City Council

Piedmont City Council NOTICE OF MINUTES Regular Meeting Minutes Monday, January 22nd, 2024 -6:30 PM Piedmont City Hall – Council Chambers 314 Edmond Road NW Kurt Mayabb …………………………………………………..…. Mayor Ryan Aller…. …………….…….….…………………………. Ward One Ron Cardwell ………………….……………………………... Ward Two Rob Jones…………... ………………….……..……….……. Ward Three Jonathan Hisey ……………………………..... Mayor ProTem Ward Four Byron Schlomach…………………………………..…………..Ward Five Joshua Williams………………………………………….…City Manager Daniel McClure ………….…………………..……………. City Attorney Jennifer Smith ………….………………….…………………. City Clerk Morgan Clark…………………………………………..….. City Secretary 1. CALL TO ORDER___________________________________________________________________ Mayor Kurt Mayabb called the meeting to order at 6:33PM. 2. ROLL CALL______________________________________________________________ City Clerk Jennifer Smith called roll. A quorum was present. Council Present: Mayor Kurt Mayabb, Mayor ProTem Jonathan Hisey, Councilman Ron Cardwell, Councilman Rob Jones, and Councilman Byron Schlomach Council Absent: Councilman Ryan Aller 3. INVOCATION & PLEDGE OF ALLEGIANCE_____________________________________ Mayor Kurt Mayabb led the pledge of allegiance and the invocation. 4. PRESENTATION/PROCLAMATION/OATHS/APPOINTMENTS_____________________________ City Manager, Josh Williams, presented John Moore, City Inspector, an award for his 25 years of dedicated service. COUNCIL AND ATTENDEES TOOK A 5-MINUTE RECESS TO CONGRATULATE JOHN MOORE. 5. CONSENT AGENDA_____________________________________________________________ All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion. There will not be separate discussions of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Approval of the Regular Meeting Minutes of November 27th, 2023 B. Approval of the Regular Meeting Minutes of December 18th, 2023 C. Approval of the Emergency Meeting Minutes of December 19th, 2023 D. Approval of Income Statement E. Approval of Check Approval Register F. Approval of Encumbrance Report G. Approval of 2024 SRB Engineering and Planning Services Contract H. Approval of Piedmont Fire Department Surplus I. Approval of Piedmont Police Department Surplus J. Approval of City Hall Surplus K. Approval of Mutual Cooperation Agreement with Oklahoma County L. Acceptance of Dedication of Easement for STK Sewer Line for Autumn Chase III M. Approval of Purchase of Self-Contained Breathing Apparatus Mayor ProTem Jonathan Hisey made a motion to approve Items A, B, C, D, E, F, H, and M. Motion was seconded by Councilman Ron Cardwell. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Rob Jones, and Councilman Ron Cardwell NAY: None 6. ITEMS REMOVED FROM CONSENT AGENDA________________________________ Item G: Councilman Ron Cardwell removed Item G from the consent agenda. Councilman Cardwell wanted to point out that this was a standard agreement with SRB and that is basically a contract renewal. Item I: Councilman Rob Jones removed Item I from the consent agenda. Councilman Rob Jones asked about what our program was for disposing of surplus items. City Manager, Josh Williams, reiterated that the items are put on an auction site. Item J: Councilman Rob Jones removed Item J from the consent agenda. The same question was asked under Item I. Councilman Rob Jones made a motion to approve Items I and J. Councilman Ron Cardwell seconded this motion. Items I and J were approved. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Rob Jones and Councilman Ron Cardwell NAY: None Item K: Councilman Ron Cardwell removed Item K from the consent agenda. This agreement is a general standard agreement between City of Piedmont and Oklahoma County for maintenance of Countyline Road. The dates will say from January 22nd 2024 through June 30th, 2024. Item L: Councilman Ron Cardwell removed Item L from the consent agenda. This easement is being granted by SBS Development and it is in favor of City of Piedmont for the installation of a sewer line that is a part of Town Central. Councilman Ron Cardwell made a motion to approve Items G, K, and L. Councilman Rob Jones seconded this motion. Items G, K, and L were approved. