New business,” as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. (25 O.S. 311a(9)) None 7. AJOURN- Mayor Pro Tem Kevan Blasdel made a motion to adjourn the meeting at 8:22pm Trustee Melissa Ashford made a motion to adjourn the Piedmont Municipal Authority meeting and reconvene to the regular City council meeting. Motion was seconded by Trustee Jonathan Hisey Vote Was: AYE: Trustee Kevan Blasdel, Trustee Ron Cardwell, Trustee Jonathan Hisey, Trustee Melissa Ashford NAY: None _______________________________ ___________________________________ Mayor Pro Tem Kevan Blasdel City Secretary Arielle Garcia