City Council

Piedmont City Council NOTICE OF MINUTES Regular Meeting Minutes Monday, June 24th, 2024 -6:30 PM Piedmont City Hall – Council Chambers 314 Edmond Road NW Kurt Mayabb …………………………………………………..…. Mayor Ryan Aller…. …………….…….….…………………………. Ward One Ron Cardwell ………………….……………………………... Ward Two Rob Jones…………... ………………….……..……….……. Ward Three Jonathan Hisey ……………………………..... Mayor ProTem Ward Four Byron Schlomach…………………………………..…………..Ward Five Joshua Williams………………………………………….…City Manager Daniel McClure ………….…………………..……………. City Attorney Jennifer Smith ………….………………….…………………. City Clerk Morgan Clark…………………………………………..….. City Secretary 1. CALL TO ORDER___________________________________________________________________ Mayor Kurt Mayabb called the meeting to order at 6:30 PM. 2. ROLL CALL______________________________________________________________ City Clerk Jennifer Smith called roll. A quorum was present. Council Present: Mayor Kurt Mayabb, Mayor ProTem Jonathan Hisey, Councilman Ron Cardwell, Councilman Ryan Aller, and Councilman Byron Schlomach Council Absent: Councilman Rob Jones 3. INVOCATION & PLEDGE OF ALLEGIANCE_____________________________________ Mayor Kurt Mayabb led the pledge of allegiance and the invocation. 4. CONSENT AGENDA_____________________________________________________________ All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion. There will not be separate discussions of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Approval of the Regular Meeting Minutes of May 20th, 2024 B. Approval of Income Statement C. Approval of Check Approval Register D. Approval of Encumbrance Report E. Approval of 2024-2025 Fiscal Year PayScale  F. Approval of Heim and Associates Letter of Engagement for 23’-24’ FY Audit G. Approval of Interlocal Agreement with Oklahoma County H. Approval of CityWide Facility Solutions Contract I. Approval of Interlocal Agreement with City of Yukon for Jailing Services J. Approval of Interlocal Agreement with City of Yukon for Dispatch Services K. Approval of Geosafe Mobile Contract L. Approval of Geosafe Citation Contract M. Approval of Intellavault Contract N. Approval of Jayhawk Support Contract O. Approval of Resolution 06-24-24A Fine and Bond Schedule P. Approval of Resolution 06-24-24B School Notice for Residential Developments Councilman Ron Cardwell made a motion to approve Items A, D, E, G, H, I, J, K, L, N and P Motion was seconded by Councilman Byron Schlomach. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, and Councilman Ryan Aller NAY: NONE 5. ITEMS REMOVED FROM CONSENT AGENDA________________________________ Item B: Councilman Byron Schlomach pulled Item B. Councilman Byron Schlomach pointed out that the income statement was affected by a software glitch. He just wanted city staff to be aware. Councilman Byron Schlomach made a motion to approve Item B. Councilman Ron Cardwell seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, and Councilman Ryan Aller NAY: NONE Item C: Councilman Byron Schlomach pulled Item C. Councilman Schlomach was curious on two-line items on the statement. “Master Taser Instructor” and “Taser Instructor Training”. Police Chief Shayne Clark explained that the city employees a master taser instructor at the Police Department. Recertification is required in order for the instructor to certify other officers in the department which is cost saving. Councilman Schlomach was curious on what AmeriCorps was. This is the same company as the Red River Community Corps. The Library is currently utilizing this grant. Councilman Byron Schlomach made a motion to approve Item C. Mayor ProTem Jonathan Hisey seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, and Councilman Ryan Aller NAY: NONE Item F: Councilman Ron Cardwell pulled Item F. Councilman Cardwell wanted to verify if this was the same service provided by Crawford and Associates. Crawford and Associates and Heim are two separate entities. Councilman Ron Cardwell made a motion to approve Item F. Councilman Byron Schlomach seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, and Councilman Ryan Aller NAY: NONE Item M: Councilman Byron Schlomach pulled Item M. Councilman Schlomach tried to research this company, Intellavault, but their website was down. He asked if it was a new