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Rob Jones and Councilman Ron Cardwell NAY: None 7. CITIZENS COMMENTS__________________________________________________________ Residents may address City Council regarding an item that are listed and not listed on the agenda. Residents must provide their name and address. City Council requests that comments be limited to five (5) minutes unless the Presiding Officer grants additional time. 8. SCHEDULED BUSINESS____________________________________________________________ A. Discussion, consideration, and possible action to accept the City of Piedmont’s 22-23 fiscal year audit. Councilman Byron Schlomach made a motion to accept the 2022-2023 fiscal year audit. Councilman Ron Cardwell seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Rob Jones and Councilman Ron Cardwell NAY: None  B. Discussion, consideration, and possible action to allow the City Manager to advertise and bid the new Public Works office/training facility (Project #1) & Public Works Maintenance Facility (Project #2) to be located at 1604 Washington NW. Mayor ProTem Jonathan Hisey made a motion to allow the City Manager to advertise and bid the new Public Works office/training facility (Project #1) and Public Works maintenance facility (Project #2). Councilman Byron Schlomach seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Rob Jones and Councilman Ron Cardwell NAY: None C. Discussion, consideration, and possible action to allow the City Manager to advertise and bid road project to re-construct Piedmont Rd. from Ash/220th to Moffat/234th. Councilman Ron Cardwell made a motion to approve Item C. Mayor ProTem Jonathan Hisey seconded this motion. VOTE WAS: AYE: Councilman Byron Schlomach, Mayor ProTem Jonathan Hisey, Councilman Rob Jones and Councilman Ron Cardwell NAY: D. Discussion, consideration, and possible action to award the Washington/164th from Mustang Rd to Cemetery Rd resurfacing contract through ODOT to Atlas Paving Company in the amount of $736,775.01. Councilman Ron Cardwell made a motion to award Atlas Paving Company the resurfacing contract through ODOT. Councilman Byron Schlomach seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Rob Jones and Councilman Ron Cardwell NAY: None E. Discussion, consideration, and possible action on raising the monthly compensation for the City Council and Mayor. Mayor Kurt Mayabb proposed a pay raise for the council and mayor. It would be a change of the charter which would consist of a vote of the people. City Manager, Josh Williams, recommended doing a charter workshop. This will allow everyone to place their opinions on what they want changed. The November election would probably be the most beneficial ballot to present this on. NO ACTION WAS TAKEN. F. Discussion, consideration, and possible action on Resolution 01-22-24A for 30 Day Notices for Utility Rate Increases. Mayor ProTem Jonathan Hisey made a motion to approve Resolution 01-22-24A with the change from one week to 30 days. Councilman Rob Jones seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Rob Jones, and Councilman Ron Cardwell NAY: None G. Discussion, consideration, and possible action on Ordinance 2024-001 regarding oil pad maintenance. Councilman Byron Schlomach made a motion to approve Ordinance 2024-001 with an amendment in item 3B. Councilman Ron Cardwell seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Rob Jones, and Councilman Ron Cardwell NAY: None Councilman Ron Cardwell made a motion to declare Ordinance 2024-001 an emergency. Mayor ProTem Jonathan Hisey seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Rob Jones, and Councilman Ron Cardwell NAY: None H. Discussion, consideration, and possible action Ordinance 2024-002 amending the code of the City of Piedmont bidding regulations, making findings of fact; providing for severability and repealer; and declaring an emergency. Councilman Ron Cardwell made a motion to approve Ordinance 2024-002. Mayor ProTem Jonathan  Hisey seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Rob Jones, and Councilman Ron Cardwell NAY: None Councilman Ron Cardwell made a motion to declare Ordinance 2024-002 an emergency. Mayor ProTem Jonathan Hisey seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Rob Jones, and Councilman Ron Cardwell NAY: None I. Discussion, consideration, and possible action on Ordinance 2024-003 amending the code of the City of Piedmont by the technology fee, making findings of fact; providing for severability and repealer; and declaring an emergency. Mayor ProTem Jonathan Hisey made a motion to approve Ordinance 2024-003. Councilman Byron Schlomach seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Rob Jones, and Councilman Ron Cardwell NAY: None Councilman Ron Cardwell made a motion to declare Ordinance 2024-003 an emergency. Councilman Byron Schlomach seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Rob Jones, and Councilman Ron Cardwell NAY: None J. Discussion, consideration, and possible action on Ordinance 2024-004 amending the code of the City of Piedmont by establishing regulations concerning the use and placement of trash dumpsters, making findings of fact; providing for severability and repealer; and declaring an emergency. Councilman Ron Cardwell made a motion to approve Ordinance 2024-004. Mayor ProTem Jonathan Hisey seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Rob Jones, and Councilman