City Council

Piedmont City Council NOTICE OF MEETING Regular Meeting Agenda Monday, February 26th, 2024 -6:30 PM Piedmont City Hall – Council Chambers 314 Edmond Road NW Kurt Mayabb….. …………………….….……………………..……. Mayor Ryan Aller …………….…….….…………………………….…. Ward One Ron Cardwell ………………….………………………...……... Ward Two Rob Jones…….……..………………….………………………. Ward Three Jonathan Hisey ……………………..….….…..... Mayor ProTem Ward Four Byron Schlomach…………………………………………..……..Ward Five Josh Williams…………………………………………..……City Manager Jennifer Smith ………….………………….……………….…. City Clerk Daniel McClure ………….…………………………………. City Attorney Morgan Clark……………………………………………….City Secretary All items on this agenda, including but not limited to any agenda item concerning the adoption of any ordinance, resolution, contract, agreement, or any other item of business, are subject to amendment, including additions and/or deletions. This rule will apply to every individual agenda item without providing this same amendment language with respect to each individual agenda item. Such amendments should be rationally related to the topic of the agenda item, or the governing body will be advised to continue the item. The governing body may adopt, approve, ratify, deny, defer, recommend, amend, strike, refer to committee or subcommittee, or continue any agenda item. When more information is needed to act on item, the governing body may refer to the matter to its city/trust manager, attorney or the recommending board, commission or committee. 1. CALL TO ORDER___________________________________________________________________ Announce the presence of a Quorum 2. ROLL CALL______________________________________________________________ 3. INVOCATION & PLEDGE OF ALLEGIANCE______________________________________ 4. PRESENTATION/PROCLAMATION/OATHS/APPOINTMENTS_____________________________ A. Presentation from Police Chief, Shayne Clark 1 5. CONSENT AGENDA________________________________________________________________ All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion. There will not be separate discussions of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Approval of the Regular Meeting Minutes of January 22nd, 2024 (Pg. 5) B. Approval of Income Statement (Pg. 13) C. Approval of Check Approval Register (Pg. 21) D. Approval of Encumbrance Report (Pg. 33) E. Approval of Resolution 02-26-24A MRDAF (Pg. 34) F. Approval of Resolution 02-26-24B MRDAF(Pg. 39) G. Approval of Resolution 02-26-24C MRDAF(Pg. 44) H. Approval of Budget Amendment #1 for General Fund (Pg. 49) I. Approval of Budget Amendment #2 for Fire Fund (Pg. 50) 6. ITEMS REMOVED FROM CONSENT AGENDA___________________________________ 7. CITIZENS COMMENTS____________________________________________________________ Residents may address City Council regarding an item that is listed on the agenda. Residents must provide their name and address. City Council requests that comments be limited to five (5) minutes unless the Presiding Officer grants additional time. 8. SCHEDULED BUSINESS____________________________________________________________ OPEN/CLOSE PUBLIC HEARING A. Discussion, consideration, and possible action on an Administrative Rezone Application at 9150 Piedmont Rd N. The property owner has requested a rezone from the established A-1 (Agriculture District – 5-acre lot minimum) to the appropriate RE-1 (Rural Estates Residential District – 1 to 2.50 acre lots). The legal description of the property is as follows: A tract of land lying in the West Half (W/2) of the Northwest Quarter (NW/4) of Section Four (4), Township Fourteen (14) North, Range Five (5) West of the Indian Meridian, Canadian County, Oklahoma, being more particularly described as follows: COMMENCING at the Northwest corner of the Northwest Quarter (NW/4); Thence South 00°39’08” East along the West line of said Section 4 a distance of 1451.40 feet more or less the point is the Point of Beginning; thence North 00°39’08” West along the West line of said Section 4 a distance of 145.70 feet more or less to a P.K. Nail; thence North 89°38’04” East a distance of 580.80 feet more or less to a set 3/8” Iron Rod; thence South 00°39’08” East and parallel to the West line of said Section a distance of 145.70 feet more or less; thence South 89°38’04” West a distance of 580.80 feet more or less to the point of beginning. (Pg. 51) (Community Development) MOTION_________________________________________________________________________________ 2 OPEN/CLOSE PUBLIC HEARING B. Discussion, consideration, and possible action on an application for a Planned Unit Development (PUD) Design Statement at 210 Piedmont Road N. The legal description of the property is as follows: Piedmont Original Town Lots 14-24, Block 53 (Pg. 62) (Community Development) MOTION_________________________________________________________________________________ OPEN/CLOSE PUBLIC HEARING C. Discussion, consideration, and possible action on an application for a Planned Unit Development (PUD) Design Statement at 2901 Mustang Road NE. The legal description of the property is as follows: A tract of land