City Council

Piedmont City Council NOTICE OF MINUTES Regular Meeting Minutes Monday, October 28th, 2024 -6:30 PM Piedmont City Hall – Council Chambers 314 Edmond Road NW Kurt Mayabb …………………………………………………..…. Mayor Ryan Aller…. …………….…….….…………………………. Ward One Ron Cardwell ………………….……………………………... Ward Two Rob Jones…………... ………………….……..……….……. Ward Three Jonathan Hisey ……………………………..... Mayor ProTem Ward Four Byron Schlomach…………………………………..…………..Ward Five Joshua Williams………………………………………….…City Manager Daniel McClure ………….…………………..……………. City Attorney Jennifer Smith ………….………………….…………………. City Clerk Morgan Clark…………………………………………..….. City Secretary 1. CALL TO ORDER___________________________________________________________________ Mayor Kurt Mayabb called the meeting to order at 6:30 PM. 2. ROLL CALL______________________________________________________________ City Clerk Jennifer Smith called roll. A quorum was present. Council Present: Mayor Kurt Mayabb, Mayor ProTem Jonathan Hisey, Councilman Ron Cardwell, Councilman Rob Jones, Councilman Ryan Aller, and Councilman Byron Schlomach Council Absent: NONE 3. INVOCATION & PLEDGE OF ALLEGIANCE_____________________________________ Mayor Kurt Mayabb led the pledge of allegiance and the invocation. 4. CONSENT AGENDA_____________________________________________________________ All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion. There will not be separate discussions of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Approval of the Regular Meeting Minutes of September 23rd, 2024 B. Approval of Income Statement C. Approval of Check Approval Register D. Approval of Encumbrance Report E. Approval of Laserfiche Contract (Court)  F. Approval of Laserfiche Contract (City Hall) G. Approval of Tyler Technologies Employee Time and Attendance (City Hall) H. Approval of Public Works Surplus (Public Works) I. Approval of City Council Meeting Dates 2025 J. Approval of Planning Commission Meeting Dates 2025 K. Approval of Park and Recreation Board Meeting Dates 2025 L. Approval of Library Board Meeting Dates 2025 M. Approval of Holidays 2025 (City Hall) Councilman Ron Cardwell made a motion to approve Items A-M. Motion was seconded by Councilman Byron Schlomach. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Byron Schlomach, Councilman Ron Cardwell, Councilman Rob Jones, and Councilman Ryan Aller NAY: NONE 5. ITEMS REMOVED FROM CONSENT AGENDA________________________________ NONE 6. CITIZENS COMMENTS__________________________________________________________ Residents may address City Council regarding an item that are listed and not listed on the agenda. Residents must provide their name and address. City Council requests that comments be limited to five (5) minutes unless the Presiding Officer grants additional time. 7. SCHEDULED BUSINESS____________________________________________________________ A. Discussion, consideration, and possible action on an application submitted by Mark and Phil, LLC for Final Plat Map for Shenandoah II. A tract of land in the Northeast Quarter (NE/4) of Section Thirty-five (35), Township Fourteen (14) North, Range Five (5) West of the Indian Meridian, Canadian County, Oklahoma, more particularly described as follows: A tract of land in the Northeast Quarter (NE/4) of Section Thirty-five (35), Township Fourteen (14) North, Range Five (5) West of the Indian Meridian, Canadian County. Oklahoma, more particularly described as follows: BEGINNING at the Southeast comer of said Northeast Quarter (NE/4); Thence S 89°29'11" W along the South line of said Northeast Quarter (NE/4), a distance of 1,035. 79 feet; Thence N 56°49'44" W a distance of 528.14 feet; Thence N 89°18'10" W a distance of 279.56 feet; Thence N 35°49’55" W a distance of 549.41 feet; Thence N 23°37'56" W a distance of 216. 58 feet; Thence N 46°03'40" W a distance of 119.52 feet; Thence N 83°08'00" W a distance of 83.93 feet; Thence N 06°41 '42" W a distance of 281.32 feet; Thence N 56°40'07" W a distance of 109. 53 feet; Thence N 71°24'02" W a distance of 203.15 feet to a point on the West line of said Northeast Quarter (NE/4); Thence N 00°14'48" W along the West line of said Northeast Quarter (NE/4), a distance of 406. 77 feet; Thence N 89°20'39" E a distance of 550. 