City Council

Piedmont City Council NOTICE OF MINUTES Regular Meeting Minutes Monday, March 25th, 2024 -6:30 PM Piedmont City Hall – Council Chambers 314 Edmond Road NW Kurt Mayabb …………………………………………………..…. Mayor Ryan Aller…. …………….…….….…………………………. Ward One Ron Cardwell ………………….……………………………... Ward Two Rob Jones…………... ………………….……..……….……. Ward Three Jonathan Hisey ……………………………..... Mayor ProTem Ward Four Byron Schlomach…………………………………..…………..Ward Five Joshua Williams………………………………………….…City Manager Daniel McClure ………….…………………..……………. City Attorney Jennifer Smith ………….………………….…………………. City Clerk Morgan Clark…………………………………………..….. City Secretary 1. CALL TO ORDER___________________________________________________________________ Mayor Kurt Mayabb called the meeting to order at 6:31PM. 2. ROLL CALL______________________________________________________________ City Clerk Jennifer Smith called roll. A quorum was present. Council Present: Mayor Kurt Mayabb, Mayor ProTem Jonathan Hisey, Councilman Ryan Aller, Councilman Ron Cardwell, Councilman Rob Jones, and Councilman Byron Schlomach Council Absent: NONE 3. INVOCATION & PLEDGE OF ALLEGIANCE_____________________________________ Mayor Kurt Mayabb led the pledge of allegiance and the invocation. 4. CONSENT AGENDA_____________________________________________________________ All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion. There will not be separate discussions of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Approval of the Regular Meeting Minutes of February 26th, 2024 B. Approval of Income Statement C. Approval of Check Approval Register D. Approval of Encumbrance Report  E. Approval of John Moore’s Retirement F. Approval of Fire Department Surplus G. Approval of Contract Services with Geosafe H. Approval of Contract Renewal with ESRI Councilman Ron Cardwell made a motion to approve Items A, D, E, F, G, H. Motion was seconded by Councilman Ryan Aller. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Rob Jones and Councilman Ryan Aller NAY: None 5. ITEMS REMOVED FROM CONSENT AGENDA________________________________ Item B: Councilman Schlomach had a question about grants that were being anticipated. Those were the CRSSA and MRDAF grants to be specific. Item C: Councilman Schlomach had questions about the expenditures on the Trail Improvement. Councilman Byron Schlomach made a motion to approve Items B and C. Mayor ProTem Jonathan Hisey seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Rob Jones and Councilman Ryan Aller NAY: None 6. CITIZENS COMMENTS__________________________________________________________ Residents may address City Council regarding an item that are listed and not listed on the agenda. Residents must provide their name and address. City Council requests that comments be limited to five (5) minutes unless the Presiding Officer grants additional time. Mayor Kurt Mayabb left the City Council Meeting and entered the PMA Meeting without objection at 6:37PM. Mayor Kurt Mayabb reentered the City Council Meeting from the PMA Meeting without objection at 6:45PM. 7. SCHEDULED BUSINESS____________________________________________________________ Mayor Kurt Mayabb opened the public hearing without objection. Nick Land is the owner of the property and they are wanting to split the lots to allow for family to build houses on the new created lots. Mayor Kurt Mayabb closed the public hearing without objection. A. Discussion, consideration, and possible action on a Short Form Subdivision application. The  property owner has requested a subdivision to create two new lots at 600 Frisco Rd NW. The legal description is as follows: A tract of land lying in the North half (N/2) of the Southwest Quarter (SW/4) of Section Thirty-One (31), Township Fourteen (14) North, Range Five (5) West of the Indian Meridian, Canadian