company. This is the cloud storage for the City’s servers. It is not a new company. Councilman Byron Schlomach made a motion to approve Item M. Councilman Ron Cardwell seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, and Councilman Ryan Aller NAY: NONE Item O: Councilman Byron Schlomach pulled Item O. Councilman Schlomach asked if we were following the basic state fine schedule. City Attorney Daniel McClure stated that they went through and cross referenced statutory max with state statutes. Councilman Byron Schlomach made a motion to approve Item O. Councilman Ron Cardwell seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, and Councilman Ryan Aller NAY: None 6. CITIZENS COMMENTS__________________________________________________________ Residents may address City Council regarding an item that are listed and not listed on the agenda. Residents must provide their name and address. City Council requests that comments be limited to five (5) minutes unless the Presiding Officer grants additional time. Casey Franklin-Spoke about the proposed Ordinance 2024-015. Blake Lippert- Spoke about the proposed Ordinance 2024-014. Rob Hopkins-Represented the Lippert’s and spoke on the proposed Ordinance 2024-014. Krista Campbell-Spoke in favor of the Lippert’s property. She is a neighbor to them. Robert Swarrens- He spoke in curiosity of the FLOCK system. 7. SCHEDULED BUSINESS____________________________________________________________ Mayor Kurt Mayabb opened and closed the public hearing without objection. A. Discussion, consideration, and possible action on an Administrative Zoning Application for vacant land on the Northwest corner of Morgan Road NE and Arrowhead Road NE from A-1 to RE-1. The legal description is as follows: Lot Seven (7), Block One (1), HIGHPOINT ESTATES, an Addition to Piedmont, Canadian County, Oklahoma (Vacant Land) Mayor Kurt Mayabb made a motion to table this item until July 22nd City Council meeting. Councilman Byron Schlomach seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, and Councilman Ryan Aller NAY: NONE Mayor Kurt Mayabb opened and closed the public hearing without objection. B. Discussion, consideration, and possible action on a Short Form Subdivision Application The applicant has requested the following 80-acre lot on the Northeast corner of Morgan Road NE and Washington Ave E (also known as NW 164th Street) to be divided into two lots. The legal description of the property is as follows: The West Half of the Southwest Quarter (W/2 SW/4) of Section Thirty-six (36), Township Fourteen (14) North, Range Five (5) West of the Indian Meridian, Canadian County, Oklahoma. The applicant has requested the above property will be split into two (2) lots as follows:  Tract 1: A tract of land in the West Half of the Southwest Quarter (W/2 SW/4) of Section Thirty six (36), Township Fourteen (14) North, Range Five (5) West of the Indian Meridian, Canadian County, Oklahoma, being more particularly described as follows: COMMENCING at the Southwest corner of the Southwest Quarter of Section 36; THENCE North 000 17’ 16" West, along the West line of said Southwest Quarter, a distance of 1845.22 feet to the POINT OF BEGINNING; THENCE continuing North 000 17’16" West, along the West line of said Southwest Quarter, a distance of 822.00 feet to the Northwest corner of said Southwest Quarter; THENCE South 890 59'51” East, along the North line of said Southwest Quarter, a distance of 1325.73 feet to the Northeast corner of the West Half of the Southwest Quarter; THENCE South 000 17’ 07" East, along the East line of said West Half of the Southwest Quarter a distance of 822.00 feet; THENCE North 890 59’ 51" West, parallel with the North line of said Southwest Quarter, a distance of 1325.69 feet to the POINT OF BEGINNING. Said tract of land contains on area of 1,089,721 square feet or 25.0166 acres, more or less. Tract 2: A tract of land in the West Half of the Southwest Quarter (W/2 SW/4) of Section Thirty six (36), Township Fourteen (14) North, Range Five (5) West of the Indian Meridian, Canadian County, Oklahoma, being more particularly described as follows: BEGINNING at the Southwest corner of the Southwest Quarter of Section 36; THENCE North 000 17'16" West, along the West line of said Southwest Quarter, a distance