situated in the North 60.12 acres of the Northeast Quarter (NE ¼) of Section TWENTY-EIGHT (28), Township FOURTEEN (14) North, Range FIVE (5) West of the Indian Meridian, Canadian County, Oklahoma, being more particularly described as follows: Beginning at a point 7(45.35 feet South (S 00’07’37” W) of the Northeast Corner of said Section 28, thence continuing South (S00’07’37” W) along the East line of said Section 28 a distance of 248.45 feet, thence West (S 89’ 47’ 34” W) parallel to the North line of the said Section 28 a distance of 878.39 feet, thence North (N 00’07’37” E) parallel to the East line of the Section 28 a distance of 248.45 feet, thence East (N 89’47’34” E) parallel to the North line of said Section 28 a distance of 878.39 feet to the said point of beginning. AKA Tract Four (4), Bobcat Trail Addition on Unrecorded Plat. Containing 218,232.28 Sq. Ft. or 5.00 acres, more or less. (Pg. 74) (Community Development) MOTION_________________________________________________________________________________ D. Discussion, consideration, and possible action on Ordinance 2024-005 amending the code of the City of Piedmont by adding Chapter V, Section 5-3 of the Piedmont Subdivision Regulations relating to sidewalk modifications, making findings of fact; providing for severability and repealer; and declaring an emergency. (Pg. 88) (City Manager) MOTION ON SECOND READING__________________________________________________________ MOTION TO DECLARE AN EMERGENCY__________________________________________________ E. Discussion, consideration, and possible action on Ordinance 2024-006 amending the code of the City of Piedmont Chapter VII, Section 15-702 of the Piedmont Code of Ordinances, making findings of fact; providing for severability and repealer; and declaring an emergency. 3  (Pg. 90) (City Attorney) MOTION ON EMERGENCY READING______________________________________________________ MOTION TO DECLARE AN EMERGENCY__________________________________________________ F. Discussion, consideration, and possible action to enter into an agreement with Oklahoma County District #3 on County Line Rd.; whereas OK County District #3 will reconstruct County Line Rd. from 164th to 178th, with the understanding that the City of Piedmont will commit to reconstruct County Line Rd. from 178th to 192nd within the next two fiscal years. (Public Works Director) MOTION_________________________________________________________________________________ G. Discussion, consideration, and possible action on entering into contract with City of Oklahoma City providing 800 MHz police and fire communication systems. (Pg. 92) (Police Department and Fire Department) MOTION_________________________________________________________________________________ H. Discussion, consideration, and possible action on ORWA Board nominations for director of Region 1. (Pg. 106) MOTION_________________________________________________________________________________ I. Discussion, consideration, and possible action on 2024 nomination to the OMAG Board of Trustees. (Pg. 108) MOTION______________________________________________________________________________ J. Discussion, consideration, and possible action on appointing one or more person(s) to the Park and Recreation Board. MOTION_________________________________________________________________________________ 9. NEW BUSINESS________________________________________________________________ Any matter not known or which could not have been reasonably foreseen prior to the time of posting the agenda in accordance with Title 25, Sec. 311.9 Oklahoma Statues. 4 10. PIEDMONT MUNICIPAL AUTHORITY _________________ Majority of a Quorum required for approval. (Pg. 110) RECESS TO PMA MEETING RECONVENE TO CITY COUNCIL MEETING 11. CITY MANAGER’S REPORT____________________________________________________ 12. ADJOURNMENT ____ In reviewing and responding to any agenda item, the City Council may, in whole or in part, adopt, approve, conditionally approve, ratify, deny, defer, amend, strike or continue any agenda item. When more information is needed to act on an item, the City Council may refer the matter to the City Manager, to the City Attorney, or to a board or commission for additional study. Items may be deferred or continued indefinitely or to a specific date or stricken from the agenda entirely. The Mayor and City Council request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Piedmont City Hall is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Clerk’s Office at (405) 373 -2624. ________________________________________________ I certify that this Notice of Meeting was posted on this 20th day of February, 2024 at 5 p.m. as required by law in accordance with Title 25 OS Sec. 311 of the Oklahoma Statutes and that the appropriate news media was contacted. As a courtesy, this Agenda is also posted on the City of Piedmont website www.piedmont-ok.gov _____________________________________ Jennifer Smith, City Clerk 5  Piedmont Municipal Authority NOTICE OF MEETING Amended Regular Meeting Agenda Monday, February 26th, 2024 -6:30 PM Piedmont City Hall – Council Chambers 314 Edmond Road NW Kurt Mayabb…. ………………………….