County, Oklahoma, being more particularly described as follows: COMMENCING at the North West Corner of the SW/4 of said Section 31: Thence S00°12’23”W along the West line of said SW/4 a distance of 578.90 feet to the POINT OF BEGINNING; Thence N71°49’35”E a distance of 88.84 feet; Thence N82°00’54”E a distance of 36.88 feet; Thence N86°57’34”E a distance of 208.14 feet; Thence N85°22’28”E a distance of 71.61 feet; Thence N00°12’23”E a distance of 531.52 feet to a point on the north line of said SW/4; Thence N89°40’26”E along the North line of said SW/4 a distance of 2208.38 feet to the Northeast corner of said SW/4; Thence S00°02’43”E along the East line of said SW/4 a distance of 1334.45 feet to the Southeast corner of said N/2-SW/4; Thence S89°52’30”W along the South line of said N/2-SW/4 a distance of 2614.17 feet to the Southwest corner of said N/2-SW/4; Thence N00°12”23”E along the West line of said SW/4 a distance of 746.46 feet to the POINT OF BEGINNING. Containing 3,254,257.55 Sq. Ft. or 74.707 Acres, More or less. The property owner has requested the above property be subdivided into three (3) lots as follows: Tract 1 – A tract of land lying in the Southwest Quarter (SW/4) of Section Thirty-One (31), Township Fourteen (14) North, Range Five (5) West of the Indian Meridian, Canadian County, Oklahoma, being more particularly described as follows: COMMENCING at the Northwest corner of the SW/4 of said Section 31; Thence N89°40’29”E along the North line of said SW/4 a distance of 400.00 feet to the POINT OF BEGINNING; Thence continuing N89°40’29”E along the North line of said SW/4 a distance of 410.00 feet; Thence S00°12’23”W and parallel with the West line of said SW/4 a distance of 534.93 feet; Thence N89°47’37”W a distance of 265.28 feet; Thence N82°53’07”W a distance of 48.02 feet; Thence S87°37’30”W a distance of 51.60 feet; Thence S85°22’28”W a distance of 45.65 feet; Thence N00°12’23”E a distance of 531.52 feet to the POINT OF BEGINNING. Containing 218,086.12 Sq. Ft. or 5.007 Acres, more or less. Tract 2 – A tract of land lying in the Southwest Quarter (SW/4) of Section Thirty-One (31), Township Fourteen (14) North, Range Five (5) West of the Indian Meridian, Canadian County, Oklahoma, being more particularly described as follows: COMMENCING at the Northwest corner of the SW/4 of said Section 31; Thence S00°12’23”W along the West line of said SW/4 a distance of 578.90 feet to the POINT OF BENINING; Thence N71°49’35”E a distance of 88.84 feet; Thence N82°00’54”E a distance of 36.88 feet; Thence N86°57’34”E a distance of 208.14 feet; Thence N85°22’28”E a distance of 117.26 feet; Thence N87°37’30”E a distance of 51.60 feet; Thence S82°53’07”E a distance of 48.02 feet; Thence S64°58’13”E a distance of 41.67 feet; Thence S49°23’56”E a distance of 42.02 feet; Thence S35°40’10”E a distance of 94.67 feet; Thence S00°12’23”W a distance of 225.13 feet; Thence S89°47’07”W a distance of 670.00 feet to a point on the West line of said SW/4; Thence N00°12’23”E along the West line of said SW/4 a distance of 300.00 feet to the POINT OF BEGINNING. Containing 221,623.75 Sq. Ft. or 5.088 acres, more or less. Tract 3 (remaining tract) – A tract of land lying in the North Half (N/2) of the Southwest Quarter (SW/4) of Section Thirty-One (31), Township Fourteen (14) North, Range Five (5) West of the Indian Meridian, Canadian County, Oklahoma, being more particularly described as follows: COMMENCING at the Northwest corner of the SW/4 of said Section 31; Thence S00°12’23”W along the West line of said SW/4 a distance of 878.90 feet to the POINT OF BEGINNING; Thence N89°47’07”E a distance of 670.00 feet; Thence N00°12’23”W a distance of 225.13 feet; Thence N35°40’10”W a distance of 94.67 feet; Thence N49°23’56”W a distance of 42.02 feet; Thence N64°58’13”W a distance of 41.67 feet; Thence S89°47’37”E