Ron Cardwell NAY: None Mayor ProTem Jonathan Hisey made a motion to declare Ordinance 2024-004 an emergency. Councilman Ron Cardwell seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Rob Jones, and Councilman Ron Cardwell NAY: None K. Discussion, consideration, and possible action on Ordinance 2024-005 amending the code of the City of Piedmont by adding Chapter V, Section 5-3 of the Piedmont Subdivision Regulations relating to sidewalk modifications, making findings of fact; providing for severability and repealer; and declaring an emergency. Mayor ProTem Jonathan Hisey made a motion to approve the first reading of Item K. Councilman Rob Jones seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Rob Jones, and Councilman Ron Cardwell NAY: None 9. NEW BUSINESS_______________________________________________________________ Any matter not known or which could not have been reasonably foreseen prior to the time of posting the agenda in accordance with Title 25, Sec. 311.9 Oklahoma Statues. 10. PIEDMONT MUNICIPAL AUTHORITY _________________ Majority of a Quorum required for approval. RECESS TO PMA MEETING Mayor Kurt Mayabb moved to the PMA meeting without objection. RECONVENE TO CITY COUNCIL MEETING Mayor Kurt Mayabb reconvened the City Council meeting without objection. 11. CITY MANAGER’S REPORT_________________________________________________ 25 years is a longtime to work for any organization. Congrats to John Moore. 20 years and running, Jennifer Smith has had zero findings on the yearly audit. Great job Jennifer! Excited to get the Public Works building started. 12. ADJOURNMENT Mayor Kurt Mayabb adjourned the meeting at 9:02PM. ____________________________________ _________________________________ Mayor, Kurt Mayabb City Secretary, Morgan Clark  Piedmont Municipal Authority MEETING MINUTES Regular Meeting Minutes Monday, January 22nd, 2024 -6:30 PM Piedmont City Hall – Council Chambers 314 Edmond Road NW Kurt Mayabb…. …………………………………………..…Chairman Ryan Aller …………….…….….………………………….Trustee Ron Cardwell ………………….…………………………….... Trustee Rob Jones……..… ………………….……………………...…. Trustee Jonathan Hisey ………………………...…………………...…. Trustee Byron Schlomach…………………………………………….…Trustee Daniel McClure………….………………………….…. PMA Attorney Jennifer Smith ………….………………….………....…….PMA Clerk Josh Williams………………..………………………….PMA Manager Morgan Clark……………...…………………………...PMA Secretary Present: Chairman Kurt Mayabb, Trustee Jonathan Hisey, Trustee Byron Schlomach, Trustee Rob Jones, and Trustee Ron Cardwell Absent: Trustee Ryan Aller 1. CALL TO ORDER Chairman Kurt Mayabb called the meeting to order at 8:15PM. 2. ROLL CALL PMA Clerk Jennifer Smith called role and there was a quorum present. 3. CONSENT AGENDA A. Approval of Regular Meeting Minutes of December 18th, 2023 B. Approval of Income Statement C. Approval of Check Approval Register D. Approval of 2024 SRB Engineering and Planning Services Contract Trustee Ron Cardwell made a motion to approve items A, B, C, and D on the consent agenda. Trustee Byron Schlomach seconded this motion. VOTE WAS: AYE: Trustee Jonathan Hisey, Trustee Rob Jones, Trustee Byron Schlomach, and Trustee Ron Cardwell  NAY: None 4. ITEMS REMOVED FROM CONSENT AGENDA____________________________________ None 5. CITIZENS COMMENTS ON AGENDA AND NON-AGENDA ITEMS___________________ Residents must provide their name and address. Council requests that comments be limited to five (5) minutes. None 6. SCHEDULED BUSINESS________________________________________________________ A. Discussion, consideration, and possible action to accept the City of Piedmont’s 22-23 fiscal year audit. Trustee Jonathan Hisey made a motion to accept the 2022-2023 fiscal year audit. Trustee Rob Jones seconded this motion. VOTE WAS: AYE: Trustee Jonathan Hisey, Trustee Rob Jones, Trustee Byron Schlomach, and Trustee Ron Cardwell NAY: None B. Discussion, consideration, and possible action to allow the City Manager to re-advertise and re-bid the sanitary sewer project at the lagoons located at 1604 Washington NW. Councilman Ron Cardwell made a motion to authorize the City Manager to re-advertise and re-bid the sanitary sewer project for the lagoons at 1604 Washington NW. Mayor Kurt Mayabb seconded that motion. VOTE WAS: AYE: Trustee Jonathan Hisey, Trustee Rob Jones, Trustee Byron Schlomach, and Trustee Ron Cardwell NAY: None C. Update from SRB on the Master Water Plan Robert Mullins with SRB presented a PowerPoint going into detail of Piedmont’s Master Water Plan.  D. Discussion, consideration, and possible action on the Gordon’s Hollow Report. NO ACTION TAKEN. 7. NEW BUSINESS NONE 8. RECONVENE TO PIEDMONT SPECIAL PROJECTS AUTHORITY MEETING___________ _________________________________ ____________________________________ Mayor, Kurt Mayabb City Secretary, Morgan Clark