…………….…...…. Chairman Ryan Aller……….…...……...……..….……….………….………Trustee Ron Cardwell ………….…….…...……….…….………………... Trustee Rob Jones….....……. ………...……….…………………………. Trustee Jonathan Hisey …….….…......……………………...………....…. Trustee Byron Schlomach…………………………………………………..Trustee Josh Williams………….………………………………………. PMA Manager Jennifer Smith …………...…………………….…………………. PMA Clerk Daniel McClure …………..………………………..……….….PMA Attorney Morgan Clark………………..………………………….………PMA Secretary All items on this agenda, including but not limited to any agenda item concerning the adoption of any ordinance, resolution, contract, agreement, or any other item of business, are subject to amendment, including additions and/or deletions. This rule will apply to every individual agenda item without providing this same amendment language with respect to each individual agenda item. Such amendments should be rationally related to the topic of the agenda item, or the governing body will be advised to continue the item. The governing body may adopt, approve, ratify, deny, defer, recommend, amend, strike, refer to committee or subcommittee, or continue any agenda item. When more information is needed to act on item, the governing body may refer to the matter to its city/trust manager, attorney or the recommending board, commission or committee. 1. CALL TO ORDER_______________________________________________________________ Announce the presence of a Quorum 2. ROLL CALL_____________________________________________________________________ 3. CONSENT AGENDA______________________________________________________________ All matters listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will not be separate discussion of these items, if discussion is desired, that item will be removed from the Consent agenda and will be considered separately. A. Approval of Regular Meeting Minutes of January 22nd, 2024 (Pg. 111) B. Approval of Income Statement (Pg. 114) C. Approval of Check Approval Register (Pg. 118) MOTION ____________ ______ 110  4. ITEMS REMOVED FROM CONSENT AGENDA_______________________________ 5. CITIZENS COMMENTS ON AGENDA AND NON-AGENDA ITEMS________________ Residents may address City Council regarding an item that is listed on the agenda. Residents must provide their name and address. City Council requests that comments be limited to five (5) minutes unless the Presiding Officer grants additional time. 6. SCHEDULED BUSINESS____________________________________________________________ A. Discussion, consideration, and possible action to award the sanitary sewer project to the lowest priced technically acceptable bidder. (HANDOUT) MOTION_________________________________________________________________________________ B. Discussion, consideration, and possible action on entering into a cost share agreement with STK Developments, LLC to upgrade and install a 16” waterline along Piedmont Rd. to Gooder Simpson. MOTION_________________________________________________________________________________ RECESS INTO EXECUTIVE SESSION C. Executive session pursuant to Title 25 Section 307B4, for confidential communications between the public body and its attorney concerning a pending investigation, claim, or action concerning the Gordon’s Hollow water connection, if with the advice of its attorney, the governing body determines that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. EXIT EXECUTIVE SESSION D. Discussion, consideration, and possible action on Gordon’s Hollow water connection. MOTION________________________________________________________________________________ 7. NEW BUSINESS_________________________________________________________________ Any matter not known or which could not have been reasonably foreseen prior to the time of posting the agenda in accordance with Sec. 311.9, Title 25 Oklahoma State Statues. 111  8. RECONVENE TO CITY COUNCIL MEETING_____________________________ In reviewing and responding to any agenda item, the Board of Trustees may, in whole or in part, adopt, approve, conditionally approve, ratify, deny, defer, amend, strike or continue any agenda item. When more information is needed to act on an item, the Board of Trustees may refer the matter to the Manager, to the Board Attorney, or to a board or commission for additional study. Items may be deferred or continued indefinitely or to a specific date or stricken from the agenda entirely. The Board of Trustees request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Chambers to respond to a page or to conduct a phone conversation. The Piedmont City Hall is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Clerk’s Office at (405) 373 -2621. _______________________________________ I certify that this Notice of Meeting was posted on this 22nd day of February, 2024 at 5 pm. as required by law in accordance with Title 25 OS Sec.311 of the Oklahoma Statutes and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Piedmont website www.piedmont-ok.gov _____________________________________ Jennifer Smith, City Clerk 112