a distance of 265.28 feet; Thence N00°12’23”W a distance of 534.93 feet to a point on the North line of said SW/4; Thence N89°40’29”E along the North line of said SW/4 a distance of 1798.38 feet to the Northeast corner of said SW/4; Thence S00°02’43”E along the East line of said SW/4 a distance of 1334.45 feet to the Southeast corner of said N/2- SW/4; Thence S89°52’30”W along the South line of said N/2-SW/4 a distance of 2614.17 feet to the Southwest corner of said N/2-SW/4; Thence N00°12’23”E along the West line of said SW/4 a distance of 446.46 feet to the POINT OF BENINNING. Containing 2,814,547.68 Sq. Ft. or 64.613 Acres, more or less. Councilman Byron Schlomach made a motion to approve Item 7A. Councilman Rob Jones seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Rob Jones and Councilman Ryan Aller NAY: None Mayor Kurt Mayabb opened the public hearing without objection. Nick Land spoke in lieu of his sister’s property. They are wanting an ADU to use for their in-laws to live in. Mayor Kurt Mayabb closed the public hearing without objection. B. Discussion, consideration, and possible action on a Special Use Permit application will be considered. The property owner, Land Family Trust, for an Accessory Dwelling Unit (ADU) at 662 Frisco Rd NW. The legal description is as follows: A tract of land lying in the Southwest Quarter (SW/4) of Section Thirty-One (31), Township Fourteen (14) North, Range five (5) West of the Indian Meridian, Canadian County, Oklahoma, being more particularly described as follows: BEGINNING at the Northwest corner of the SW/4 of said Section 31; Thence N89°40’29”E along the North line of said SW/4 a distance of 400.00 feet; Thence S00°12’23”W and parallel with the West line of said SW/4 a distance of 531.52 feet: Thence S85°22’28”W a distance of 71.61 feet; Thence S86°57’34”W a distance of 208.14 feet; Thence S82°00’54”W a distance of 36.88 feet; Thence S71°49’35” W a distance of 88.84 feet to a point on the West line of said SW/4; Thence N00°12’23”E along the West line of said SW/4 a distance of 578.90 feet to the POINT OF BEGINNING. Mayor ProTem Jonathan Hisey made a motion to approve Item 7B. Councilman Byron Schlomach seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Rob Jones and Councilman Ryan Aller NAY: None Mayor Kurt Mayabb opened public hearing without objection. Patrick Wood spoke on behalf of Richland Farms. It will be 13 rural lots with a private road and an HOA. Mayor Kurt Mayabb closed pubic hearing without objection.  C. Discussion, consideration, and possible action on an application for a Preliminary Plat Map for Richland Farms to include eighty (80) acres with thirteen (13) residential lots on the West side of Richland Road NW, South of Edmond Rd NW for the following described property: A tract of land being a part of the South half of the Northeast Quarter (S/2 NE/4) of Section Thirty-five (35), Township Fourteen (14) North, Range Six (6) West of the Indian Meridian, Piedmont, Canadian County, Oklahoma. Councilman Ron Cardwell made a motion conditional on final approval of the applicant’s water plans. Mayor ProTem Jonathan Hisey seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Rob Jones and Councilman Ryan Aller NAY: None D. Discussion, consideration, and possible action on an application for a Planned Unit Development (PUD) Design Statement at 210 Piedmont Road N. The legal description of the property is as follows: Piedmont Original Town Lots 14-24, Block 53 Mayor Kurt Mayabb made a motion to table this item until April 22nd, 2024 City Council meeting. Mayor ProTem Jonathan Hisey seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Rob Jones and Councilman Ryan Aller NAY: None E. Discussion, consideration, and possible action on an application for a Planned Unit Development (PUD) Design Statement at 2901 