of 1845.22 feet, said point being South 000 17'16" East a distance of 822.00 feet from the Northwest corner of the Southwest Quarter; THENCE South 890 59'51" East, parallel to the North line of said Southwest Quarter, a distance of 1325.69 feet; 3 THENCE South 000 17’07" East, along the East line of said West Half of the Southwest Quarter a distance of 1835.40 feet to a point on the South line of the Southwest Quarter; THENCE South 890 34'44" West, along the South line of said Southwest Quarter, a distance of 1325.60 feet to the POINT OF BEGINNING. Said tract of land contains an area of 2,439,591 square feet or 56.0053 acres, more or less. Councilman Ron Cardwell made a motion to approve Item 7B contingent upon getting the proper legal descriptions for the 17’ right-of-way. Councilman Byron Schlomach seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, and Councilman Ryan Aller NAY: NONE C. Discussion, consideration, and possible action on an application to accept payment in lieu of installation of a sidewalk in front of commercial property at 34 Edmond Road NW (Wildcat Corner) Councilman Ron Cardwell made a motion to approve Item 7C. Mayor ProTem Jonathan Hisey seconded this motion. VOTE WAS: AYE: Councilman Ron Cardwell, Councilman Ryan Aller, Mayor ProTem Jonathan Hisey, and Councilman Byron Schlomach NAY: NONE D. Discussion, consideration, and possible action on Ordinance No. 2024-014A or 2024-014B, an  Ordinance amending the code of the City of Piedmont by establishing animal regulations to prevent public nuisances, making findings of fact; providing for severability and repealer; and declaring an emergency. Mayor ProTem Jonathan Hisey made a motion to approve 2024-014A and put the rate two animals per parcel on first reading. Councilman Ron Cardwell seconded this motion. VOTE WAS: AYE: Councilman Ron Cardwell and Mayor ProTem Jonathan Hisey NAY: Councilman Ryan Aller, Councilman Byron Schlomach, and Mayor Kurt Mayabb Mayor Kurt Mayabb broke the tie with a no vote. Motion failed. Councilman Byron Schlomach made a motion to go with 2024-014B. Councilman Ryan Aller seconded this motion. VOTE WAS: AYE: Councilman Ryan Aller, Councilman Byron Schlomach, and Mayor Kurt Mayabb NAY: Councilman Ron Cardwell and Mayor ProTem Jonathan Hisey Mayor Kurt Mayabb broke the tie with a yes vote. Motion passed. E. Discussion, consideration, and possible action on Ordinance No. 2024-015, an Ordinance amending the code of the City of Piedmont by amending the animal regulations within the City of Piedmont, making findings of fact; providing for severability and repealer; and declaring an emergency. Councilman Byron Schlomach made a motion to approve Item E and fill in the blank to say 5. Councilman Ryan Aller seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, and Councilman Ryan Aller NAY: NONE F. Discussion, consideration and possible action on Ordinance No. 2024-012, an Ordinance amending the code of the City of Piedmont by establishing safe roadway regulations, making findings of fact; providing for severability and repealer; and declaring an emergency. Councilman Byron Schlomach made a motion to approve Ordinance 2024-012. Mayor ProTem Jonathan Hisey seconded this motion. VOTE WAS: AYE: Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Ryan Aller, and Mayor ProTem Jonathan Hisey NAY: NONE No action was taken on the emergency clause. Mayor Kurt Mayabb took a 5-minute recess at 7:38PM without objection. Mayor Kurt Mayabb resumed the meeting at 7:45PM without objection. G. Discussion, consideration, and possible action on City Attorney’s contract for renewal. Councilman Ron Cardwell made a motion to approve the City Attorney’s contract considering the change on page 115 to say city code instead of city charter. Mayor ProTem Jonathan Hisey seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, and Councilman Ryan Aller NAY: NONE Mayor Kurt Mayabb opened and closed the budget public hearing. H. Discussion regarding the FLOCK system and its performance. A general discussion over the FLOCK system took place between City Staff and City Council. Police Chief Shayne Clark gave statistics of the activity over the last 6 months. Mayor Kurt Mayabb moved into executive session at 8:01PM without objection. I. Discussion, consideration, and