00 feet; Thence N 00°14'48" W a distance of 44.64 feet; Thence N 89°20'39" E a distance of 585.46 feet; Thence N 35°58'47" E a distance of 7.07 feet; Thence on a curve to the right with an arc length of 93.14', a radius of 100.00: a chord bearing of N 62°39'43" E, and a chord length of 89.81’; Thence N 89°20'39" E a distance of 273.28 feet; Thence N 44°37'15" E a distance of 35.66 feet to a point on the West right of way line of Makenzie Trail being a part of the recorded plat of Shenandoah 1 at Timber Creek; Thence S 00°01'40" E along said right of way line, a distance of 71.10 feet to a point on the North line of Lot One (1), Block Four (4) of said recorded plat; Thence S 89°20'39" W along the North line of said Lot One (1), a distance of 235.13 feet to the Northwest corner of said Lot One (1); Thence along the West and South lines of the recorded plat of Shenandoah 1 at Timber Creek the following 18 courses: 1) S 05°02'28" E a distance of 230. 92 feet; 2) S 53°02'31" W a distance of 519.91 feet; 3) S 38°37'05" E a distance of 84.51 feet; 4) S 43°16'36" E a distance of 179.63 feet; 5) S 47°06'39" E a distance of 139.89 feet; 6) S 52°10'49" E a distance of 113.77 feet; 7) S 55°56'03” E a distance of 113.68 feet; 8) S 59°41'12" E a distance of 113.69 feet; 9) S 63°26'22" E a distance of 113.70 feet; 10) S 67°11'34" E a distance of 113.71 feet; 11) S 70°56'44" E a distance of 113.69 feet; 12) S 74°41'57" E a distance of 113. 74 feet; 13) S 78°27'12" E a distance of 113.74 feet; 14) S 82°12’29" E a distance of 113.75 feet; 15) S 85°57'35" E a distance of 113.58 feet; 16) S 89°59'38" E a distance of 130.84 feet; 17) N 62°27'31” E a distance of 67.49 feet; 18) N 89°59'46" E a distance of 250.67 feet to the Southeast corner of the recorded plat of Shenandoah 1 at Timber Creek, said point being on the East line of said Northeast Quarter (NE/4); Thence S 00°17'50" E along the East line of said Northeast Quarter (NE/4) (Basis of Bearing), a distance of 220.11 feet; Thence S 89°42'29" W a distance of 225.67 feet; Thence S 00°17'50" E a distance of 60. 00 feet; Thence N 89°42'29" E a distance of 225.67 feet to a point on the East line of said Northeast Quarter (NE/4); Thence S 00°17'50" E along the East line of said Northeast Quarter (NE/4), a distance of 407.78 feet to the POINT OF BEGINNING. Said tract having an area of 2,294,828.48 Square Feet or 52.68 Acres, more or less. Community Development Director, Julie Steele, gave a staff update to the Council. She stated the improvements were not completed. Staff recommends that all requirements of the ordinance be met. Mayor ProTem Jonathan Hisey made a motion to deny the final plat of Shenandoah II. Councilman Byron Schlomach seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Rob Jones, Councilman Byron Schlomach, Councilman Ron Cardwell and Councilman Ryan Aller NAY: NONE B. Discussion, consideration, and possible action on Ordinance 2024-018 amending the code of the City of Piedmont by adopting a new dedication form for Community Development; providing for severability and repealer; and declaring an emergency. Councilman Rob Jones made a motion to approve Ordinance 2024-018. Mayor ProTem Jonathan Hisey seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Rob Jones, Councilman Byron Schlomach, Councilman Ron Cardwell and Councilman Ryan Aller NAY: NONE Councilman Byron Schlomach made a motion to declare Ordinance 2024-018 an emergency. Councilman Ron Cardwell seconded this motion. VOTE WAS: AYE: Mayor ProTem Jonathan Hisey, Councilman Rob Jones, Councilman Byron Schlomach, Councilman Ron Cardwell and Councilman Ryan Aller NAY: NONE C. Discussion, consideration, and possible action on requesting a warrant study for a four-way stop at the intersection of Mustang Road and Edmond Road. Councilman Ron Cardwell made a motion to approve Item 7C. Councilman Byron Schlomach seconded this motion. Councilman Ron Cardwell made a motion to approve a warrant study for a four-way stop at Mustang Road and Edmond Road. Councilman Byron Schlomach seconded this motion. VOTE WAS: AYE: Councilman Ron Cardwell, Councilman Ryan Aller, Mayor ProTem Jonathan Hisey, and Councilman Byron Schlomach, and Councilman Rob Jones NAY: NONE Mayor Kurt Mayabb held D, E, and F and moved to the PMA meeting without objection. D. Discussion, consideration, and possible action on amending the city charter to redesignate the Planning and Zoning Commission to simply the Zoning Commission. No action was taken on this item. E. Discussion, consideration, and possible action on establishing a Tax Increment Finance district within the city. Mayor Kurt Mayabb tabled Item E to bring it back in November 25th