Mustang Road NE. The legal description of the property is as follows: A tract of land situated in the North 60.12 acres of the Northeast Quarter (NE ¼) of Section TWENTY-EIGHT (28), Township FOURTEEN (14) North, Range FIVE (5) West of the Indian Meridian, Canadian County, Oklahoma, being more particularly described as follows: Beginning at a point 7(45.35 feet South (S 00’07’37” W) of the Northeast Corner of said Section 28, thence continuing South (S00’07’37” W) along the East line of said Section 28 a distance of 248.45 feet, thence West (S 89’ 47’ 34” W) parallel to the North line of the said Section 28 a distance of 878.39 feet, thence North (N 00’07’37” E) parallel to the East line of the Section 28 a distance of 248.45 feet, thence East (N 89’47’34” E) parallel to the North line of said Section 28 a distance of 878.39 feet to the said point of beginning. AKA Tract Four (4), Bobcat Trail Addition on Unrecorded Plat. Containing 218,232.28 Sq. Ft. or 5.00 acres, more or less. The applicant requested to withdraw the application for a PUD in its entirety. NO ACTION TAKEN. F. Discussion, consideration, and possible action to post the City Council Agenda packets on the City of Piedmont’s website. Councilman Ron Cardwell made a motion to table this until the April 22nd City Council meeting. Councilman Ron Cardwell withdrew this motion. Mayor ProTem Jonathan Hisey made a motion for City staff to move forward with posting the City Council agenda packet to the City of Piedmont’s website subject to City Attorney review of the legal requirements to do so. Councilman Rob Jones seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Rob Jones and Councilman Ryan Aller NAY: None G. Update and presentation from SRB on the 2040 Comprehensive Plan. Dakota Desai, Marc Long, and Scott Fairbairn from SRB presented the City Council with the final draft of the 2040 Comprehensive Plan. H. Discussion, consideration, and possible action on accepting the 2040 Comprehensive Plan. Councilman Ron Cardwell made a motion to accept the 2040 Comp Plan by SRB. Mayor ProTem Jonathan Hisey seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Rob Jones and Councilman Ryan Aller NAY: None I. Receive Governing Board Training from OMAG. Bill Tackett provided training to Mayor, City Council, and City staff on how to maintain their roles in government entities. 8. NEW BUSINESS_______________________________________________________________ Any matter not known or which could not have been reasonably foreseen prior to the time of posting the agenda in accordance with Title 25, Sec. 311.9 Oklahoma Statues. 9. PIEDMONT MUNICIPAL AUTHORITY _________________ Majority of a Quorum required for approval. RECESS TO PMA MEETING Mayor Kurt Mayabb moved to the PMA meeting without objection at 7:50PM RECONVENE TO CITY COUNCIL MEETING Mayor Kurt Mayabb reconvened the City Council meeting without objection at 7:51PM. 10. CITY MANAGER’S REPORT____________________________________________________ Thank you to Mr. Tackett and Ms. Weatherford for providing the OMAG training. Thank you to SRB for working so hard on the 2040 Comprehensive Plan. Easter Eggstravaganza is this Saturday from 11-2 downtown Piedmont. SHOP LOCAL!! Please remember to support local businesses. 11. ADJOURNMENT ______ Mayor Kurt Mayabb adjourned the meeting at 8:44PM. ____________________________________ _________________________________ Mayor, Kurt Mayabb City Secretary, Morgan Clark  Piedmont Municipal Authority MEETING MINUTES Regular Meeting Minutes Monday, March 25th, 2024 -6:30 PM Piedmont City Hall – Council Chambers 314 Edmond Road NW Kurt Mayabb…. …………………………………………..…Chairman Ryan Aller …………….…….….………………………….Trustee Ron Cardwell ………………….…………………………….... Trustee Rob Jones……..… ………………….……………………...…. Trustee Jonathan Hisey ………………………...…………………...