possible action on City Manager’s yearly performance and contract renewal per 25 OS SEC. 307(b) (1) (Pg. 118) J. Confidential communications between the City Council and its attorney concerning Canadian County case No. CJ-2021-447, Boevers et. Al v. City of Piedmont if the public body, with the advice of its attorney, determines that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. (Pg. 119) Mayor Kurt Mayabb exited executive session at 9:04PM without objection. Councilman Byron Schlomach made a motion to extend the City Manager’s contract with identical terms and increase the compensation by 3% +$10. Mayor ProTem Jonathan Hisey seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, and Councilman Ryan Aller NAY: NONE 8. NEW BUSINESS_______________________________________________________________ Any matter not known or which could not have been reasonably foreseen prior to the time of posting the agenda in accordance with Title 25, Sec. 311.9 Oklahoma Statues. 9. PIEDMONT MUNICIPAL AUTHORITY _________________ Majority of a Quorum required for approval. RECESS TO PMA MEETING RECONVENE TO CITY COUNCIL MEETING 10. CITY MANAGER’S REPORT____________________________________________________ Thank you to Julie and her team in Community Development. Thank you to JJ and his team. They are doing an incredible job. The GO Bond 2024 FAQs are live on the City of Piedmont website. 4th of July is right around the corner. Bigger and better firework show this year along with some carnival rides. There will be a dunk tank as well for you to dunk city officials. Thank you to council for your support. 11. ADJOURNMENT ______ Mayor Kurt Mayabb adjourned the meeting at 9:36PM. ____________________________________ _________________________________ Mayor, Kurt Mayabb City Secretary, Morgan Clark  Piedmont Municipal Authority MEETING MINUTES Regular Meeting Minutes Monday, June 24th, 2024 -6:30 PM Piedmont City Hall – Council Chambers 314 Edmond Road NW Kurt Mayabb…. …………………………………………..…Chairman Ryan Aller …………….…….….………………………….Trustee Ron Cardwell ………………….…………………………….... Trustee Rob Jones……..… ………………….……………………...…. Trustee Jonathan Hisey ………………………...…………………...…. Trustee Byron Schlomach…………………………………………….…Trustee Daniel McClure………….………………………….…. PMA Attorney Jennifer Smith ………….………………….………....…….PMA Clerk Josh Williams………………..………………………….PMA Manager Morgan Clark……………...…………………………...PMA Secretary Present: Chairman Kurt Mayabb, Trustee Jonathan Hisey, Trustee Byron Schlomach, Trustee Ryan Aller, and Trustee Ron Cardwell Absent: Trustee Rob Jones 1. CALL TO ORDER Chairman Kurt Mayabb called the meeting to order at 9:13 PM. 2. ROLL CALL PMA Clerk Jennifer Smith called role and there was a quorum present. 3. CONSENT AGENDA A. Approval of Regular Meeting Minutes from May 20th, 2024 B. Approval of Income Statement C. Approval of Check Approval Register Trustee Ron Cardwell made a motion to approve items A, B, and C on the consent agenda. Trustee Jonathan Hisey seconded this motion. VOTE WAS: AYE: Trustee Jonathan Hisey, Trustee Ron Cardwell, Trustee Rob Jones, Trustee Ryan Aller, and Trustee Byron Schlomach NAY: None  4. ITEMS REMOVED FROM CONSENT AGENDA____________________________________ NONE 5. CITIZENS COMMENTS ON AGENDA AND NON-AGENDA ITEMS___________________ Residents must provide their name and address. Council requests that comments be limited to five (5) minutes. NONE 6. SCHEDULED BUSINESS________________________________________________________ A. Discussion, consideration, and possible action on the Piedmont Municipal Authority water/wastewater system. Discussion was had between city staff, city council, and city engineer on what the next steps should be for the PMA water system. Trustee Jonathan Hisey made a motion to enter into a cost-of-service agreement to figure out our utility rates. Trustee Ron Cardwell seconded this motion. VOTE WAS: AYE: Trustee Jonathan Hisey, Trustee Ron Cardwell, Trustee Rob Jones, Trustee Ryan Aller, and Trustee Byron Schlomach NAY: None 7. NEW BUSINESS___________________________________________________________________ NONE 8. RECONVENE TO CITY COUNCIL MEETING________________________________________ _________________________________ ____________________________________ Mayor, Kurt Mayabb City Secretary, Morgan Clark