meeting. Councilman Ron Cardwell made a motion to enter executive session. Councilman Byron Schlomach seconded this motion. VOTE WAS: AYE: Councilman Ron Cardwell, Councilman Ryan Aller, Mayor ProTem Jonathan Hisey, and Councilman Byron Schlomach, and Councilman Rob Jones NAY: NONE F. Confidential communications between the City Council and its attorney concerning Canadian County case No. CJ-2022-384 & 385 and CJ-2021-447 if the public body, with the advice of its attorney, determines that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. Returned from executive session at 9:56PM. No Action was taken on this item. 8. NEW BUSINESS_______________________________________________________________ Any matter not known or which could not have been reasonably foreseen prior to the time of posting the agenda in accordance with Title 25, Sec. 311.9 Oklahoma Statues. NONE 9. PIEDMONT MUNICIPAL AUTHORITY _________________ Majority of a Quorum required for approval. RECESS TO PMA MEETING RECONVENE TO CITY COUNCIL MEETING 10. CITY MANAGER’S REPORT____________________________________________________ Mayor Kurt Mayabb held City Manager’s report. 11. ADJOURNMENT ______ Mayor Kurt Mayabb adjourned the meeting at 9:56 PM. ____________________________________ _________________________________ Mayor, Kurt Mayabb City Secretary, Morgan Clark  Piedmont Municipal Authority MEETING MINUTES Regular Meeting Minutes Monday, October 28th, 2024 -6:30 PM Piedmont City Hall – Council Chambers 314 Edmond Road NW Kurt Mayabb…. …………………………………………..…Chairman Ryan Aller …………….…….….………………………….Trustee Ron Cardwell ………………….…………………………….... Trustee Rob Jones……..… ………………….……………………...…. Trustee Jonathan Hisey ………………………...…………………...…. Trustee Byron Schlomach…………………………………………….…Trustee Daniel McClure………….………………………….…. PMA Attorney Jennifer Smith ………….………………….………....…….PMA Clerk Josh Williams………………..………………………….PMA Manager Morgan Clark……………...…………………………...PMA Secretary Present: Chairman Kurt Mayabb, Trustee Jonathan Hisey, Trustee Byron Schlomach, Trustee Ryan Aller, Trustee Rob Jones, and Trustee Ron Cardwell Absent: NONE 1. CALL TO ORDER Chairman Kurt Mayabb called the meeting to order at 8:12 PM. 2. ROLL CALL Without objection, Chairman Kurt Mayabb used the roll call from City Council meeting. 3. CONSENT AGENDA A. Approval of Regular Meeting Minutes from September 23rd, 2024 B. Approval of Income Statement C. Approval of Check Approval Register Trustee Jonathan Hisey made a motion to approve items A, B, and C on the consent agenda. Trustee Byron Schlomach seconded this motion. VOTE WAS: AYE: Trustee Jonathan Hisey, Trustee Ron Cardwell, Trustee Rob Jones, Trustee Ryan Aller, and Trustee Byron Schlomach NAY: None 4. ITEMS REMOVED FROM CONSENT AGENDA____________________________________ NONE 5. CITIZENS COMMENTS ON AGENDA AND NON-AGENDA ITEMS___________________ Residents must provide their name and address. Council requests that comments be limited to five (5) minutes. Kris Ryan spoke about her concerns regarding the time frame, being completely dependent on OKC water, and the rate increase itself. Jerry Stover had questions regarding the water wells. 6. SCHEDULED BUSINESS________________________________________________________ A. Presentation on the Cost-of-Service Study for Piedmont Municipal Authority. Marc Long with SRB and Jon Wolff with Municipal Finance Services presented the Cost-of-Service Study to the City Council. B. Discussion, consideration, and possible action on the Cost-of-Service study. In depth discussion was had between City Council, Staff, SRB, and MFS about the Cost-of-Service Study. Councilman Byron Schlomach made a motion to have the option prepared to see rate above 10,000 gallons go up to an ultimate rate of over 25,000-gallon level of $10.89 and with the base rate to be lowered accordingly and have an exponential increase up to that $10.89 at the discretion of the person doing the math so we can have another option in front of us. Trustee Jonathan Hisey seconded this motion. VOTE WAS: AYE: Trustee Jonathan Hisey, Trustee Ron Cardwell, Trustee Rob Jones, Trustee Ryan Aller, and Trustee Byron Schlomach NAY: None 7. NEW BUSINESS___________________________________________________________________ NONE 8. RECONVENE TO CITY COUNCIL MEETING_______________________________________ Reconvened to City Council at 9:15PM. _________________________________ ____________________________________ Mayor, Kurt Mayabb City Secretary, Morgan Clark