…. Trustee Byron Schlomach…………………………………………….…Trustee Daniel McClure………….………………………….…. PMA Attorney Jennifer Smith ………….………………….………....…….PMA Clerk Josh Williams………………..………………………….PMA Manager Morgan Clark……………...…………………………...PMA Secretary Present: Chairman Kurt Mayabb, Trustee Jonathan Hisey, Trustee Rob Jones, Trustee Byron Schlomach, Trustee Ron Cardwell, and Trustee Ryan Aller Absent: NONE 1. CALL TO ORDER Chairman Kurt Mayabb called the meeting to order at 6:37 PM. 2. ROLL CALL PMA Clerk Jennifer Smith called role and there was a quorum present. 3. CONSENT AGENDA A. Approval of Regular Meeting Minutes of February 26th, 2024 B. Approval of Income Statement C. Approval of Check Approval Register Trustee Ron Cardwell made a motion to approve items 3A, 3B, and 3C on the consent agenda. Trustee Jonathan Hisey seconded this motion. VOTE WAS: AYE: Trustee Jonathan Hisey, Trustee Ron Cardwell, Trustee Rob Jones, Trustee Ryan Aller, and Trustee Byron Schlomach NAY: None  4. ITEMS REMOVED FROM CONSENT AGENDA____________________________________ None 5. CITIZENS COMMENTS ON AGENDA AND NON-AGENDA ITEMS___________________ Residents must provide their name and address. Council requests that comments be limited to five (5) minutes. None 6. SCHEDULED BUSINESS________________________________________________________ A. Discussion, consideration, and possible action on Amendment No. 2 for the 16” waterline. Trustee Ron Cardwell made a motion to approve Item A. Trustee Rob Jones seconded this motion. VOTE WAS: AYE: Trustee Jonathan Hisey, Trustee Ron Cardwell, Trustee Rob Jones, Trustee Ryan Aller, and Trustee Byron Schlomach NAY: None B. Discussion, consideration, and possible action on Change Order No. 2 for the 16” waterline. Trustee Ron Cardwell made a motion to approve Item B. Trustee Rob Jones seconded this motion. VOTE WAS: AYE: Trustee Jonathan Hisey, Trustee Ron Cardwell, Trustee Rob Jones, Trustee Ryan Aller, and Trustee Byron Schlomach NAY: None C. Discussion, consideration, and possible action on final pay claim and acceptance of 16” waterline installed by Cimarron Construction along Edmond Road/178th. Trustee Ron Cardwell made a motion to approve Item C. Trustee Rob Jones seconded this motion. VOTE WAS: AYE: Trustee Jonathan Hisey, Trustee Ron Cardwell, Trustee Rob Jones, Trustee Ryan Aller, and Trustee Byron Schlomach NAY: None  D. Discussion, consideration, and possible action on accepting the 2040 Comprehensive Plan. Trustee Ron Cardwell made amotion to accept the 2040 comprehensive Plan. Trustee Byron Schlomach seconded this motion. VOTE WAS: AYE: Trustee Jonathan Hisey, Trustee Byron Schlomach, Trustee Ron Cardwell, Trustee Rob Jones and Trustee Ryan Aller NAY: None E. Executive session pursuant to Title 25 Section 307B4, for confidential communications between the public body and its attorney concerning a pending investigation, claim, or action concerning the Gordon’s Hollow water connection, if with the advice of its attorney, the governing body determines that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. NO ACTION WAS TAKEN ON ITEM E. F. Discussion, consideration, and possible action on Gordon’s Hollow water connection. Chairman Kurt Mayabb made a motion to table this item until the April 22nd, 2024 meeting. Trustee Byron Schlomach seconded this motion. VOTE WAS: AYE: Trustee Jonathan Hisey, Trustee Ron Cardwell, Trustee Rob Jones, Trustee Ryan Aller, and Trustee Byron Schlomach NAY: None Chairman Kurt Mayabb moved out of the PMA meeting and reconvened into the City Council meeting without objection at 6:44PM 7. NEW BUSINESS___________________________________________________________________ 8. RECONVENE TO CITY COUNCIL MEETING________________________________________ _________________________________ ____________________________________ Mayor, Kurt Mayabb City Secretary, Morgan Clark